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HomeMy WebLinkAbout2014-06-18 MINUTES COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting June 18, 2014 OPEN FORUM At 7:15 p.m., Mayor Myron Bailey opened Open Forum and stated that during Open Forum a person may address the City Council on any subject not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting at 7:30 p.m. The following were present: Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: Council Member Derrick Lehrke (late) Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. Dan Franz, 7747 Jasmine Avenue South, Cottage Grove, invited the Mayor and Council to attend their amateur radio event to be held June 28-29 at Zion Church, 8500 Hillside Trail South. Council Member Lehrke arrived at 7:19 p.m. Mayor Bailey closed Open Forum to the Regular Meeting. – CALL TO ORDER Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on June 18, 2014 at the Cottage Grove City Hall, 12800 Ravine Parkway South. Mayor Bailey called the meeting to order at 7:30 p.m. Cottage Grove City Council 2 June 18, 2014 Regular Meeting PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. ROLL CALL The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. – 2. PRESENTATIONS None. – 3. APPROVAL OF MINUTES None. 4. CONSENT CALENDAR The Council pulled and briefly discussed the following items from the consent calendar: H, K, N, O. Council Member Thiede pulled items N and O for discussion and action at the next regular Council meeting. In the meantime, he would like to receive additional justification on the purchases. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE CONCENT CALENDAR WITH THE EXCEPTION OF ITEM N WHICH WILL BE PULLED FOR A SEPARATE VOTE. Cottage Grove City Council 3 June 18, 2014 Regular Meeting COUNCIL MEMBER LEHRKE AND COUNCIL MEMBER OLSEN AMENDED THE ORIGINAL MOTION APPROVING THE CONSENT CALENDAR WITH THE EXCEPTION OF ITEMS N AND O WHICH WILL BE VOTED ON SEPARATELY: A.ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: NONE SUBMITTED. B. APPROVE THE APPOINTMENT OF LEW VOGEL AS CHAIR OF THE ARTS COMMISSION. C. SCHEDULE A SPECIAL MEETING FOR WEDNESDAY, JULY 30, 2014 – AT 6:00 P.M., TO DISCUSS THE 2015 2016 BUDGET IN THE ST. CROIX ROOM. D. APPROVE THE AGREEMENT WITH THE ANIMAL HUMANE SOCIETY RETROACTIVE TO JANUARY 1, 2014. E. WAIVE THE FEE AND AUTHORIZING THE ISSUANCE OF A SINGLE- OCCASION GAMBLING PERMIT TO THE SOUTH WASHINGTON SENIOR CENTER FOR A RAFFLE TO BE HELD ON OCTOBER 17, 2014 AT 8400 EAST POINT DOUGLAS ROAD, COTTAGE GROVE. F. APPROVE THE FIRST AMENDMENT TO DECLARATION OF COVENANTS, CONDITIONS, RESTRICTIONS, AND RESERVATIONS FOR SUMMIT RIDGE TWO COMPANY PROPERTY (CAMELS HUMP AREA). G. ADOPT RESOLUTION NO. 2014-043, A RESOLUTION APPROVING THE FINAL PLAT NAMED OAK COVE ADDITION. ADOPT RESOLUTION NO. 2014-044, A RESOLUTION ACCEPTING THE FEASIBILITY REPORT DATED JUNE 10, 2014 AND APPROVING THE FINAL CONSTRUCTION DRAWINGS DATED MAY 30, 2014 FOR OAK COVE ADDITION. APPROVE THE DEVELOPMENT AGREEMENT WITH MERIDIAN LAND COMPANY FOR THE DEVELOPMENT OF OAK COVE ADDITION. APPROVE THE THIRD PARTY ESCROW AGREEMENT FOR OAK COVE ADDITION. H. APPROVE THE COOPERATIVE AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE AND WASHINGTON COUNTY FOR THE DESIGN AND CONSTRUCTION COSTS ASSOCIATED WITH THE CSAH 22 Cottage Grove City Council 4 June 18, 2014 Regular Meeting TH (70 STREET SOUTH) AND MEADOW GRASS AVENUE INTERSECTION IMPROVEMENTS. I. ADOPT RESOLUTION NO. 2014-045, A RESOLUTION AWARDING THE 2014 TRAIL RESURFACING PROJECT TO THE LOWEST ACCEPTED QUOTE, SUPPLIED BY FAHRNER ASPHALT SEALERS, LLC, FOR $93,084.00. J. ADOPT RESOLUTION NO. 2014-046, A RESOLUTION AMENDING THE PERSONNEL POLICY BY UPDATING SECTION 21.12 ON SOCIAL MEDIA. K. ADOPT RESOLUTION NO. 2014-047, A RESOLUTION ACCEPTING A DONATION FROM LSP COTTAGE GROVE L.P., FOR THE ECONOMIC DEVELOPMENT TRUST FUND. L. CANCEL THE JULY 2, 2014 REGULAR CITY COUNCIL MEETING. M. APPROVE THE STRAWBERRY FEST EVENT CONTINGENT ON CONDITIONS PROPOSED. N. REMOVED FROM CONSENT CALENDAR FOR A SEPARATE VOTE. O. REMOVED FROM CONSENT CALENDAR FOR A SEPARATE VOTE. MOTION CARRIED. 5-0. (ITEM O) MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL ’ MEMBER PETERSON, TO APPROVE THE PURCHASE OF UTVS FROM 61 MARINE AND SPORTS, RELATED EQUIPMENT FROM KIMTEK CORPORATION, AND RELATED SET UP COSTS FOR THE FIRE DIVISION IN AN AMOUNT NOT TO EXCEED $55,527.00. Council Member Lehrke stated that he would like to take a look at exactly what we are purchasing and what it is needed for. MOTION CARRIED. 4-1 WITH COUNCIL MEMBER LEHRKE VOTING NAY. (ITEM N) MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER LEHRKE, TO CONSIDER APPROVING THE REPLACEMENT OF TWO ONE-TON AND FOUR PICKUP TRUCKS AND THE PURCHASE OF TWO ONE-TON AND FOUR PICKUP TRUCKS FOR THE PUBLIC WORKS AND PARKS DEPARTMENTS TO THE NEXT REGULAR MEETING. MOTION CARRIED. 3-2 WITH COUNCIL MEMBER PETERSON AND MAYOR BAILEY VOTING NAY. Cottage Grove City Council 5 June 18, 2014 Regular Meeting – 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES None. – 6. PUBLIC HEARINGS None. – 7. BID AWARDS None. – 8. UNFINISHED AND NEW BUSINESS None. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND – REQUESTS None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Peterson stated that the Farmers Market is open and operating every Thursday; the Next Fare for All is July 10; and Night to Unite is August 5. Council Member Thiede stated that the Strawberry Fest is this weekend at Kingston Park. He highlighted the numerous events taking place. Mayor Bailey asked whether or not the Strawberry Fest medallion had been found and the Reporter from the South Washington County Bulletin responded no. Council Member Olsen stated that the 100-year anniversary of Park High School will be held in October, it is coordinated by Cheri Bien-Coffman and some of the events include a parade, tailgating, Park versus Hastings football game, school tours, etc. ’ Mayor Bailey stated that the Bike Parks Grand Opening is June 26; G-Will Liquor’s Grand Opening is July 1; and the Fourth of July Fireworks Display, sponsored by the Cottage Grove Lions Club, is July 4. 11. PAY BILLS MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE PAYMENT OF CHECK NUMBERS 186314 THROUGH 186510 TOTALING $490,995.10 AND EFT PAYMENT OF $13,501.61. MOTION CARRIED. 5-0. –– 12. WORKSHOP SESSION OPEN TO PUBLIC None. –– 13. WORKSHOP SESSION CLOSED TO PUBLIC None. ADJOURNMENT Cottage Grove City Council 6 June 18, 2014 Regular Meeting MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER THIEDE, TO ADJOURN THE REGULAR MEETING AT 8:05 PM. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk