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Home My WebLink About2014-07-16 PACKET 04.K. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # � DATE 7/16/14 • k . PREPARED BY Community Development Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR �******�*�*****�:**:�*�:**�************��*�******** COUNCIL ACTION REQUEST Consider awarding the quote for the 2014 Sanitary and Storm Sewer Cleaning and Televising Project to Pipe Services Corporation in the amount of $31,247.30. STAFF RECOMMENDATION Adopt the resolution awarding the quote for the 2014 Sanitary and Storm Sewer Cleaning and Televising Project to Pipe Services Corporation in the amount of $31,247.30. BUDGET IMPLICATION: $28,122.57 $31,247.30 Stormwater/Sanitary Sewer BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED ❑ PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES/RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑. SUPPORTING DOCUMENTS � MEMO/LETTER: Memo from Ryan BurFeind dated 7/10/14 � RESOLUTION: Draft ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Quote Tabulations ADMINISTRATOR'S COMMENTS � �__ � �� 1 City Administrator Date ****************************�**********�******** COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER Cottage J Grove � Pride and P�OSPerity Meet To: Honorable Mayor and City Council Ryan Schroeder, City Administrator From: Ryan BurFeind, Graduate Engineer Date: July 10, 2014 Re: 2014 Sanitary and Storm Sewer Cleaning and Televising Backqround The City conducts sanitary and storm sewer cleaning annually to ensure the infrastruc- ture remains clear of debris to maintain required flows through the system. In addition to cleaning, the system is also televised to� identify any damage or deficiencies that need to be addressed to ensure the system continues to function as designed. Discussion The City requested quotes from two vendors for the annual cleaning and televising pro- ject. Quotes were due on July 9, 2014, with two quotes being received. A summary of the quotes can be seen in the attached quote tabulation. The low quote for the project was submitted by Pipe Services Corporation in the amount of $31,247.30. This compares to an Engineer Estimate of $28,122.57. The primary reason for the quotes being higher than the Engineer Estimate is the large amount of pipe that is located within easements. This pipe is more difficult to access than what is located in the street and requires a specialized easement machine that is smaller and less efficient to complete the jetting/cleaning. Recommendation It is recommended the City Council adopt a resolution awarding the project to the lowest accepted quote supplied by Pipe Services Corporation in the amount of $31,247.30. RESOLUTION NO. 2014-XXX RESOLUTION AWARDING THE 2014 SANITARY AND STORM SEWER , CLEANING AND TELEVISING PROJECT TO PIPE SERVICES CORPORATION IN THE AMOUNT OF $31,247.30 WHEREAS, quotes were requested to provide the necessary work for the 2014 Sanitary and Storm Sewer Cleaning and Televising Project; and WHEREAS, two firms submitted quotes; and WHEREAS, it appears that Pipe Services Corporation provided the lowest accepted quote; and WHEREAS, it is the recommendation of the City Engineer that the quote be awarded to Pipe Services Corporation in the amount of $31,247.30. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, the 2014 Sanitary and Storm Sewer Cleaning and Televising Project be awarded to Pipe Services Corporation in the amount of $31,247.30. Passed this 16th day of July 2014. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk Project Name: 2014 Jetting/Cleaning & Televising of Sanitary & Storm SewerSystem Cottage x �� Cro��` quote Opening: WednesdayJuly 9, 2014 at 3:00 PM Owner: Cottage Grove � Pm ,,. , canni � ��=�e .�e / '_.� Quote No. l Quote No. 2 QUOTE TABULATION Hydro-Vac, Inc. Pipe Services Corporation Item Number Item Units Qty. Unit Price Total Unit Price Total PART 1- SAN ITARY SE W E R 8" PVC Residential 1 lewel Ave S, LF 4,393 $ 1.50 $ 6,589.50 $ 0.70 $ 3,075.10 2 83rd St. S. LF 254 $ 1.50 $ 381.00 $ 0.70 $ 177.80 3 Jergen Ave. S. LF 1,204 $ 1.50 $ 1,806.00 $ 0.70 $ 842.80 4 Jensen Ave. 5. LF 1,465 $ 1.50 $ 2,197.50 $ 0.70 $ 1,025.50 5 Between lody Ln. and Jewel Ave. 5. LF 1,401 $ 1.50 $ 2,101.50 $ 0.70 $ 980.70 6 leffery Ave. S. LF 1,395 $ 1.50 $ 2,092.50 $ 0.70 $ 976.50 7 Between Jody Ln. and Jergen Ave. S. LF 1,025 $ 1.50 $ 1,537.50 $ 0.70 $ 717.50 8 Between Jewel Ave. S. and Jenner Ln. S. LF 807 $ 1.50 $ 1,210.50 $ 0.70 $ 564.90 9 Jewel Ln. S. LF 630 $ 1.50 $ 945.00 $ 0.70 $ 441.00 10 HillsideTr. LF 125 $ 1.50 $ 187.50 $ 0.70 $ 87,50 8" VCP Residentiai 11 83rd St. S. LF 614 $ 1.50 $ 921.00 $ 0.70 $ 429.80 12 Jergen Ave. S. LF 1,420 $ 1.50 $ 2,130.00 $ 0.70 $ 994.00 13 Jensen Ave. S. LF 1,652 $ 1.50 $ 2,478.00 $ 0.70 $ 1,156.40 14 81st St. S. LF 310 $ 1.50 $ 465.00 $ 0.70 $ 217.00 15 lefferyAve.S. LF 1,537 $ 1.50 $ 2,305.50 $ 0.70 $ 1,075.90 16 lenner Ln. S. LF 1,512 $ 1.50 $ 2,268.00 $ 0.70 $ 1,058.40 17 Janero Ave. S. LF 125 $ 1.50 $ 187.50 $ 0.70 $ 87.50 18 HillsideTr. LF 2,454 $ 1.50 $ 3,681.00 $ 0.70 $ 1,717.80 8" DIP 19 Jenner Ln. S. LF 1,086 $ 1.50 $ 1,629.00 $ 0.70 $ 760.20 12" RCP Line 20 Between Jensen Ave. S. and Jeffery Ln. S. LF 1,783 $ 1.50 $ 2,674.50 $ 0.70 $ 1,248.10 15" RCP Line 21 Between Jeffrey Ave. S. and Jasmine Ave. S. LF 1,359 $ 1.50 $ 2,038.50 $ 0.70 $ 951.30 22 Between Jeffery Ave. 5. and Janero Ave. S. LF 794 $ 1.50 $ 1,191.00 $ 0.70 $ 555.80 23 lanero Ave. S. LF 341 $ 1.50 $ 511.50 $ 0.70 $ 238.70 24 HillsideTr. 200 $ 1.50 $ 300.00 $ 0.70 $ 140.00 TOTAI PART 1 $ 27,886.00 $ 41,829.00 $ 19,520.20 PART 2 - STORM SEWER 12" RCP 25 80th St. S. LF 311 $ 1.50 $ 466.50 $ 0.70 $ 217.70 26 83rd St. S. LF 156 $ 1.50 $ 234.00 $ 0.70 $ 109.20 27 Jensen Ave. S. LF 87 $ 1.50 $ 130.50 $ 0.70 $ 60.90 28 Jergen Ave. 5. LF 441 $ 1.50 $ 661.50 $ 0.70 $ 308.70 29 Jeffery Ave. S. LF 235 $ 1.50 $ 352.50 $ 0.70 $ 164.50 30 Jenner Ln. S. LF 38 $ 1.50 $ 57,00 $ 0.70 $ 26.60 31 Jewel Ave. S. LF 119 $ 1.50 $ 178.50 $ 0.70 $ 83.30 32 Janero Ave. S. LF 161 $ 1.50 $ 241.50 $ 0.70 $ 112.70 33 HillsideTr. LF 675 $ 1.50 $ 1,012.50 $ 0.70 $ 472.50 34 90th St. S. LF 171 $ 1.50 $ 256.50 $ 0.70 $ 119.70 35 103rd St. S. LF 494 $ 1.50 $ 741.00 $ 0.70 $ 345.80 12" PVC 36 Grey Cloud Tr. S. LF 17 $ 1.50 $ 25.50 $ 0.70 $ 11.90 12" DIP 37 103rd St. S. LF 71 $ 1.50 $ 106.50 $ 0,70 $ 49.70 15" RCP 38 80th St. S. LF 623 $ 1.50 $ 934.50 $ 0.70 $ 436.10 39 Jewel Ave. S. LF 619 $ 1.50 $ 928.50 $ 0.70 $ 433.30 40 83rd St. S. LF 343 $ 1.50 $ 514.50 $ 0.70 $ 240.10 41 lensen Ave. S. LF 33 $ 1.50 $ 49.50 $ 0.70 $ 23.10 42 leffery Ave. S. LF 459 $ 1.50 $ 688.50 $ 0.70 $ 321.30 43 HillsideTr. LF 532 $ 1.50 $ 798.00 $ 0.70 $ 372.40 44 90th St. S. LF 689 $ 1.50 $ 1,033.50 $ 0.70 $ 482.30 18" RCP 45 80th St. S. LF 32 $ 1.50 $ 48.00 $ 0.70 $ 22.40 46 Jergen Ave. S. LF 358 $ 1.50 $ 537.00 $ 0.70 $ 250.60 47 leffery Ave. S. I.F 389 $ 1.50 $ 583.50 $ 0.70 $ 272.30 48 lennerLn.S. LF 103 $ 1.50 $ 154.50 $ 0.70 $ 72.10 49 JewelAve.S. LF 740 $ 1.50 $ 1,110.00 $ 0.70 $ 518.00 SO Hillside Tr. LF 660 $ 1.50 $ 990.00 $ 0.70 $ 462.00 Sl 90th St. S. LF 266 $ 1.50 $ 399.00 $ 0.70 $ 186.20 21"RCP sz 80th St. S. LF 12s $ i.so 5 ss�,so S o.�o S s�.so 53 83rd St. S. lF 45 $ 1.50 $ 67.50 $ 0.70 $ 31.50 54 lergen Ave. S. LF 241 $ 1.50 $ 361.50 $ 0.70 $ 168.70 SS HillsideTr. LF 59 $ 1.50 $ 88.50 $ 0.70 $ 41.30 56 Between Jenner Ln. S. and Hiliside Tr. LF 90 $ 1.50 $ 135.00 $ 0.70 $ 63.00 24" RCP 57 Between lensen Ave. S. and leffery Ln. S. LF 157 $ 1.50 $ 235.50 $ 0.70 $ 109.90 58 lergen Ave. S. LF 184 $ 1.50 $ 276.00 $ 0.70 $ 128.80 59 Jenner Ln. S. Lf 168 $ 1.50 $ 252.00 $ 0.70 $ 117.60 60 Between Jeffery Ave. S. and Janero Ave. S. LF 505 $ 1.50 $ 757.50 $ 0.70 $ 353.50 61 HillsideTr, LF 567 $ 1.50 $ 850.50 $ 0,70 $ 396.90 62 JewelAve.S. LF 488 $ 1,50 $ 732.00 $ 0.70 $ 341.60 63 Grey Cloud Tr. S. LF 28 $ 1.50 $ 42.00 $ 0.70 $ 19.60 27" RCP 64 lennerLn.S. LF 90 $ 1.50 $ 135.00 $ 0.70 $ 63.00 30" RCP 65 Between Jensen Ave. S. and leffery Ln. S. LF 757 $ 1.50 $ 1,135.50 $ 0.70 $ 529.90 66 lody Ln. LF 259 $ 1.50 $ 388.50 $ 0.70 $ 181.30 67 Betweenlody Cir. S. and lody Ln. lF 1,085 $ 1.50 $ 1,627.50 $ 0.70 $ 759.50 68 Jenner ln. S. LF 135 $ 1.50 $ 202.50 $ 0.70 $ 94,50 69 Between Jeffery Ave. S. and Janero Ave. S. LF 285 $ 1.50 $ 427.50 $ 0.70 $ 199.50 70 Grey Cloud Tr. S. LF 558 $ 1.50 $ 837.00 $ 0.70 $ 390.60 71 103rd St. S. LF 346 $ 1.50 $ 519.00 $ 0.70 $ 242.20 33" RCP 72 Between Jensen Ave. S. and leffery Ln. S. LF 1,130 $ 1.50 $ 1,695.00 $ 0.70 $ 791.00 73 Jody Ln. LF 76 $ 1.50 $ 114.00 $ 0.70 $ 53.20 36" RCP �a SOth St. S. lF 70 $ 1.so $ sos.00 S o.�o $ a9.00 75 Between Jeffery Ave. S. and Jasmine Ave. S. LF 441 $ 1.50 $ 661.50 $ 0.70 $ 308.70 76 Grey Cloud Tr. S. LF 42 $ 1.50 $ 63.00 $ 0.70 $ 29.40 TOTAL PART 2 $ 25,129.50 $ 11,727.30 TOTAL BASE QUOTE $ 66,958.50 $ 31,247.30 Contractor Name and Address: Hydro-Vac, Inc. Pipe Services Corporation 3181225th Street W 16281 Baseline Avenue Farmington, MN 55024 Shakopee, MN 55379