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Home My WebLink About2014-07-16 PACKET 03.D. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # � DATE 7/16/2014 3 . PREPARED BY: City Clerk Caron Stransky ORIGINATING DEPARTMENT DEPARTMENT HEAD *******************�*********�****************** COUNCIL ACTION REQUEST Consider approving the June 4, 2014 City Council Regular Meeting Minutes. STAFF RECOMMENDATION Approve draft minutes. BUDGET IMPLICATION BUDGETED AMOUNT ACTUAL AMOUNT SUPPORTING DOCUMENTS ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Draft minutes. ADMINISTRATORS COMMENTS ;' � /d � City Administrator Date ***********************�******�**�*�************ Cotta�e Grove �re Pride and P��P�rlty Me�� COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting June 4, 2014 OPENFORUM At 7:15 p.m., Mayor Myron Bailey opened Open Forum and stated that during Open Forum a person may address the City Council on any subject not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting at 7:30 p.m. The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER — Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on June 4, 2014 at the Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. CITY OF COTfAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55016 www.cottage-grove.org • 651-458-2800 • Fax 651-458-2897 • Equal Opportunity Employer Cottage Grove City Council ( � June 4, 2014 Regular Meeting ROLL CALL The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATIONS A. Swearing In Presentation—Police Serqeants Andrea Lindeen and Mike McCormick City Administrator Schroeder, Mayor Bailey and Members of the City Council swore in and administered the Oath of Office to Andrea Lindeen and Michael McCormick to the position of Police Sergeant for the City of Cottage Grove Public Safety Department. B. Presentation and Acceptance of 2013 Comprehensive Annual Financial Report—Matt Mayer of KDV. Matt Mayer of KDV reviewed the City's 2013 Comprehensive Annual Financial .Report (CAFR) and responded to questions from the Council. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO ACCEPT THE 2013 COMPREHENSIVE ANNUAL FINANCIAL REPORT. MOTION CARRIED. 5-0. 3. APPROVAL OF MINUTES – None. 4. CONSENT CALENDAR Cottage Grove City Council I� June 4, 2014 Regular Meeting MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO: A. ACCEPT AND PLACE ON FILE THE MINUTES OF THE APRIL 28, 2014 PLANNING COMMISSION MEETING. B. AUTHORIZE ISSUANCE OF A TEMPORARY INTOXICATING LIQUOR LICENSE FOR THE SALE, CONSUMPTION AND POSSESSION OF LIQUOR BY THE ST. PAUL PARK/NEWPORT LIONS CLUB ON JUNE 20 AND 21, 2014 AT KINGSTON PARK IN CONJUNCTION WITH THE COTTAGE GROVE STRAWBERRY FEST. C. ADOPT RESOLUTION NO. 2014-040, A RESOLUTION AWARDING THE QUOTE FOR THE STREETSCAPE IMPROVEMENTS PROJECT AT PHS/G-WILL SITE BY LPD ELECTRIC, INC., FOR $71,358.35. D. ADOPT RESOLUTION NO. 2014-041, A RESOLUTION APPROVING AN INTERIM CONDITIONAL USE PERMIT TO ALLOW THE TEMPORARY OUTDOOR SALES OF FIREWORKS FROM A TENT IN THE CUB FOODS PARKING LOT AT 8690 EAST POINT DOUGLAS ROAD SOUTH, COTTAGE GROVE. E. ADOPT RESOLUTION NO. 2014-042, A RESOLUTION APPROVING AN INTERIM CONDITIONAL USE PERMIT TO ALLOW TEMPORARY OUTDOOR SALES OF FIREWORKS FROM A TENT IN THE RAINBOW FOODS PARKING LOT, 7282 EAST POINT DOUGLAS ROAD SOUTH, COTTAGE GROVE. F. AUTHORIZE THE CITY ADMINISTRATOR TO SEND A LETTER OF SUPPORT FOR HABITAT FOR HUMANITY'S REQUESTS FOR FUNDING FROM MINNESOTA HOUSING'S IMPACT FUND AND THE METROPOLITAN COUNCIL'S LHIA FUND. MOTION CARRIED. 5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES — None. 6. PUBLIC HEARINGS - None 7. BID AWARDS — None. 8. UNFINISHED AND NEW BUSINESS — None. , 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS — None. 10. COUNCIL COMMENTS AND REQUESTS The City Engineer provided a brief update on the traffic signals being installed on 70t" Street and Meadowgrass. Once the plans are finalized, Staff will hold a neighborhood meeting. Cottage Grove City Council I^ June 4, 2014 Regular Meeting `t Council Member Peterson advised Public Safety Director Woolery about traffic issues at Hadley and Belden Blvd and she thanked everyone who was involved in planning the Memorial Day ceremony that was held at City Hall. Council Member Lehrke thanked Council Member Peterson for the number of hours she put in organizing the event. Council Member Peterson stated that the next Fare for All would be held on June 12; there is a fundraiser on June 7 for a local Cottage Grove woman battling breast cancer; and the farmers market opens June 12. Mayor Bailey stated that the Relay for Life is June 6 at East Ridge High School and the Strawberry Fest will be on June 19-21. Council Member Thiede noted that this year's theme for the Strawberry Fest is "May the Berry Be with you" and he encouraged residents and businesses to participate. 11. PAY BILLS MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 186132 THROUGH 186313 TOTALING $547,464.30 AND EFT PAYMENT OF $139,092.79. MOTION CARRIED. 5-0. 12. WORKSHOP SESSION — OPEN TO PUBLIC — None. 13. WORKSHOP SESSION — CLOSED TO PUBLIC — None. ADJOURNMENT MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER ` LEHRKE, TO ADJOURN THE REGULAR MEETING AT 8:22 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk