HomeMy WebLinkAbout2014-06-18 PACKET 04.I. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETWG ITEM # � �
DATE 6/18/14 ' �
PREPARED BY Engineering Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
**********�*****************************�*�*****
COUNCIL ACTION REQUEST
Consider awarding the 2014 Trail ResurFacing project to the lowest accepted quote, supplied
by Fahrner Asphalt Sealers, LLC, for $93,084.00.
STAFF RECOMMENDATION
Award the 2014 Trail ResurFacing project to Fahrner Asphalt Sealers.
BUDGET IMPLICATION: $93,832 $93,084 Sealcoat
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION
DATE REVIEWED APPROVED DENIED
❑ PLANNING ❑ ❑ ❑
❑ PUBLIC SAFETY ❑ ❑ ❑
� PUBLIC WORKS ❑ ❑ ❑
❑ PARKS AND RECREATION ❑ ❑ ❑
_
D�HUMAN SERVICES/RIGHTS " ❑ ❑ ❑
❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑
❑ ' ❑ ❑ ' ❑
SUPPORTING DOCUMENTS
� MEMO/LETTER: Memo from Ryan BurFeind dated 6/18/14
� RESOLUTION: Draft
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: Quote Tabulations
ADMINISTRATOR'S COMMENTS
�� ,j
4 rn City Administrator Date
*****************�*�**************�***��**�*****
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
Cottage
� Grove
� Pride ana p�°SPerity Meet
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Ryan Burfeind, Graduate Engineer
Date: June 12, 2014
Re: 2014 Trail ResurFacing — Quotes
Backqround
Each year, the City of Cottage Grove selects a certain number of trails and parking lots for
resurFacing. The process involves first filling the cracks and then coating the bituminous
pavement with an oil and aggregate sealer. This process helps to prevent water from
entering the bituminous pavement and gives it a protective layer from the elements, which
extends the life of the pavement.
This year there were approximately 7.8 miles of trail selected for resurFacing. The Pine
Coulee Park and Pine Tree Pond Overlook parking lots were also included in the 2014
project for resurfacing, totaling approximately 1,070 square yards.
Discussion
The City of Cottage Grove received a total of 2 quotes for the trail resurFacing project. The
following summarizes the results of the quotes. A complete breakdown of the quotes
received are included in the attached quote tab.
Contractor Quoted Amount
Low Fahrner Asphalt Sealers, LLC $93,084.00
#2 Gopher State Sealcoat, Inc. $111,452.00
The low quote for this project was provided by Fahrner Asphalt Sealers, LLC for $93,084,
and compares favorably to the Engineer's Estimate of $93,832.26.
Recommendation
It is recommended the City Council adopt a resolution awarding the 2014 Trail Resurfacing
project to the lowest accepted quote supplied by Fahrner Asphalt Sealers, LLC for
$93,084.00.
,
Project Name: 2014 Trai) Resurfacing Project
� Cottage
Grove �� Quote Due: Tuesday June 10, 2014 @ 3:00 pm Owner: Cottage Grove
f� �yyairyMCet
Quote No. 1 Quote No. 2
QUOTE TABULATION Fahrner Asphalt Sealers, LLC Gopher State Sealcoat, Inc.
Item
Number Item Units Qty. Unit Price Total Unit Price Total
1 BituminousTrailResurfacing LS 1$90,274.00 $ 90,274.00 $ 107,207.00 $ 107,207.00
4 Bituniminous Park Lot Resurfacing LS 1$ 2,810.00 $ 2,810.00 $ 4,245.00 $ 4,245.00
TOTAL BASE QUOTE $ 93,084.00 $ 111,452.00
Contractor Name and Address: Fahrner Asphalt Sealers, LLC Gopher State Sealcoat, Inc.
7500 Hudson Blvd., Suite 305 12519 Rhode Island Avenue
Oakdale, MN 55128 Savage, MN 55378
RESOLUTION NO. 2014-XXX
RESOLUTION AWARDING THE 2014 TRAIL RESURFACING PROJECT TO
FAHRNER ASPHALT SEALERS, LLC IN THE AMOUNT OF $93,084.00
WHEREAS, quotes were requested to provide the necessary work for the
2014 Trail ResurFacing project; and
WHEREAS, two firms submitted a quote; and
WHEREAS, it appears that Fahrner Asphalt Sealers, LLC provided the
lowest accepted quote; and
WHEREAS, it is the recommendation of the City Engineer that the quote be
awarded to Fahrner Asphalt Sealers, LLC in the amount of $93,084.00.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, the 2014 Trail
Resurfacing project be awarded to Fahrner Asphalt Sealers, LLC in the amount of
$93,084.00.
Passed this 18th day of June 2014.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk