HomeMy WebLinkAbout2014-09-03 PACKET 04.C. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # �
DATE 9-3-2014 a ��
PREPARED BY Public Works Les Burshten
ORIGINATING DEPARTMENT DEPARTMENT HEAD
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COUNCIL ACTION REQUEST
Consider approving the Spill Prevention, Control and Countermeasure Plan for the Public
Works facility, City Hall/Public Safety building and the River Oaks Golf Course.
STAFF RECOMMENDATION
Approve the Spill Prevention, Control and Countermeasure Plan for the Public Works facility,
City Hall/Public Safety building and the River Oaks Golf Course.
BUDGET IMPLICATION
BUDGETED AMOUNT ACTUAL AMOUNT
ADVISORY COMMISSION ACTION
DATE REVIEWED APPROVED DENIED
❑ PLANNING ❑ ❑ ❑
❑ PUBLIC SAFETY ❑ ❑ ❑
❑ PUBLIC WORKS ❑ ❑ ❑
❑ PARKS AND RECREATION ❑ ❑ ❑
❑ HUMAN SERVICES/RIGHTS ❑ ❑ ❑
❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑
❑ ❑ ❑ ❑
SUPPORTING DOCUMENTS
� MEMO/LETTER: Adam Moshier, August 22, 2014
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION: ---
❑ OTHER:
ADMINISTRATORS COMMENTS
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Ci y Administrator Date
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C:\Users\nbelscamperWppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook�XRITLL4J\Spill response council action
form (2).doc
Cottage
J Grove
kh e�e Pride and P�osperity Mee[
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Adam Moshier, Management Assistant
Date: August 22, 2014
RE: Spill Prevention, Control and Countermeasure Plan
Backaround
Over the past 8 months, staff has been working with engineering firm Short Elliott Hendrickson
Inc. (SEH) in developing a Spill Prevention, Control and Countermeasure Plan for the Public
Works facility, City Hall/Public Safety building and River Oaks Golf Course.
Due to the facilities storing Petroleum Products (fuel, oil, etc.) in quantities exceeding
regulatory thresholds a Spill Prevention, Control and Countermeasure Plan (SPCC) is
required. The United States Environmental Protection Agency has established regulations for
oil pollution prevention in the Code of Federal Regulations, Title 40, Parts 110 through 112.
The regulations require that a SPCC Plan be prepared if it could reasonably be expeded that a
harmful quantity of oil could be discharged into navigable waters of the United States or
adjoining shorelines.
Currently, there is no plan in place if a spill were to occur at any City facility. With the addition
of the SPCC Plan, the City will be in compliance with the Code of Federal Regulations, Title
40, Parts 110 through 112. The City will also have a well-established procedure to follow in the
event of a spill.
The SPCC Plan also outlines necessary implementations to bring City facilities in compliance
with the Federal SPCC Regulations.
• Spill prevention training conduded annually.
• Warning signs installed by pumps.
• Secondary containment during unloading and loading of tanks.
• Inspections conducted on monthly and yearly basis for all facility equipment.
• Containment materials to absorb a 50 gallon spill within close proximity.
• Review and evaluation of the SPCC Plan every five years.
Implementation of the above items will be accounted for in the respective department budgets.
Attached are the SPCC Plans for the Public Works, City Hall/Public Safety building and the
River Oaks Golf Course.
Recommendation
Staff's recommendation is to approve the Spill Prevention, Control and Countermeasure Plan
for the Public Works facility, City Hall/Public Safety building and the River Oaks Golf Course.
pill revention, ontrol ountermeasure lan
Public Works Facility
8635 West Point Douglas Road � Cottage Grove, MN 55016
SEH No. COTTG 126421
June 24, 2014
EMERGENCY NUMBERS
Director of Public Works 651.458,2808
24 Hour On Call Maintenance Supervisor 651.458.2808
The City of Cottage Grove Public Safety 911 (24 hour emergency)
651.439.9381 (non-emergency)
Washington County Public Safety 911 (24 hour emergency)
651.430.7600 (non-emergency)
Cottage Grove Fire Department 911 (24 hour emergency)
651.439.9381 (non-emergency)
Minnesota Duty Officer 800.422.0798 (24 hour emergency)
651.649.5451 (24 hour emergency)
USEPA Regional Administrator 312.353.2000 (phone)
800.621.8431 (toll-free)
National Response Center 800.424.8802 or 2022672675
Buildiiag a 9eecer World
for AII o( Us"
Engineers � Archkects � Plannkrs � SdenNSCs
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Building a Better World
for All of Us�
June 24, 2014 RE: Public Works Facility
Spill Prevention, Control & ,
Countermeasure Plan
8635 West Point Douglas Road �
Cottage Grove, MN 55016
SEH No. COTTG 126421
Mr. Harry Taybr I
City of Cottage Grove
Public Works Superintendent
8635 West Point Douglas Road
Cottage Grove, MN 55016
Dear Mr. Taylor:
Short Elliott Hendrickson Inc. (SEH is pleased to provide two copies of this Spill Prevention, Control
and Countermeasure (SPCC) Plan for the City of Cottage Grove Public Works Facility. The SPCC
Plan indicates the steps the Public Works Facility should take to help prevent discharges of oil. If a
discharge should occur, the SPCG Plan provides measures that should be taken to minimize the
effects of the discharge. Spill reporting procedures are provided, along with a list of organizations that
can assist with cleanup.
The SPCC Plan must be signed and implemented by the facility manager, which we have determined
to be the Director of Public Works. Training should be conducted so that oil-handling employees are
familiar with the Plan and know what to do in the event of an accidental discharge. It is the
responsibility of the facility manager to keep the SPCC Plan updated, on file and available upon
request by authorized officials.
Upon review of the facility, SEH determined that some items should be addressed to bring the facility
in compliance with the Federal SPCC Regulations. Your attention is directed to Section 1.6 where
these items are outlined.
On October 1, 2007, the USEPA proposed amendments to the SPCC rule to provide clarity, tailor
requirements, and streamline requirements as appropriate in order to encourage greater compliance with
the SPCC regulations. The proposed rule was published in the Federal Register on October 15, 2007
(Vol. 72, No. 198) and comments on the proposed rule were due December 14, 2007. According to a
USEPA fact sheet (EPA-550-F-07-005, October 2007), all SPCC-regulated facilities would be potentially
affected by the proposed amendments which provide:
� Clarity on the general secondary containment requirements �
• Flexibility in the security requirements I
• Flexibility in the use of industry standards to comply with integrity testing requirements
• Additional flexibility in meeting the facility diagram requirements
o Clarification on the flexibility provided by the definition of "facility"
Short Elliott Hendrickson Ina � 3535 Vadnais Center Drive � Saint Paul, MN 5511�-5196 �
SEH is 100% empioyee-owned � sehinc.com � 651.490.2000 � 800.325.2055 � 888.908.8166fax
Spill Prevention, Control & Countermeasure Plan
City of Cottage Grove Public Works Facility
June 24, 2014
Page 2
Please also note that the USEPA issued a SPCC Guidance for Regional Inspectors document (EPA 550-B-
13-001, Revised: 11/15/13, USEPA) to clarify requirements for compliance with the SPCC rules. USEPA also
plans to revise the guidance document, as appropriate, to reflect future amendments to the rule and will post
any changes on the USEPA Oil Program Web site (www.e�a.qov/emerqencieslcontent/spcc/index.htm).
If you have any questions about the SPCC Plan, please feel free to call Todd Potas directly at
651.490.2174 or Chad Setterholm directly at 651.7652911.
Sincerely,
_���. f'°���-- ��c'��,��
Todd Potas, PE Chad E. Setterholm, PE
Senior Environmental Engineer Client Service Manager
amc
s lae\c\cotlg\12642'I\3-env-sttly-regs\spcc public works 62414.doc,c
SEH is a re istered trademark of Short Elliott Hendrickson Inc.
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minoesota Page 2
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Public Works Facility '
M�n�gem�nt Approv�l
The City of Cottage Grov� is cammitted to tha preventian of discharges af o(I to navig�bie �
waters and the envlra�7men#. The C[ty of Cattage Grav� maintains high standatds f�r spOf I
pr�venti�n, c�ntro) and �QUnte�mea�ures tfrrpugh r�gular ra�few, updating, ancl i�nptementa4ion I
ai this Spill Prevenii+an, Cpritrol �nd Count�rmeasur� Plan for the f�u6lic Works Facility iocated I
in Gottage �rove, M[nn��ata. I hereby csrNfy �h�t lh� City of Cottago CsravQ wiil conmitt the
n�cessary resourcos tcr impfement this SPCC Plan and the manpower, equiprtrent, and
materials required to expediliaus�y contro) or remove any harmfftl quantity of o1f discharge.
slgnatur�: I
Nama: �es W. 8urshten
'C'itEe; flirectar of public Warks
D�t�:
Prof�ssional Er�gineer Cer�ific�tion
1 here6y certify ihat I am familiar with the pra�isians of 4D CFFt 112, thai 1 ar my agent have
v(siked and examined #he facility; that #his SPCC Plan has been prepared in acoordance wlth
( good engineering practices, (ncluding consider,�fio�7 af applicaBle indusfry standards, and with
[he requirements of 40 CFR 112.3; that procedurss for required inspectians and testing have
Been establish�d; and dtat the SPCC Pian is adeqtiate for #he facility. 7his cer#itied pla�i is �n
intarim plan su6jQCk to recerfCficatian upp�r completion ot �lannect facility Improvements as
descHbed in Section 1.6.
7odd Po1as, P[
___
Printed Nam� vf h2egistereti Profeaslflnal Engfneer
i ncreby c�tity Ut�t this pla�t, sA�+t� t�r �,w '
aas pr�ared bY me or under my d -�� ��J� ��"�--'
�nA tts�# f�n a tlu1Y Re�Steted 1 �t'
��t� kPN3I21NS 0� Rh� Si�fe p# M(n Signature af Reg(st�rsd Pr�tessfonal �ngineer
�� /'��t e s� }° Registratfon Na. 24016 Siate MN
tp�'ip % �b" /� P�. 2�}9� � I�aCe: �-�j� ��1`✓
Certificatlon of #he Applicahility of #he �
Substantial Harm Criter3a Ghc�cklist (c-11 �orm)
�ee Appendix A �
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Review Page
In accordance with 40 CFR 112.5(b), a review and evaluation of this SPCC Plan is conducted at
least once every five years from the date the last review was required under this part. As a
result of this review and evaluation, the City of Cottage Grove will amend the SPCC Plan within
six months of the review to include more effective prevention and control technology if the
technology has been field-proven at the time of review and wili significantly reduce the likelihood
of a discharge as described in 112.1(b) from the facility. Any amendments must be implemented
as soon as possible, but not later than six months following preparation of any amendment.
I
The City of Cottage Grove must document the completion of the review and evaluation and a �
statement must be signed as to whether you will amend the SPCC Plan. �
Any technical amendment to the SPCC Plan shall be certified by a Professional Engineer in
accordance with 40 CFR 112.3(d).
"I have completed review and evaluation of the SPCC Plan for the facility
and will/will not amend the Plan as a result" �
Reviewer. Sign and Print Name UnderAppropriate Column and, if �
amendments are required, document on the Plan Amendments tables on PE Cert
the followin a es. Obfain and document PE Certification, as necessa . Review Date (Y/N)
Ori inal Document June 2014 Y
Will Amend if es, com lete below Will Not Amend
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� SEH is a registered trademark of Short Elliott Hendrickson Inc.
Spill Prevention, Control & Countermeasure Plan � COTTG 126421
� City of Cottage Grove, Minnesota Page 4
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Plan Amendments
Amendment Number:
Amendment Descri tion:
PE Certification: By means of this certification, I attest that I am familiar with the
requirements of provisions of 40 CFR Part 112, that I or my designated
age�t have visited and examined the facility, that this SPCC Plan has
been prepared in accordance with good engineering practices, including
consideration of applicable industry standards, and with requirements of
this Part, that procedures for required inspections and testing have
been established and that the Plan is adequate for the facility.
En ineer:
Signature:
Re istration Number:
State:
Date:
Mana ement Si nature:
Date:
�
lan endments (continued) �
�
Amendment Number: �
Amendment Descri tion:
PE Certification: By means of this certification, I attest that I am familiar with the
requirements of provisions of 40 CFR Part 112, that I or my designated (
agent have visited and examined the facility, that this SPCC Plan has �
been prepared in accordance with good engineering prectices, including ;
consideration of applicable industry standards, and with requirements of �,
this Part, that procedures for required inspections and testing have �i
been established and that the Plan is adequate for the facility.
En ineer:
Signature:
Re istration Number:
State:
Date:
Management Signature:
Date:
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SEH is a re istered trademark of Short Elliott Hendrickson Inc. ��
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota Page 6
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Plan Amendments (continued)
Amendment Number:
Amendment Description:
PE Certification: By means of this certification, I attest that I am familiar with the
requirements of provisions of 40 CFR Part 112, that I or my designated
agent have visited and examined the facility, that this SPCC Plan has
been prepared in accordance with good engineering practices, including
consideration of applicable industry standards, and with requirements of
this Part, that procedures for required inspections and testing have
been established and that the Plan is adequate for the facility.
En ineer:
Signature:
Re istration Number:
State:
Date:
Management Si nature:
Date:
Table of Contents �
Letter of Transmittal
Management Approval
Professional Certification �
Certification of the Applicability of the Substantial Harm Criteria Checklist (C-II Form) i
Review Page
Plan Amendments I
Table of Contents Page
1.0 I ntrod ucti o n .............................................................................................................1
1.1 General Applicability - 40 CFR 112.1 ..............................................................................1 �
1,2 Requirement to Prepare and Implement a SPCC Plan - 40 CFR 112.3 .........................1 �
1.3 Amendment of SPCC Plan ...............................................................................................2 '
1.3.1 Amendment by USEPA Regional Administrator-40 CFR 112.4 .......................2
1.3.2 Amendment by Owners or Operators- 40 CFR 112.5 ........................................2
1.4 Facilities, Procedures, Methods, or Equipment Not Yet
Fully Operational - 40 CFR 112.7 ....................................................................................3
1.5 Cross-Reference with SPCC Provisions - 40 CFR 112.7 ................................................3
1.6 Necessary Alterations to Implement the SPCC Plan - 40 CFR 112.7 .............................3
2.0 Implementation -40 CFR 112.7 .............................................................................. 5
3.0 Facility Information - 40 CFR 112.7(a) ................................................................... 6
3.1 Compliance with SPCC Requirements -40 CFR 112.7(a)(1 & 2) ...................................6
3.2 Facility Description - 40 CFR 112.7(a)(3) ........................................................................6
4.0 Oil Storage - 40 CFR 1127�a)�3)(i) ......................................................................... 7
� 4.1 Bulk Storage Tanks ..........................................................................................................7
4 .2 Containers ........................................................................................................................7
4 .3 Drums ...............................................................................................................................8
4.4 Total Oil Storage - 40 CFR 112.7�a)�3)�i) ........................................................................8
4.5 Motive Power Containers (Exempt from SPCC Regulations) ..........................................8
5.0 Discharge Prevention and Control ......................................................................... 9
5.1 Discharge Prevention -40 CFR 112.7(a)(3)(ii) ................................................................9 (
5.2 Discharge and Drainage Controls - 4D CFR 112.7(a)(3)(iii) ............................................9
6.0 Emergency Discharge Procedures ...................................................................... 10
6 .1 Discharge History ...........................................................................................................10
6.2 Discharge Discovery, Response And Clean-Up -40 CFR 1127(a)(3)(iv) &(a)(5).......10
6.2.1 Response to a Minor Discharge ........................................................................10
6.2.2 Response to a Major Discharge ........................................................................11
6.3 Oil Disposal - 40 CFR 112.7�a)�3)�v) .............................................................................11
6.4 Emergency Contacts - 40 CFR 112.7(a)(3)(vi) ..............................................................11
6.5 Discharge Reporting - 40 CFR 112.7(a)(4) ...................................................................12
6.6 Discharge Response Procedures-40 CFR 112.7(a)(5) ...............................................13
7.0 Potential Tank and Equipment Failures - 40 CFR 112.7(b) ................................ 14
7.1 Bulk Storage Tanks PW-01 & PW-02 .............................................................................14 i
7.2 Containers PW-06, 07, 08 & 09 ......................................................................................14
7.3 Drums in Public Works - Big Bay ...................................................................................14 �
7 .4 Unloading Area ...............................................................................................................14 I
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SEH is a registered trademark of Short Elliott Hendrickson Inc.
Spill Prevention, Control & Countermeasure Plan COTTG 126421 �
City of Cottage Grove, Minnesota Page i �
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Table of Contents (Continued)
8.0 Containment, Inspections, and Security Requirements ..................................... 15
8.1 Containment and Diversionary Structures - 40 CFR 112.7(c)(1) ..................................15
82 Demonstration of Practicability - 40 CFR 112.7(d) ........................................................16
8.3 Inspections, Tests, and Records-40 CFR 112.7(e) .....................................................16
8.3.1 Monthly Inspection .............................................................................................16
8 .3.2 Annuallnspection ..............................................................................................17
8.4 Personnel Training a�d Discharge Prevention - 40 CFR 112.7(� .................................17
8.5 Security-40 CFR 112 . 7 �9) ............................................................................................17
8.6 Facility Tank Truck Unloading - 40 CFR 112.7(h) .........................................................17
8.6.1 Secondary Containment (40 CFR 112.7(h)(1))............_ ...................................17
8.62 Loading/Unloading Procedures (40 CFR 112.7(h)(2) and (3)) ........:.................18
8.7 Field Constructed Tanks-40 CFR 112.7(i) ...................................................................18
8.8 AdditionalRequirements-40CFR112.7Q) ..................................................................18
9.0 Facility Drainage - 40 CFR 112.8(b) ..................................................................... 19
9.1 Diked Areas - 40 CFR 112.8(b)(1) .................................................................................19
9.2 Drainage Valves - 40 CFR 112.8(b)(2) ..........................................................................19
9.3 Undiked Area Drainage -40 CFR 112.8(b)(3) .........................._.._...............................19
9.4 Diversion System -40 CFR 112.8(b)(4) ........................................................................19
9.5 Facility Drainage Systems - 40 CFR 112.8(b)(5) ..........................................................19
1�.� Buik Siorage Tanks - 40 C'rR `i 52.8(cj ................................................................ 26
10.1 Tank Compatibility-40 CFR 112.8(c)(1) ......................................................................20
102 Tank Secondary Containment - 40 CFR 112.8(c)(2) .....................................................20
10.3 Rainwater Drainage -40 CFR 112.8(c)(3) ............._......................................................20
10.4 Buried Metallic Storage Tanks - 40 CFR 112.8(c)(4) ....................................................20
10.5 Partially Buried Metallic Storage Ta�ks - 40 CFR 112.8(c)(5) .....................................20
10.6 Tank Testing - 40 CFR 112.8(c)(6) ................................................................................20
107 Internal Tank Heating Coils-40 CFR 112.8(c)p) ..........................._......._..................21
10.8 Good Engineering Practices - 40 CFR 112.8(c)(8) ......................................................21
10.9 Plant Effluents - 40 CFR 112.8(c)(9) .............................................................................21
10.10Visible Oil Discharges-40 CFR 112.8(c)(10) ..............................................................21
10.11 Mobile or Portable Tanks-40 CFR 112.8(c)(11) ..........................................................21
11.0 Facility Transfer Operations, Pumping, and Facility
Process - 40 CFR 112.8(d) ..................................................................................... 22
11.1 UndergroundPiping-40CFR112.8(d)(1) ....................................................................22
112 Out of Service Piping - 40 CFR 112.8(d)(2) .................................................................22
11.3 Piping Supports - 40 CFR 112.8(d)(3) ...........................................................................22
11.4 Valve and Piping Inspections-40 CFR 112.8(d)(4) ......................................................22
11.5 Vehicle Warnings-40 CFR 112.8(d)(5) .......................................................................22
12.0 Non-Applicable Portions of the SPCC Regulations ............................................ 23
SEH is a registered trademark of Short Elliott Hendrickson Inc
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota Page ii
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Table of Contents (Continued)
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List of Figures �
Figure 1 — Site Location
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Figure 2 — Site Plan
List of Appendices I
Appendix A Certification of the Applicability of the Substantial Harm Criteria Checklist (C-II Form)
Appendix B Discharge Notification Form
Appendix C Inspection and Training Records
Appendix D MPCA Reference Materials
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- Spill Prevention, Control & Countermeasure Plan COTTG 126421 ��
City of Cottage Grove, Minnesota Page iii
June 2014
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Spill Prevention, Control
untermeasure Plan
ublic Works Facility
Prepared for City of Cottage Grove, Minnesota
1.0 Introduction
The City of Cottage Grove (the City) owns, operates, and maintains the Public Works facility
located at 8635 West Point Douglas Road in Cottage Grove, Mi�nesota (herein referred to as
the facility) (Figure'I, "Site Location").
The facility stores Petroleum Products (fuel, oil, etc.) in quantities exceeding regulatory
thresholds therefore requiring a Spill Prevention, Control, and Countermeasure (SPCC) Plan.
An SPCC Plan is designed to complement existing laws, regulations, rules, standards, policies,
and procedures pertaining to safety standards, fire prevention, and pollution prevention rules,
including but not limited to the Toxic Substances Control Act (TSCA) requirements.
� 1.1 General Applicability— 40 CFR 112.1
The United States Environmental Protection Agency (USEPA) has established regulations for oil
pollution prevention in the Code of Federal Regulations, Title 40 (40 CFR), Parts 110 through
112. The regulations require that a SPCC Plan be prepared if it could reasonably be expected
that a harmful quantity of oil could be discharged into navigable waters of the United States or
adjoining shorelines. The SPCC regulations apply to owners or operators of facilities that meet
the following three primary criteria:
• The facility must be non-transportation related and engaged in drilling, producing, gathering,
storing, processing, refining, transferring, distributing, using, or consuming oil and oil products
• The facility must have an aggregate aboveground storage capacity greater than
1,320 gallons (excluding those tanks and oil filled equipment below 55 gallons in capacity, the
capacity of a container that is "permanently closed", and the capacity of a"motive power
container") or an aggregate underground storage capacity greater than 42,000 gallons
(excluding those that are currently subject to all of the technical requirements of 40 CFR Part
280 or all of the technical requirements of state programs approved under 40 CFR Part 281)
• There must be reasonable expectation that, due to its location, the facility could discharge oil
into or upon the navigable waters or adjoining shorelines of the United States
1.2 Requirement to Prepare and Implement a SPCC Plan — 40 CFR 112.3
Facilities (other than farms) that were in operation before August 16, 2002 are required to
have a SPCC Plan to meet the requirements of the SPCC regulations in effect prior to that
date. The original SPCC rule was amended in July 2002, December 2006, and November
2009. USEPA extended the deadline for facilities to amend and implement their SPCC plans
multiple times, with the latest extension until January 14, 2010. The extensions were to allow
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COTTG 126421 I
Page 1 I
owners and operators time to prepare or amend their plans in accordance with the July 2002,
December 2006, and November 2009 amendments.
The USEPA requires that a complete copy of the SPCC Plan be maintained at the facility if it
is attended at least four hours per day, or at the nearest office if the facility is not attended. In
acwrdance with 40 CFR 112.3(e), a complete copy of this SPCC Plan is mai�tained at the
facility office. The office is attended whenever the facility is operating. The facility
management must make the plan available to the Regional Administrator of the USEPA for
onsite review during normal working hours.
1.3 Annendment of SPCC Plan
1.3.1 Amendment by USEPA Regional Administrator— 40 CFR 112.4
The regulations require that a report must be sent to the USEPA Regional Administrator
within 60 days of a single discharge of more than 1,000 gallons or two discharges of 42
gallons or more (counti�g only the amount that reaches navigable water or adjoining
shoreline) each from the same facility within a year. A complete copy of the information
(further discussed in Section 6.5) provided to the USEPA should also be forwarded to the
Minnesota Pollution Control Agency (MPCA).
Upon review of the facility SPCC Plan, the Regional Administrator may propose in writing,
specific amendments to the SPCC Plan. Within 30 days of a notice, the City would have 30
days to submit written information, views, and arguments to USEPA's proposed
amendments. Upon consideration of all relevant information, the Regional Administrator must
notify the City of any amendmeni required or rescind ihe nofice. if amendments are required
the City must amend the SPCC Plan within 30 days of the notice, unless the Regional
Administrator, for good cause, specifies another date. The amended SPCC plan must be
implemented as soon as possible, but no longer than six months following completion of the
amendment, unless the Regional Administrator specifies another date.
1.3.2 Amendment by Owners or Operators— 40 CFR 112.5
The SPCC Plan must be reviewed and amended by the City, if necessary, every five years
and anytime there is a cha�ge in the facility design, co�struction, operation or maintenance
that materially affects its potential for discharge. Examples of changes that may require
amendme�t of the Plan include, but are not limited to:
• Commissioning or decommissioning containers
. Replacement, reconstruction, or movement of containers
• Reconstruction, replacement, or installation of piping systems
• Construction or demolition that may alter secondary containment structures
• Changes of product or service
. Revision of standard operating procedures or maintenance procedures at the facility
A� amendment made under this section must be prepared within six months, and impleme�ted
as soon as possible, but not later than six months following preparation of the amendment.
The USEPA requires that a registered professional e�gineer certify all SPCC Plans and
technical amendments for it to be effective to satisfy the requirements of part 112.3. However,
such certification in no way relieves the City's duty to prepare and fully implement the Plan in
accordance with the requirements of 40 CFR 112. If the facility does not experience any
changes in the facility design, construction, operation, or maintenance that materially affects the
potential for a discharge within the five-year review period, the facility manager or other
authorized representative can perform the five-year review. If the review indicates that new
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 2 City of Cottage Grove, Minnesota
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technologies will offer significantly improved discharge prevention and control, the new I
! technologies should be implemented and induded in the SPCC Plan or an amendment to the I
plan. The Director of Public Works serves as the facility manager for this SPCC Plan. i
1.4 Facilities, Procedures, Methods, or Equipment Not Yet Fully
Operational - 40 CFR 112.7
Bulk storage containers at the facility have not been tested for integrity since their installation. (
Section 8.3 of this Plan describes the inspection program to be implemented by the facility. �
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1.5 Cross-Reference with SPCC Provisions - 40 CFR 112.7 '
This SPCC Plan does not follow the exact order presented in 40 CFR Part 112. Section
headings identify, where appropriate, the relevant section(s) of the SPCC rule. The following
table presents a cross-reference of Plan sections relative to applicable parts of 40 CFR 112. i
Provision iDescri tion Section
� 912.3(d) ProfessionalEngineerCertification� Front
112.3(e) Location of SPCC Plan 12
112.5 Plan Review Front & 1.3
112.7 Management Approval Front & 1.6
112.7 Cross-Reference with SPCC Rule 1.5
112.7(a)(3) GeneralFacilitylnformation 3.0-3.3
112.7(a)(4) Discharge Notification 1.3.1 & 6.5
112.7(a)(5) Discharge Response 62 & 6.6
112.7(b) Potentiai Discharge Volumes and Direction of Flow 7.0 - 7.4
112.7(c) Containment and Diversionary Structures S.1
112.7(d) Practicability of Secondary Containment 8.2
��� 1127(e) Inspections, Tests, and Records S.3
! 112.7(� Personnel, Training and Discharge Prevention Procedures 8.4
112.7(g) Security 8.5
112.7(h) Tank Truck Loading/Unloading 8.6
112.7(i) Brittle Fracture Evaluation 8.7
� 1127Q) Conformance with Applicable State and Local Requirements 8.8
112.8(b) Facility Drainage 9.0
112.8(c)(1) Construction 10.1
112.8(c)(2) Secondary Containment 102
112.8(c)(3) Drainage of Diked Areas 10.3
112.8(c)(4) Corrosion Protection 10.4
112.8(c)(5) Partially Buried and Bunkered Storage Tanks 10.5
112.8(c)(6) Inspection 10.6
112.8(c)(7) Heating Coils 10.7
112.8(c)(8) Overfill Prevention System 10.8
112.8(c)(9) Effluent Treatment Facilities 10.9 �
112.8(c)(10) Visible Discharges 10.10
112.8(c)(11) Mobile and Portable Containers 10.11
112.8(d) Transfer Operations, Pumping and In-Plant Processes 11.0 -11.5
1122D(e) Certification of Substantial Harm Determination AppendixA
1.6 Necessary Alterations to Implement the SPCC Plan - 40 CFR 112.7
Implementation of the SPCC Plan is contingent upon implementing the following practices
and making the following facility alterations:
• Conduct spill prevention training at least once each year (40 CFR 112J(f)) �
• As the area near the tanks where oil is transferred does not contain a loading or i
i unloading rack, appropriate containment or diversionary structures in accordance with 40
Spill Prevention, Control & Countermeasure Plan COTTG 126421
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CFR 112.7(c) are required. The containment must be designed based on the magnitude
of a most likely discharge considering: the reasonably expected sources and causes of a
discharge, the reasonably expected maximum rate of discharge, the ability to detect and
react to the discharge, the reasonably expected duration of the discharge, and the time it
would take a discharge to impact �avigable waters or adjoining shorelines.
The facility must establish procedures to insure the provision of appropriate means of
secondary containment or containment structure for the tanker trucks during the unloading
process and for fuel transfer to Public Works vehicles or equipment. Secondary containment
can be by means of a berm or curb; booms, spill mats, storm drain covers, dams or other
barriers; or sorbent materials and can include active and reactive measures, such as sumps
and collection systems. Procedures should include, at a minimum, placement of properly
designed storm drain covers over storm drains and booms or other barriers across curb
openings in the concrete/asphalt driveways and parking areas in proximity prior to the
transfer activity for large volume transfers or in reaction to a discharge to prevent it from
reaching the drain or curb opening for a small volume discharge.
• Provisions must be made for draining standing water from any low lying areas or near
storm drains that may be covered during tanker truck transfer operations (40 CFR
112.8(c)(3)). Appendix C includes a log sheet for record keeping purposes. Valves, cover
mats, or other containment equipment such as booms or sand bags must remain in place
or locked in the closed position except when draining standing water.
The standing water must be examined and determined to be free of oil contamination before
it can be drained. If any oil sheen or accumulation of oil is observed, the standing water must
be drained through an oil-water separator before being discharged to the storm sewer or
waterway or otherwise collected and disposed properly offsite.
• Provide signs warning drivers to check valves, connections and hoses and provide chock
blocks to prevent the tank truck from making a premature departure (40 CFR 112.7 (h)(2)).
• The SPCC rule requires inspection and testing of each aboveground tank or container for
integrity on a regular basis (40 CFR 112.8(c)(6)). However, the SPCC rule provides flexibility
regarding integrity testing requirements of bulk storage containers as long as the alternatives
provide equivalent environmental protection per 40 CFR 112.7(a)(2). For certai� shop-built
containers with a shell capacity of 30,000 gallons or under, the USEPA considers that visual
inspection provides equivalent environmental protection when accompanied by certain
additional actions to ensure that the containers are not in contact with soil.
As the Public Works storage tanks are double-walled, above a concrete base, and not in
contact with soil, the facility must document the regularly scheduled visual inspection of the
integrity of the tank exterior and tank base. Follow manufacturer's recommendations for
evaluatirtg the integrity of the tank.
. Maintain quick access to a source of oil booms and other containment equipment to circle
runoff areas and enough pillows, pads, and absorbent sheets to absorb a 50 gallon spill.
Also ensure access to oil barrels, portable oil pumps, and sandbags in the event of a
petroleum discharge (40 CFR 112.7(a)(3) and (5)).
I hereby acknowledge that I have reviewed Section 1.6 and understand that several facility
improvements are required to fully implement this SPCC Plan.
Director of Public Works or Authorized Representative Date
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 4 City of Cottage Grove, Minnesota
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2.0 Implementation — 40 CFR 112.7 '
' It is the responsibility of the Owner to keep the SPCC Plan current, on file, and available
upon request by authorized officials. The SPCC Plan must be reviewed every five years.
The Owner must approve, sign, and implement the SPCC Plan as soon as possible. I
The Owner is responsible for training the appropriate employees in the procedures set I
forth in this Plan.
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3.0 Facility Information — 40 CFR 112.7(a)
Facility Name: Public Works
Facility Operations: City Services and Maintenance ;
Facility Address: 8635 West Point Douglas Road � Cottage Grove, MN 55016 I
Facility Owner: The City of Cottage Grove
Contact Name: Director of Public Works
Telephone Number: 651.458.2508
3.1 Compliance with SPCC Requirements — 40 CFR 112.7(a�(1 & 2) �
Upon implementation or completion of the items listed in Section 1.6 of this document, the i
facility will be in conformance with the applicable requirements of 40 CFR 112.7 with the �
exception of 40 CFR 112.8(c)(6) regarding integrity testing. No other substantial deviations to
the SPCC regulation are employed or claimed in this Plan. Pursuant to 40 CFR 112.7(a)(2),
the following states the reasons for nonconformance and describes the alternate methods
used to achieve equivalent environmental protection.
Non-destructive integrity testing is not performed on the ASTs. These are all shop built
containers with shell capacities less than 30,000 gallons that are double-walled and are not in
contact with the soil. The tanks are inspected regularly. Any leakage from the ASTs would be
detected visually during scheduled visual inspections by facility personnel. A description of
these containers is provided in Section 4.1 and inspection and testing requirements are
further discussed in Sections 8.3 and Section 10.6.
3.2 Facility Description — 40 CFR 112.7(a)(3)
The City operates a city service and maintenance facility at 8635 West Point Douglas Road in
Cottage Grove, Minnesota. The primary use of this facility is for maintaining, storing and
fueling vehicles and equipment for the City of Cottage Grove.
The facility is typically staffed from 7:30 AM to 4:00 PM Monday through Friday. During
unstaffed hours, emergency service needs are directed to public safety personnel
through the 911 system.
The facility has ten double wall tanks, two of the six tanks are 6,000 gallon tanks; one contains
#2 diesel fuel and the other contains unleaded gasoline. The two fuel tanks are centrally located
on concrete pads near fuel dispensing stations. If the double walls of the tanks failed, it is
possible for discharges to enter the site stormwater collection system. Three other tanks are 500 (
gallons each for used oil storage, and one separate 225 gallon tank also contains used oil.
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4.0 Oil Storage - 40 CFR 112.7(a)(3)(i)
The following sections provide details on the number of containers, container contents,
volume capacity of each container, and secondary containment provisions for each container. (
No other oil storage containers, subject to SPCC requirements, are maintained at the facility. j
4.1 Bulk Storage Tanks II
The following bulk storage tanks, shown on Figure 2, "Site Plan", are subject to SPCC regulations.
Capacity Install Product Secondary
Tank ID Descri tion Location Gal. Date Stored Containment Pi in
PW-01 Truck fuel Public Works — 6,000 1997 Diesel fuel Double wall Single wall steel i
tank aved ard
Vehicle fuel Public Works — Unleaded
PW-02 tank paved ard 6,000 1997 gasoline Double wall Single wall steel
PW-03 Used oil Public Works — 500 -- Used oil Double wall Single wall steel
rec clin oil station
PW 04 Used oil Public Works — 500 -- Used oil Double wall Single wall steel
rec clin oil station
PW-OS Used oil Public Works — 500 -- Used oil Double wall Single wall steel
rec clin oil station
4.2 Containers
The following containers, shown on Figure 2, "Site Plan", are subject to SPCC regulations.
Tank Capacity Product Secondary
ID Descri tion Location Gal. Stored Containment Pi in
PW-06 Motor oil Public Works Z � p 15W-40 Double wall Single wall steel
stora e Bi Ba Motor oil
� Motor oil Public Works 5W-30 Motor
PW- �� stora e Bi Ba Z00 oi � Double wall Single wall steel
PW �$ Motor oil Public Works 200 Dex 11 fluid Double wall Single wall steel
storage Big Ba
PW-09 Motor oil Public Works 200 Hydraulic fluid Double wall Single wall steel
stora e Bi Ba
PW-10 Motor fluid Public Works Z65 Transmission Single wall Single wall steel
Mechanics Ba fluid
PW-11 Motor fluid Public Works 265 Transmission Single wall Single wall steel
Mechanics Ba fluid
PW-12 Motor oil Public Works 265 15W-40 Single wall Single wall steel
Mechanics Ba
PW-13 Motor oil Public Works Z65 15W-30 Single wall Single wall steel
Mechanics Ba
PW-14 Vehicle fluid Public Works 125 Windshield Single wall Poly NA
Mechanics Ba Fluid
PW-15 Used oil Public Works ZZ5 15W-30 Double wall NA
Mechanics Ba
T03 Transformer Near Bi Ba 9 Dielectric fluid none NA
T20 Transformer Near Bi Ba 132 Dielectric fluid none NA
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4.3 Drums
The following drums, shown on Figure 2, "Site Plan", are subject to SPCC regulations.
Capacity Product Secondary
Descri tion Location Gal. Stored Containment Pi in
55 gallon Public Works — 55 Anti-freeze Inside building N/A
drum Bi Ba
55 gallon Public Works — 55 Degreaser Inside building N/A
drum Bi Ba
55 gallon Public Works — Windshield
drum Big Bay 55 Fluid �nside building N/A
30 gallon Public Works Parts
drum Mechanics Bay 30 washer Inside building N/A
solvent
55 gallon Public Works 55 Anti-freeze Inside building N/A
drum Mechanics Ba
55 gallon Public Works 55 Nat gas Inside building N/A
drum Mechanics Ba engine oil
4.4 Total Oil Storage — 40 CFR 112.7(a)(3)(i)
The facility has a storage capacity up to 15,710 gallons, at any given time, that are subject to
SPCC requirements.
4.5 Motive Power Containers (Exempt from SPCC Regulations)
A motive power container is any onboard bulk storage container used primarily to power the
movement of a motor vehicle, or ancillary onboard oil-filled operational equipment. Public
Works operates motor vehicles and equipment with motive power containers. The motor
vehicles and equipment operate within or between Public Works facilities, the City of Cottage
Grove, and one or more of the motive power containers may be stored at the facility.
Motive power containers are exempt from SPCC regulations. However, where possible,
Public Works will store motive power containers inside facility buildings or in areas where a
discharge would be unable to reach navigable waters.
The transfer of fuel or other oil into the motive power containers at this facility is not exempt
from the regulations and is covered by this SPCC Plan.
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 8 City of Cottage Grove, Minnesota
5.0 Discharge Prevention and Control �
The following sections describe the procedures followed at the facility to minimize the i
potential of oil discharges to navigable waters of the United States, and the controls in place �
to minimize the potential of migration of oil to navigable waters of the United States in the
event a discharge occurs.
(Section 5.0 contingent upon implementation of Section 1.6)
5.1 Discharge Prevention — 40 CFR 112.7(a)(3)(ii)
The following list of discharge prevention procedures is intended to serve as a guide to facility �
managers. This list should be reviewed by management and adjusted to complement the
procedures already employed by the facility.
1. When loading or unloading operations occur, Public Works or hauling company
personnel are onsite monitoring the operations and inspecting equipment for
malfunctions or leaks.
2. Tanker trucks and truck unloading procedures must comply with all requirements of the
U.S. Department of Transportation.
3. When loading and unloading operations are not occurring, all bulk tank fill connections
and valves associated with the systems are closed and locked.
4. Storm sewer drains in truck loading areas should be covered prior to tanker truck
unloading operations.
5. The bulk tank level gauge should be monitored during the tank filling operation (tank
sticking). The high-level alarm horn should be tested prior to the filli�g operation.
/ 6. The automated fuel dispenser metering system should be used when fueling all Public
Works facility vehicles or equipment. The accuracy of the system should be verified on a
regular basis. The system should be recalibrated as needed. All new vehicles should be
added to the system as soon as they are brought to the site.
7. Oil drums should be stored only in a location that offers secondary containment.
8. Vehicles and equipment should not be left unattended during fueling.
9. Equipment and piping are observed daily during routine operations. However, a thorough
inspection including documentation on the Inspection Forms provided in Appendix C
"Inspection and Training Records" is conducted monthly. Records of the inspections are
maintained at the facility for a minimum of three years.
5.2 Discharge and Drainage Controls — 40 CFR 112.7(a)(3)(iii) I
A variety of secondary containment systems and procedures are used to control discharge
and drainage events at the facility. Primary discharge and drainage control procedures are
described in Sections 8.1 and 9 of this plan.
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6.0 Emergency Discharge Procedures ,'
This section of the SPCC Plan outlines the emergency procedures to be followed in the
event of a discharge.
6.1 Discharge History
No reportable oil discharge events have occurred at the facility during the twelve months prior
to the effective date of this SPCC Plan or its most recent amendment.
6.2 Discharge Discovery, Response And Clean-Up — 40 CFR 112.7(a)(3)(iv) &(a)(5)
The uncontrolled discharge of oil to groundwater, surface water, or soil is prohibited by state
and possibly federal laws. Immediate action must be taken to control, contain, and recover
discharged product.
All employees should be alert to any discharge or leak of oil. If a discharge or leak of oil is
noted, in general, the following steps are taken:
• Eliminate potential spark sources
• If possible and safe to do so
— Identify and shut down source of the discharge to stop the flow
— Determine size of discharge, rate of discharge, and direction of flow
— Contain the discharge with sorbents, berms, fences, trenches, sandbags, or other material
— Take appropriate action to limit access to the discharge
— Contact the facility manager or his/her alternate
— Contact regulatory authorities and the response organization
j — Collect and dispose of recovered products according to regulation
For the purpose of establishing appropriate response procedures, this SPCC Plan classifies
discharges as either "minor" or "major;' depending on the volume and characteristics of the
material released.
6.2.1 Response to a Minor Discharge
A"minor" discharge is defined as one that poses no significant harm (or threat) to human
health and safety or to the environment. Minor discharges are generally those where:
• The quantity of product discharged is small (e.g., may involve less than 5 gallons of oil)
• Discharged material is easily stopped and controlled at the time of the discharge
• Discharge is localized near the source
• Discharged material is not likely to reach water
• There is little risk to human health or safety
• There is little risk of fire or explosion
Minor discharges can usually be cleaned up by facility personnel. The following guidelines apply:
• Contain the discharge with discharge response materials and equipment.
• Notify the facility manager.
• The facility manager will complete the discharge notification form (Appendix B) and
attach a copy to this SPCC Plan
• Report the spill to the Minnesota Duty Officer at 651.649.5451 and, if directed by the Duty
Officer the MPCA, 651.296.6300 immediately if the substance or material, if not �
� recovered, may cause pollution of waters of the state. If a discharge is not determined to i
COTTG 126421 Spill Prevention,.Control & Countermeasure Plan �'
Page 10 City of Cottage Grove, Minnesota
be reportable (discharge of five gallons or less of petroleum), the discharge still may
require cleanup in accordance with applicable regulations.
• Place discharge debris in properly labeled waste containers.
6.2.2 Response to a Major Discharge
A"major" discharge is defined as one that cannot be safely controlled or cleaned up by
facility personnel, such as when:
• The discharge is large enough to spread beyond the immediate discharge area
• The discharged material enters water
• The discharge requires special equipment or training to clean up
• The discharged material poses a risk to human health or safety
• There is a danger of fire or explosion
In the event of a major discharge, the following guidelines apply:
• All workers must immediately evacuate the discharge site via safe exit routes and move
to a safe distance from the discharge.
• If the facility manager is not present at the facility, then the next highest person in
seniority assumes responsibility for coordinating response activities. The senior on-site
person notifies the facility manager of the discharge and has authority to initiate
notification and response.
• The facility manager (or se�ior on-site person) must call for medical assistance if
workers are injured.
• The facility manager (or senior on-site person) must notify the Fire Department
or Police Department.
• The facility manager (or senior on-site person) must call the spill response and cleanup
contractors listed in the Emergency Contacts list in Section 6.4 of this SPCC Plan.
• The facility manager (or senior on-site person) must make the appropriate notifications
and complete reporting obligations as discussed in Section 6.5.
• The facility manager (or senior on-site person) coordinates clea�up and obtains
assistance from a cleanup contractor or other response organization as necessary.
6.3 Oil Disposal — 40 CFR 112.7(a)(3)(v)
All oil, oil impacted soil, and materials used during cleanup of a discharge must be disposed
of in accordance with USEPA and MPCA regulations. Wastes resulting from a minor
discharge response will be containerized in impervious bags, drums, or buckets. The facility
manager will characterize the waste for proper disposal and ensure that it is removed from
the facility in a timely manner by a licensed waste hauler.
Unique conditions might warrant pumping to transfer discharged oil into containers of
appropriate size and construction or, if a major discharge occurs, into an oil tanker. Any
contami�ated soil and cleanup materials should be removed and disposed of in accordance
with USEPA and MPCA regulations.
6.4 Emergency Contacts — 40 CFR 112.7(a)(3)(vi)
See the cover of this SPCC Plan for a list of spill �otification contacts. In Minnesota, a call to
the State Duty Officer at 651.649.5451 may trigger notification to the MPCA, State
Emergency Response Commission (SERC) and/or Local Emergency Planning Commission.
Local Emergency Phone: 911
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota Page 11
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1. Notification Procedures (
a. Public Works Director 651.458.2508 l
b. Minnesota Duty Officer 651.649.5451 �
c. National Response Center (NRC) 800.424.8802
2. Cleanup Contractors; Supplies and Equipment, if needed:
a. Bay West d. EnviroMark �
5 Empire Drive 7301 Vine Street Court (
Saint Paul, MN 55103 Davenport, IA 52806 I
651.291.0456 563.388.9100
b. OSI Environmental e. Petroleum Equipment Service �
300 Fayal Road PO Box 160
Eveleth, MN 55734 Marion, IA 52302
800.777.8542 218.749.3064 319.377.6357
c. Seneca f. West Central Environmental Consultants
4140 East 14th Street PO Box 594 � 14 Green River Road
Des Moines, IA 50313 Morris, MN 56267-0594
800.369.5500 800.422.8356 �
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These contractors have the necessary equipment to respond to a discharge of oil that may �
affect navigable waters of the US or adjoining shorelines.
6.5 Discharge Reporting — 40 CFR 112.7(a)(4)
Any size discharge (i.e., one that creates a sheen, emulsion, or sludge) that affects or
threatens to affect navigable waters or adjoining shorelines must be reported
immediately to the National Response Center (1.800.424.8802). The Center is
� staffed 24 hours a day.
A summary sheet is included in Appendix B to facilitate reporting. The person reporting the
discharge must provide the following information:
• Name, location, organization, and telephone number
• Name and address of the party responsible for the incident
• Date and time of the incident
• Location of the incident
• Source and cause of the release or discharge
• Types of material(s) released or discharged
• Quantity of materials released or discharged
• Danger or threat posed by the release or discharge
• Number and types of injuries (if any)
• Media affected or threatened by the discharge (i.e., water, land, air)
• Weather conditions at the incident location
• Any other information that may help emergency personnel �
respond to the incident
In addition to the above reporting, 40 CFR 112.4 requires that information be submitted to i
the USEPA Regional Administrator (RA) whenever the facility discharges (as defined in I
40 CFR 112.1(b)) more than 1,000 gallons of oil in a single event, or discharges (as
defined in 40 CFR 112.1(b)) more than 42 gallons (counting only the amount that reaches
i navigable water or adjoining shoreline) of oil in each of two discharge incidents within a
COTTG 126421 Spill Prevention, Control & Countermeasure Plan (
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12-month period. A complete copy of the information provided to the USEPA RA should
also be forwarded to the MPCA. The following information must be submitted to the
USEPA RA and to MPCA within 60 days:
• Name of person reporting the discharge
• Name and location of the facility
• Name of the owner/operator of the facility
• A copy of the facility SPCC Plan
• Maximum storage or handling capacity and normal daily throughput
• Corrective action and countermeasures taken, including a description of equipment
repairs and replacements
• Description of facility, including maps, flow diagrams, and topographical maps
• Cause of the discharge(s) to navigable waters and adjoining shorelines, including a
failure analysis of the system and subsystem in which the failure occurred
• Additional preventive measures taken or contemplated to minimize possibility of recurrence
• Other pertinent information requested by the RA
In addition to reporting requirements under SPCC regulation, if the spill volume is greater
than 5 gallons for petroleum or poses a threat to human or environmental health, immediately
report the spill to the MPCA. However, if a spill is not determined to be reportable to MPCA,
the spill still may require cleanup in accordance with MPCA and/or federal requirements.
The same form can be used to report a spili to the USEP,v, if necessary, as long as the information
discussed above is provided. Please refer to the Discharge Notification Form in Append'ox B of
this document. Verbal or written notification detailing the discharge will be performed and prepared
for the City and/or regulatory agencies by the facility manager or designee.
6.6 Discharge Response Procedures — 40 CFR 112.7(a)(5)
Please refer to Section 6.2 of this document and the Discharge Notification Form in
Appendix B of this document.
As the facility does not have a person on site 24 hours each day, in accordance with Minnesota
Rule Ch. 7151.5300, a sign with the name, address, and telephone number of the facility owner,
operator and/or local emergency response number is posted at the vehicle access point, near the
perimeter of the facility. The sign provides information to allow non-City personnel to contact
appropriate City or emergency personnel in the event of a discharge or other emergency.
Spill Prevention, Control & Countermeasure Plan COTfG 126421
City of Cottage Grove, Minnesota Page 13
7.0 Potential Tank and Equipment Failures — 40 CFR 112.7(b) (
(Section 7.0 to be completed upon implementation of Section 1.6) �
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7.1 Bulk Storage Tanks PW-01 & PW-02
Potential Event Volume Released S ill Rate Current S ill Direction
Complete AST 12,000 gallons Instantaneous Contained within outer wall of double
failure two ASTs wall tank
Partial AST failure Up to 6,000 gallons Gradual to Contained within outer wall of double
instantaneous wall tank
AST overfill 1 to several gallons Up to 1 gallon paved yard to storm sewer collection (
er minute m
Hose failure Up to 6,000 gallons Up to 15 pm Paved ard to storm sewer collection i
Leaking hose or Several ounces to Up to 1 gpm Paved yard to storm sewer collection
valve ackin several allons
7.2 Containers PW-06, 07, 08 & 09
Potential Event Volume Released Spill Rate Current Spill Direction
Complete failure Contained within building area with
four containers $00 gallons Instantaneous ossible overflow to sanitar sewer
Partial container Up to 200 gallons Gradual to Contained within building area with
failure instantaneous possible overFlow to sanitar sewer
Container overfill 1 to several gallons Up to 1 gpm Contained within building area with
ossible overflow to sanitar sewer
Drip tray with overflow to
Pipe failure Up to 200 gallons Up to 8 gpm containment within building area with
possible overflow to sanitar sewer
� Leakin i e or Several ounces to Drip tray with overflow to
g p p Up to 1 gpm containment within building area with
valve packing several gallons ossible overflow to sanitar sewer
7.3 Drums in Public Works — Big Bay
Potential Event Volume Released S ill Rate Current S ill Direction
Complete drum 165 gallons Instantaneous Contained within building area with
failure three drums possible overflow to sanitar sewer
Partial drum failure Up to 55 gallons Gradual to Contained within building area with
instantaneous ossible overflow to sanita sewer
7.4 Unloading Area
Potential Event Volume Released Spill Rate Current Spill Direction
Complete tanker Paved yard to storm sewer collection
truck leak or failure 4,000 gallons Instantaneous possible to surrounding soil to ditch
drainage if outside paved yard
Partial tanker truck Gradual to Paved yard to storm sewer collection
leak or failure 1 to 4,000 gallons instantaneous Possible to surrounding soil to ditch ;
draina e if outside aved ard i
Hose leak during Paved yard to storm sewer collection
truck unloading 1 to several gallons Up to 40 gpm possible to surrounding soil to ditch
draina e if outside aved ard
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8.0 Con4ainment, Inspections, and Security Requirements ,
The following sections describe the containment and diversionary structures provided at the
facility to minimize the potential of oil discharges to navigable waters of the United States. i
The following sections also describe the procedures for personnel training for discharge
prevention and measures in place for site security. �
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(Section 8.0 to be completed upon implementation of Section 1.6) �
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8.1 Containment and Diversionary Structures —40 CFR 112.7(c)(1)
The fuel loading and unloading area is subject to the general secondary containment and
diversionary structures requirements of 40 CFR 112.7(c). Methods of secondary containment at this
facility include a combination of structures (e.g., curbs), drainage systems, and land-based spill
response (e.g., storm drain covers, booms, sorbents) to prevent oil from reaching navigable waters
and adjoining shorelines. For bulk storage containers (refer to Section 10.2 of this Plan), each
storage tank is a double wall steel tank. The bottoms of the steel tanks are visible, and the tanks I
are located on concrete pads preventing the steel tanks from contacting the ground surface.
For purposes of this SPCC Plan, the most reasonably expected source and cause of a
discharge in the loading and unloading area is a ruptured hose connection.
Since the loading and unloading operations are by a hand-held nozzle, the operations
require the driver or Public Works personnel to be present. During loading of Public Works
vehicles and equipment, only Public Works personnel are present. The fuel trucks unload at �
a higher flow rate than fueling Public Works vehicles or equipment from the ASTs, typically
40 gpm. Therefore, for a reasonably expected discharge scenario (hose rupture), a
maximum flow rate of 40 gpm is assumed.
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Fuel delivery trucks are equipped with a manual emergency shut off valve at the back of each
truck and a cable operated emergency shut off lever behind the driver side at the front of the
tanks on the truck. In addition, the AST systems have an emergency shut down at the fuel
ASTs, PW-01 and PW-02. The emergency shutdown would turn off all power to the ASTs.
Whether unloading tanker trucks or filling PW vehicles or equipment, a hose rupture is not
expected to impede an attendanYs ability to reach an emergency shut off either on the fuel
tanker truck or at the tanks. It is assumed the attendant can reach an emergency shut off
within 10 seconds of a hose connection rupture. In order to be conservative, a 30 second
response time is assumed to account for possible delays to reach the shut off. Therefore, the i
maximum reasonably expected discharge would be: i
(40 gal/min) x(1 min/60 sec) x(30 sec) = 20 gallons
Based on the location of the loading and unloading area in relation to storm drains and
potential discharge locations, the use of storm drain mats and the ability to place absorbent
materials (either prior to transfer operations or in response to a discharge) across openings in
the curbing of the concrete yard and driveway areas, the facility has adequate secondary
containment or diversionary structures to contain a 20 gallon release and prevent a discharge
as described in 40 CFR 112.1(b).
Sorbent material, booms, storm drain mats and other portable barriers are stored in an the
spill kit materials (SKM) area near the loading area to allow for easy deployment prior to
transfer operations or for quick deployment in the event of a discharge during I
loading/unloading activities or any other accidental discharge outside the general loading and
unloading area, such as from tank vehicles entering/leaving the facility. The inventory is
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota � Page 15
checked monthly to ensure that used material is replenished. In addition, each fuel truck
carries a spill kit containing pads and booms to assist in the event of a discharge.
8.2 Demonstration of Practicability — 40 CFR 112.7(d)
Facility management has determined that use of the containment and diversionary structures or
readily available equipment to contain discharged oil is practical and effective at this facility.
8.3 Inspections, Tests, and Records — 40 CFR 112.7(e)
As required by the SPCC rule, the facility performs required inspections, tests, and evaluations. The
following table summarizes the various types of inspections and tests performed at the facility.
Facilit Com onent Action Fre uenc ICircumstances
Aboveground container Inspect outside of container for sig�s of Following a regular schedule (monthly,
deterioration and discharges annually, and during scheduled inspections)
and whenever material re airs are made
Container supports and Inspect container's supports and Following a regular schedule (monthly,
foundation foundations annually, and during scheduled inspections)
and whenever material re airs are made
Si ht au es overfill Evaluate for ro er o eration Monthl
Lowermost drain and Visually inspect Prior to filling and departure
all outlets of tank truck
All aboveground Assess general condition of items, such as Monthly
valves, piping, and flange joints, expansion joints, valve glands
appurtenances and bodies, catch pans, pipeline supports,
iockin of vaives, and meial suriaces
8.3.'I Monthly Inspection
Mo�thly visual inspections consist of a complete walk through at the facility to check for equipment
and piping damage or leakage, stained or discolored soils, and excessive accumulation of water.
The monthly inspection does not need to be completed during the month of the annual inspection.
The inspection logs provided in Appendix C will be used during monthly inspections covering
the following key elements:
• Observing the exterior of ASTs, pipes, and other equipment for signs of deterioration,
leaks, corrosion, and thinning
• Observing the tank fill and discharge pipes for signs of poor connection that could cause
a discharge, and tank vent for obstructions and proper operation
• Verifying the proper functioning of overfill prevention systems
• Observing tank foundations and supports for signs of instability or excessive settlement
• Observing the exterior of portable containers for signs of deterioration or leaks
• Checking the inventory of discharge response equipment and restocking as needed
All problems regarding tanks, piping, containment, or response equipment must immediately
be reported to the facility manager. Visible oil leaks from tank walls, piping, or other
components must be repaired as soon as possible to prevent a larger spill or a discharge to
navigable waters or adjoining shorelines. Pooled oil is removed immediately upon discovery.
Monthly inspections are performed in accordance with written procedures developed for the
facility. Written inspection procedures and monthly inspections are signed by the inspector
and maintained for a minimum period of three years with this SPCC Plan or under usual and
customary business practices.
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 16 City of Cottage Grove, Minnesota
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8.3.2 Annuallnspection I
Facility personnel perform a more thorough inspection of facility equipment on an annual
basis. This annual inspection complements the monthly inspection described above and is
performed in June of each year using the checklist provided in Appendix C of this Plan. ';
The annual inspection is preferably performed after a large storm event in order to verify the I
imperviousness and/or proper functioning of drainage control systems and control valves.
Annual inspection records are signed by the inspector and maintained for a minimum period
of three years with this SPCC Plan or under usual and customary business practices.
8.4 Personnel Training and Discharge Prevention — 40 CFR 112.7(f) �
Management instruct oil handling personnel in the contents of this SPCC Plan, the operation I
and maintenance of oil discharge response equipment, and pollution control laws and �
regulations. New employees shall receive spill prevention training as part of their initial i
training in plant operation if they will have oil-handling duties. i
The Director of Public Works is accountable for oil spill prevention at the facility.
Discharge prevention meetings are conducted annually to assure understanding of this SPCC Plan.
The record of Discharge Prevention Meetings and Trainings form in Appendix C may be used for
this purpose. Meetings and training sessions must highlight and describe known discharges,
failures, malfunctioning components, and any recently developed precautionary measures.
Personnel are encouraged to offer suggestions that would be beneficial to spill prevention.
Instructions and phone numbers regarding the reporting of a spill to the MN Duty Officer, the
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National Response Center and the MPCA are posted in the office.
8.5 Security — 40 CFR 112.7(g)
The facility is located within a fenced area that is locked while unattended.
The starter controls for all oil pumps are in the locked position and are located at the facility at
a site accessible only to authorized City personnel.
The loading and unloading connections of oil tanks a�d pipelines are capped when not in service.
The facility is lit by security lights to assist in the discovery of discharges at night and as a
method of vandalism prevention. �
The facility utilizes an electronic fueling system that controls access to, and limits the amount I
of fuel dispensed based on the vehicle or piece of equipment being fueled.
8.6 Facility Tank Truck Unloading — 40 CFR 112.7(h)
The following measures are implemented to prevent oil discharges during loading and
unloading operations.
8.6.1 Secondary Containment (40 CFR 112.7(h)(1))
The facility does not have a loading/unloading rack subject to the secondary containment
requirements of 40 CFR 112.7(h), but rather has an unloading area subject to the general �
secondary containment and diversionary structures requirements of 40 CFR 1127(c). These j
requirements are discussed in Section 8.1. I
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Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota Page 17
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8.6.2 Loading/Unloading Procedures (40 CFR 112.7(h)(2) and (3))
All suppliers must meet the minimum requirements and regulations for tank truck loading/unloading
� established by the U.S. Department of Transportation. Public Works ensures that the vendor
understands the site layout, knows the protocol for entering the facility and unloading product, and
has the necessary equipment to respond to a discharge from the vehicle or fuel delivery hose.
The facility manager or his/her designee supervises oil deliveries for all new suppliers, and
periodically observes deliveries for existing, approved suppliers.
All loading and unloading of tank vehicles takes place only in the designated unloading area.
Vehicle filling operations are performed by facility or vendor person�el trained in proper
discharge prevention procedures. The truck driver or facility personnel remain with the
vehicle at all times while fuel is being transferred.
Warning signs & chock blocks are provided at the unloading area to prevent
premature vehicular departure.
All outlets on tank trucks are inspected prior to filling and departure to prevent a liquid
discharge while in transit.
8.7 Field Constructed Tanks — 40 CFR 112.7(i)
There are no field constructed tanks at the facility.
If field constructed tanks are added to the site in the future, any field constructed aboveground
tank or other co�tainer that u�dergoes a repair, alteration, reconstruction or change in service
that might result in a discharge due to brittle fracture or other catastrophe must be evaluated
before it is returned to service. The evaluation should assess the risk of failure due to brittle
fracture or other catastrophe and the appropriate action, if any, that must be taken.
8.8 Additional Requirements — 40 CFR 112.7(j)
Upon completion of the items listed in Section 1.6 of this document, the facility will be in
conformance with the SPCC discharge prevention requirements in effect at the time this
SPCC Plan was prepared.
In Minnesota, aboveground tank registration and inspection is performed primarily by the
MPCA. Petroleum storage facilities must also comply with the International Fire Code (IFC).
All petroleum discharges in Minnesota, regardless of the volume released, must be reported
to the Duty Officer. The Duty Officer and MPCA can be contacted as follows:
Address: Minnesota Pollution Control Agency
520 Lafayette Road Narth
Saint Paul, MN 55155-4194
Phone: 651296.6300 or 800.657.3864
State Dut Officer S ill Re ortin : 800.422.0798 651.649.5451
Website: htt ://www. ca.sfate.mn.us/
In November 1998, the MPCA established new regulations affecting owners and operators of
facilities with aboveground storage tanks (Minnesota Rules Chapter 7151 and 7001.4200 to
7001.4250). The new rules replaced those that were previously written in 1964. The MPCA fact
sheets in Appendix D provide information on tank registration and other Minnesota requirements.
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 18 City of Cottage Grove, Minnesota
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� 9.0 Facility Drainage — 40 CFR 112.8(b)
The following sections describe how facility drainage is managed to minimize the potential
of oil discharges to navigable waters of the United States. I
(Section 9.0 to be completed upon implementation of Section 1.6) i
9.1 Diked Areas — 40 CFR 112.8(b)(1)
There are no diked areas at the facility.
9.2 Drainage Valves — 40 CFR 112.8(b)(2)
No drain valves are constructed at the facility.
9.3 Undiked Area Drainage — 40 CFR 112.8(b)(3)
There are no undiked areas with a significant potential for discharge. Tank truck �
discharges are not reasonably expected to occur on site outside the loading and i
unloading area due to the proximity of the loading and unloading area to the concrete I
paved yard area of the site and the site entrance.
9.4 Diversion System — 40 CFR 112.8(b)(4)
There are no ditches inside the facility that would require a diversion system.
9.5 Facility Drainage Systems — 40 CFR 112.8(b)(5)
No drainage water meeting the definition of 40 CFR 112.8(b)(5) is present at the facility.
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Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota Page 19
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10.0 Bulk Storage Tanks — 40 CFR 112.8(c)
(Section 10 to be completed upon implementation of Section 1.6)
The facility utilizes two 6,000 gallon ASTs. The ASTs are double-walled steel. (
10.1 Tank Compatibility — 40 CFR 112.8(c)(1) I
All bulk tanks utilize materials and construction that are compatible with the oils they contain
and the conditions of storage.
10.2 Tank Secondary Containment — 40 CFR 112.8(c)(2)
Means of secondary containment are provided for all tanks.
The 6,000 gallon tanks are double-walled for secondary containment.
10.3 Rainwater Drainage — 40 CFR 112.8(c)(3)
No diked areas are present; therefore, no uncontaminated rainwater can accumulate in diked
areas. However, if transfer operations are required to be conducted during rain events, storm
drains are piped to a storm water collection containment system or equipment is placed
across curb openings resulting in accumulated rainwater, then rainwater will be drained from
any areas, complying with the following requirements:
• The rainwater will not be discharged until visually inspected.
• Runoff water is inspected to ensure compliance with applicable water quality standards
and will not cause harmful discharge.
• After inspection, the storm drain mats or other containment equipment will be removed,
� allowing the accumulated water to be hauled to an appropriate treatment facility.
• Records are kept of drainage events. (Refer to Drainage Log in Appendix B).
10.4 Buried Metallic Storage Tanks — 40 CFR 112.8(c)(4)
There are no buried metallic storage tanks at the facility.
10.5 Partially Buried Metallic Storage Tanks — 40 CFR 112.8(c)(5)
There are no partially buried metallic storage tanks at the facility.
10.6 Tank Testing — 40 CFR 112.8(c)(6)
Each of the bulk storage tanks will be visually inspected monthly for evidence of leaks at the
tanks and associated piping. The inspection will include a general evaluation of the integrity
of the tanks and will be documented on the inspection form provided in Appendix C.
The facility is deviating from the bulk storage container integrity testing provision of
112.8(c)(6) for the ASTs. The deviation is based on good engineering practice after
considering the age and installation of the tanks, tank integrity testing requirements, and
alternative measures implemented by the facility. Aboveground storage tanks are shop built
containers with shell capacities less than 30,000 gallons. The ASTs are double-walled, can
be visually inspected and are not in contact with the soil.
The tanks and containment area are inspected regularly (as described in Section 8.3) by
trained personnel knowledgeable of facility operations, characteristics of the liquids stored,
the construction of the ASTs and piping, and the containment system. The scope of the
� inspections and procedures for addressing any deficiencies or concems identified during an
inspection is covered in the training provided to oil handling personnel at the facility. The
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 20 City of Cottage Grove, Minnesota
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routine inspections focus specifically on detecting any change in conditions or signs of
product leakage from the ASTs, piping, or appurtenances.
The physical configuration of the ASTs, combined with the periodic inspections, ensures that
any leakage from the ASTs would be detected visually before it can become significant, escape
secondary containment, and reach the environment. This approach provides environmental
protection equivalent to the non-destructive shell evaluation component of integrity testing
required under 40 CFR 112.8(c)(6) since it provides an appropriate and effective means of
assessing the condition of the ASTs and their suitability for continued service.
10.7 Internal Tank Heating Coils — 40 CFR 112.8(c)(7)
There are no internal tank heating coils at the facility.
10.8 Good Engineering Practices — 40 CFR 112.8(c)(8)
All tanks are equipped with level indicators. All bulk tanks have high level alarms with high
liquid level pump cutoff capabilities. The liquid level sensing devices are regularly tested to
insure proper operation. Facility personnel or supplier driver/representative are present
throughout the filling, unloading, and loading operations to monitor product level in the
tanks and tanker trucks.
10.9 Plant Effluents — 40 CFR 112.8(c)(9)
No plant effluents are directly discharged into navigable waters. Effluents entering the
sanikary sewer �a�ill be observed on a regular basis at the wastewater treatment facility.
10.10 Visible Oil Discharges — 40 CFR 112.8(c)(10)
Oil leaks which result in a loss of oil from tank seams, gaskets, piping, pumps, valves,
rivets, and bolts will be promptly corrected. Depending on the volume, accumulations of oil
will be promptly removed using sorbent materials or pumped. Recovered oil and sorbent
materials will be stored in 55-gallon drums or smaller containers and will be disposed of in
accordance with applicable regulations.
10.11 Mobile or Portable Tanks — 40 CFR 112.8(c)(11)
Mobile or portable oil storage containers (including 55 gallon drums) are placed in a location
that provides secondary containment sufficient to contain the capacity of the largest single
compartment or container with sufficient freeboard for precipitation. Poly tanks are stored
inside in the Big Bay or Mechanics Bay buildings where 55-gallon drums are stored.
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota Page 21
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11.0 Facility Transfer Operations, Pumping, and Facility Process - ;
40 CFR 112.8(d) �i
The transfer of fuel at the facilility, as it pertains to SPCC requirements, is through aboveground
piping. The following section describes how the transfer of oil is handled at the facility.
(Section 11 contingent upon implementation of Section 1.6)
11.1 Underground Piping — 40 CFR 112.8(d)(1) j
No underground piping, as it pertains to SPCC requirements, exists at the facility.
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11.2 Out of Service Piping — 40 CFR 112.8(d)(2)
The facility currently has no out of service oil piping. Pipelines not in service for an extended
period of time will be capped and marked as to their origin or permanently removed.
11.3 Piping Supports — 40 CFR 112.8(d)(3)
There are no piping supports present at the facility.
11.4 Valve and Piping Inspections — 40 CFR 112.8(d)(4)
All aboveground pipelines and valves are regularly inspected to assess their condition.
Inspection includes aboveground valves, piping, appurtenances, expansion joints, valve
glands and bodies, catch pans, pipeline supports, locking of valves, and metal surfaces.
Results of the inspections are recorded on the inspection logs provided in Appendix C.
11.5 Vehicle Warnings — 40 CFR 112.8(d)(5)
j Warning signs are posted as needed to prevent vehicles from damaging aboveground
pipelines or other oil transfer operations.
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COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 22 City of Cottage Grove, Minnesota
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12.0 Non-Applicable Portions of the SPCC Regulations �
The following portions of the SPCC regulations have been determined to not be I
applicable to the facility:
• 40 CFR 112.9: Spill Prevention, Control, and Countermeasure Plan requirements for
onshore oil production facilities
• 40 CFR 112.10: Spill Prevention, Control, and Countermeasure Plan requirements for
onshore oil drilling and workover facilities
� 40 CFR 112.11: Spill Prevention, Control, and Countermeasure Plan requirements for
offshore oil drilling, production, or workover facilities �
• Subpart C— Requirements for Animal Fats and Oils and Greases, and Fish and Marine i
Mammal Oils; and for Vegetable Oils, Including Oils from Seeds, Nuts, Fruits, and Kernels ;
• Subpart D— Response Requirements I
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Spill Prevention, Control & Countermeasure Plan COTTG 126421 j
City of Cottage Grove, Minnesota Page 23 j
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List of Figures ;
Figure 1 —Site Location
Figure 2 — Site Plan
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Appendix A
Certification of the Applicability of the Substantial Harm Criteria Checklist (C-II Form)
�
(
Certification of the Applicability
of the Substantial Harm Criteria Checklist
Facility Name: Public Works Faci�itv Address: 8635 West Point Doualas Road South Cottage Grove MN 55016
1. Does the facility transfer oil over water to or from vessels and does the facility have a total oil
storage capacity greater than or equal to 42,000 gallons?
YES NO X
2. Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and does
the facility lack secondary containment that is sufficiently large to contain the capacity of the largest
aboveground oil storage tank plus sufficient freeboard to allow for precipitation within any
aboveground storage tank area?
YES NO X
3. Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and is the
facility located at a distance (as calculated using the appropriate formula in Attachment GIII, Appendix
C, 40 CFR 112 or a comparable formula�) such that a discharge from the facility could cause injury to
fish and wildlife and sensitive environments? For further description of fish and wildlife and sensitive
environments, see Appendices I, II, and III to DOC/NOAA's "Guidance for Facility and Vessel Response
Plans: Fish and Wildlife and Sensitive Environments" (Section 10, Appendix E, 40 CFR 112 for
availability) and the applicable Area Contingency Plan.
YES NO X
4. Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and is
the facility located at a distance (as calculated using the appropriate formula in Attachment C-III, 40
CFR 112 or a comparable formula�) such that a discharge from the facility would shut down a
public drinking water intake
YES NO X
5. Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and has
the facility experienced a reportable oiI spill in an amount greater than or equal to 10,000 gallons
within the last 5 years?
YES NO X
CERTIFICATION
I certify under penalty of law that I have personally examined and am familiar with the information submitted in this
document, and that based on my inquiry of those individuals responsible for obtaining this information, I believe that
the submitted information is true, accurate, and complete.
Signature Title
Name (Please type or print) Date
� If a comparable formula is used documentation of the reliability and analytical soundness of the
comparable formula must be attached to this form.
� For the purpose of 40 CFR part 112, public drinking water makers are analogous to public water
systems as described at 40 CFR 1422(c).
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota A-1
l
Appendix B
Discharge Notification Form
(
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota - Public Works Facility C3 - 3
Discharge Notification Form (40 CFR 112.4)
Public Works Facility
8635 West Point Douglas Road South
Cotta e Grove, MN 55016 Date:
Date of spill: Time of spill:
Location of spill:
Date and time of Minnesota Duty Officer notification — 651.649.5451 or 800.422.0798:
Name of person contacted via the Minnesota Duty Officer:
Date and time of National Response Center notification — 800.424.8802:
(Note: Contact the EPA for a single discharge of more than 1,000 gallons or if two discharges of more than 42 gallons
(each discharge) occur within any 12-month period)
Name of person contacted at the NRC:
Has contamination reached U.S. waterways? If so, name of receiving body of water:
Material and amount released: gallons of
Probable cause of spill:
Remedial action taken to contain and clean up the spill:
Name of person who discovered the spill:
Telephone number:
Name of person in charge of the cleanup:
Telephone number:
Maximum storage or handling capacity of facility:
Normal daily throughput:
Send this Form with a copy of the SPCC Plan to:
Minnesota Pollution Control Center United States Environmental Protection Agency
Hazardous Waste Division Region V
520 Lafayette Road 230 Dearborn Street
Saint Paul, MN 55155 Chica o, IL 60604
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota B-1
�
Appendix C
Inspection and Training Records
C-1 — Monthly and Annual Inspection Forms
C-2 — Discharge Prevention Meetings and Training Form
C-3 — SPCC Training Guidelines
C-4 — Standing Water Drainage Log
i
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota - Public Works Faciiity C3 - 3
C-1
Monthly Inspection Form
Inspections are to be performed monthly (except the month in which an annual inspection is performed)
by qualified personnel via a thorough visual inspection of the facility and appropriate oil storage areas.
Inspection Procedures
1. Only facility personnel with SPCC training shall conduct monthly inspections.
2. Inspections shall be conducted during sufficient light conditions and necessary equipment
(ladders, flashlights, safety gear) shall be provided to allow inspection of difficult to access areas.
3. Results of the inspections are to be documented on the following form or equivalent
provided by the facility. Abnormalities shall be clearly stated on the form and the facility
manager shall be notified. If necessary, attach additional comments to form.
4. Each inspection form shall be signed by the inspector, or facility manager, and maintained
with the SPCC Plan for a minimum of three years.
INSPECTOR:
DATE:
Visual Inspection YES OR NO
1. Container Inspection (ASTs and Piping)
a) Paint blistering
b) Rust on container or piping
c) Paint discoloration
d) Sign of leakage around container perimeter
e) Odors
� Dead or dying vegetation
g) Bolts, rivets, or seams damaged
h) Vents are obstructed
i) Surface Stains
j) Heating coil seals
2. Foundations
a) Cracks or corrosion
b) Discoloration
c) Signs of settling
3. Piping and Associated Equipment
a) Cracks or corrosion
b) Paint blistering
c) Piping leaks
d) Valve stem leakage
e) Broken or sagging piping
fl Discoloration
g) Signs of settling
h) Odors
4. 55 gallon drums or other oil storage containers (if applicable)
a) Paint blistering
b) Corrosion
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota - Public Works Facility C-1 - 1
c) Sign of leakage around containers
d) Seams damaged
e) Containers tightly closed
fl Odors
5. Secondary containment, if applicable
a) Erosion or settling
b) Dead or dying vegetation
c) Ponding of surface water
d) Accumulated oil
e) Cracks or stress
fl Valves locked
6. Spill Prevention Equipment Inventory Check
7. Remarks
Signature Date:
Report any abnormalities to the facility manager.
NOTE: The above is meant as a guide for the Owner to develop their own log sheets that can be incorporated
into the operator's log books.
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
C-1 - 2 City of Cottage Grove, Minnesota
( C-1 �
Annual Inspection Form
Inspections are to be performed annually by qualified personnel via a thorough visual inspection of
the facility and appropriate oil storage areas.
Inspection Procedures
1. Only facility personnel with SPCC training shall conduct annual inspections.
2. Inspections shall be conducted during sufficient light conditions and necessary equipment
(ladders, flashlights, safety gear) shall be provided to allow inspection of difficult to access areas.
3. Results of the inspections are to be documented on the following form or equivalent
provided by the facility. Abnormalities shall be clearly stated on the form and the facility
manager shall be notified. If necessary, attach additional comments to form.
4. Each inspection form shall be signed by the inspector, or facility manager, and maintained
with the SPCC Plan for a minimum of three years.
INSPECTOR:
DATE:
Y N Descri tion & Comments -
Stora e tanks
PW-01
� Tank surfaces show si ns of leakage
Tank is damaged, rusted or deteriorated
Bolts, rivets or seams are damaged
Tank su orts are deteriorated or buckled
Tank foundations have eroded or settled
Level gauges or alarms are inoperative
Venfs are obstrucfed
PW-02
Tank surfaces show si ns of /eaka e
Tank is damaged, rusted, or deteriorated
Bolts, rivets, orseams are dama ed
Tank su orts are deferiorated or buckled
Tank foundations have eroded or settled
Level au es or alarms are ino erative
Vents are obstructed
PW-03
Tank surfaces show signs of leakage
Tank is damaged, rusted, or deteriorated
Bolts, rivets, or seams are damaged
Tank su orts are deteriorated or buckled
Tank foundations have eroded or settled
Level auges or alarms are inoperative
Vents are obstructed
PW-04
Tank surfaces show signs of leakage
Tank is damaged, rusfed, or deteriorated
Bolts, rivets, orseams are damaged
Tank su orts are deteriorated or buckled
( Tank foundations have eroded or settled
Spill Preventioq Conirol & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota - Public Works Facility C-1 - 3
Y N Descri tiorc& Comments
Level gauges or alarms are inoperative
Vents are obstructed
PW-05
Tank surfaces show si ns of leakage
Tank is damaged, rusted, or deteriorafed
Bolts, rivets, orseams are damaged
Tank sup orts are deteriorated orbuckled
Tank foundations have eroded or settled
Level gauges or alarms are inoperative
Venfs are obstructed
PW-06
Tank surfaces show si ns of /eaka e
Tank is damaged, rusted, or deteriorated
Bolts, rivets, or seams are damaged
Tank supports are deteriorated or buckled
Tank foundations ha ve eroded orsettled
Level gauges or alarms are ino erative
Vents are o6structed
PW-07
Tank surfaces show si ns of leakage
Tank is dama ed, rusted, or deteriorated
Bolts, rivets, orseams are damaged
Tank su orts are deteriorated or buckled
Tank foundations have eroded or settled
Level gauges or alarms are inoperative
Vents are obstructed
PW-08
Tank surfaces show signs of leakage
Tank is dama ed, rusted, or deteriorated
Bolts, rivets, orseams are damaged
Tank su orts are deteriorated or buckled
Tank foundations have eroded or settled
Level gau es or alarms are ino erative
Vents are obstructed
PW-09
Tank suAaces show si ns of leaka e
Tank is damaged, rusted, or deteriorated
Bolts, rivets, or seams are damaged
Tank supports are deteriorated or buckled
Tank foundations have eroded or settled
Level auges or alarms are ino erative
Venfs are obstrucfed
PW-10
Tank surfaces show signs of leakage
Tank is dama ed, rusted, or deteriorated
Bolts, rivets, or seams are damaged
Tank su orfs are deteriorated orbuckled
Tank foundations have eroded or settled
Level gau es or alarms are inoperative
Vents are obstructed
PW-11
Tank surfaces show si ns of leaka e
Tank is dama ed, rusted, or deferiorated
Bolts, rivets, or seams are damaged
Tank su ports are deteriorated or buckled
Tank foundations have eroded or settled
COTTG 126421 Spill Prevenlion, Control & Countermeasure Plan
C-1 - 4 City of Cottage Grove, Minnesota
` Y N Descri tion'8 Comments'
� Level gauges or alarms are inoperative
Vents are obstructed
PW-12
Tank surfaces show signs of leakage
Tank is damaged, rusted, or deteriorated
Bo/ts, rivets, orseams are dama ed
Tank su orts are deteriorated or buckled
Tank foundations have eroded or settled
Level gauges or alarms are ino erative
Vents are obstructed
PW-13
Tank surfaces show signs of leakage
Tank is damaged, rusted, or deteriorated
Bolts, rivets, or seams are dama ed
Tank su orts are deteriorated or buckled
Tank foundations have eroded or seftled
Level gauges or alarms are inoperafive
Vents are o6sfructed
PW-14
Tank surfaces show si ns of /eaka e
Tank is damaged, rusted, or deteriorated
Bolts, rivets, or seams are damaged
Tank supports are deferiorated or buckled
Tank foundations have eroded or settled
Level gau es or alarms are ino erative
Vents are obstructed
PW-15
� Tank surfaces show signs of leakage
Tank is damaged, rusted, or deteriorated
Bolts, rivets, or seams are damaged
Tank su orts are deteriorated orbuckled
Tank foundations have eroded or setfled
Level gauges or alarms are inoperative
Vents are o6structed
Concrete areas
Concrete is stained
Dike walls or floors are cracked or are separating
Dike is not retaining water (following large rainfall
Pi in
Valve sea/s or askets are leakin
Pipelines or supports are damaged or deteriorated
Joints, valves and other appurtenances are leaking
Out-of-service i es are not ca ed
Warnin si ns are missin or dama ed
Loadin lunloadin and transfer equipment
Loading/unloading area is damaged or deteriorated
Connections are not capped or blank-flanged
Curbs are dama ed or stained
Dri ans have accumulated oil or are leakin
Securit
Fencing or lighting is non-functional
Pum s and valves are not locked and not in use
Res onse e ui ment
� Res onse e ui ment invento is incom lete
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota - Public Works Facility C-1 - 5
Annual reminders: .
Hold SPCC Briefng for all oil-handling personnel (and update briefing log in the Plan)
Check contact information for key employees and response/deanup contractors and update them in the Plan as needed
Remarks
Signature Date:
Report any abnormalities to the facility manager.
NOTE: The above is meant as a guide for the Owner to develop their own log sheets that can be incorporated
into the operator's log books.
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
C-1 - 6 City of Cottage Grove, Minnesota
� C-2
Record of Discharge Prevention Briefings and Trainings
Instructions: Briefings will be scheduled and conducted by the owner or operators for operating personnel at
intervals frequent enough to assure adequate understanding of the SPCC plan for this facility. These briefings
should highlight and describe known spill events orfailures, malfunctioning components, and recently
developed precautionary measures. Personnel shall be instructed in operation and maintenance of equipment
to prevent the discharge of oil and in the applicable pollution control laws, rules, and regulations. During these
briefings there will be an opportunity for facility operators and other personnel to share recommendations
concerning health, safety, and environmental issues encountered during operation of the facility.
Date:
Attendees:
Name (Print) Si natu�e
�� Subjects & Issues:
Recommendations & Suggestions:
�
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota - Public Works Facility C-2 - 1
( C-3
SPCC Training Guidelines Public Works Facility
Schedule
SPCC training will be provided according to the following schedule, at a minimum:
• Upon completion of initial SPCC Plan or plan updates for appropriate personnel;
• Immediately upon hire for new employees; and
• Annually for appropriate personnel.
Training Outline
The following outline is a guidance of subjects for SPCC training briefings.
• Advise personnel that everyone is responsible for spill prevention;
• Describe procedures for spill prevention;
• Discuss the importance of precautionary measures;
• Describe procedures for fueling vehicles;
• Describe procedures for loading/unloading tanks;
• Describe spill containment and control for each tank;
• Describe spill containment and control for tank truck loading/unloading;
� • Describe procedures for containing spills;
• Describe use and location of spill control equipment, i.e., booms, socks, absorbents, oil dry;
• Advise personnel that everyone is responsible for spill reporting and clean up. All spills shall be addressed
per the Emergency Spill Response Plan for the facility;
• Describe spill reporting and clean-up procedures;
• Advise personnel that if a reportable quantity of product is spilled, appropriate agencies must be notified;
• If a spill has occurred, review the history & cause of the spill & identify how the spill could have been avoided;
• Discuss with personnel the importance of ensuring tanks have secondary containment that is maintained
in good condition and repaired as necessary;
• Discuss monthly tank inspections and identify responsibilities;
• Instruct personnel to report any required repairs to tanks, pumps, and piping to their supervisor immediately;
• RepoR all repairs, upgrades, additions, and changes completed to the facility manager so that the SPCC
Plan can be updated; and
• Discuss site security measures such as locking gates and valves, shutting off power to pumps, shutting off
the air supply to pneumatic pumps.
�
Spill Prevention, Conlrol & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota - Public Works Facility C3 - 1
� C-4
Standing Water Drainage Log
Date: Time:
Standing water found to be free of oil contamination (yeslno):
Drainage performed by: Title:
Area drained, location of standing water:
Method used for draining:
Date: Time:
Standing water found to be free of oil contamination (yes/no):
Drainage performed by: Title:
Area drained, location of standing water:
Method used for draining:
� Date: Time:
Standing water found to be free of oil contamination (yes/no):
Drainage performed by: Title:
Area drained, location of standing water:
Method used for draining:
Date: Time:
Standing water found to be free of oil contamination (yes/no):
Drainage performed by: Title:
Area drained, location of standing water:
Method used for draining:
�
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota - Public Works Facility C-4 - 1
1
Appendix D
MPCA Reference Materials
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W� I� � E�� � F-� d'
` � Reporting spills and leaks
�
Minnesata
Pollutivn
CO11trOI Cleanup fact sheet #1.01 • February 2009
Agency
um. Stat. § 115.061, which has information and then make the appropriate
been in effect since 1969, notifications to the state agencies.
describes the duty of people to
Reportable spills notify the Minnesota Pollution Control Spills that must be reported
Agency (MPCA) when spills and leaks
should be occur: Report spills that may cause pollution, such
directed to the as spills ofYoxiq flammable, corrosive and
Minnesota Du 115.061 — Duty to Notify and Avoid
�3' dangerous indusrtial chemicals. Also report
OfScer b callin Water Pollution
y g spilLs of environmentally damaging
(651) 649-5451 or (a) Except as provided in paragraph (b), it materials, inchiding milk, coal, auimal parts,
(800) 422-0798. is the duty of every person to notify batteries, etc.
The duty officer the agency mm�ediately of the
will record all discharge, accidental or otherwise, of Reportable quantities
pertinent any substance or material under its
information and conhol which, if not recovered, may Minnesota has a reporting threshold of
then make the cause pollution of waters of the state, g�'eater than five-gallons for petroleum
j appropriate and the xesponsible person shall spills. Spills of any quanYity of all other
� notifications to the recover as rapidly and thoroughly as chemica7s or materials should be reported.
state agencies. possible such substance or material If in doubt, report.
and take mm�ediately such other
action as may be reasonably possible . An�/0110 Wf10 Sp1115 IS I'EqUll'@d t0
to minimize or abaYe pollution of I'epOYt.
waters of the state caused thereby. EVERY person who has "any substance or
(b) Notification is not required under material under its conhol" must report spills
paragraph (a) for a discharge of five and leaks. This includes:
gallons or less of petroleum, as . property owners who discover
defined in section 115C.02, contaznination;
subdivision 10. This pazagraph does
not affect the other requirements of • individuals, partnerships, companies and
paragraph (a). corporations;
The law provides penalties of up to $10,000
• govenunental subdivisions, including
per day for violations. officers of these entities;
The Minnesota Department of Public Safety,
• owners of substances being stored or
Bureau of Crimnial Apprehension, operates �ansported by another company; and
a 24-hour setvice, establishing a one-call • contractors who are in physical control
system for all state reporting requirements. of a discharged substance.
Reportable spills should be directed to Sometimes a fire deparhnent, police
the Minnesota Duty Officer by calling agency or other local ox state agency
(651) 649-5451 or (S00) 422-0798. The that responds to a spill or leak chooses
duty officer will record all pertinent
(� c-er1-01
Minnesota Pollution Control Agency • 520 Lafayette Rd. N., Saint Paul, MN 55155-4194 • www.pca.state.mn.us
. 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative formats
to report the incident to the MPCA. In some
circumstances, the enrity may be required to repod the
spill. However, in no case does a report from someone
else stand in lieu of your responsibility to report to the
MPCA by calling the Minnesota Duty Officer if a
substance is under your control.
Be awaze tbat there may be other reporting requirements
imposed by loca] ordinances, state or federal law, or
permits. Understanding all reporting requirements is the
responsibility of those who handle substances which can
pollute.
It is the responsibility of the spiller to ensure an effective
cleanup and proper management of all wastes generated.
With the exception of used oil, waste generated from
petroleum spills that have been reported and cleaned up
immediately are exempt from Minnesota's Hazazdous
Waste Rules. Waste from used oil spills must be sent to
a facility for energy recovery.
For more information
For more informarion on spill prevention, cleanup or
disposal, call the MPCA at (651) 296-6300 or
(800) 657-3864 and ask for a member of the Emergency
Response Team or go to
www.pca.state.mn.us/cleanuu/pubs/ertuubs.html on the
Internet.
Also, visit the U.S. Environmental Protection Agency
site at www.epa. oP v/oilspilU for more information.
Reporting spills and leaks • September 2006 ( Minnesota Pollutiaa�
i� [wYholAgenfy .��
page 2
` � Spill reporting for dispatchers
�
Minnesota Cleanup/Emergency Response 1-06 • September 2007
Poliution
��� �his fact sheet is designed as a • nearest intersecrion or mile marker,
� JQ11C'ff reminder to dispatchers and public . city;
safety responders to notify the 2) Trucking companv information:
MinnesoYa Duty Officer whenever there . company's name, address and
is a spill of oil or hazardous maYerial.
telephone number,
While it is the responsibility of the spiller . driver's name,
to immediately report and clean up spills, .�uck number;
state troopers, county sheriffs, or local
police departments are typically the first 3) Description of spilled material:
public safeTy responders to the scene. • fuel tank leakage (include size and
Because of this, they sometimes need to fuel Type),
report the spill or remind the spiller to do . engine fluid leakage,
so. • cargo leakage, including name of
Every day, accidents involving product that is leaking, placards or
commercial vehicles cause spills of oil labels, estimation of the quantity of
and hazardous materials. The Minnesota cargo, and amount of leakage;
� Pollution Control Agency's (MPCA's) a) Locarion of the spilled materiaL•
Emergency Response Team (ERT) . on the roadway or shoulder,
oversees the proper cleanup of significant . in a ditch (with or without standing
spills and relies on public safety �vater),
responders and dispatchers to make sure . material has entered storm sewer,
that spills are reported to the MPCA
through the Minnesota Duty Officer. and/or material has affected surface
Once an incidenYhas been reported, ERT water (river, creek, pond, etc.); and
staff can contact the company 5) Initial response to spill:
responsible for the spill to ensure that it • roadway has been closed,
begins cleanup as soon as possible. • local fire department is responding,
The Minnesota Duty Officer telephone • Minnesota Department of
numbers are (651) 6A9-5451 and Transportation (MnDOT) is
(800) 422-0798. Spills can be reported to sanding the spill, etc.
these telephone numbers 24 hours a day. Thank you for your assistance! For more
The Minnesota Duty Officer will notify information on spill reporting, cleanup or
all state agencies that may need to be disposal, call the MPCA at
involved in the reported incident. (651) 296-6300 or (800) 657-3864 and
When repartiug an incident, provide ask for a member of the Emergency
the following critical information to Response Team or go to
the Minnesota Duty Officer: www.pca.state.mn.us/cleanup/pubs/ertnubs
1) Soill location: .html on The Intemet.
• road number or name,
� �
�� c-er1-06
Minnesota Pollution Control Agency • 520 Lafayette Rd. N., Saint Paul, MN 55155-4194 • www.pca.state.mn.us
651-296-6300 • 800-65Z-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative formats
pill revention, ontrol ountermeasure lan
City Hall / Public Safety
12800 Ravine Parkway � Cottage Grove, Minnesota
SEH No. COTTG 126421
June 30, 2014
EMERGENCY NUMBERS
Fire ChieflDeputy Director 651.439.9381
of Public Safety
24 Hour On Call Fire Chief/Deputy 651.439.9381
Director of Public Safety
The City of Cottage Grove 911 (24 hour emergency)
Public Safety 651.439.9381 (non-emergency)
ashington County Public Safety 911 (24 hour emergency)
. 651.430.7600 (non-emergency)
Cottage Grove Fire Department 911 (24 hour emergency)
651.439.9381 (non-emergency)
Minnesota Duty Officer 800.422.0798 (24 hour emergency)
651.649.5451 (24 hour emergency)
USEPA Regional Administrator 312.353.2000 (phone) 800.621.8431 (toll-free)
National Response Center 800.424.8802 or
202.267.2675
Ruildii�g a Eiecter World
for All o( Us'
Engineers � Archtteas � Planners j S<icntisea
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Building a Better Worid
for All of Us�
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June 30, 2014 RE: City Hall / Public Safety ;
Spill Prevention, Control & Countermeasure Plan �
12800 Ravine Parkway � Cottage Grove, Minnesota
SEH No. COTTG 126421
Mr. Harry Taylor
City of Cottage Grove
Public Works Superintendent
8635 West Point Douglas Road
Cottage Grove, MN 55016
Dear Mr. Taylor:
Short Elliott Hendrickson Inc. (SEH is pleased to provide two copies of this Spill Prevention, Control and
Countermeasure (SPCC) Plan for the City of Cottage Grove City Hall. The SPCC Plan indicates the steps
City Hall should take to help prevent discharges of oil and oil-like substances. If a discharge should occur,
the SPCC Plan provides measures that should be taken to minimize the effects of the discharge. Spill
� reporting procedures are provided, along with a list of organizations that can assist with cleanup.
The SPCC Plan must be signed and implemented by the Fire Chief/Deputy Director of Public Safety, who is
considered the facility manager. Training should be conducted so that oil-handling employees are familiar with
the Plan and know what to do in the event of an accidental discharge. It is the responsibility of the facility
manager to keep the SPCC Plan updated, on file and available upon request by authorized officials.
Upon review of the facility, SEH determined that some items should be addressed to bring the facility in
compliance with the Federal SPCC Regulations. Your attention is directed to Section 1.6 where these
items are outlined.
On October 1, 2007, the USEPA proposed amendments to the SPCC rule to provide clarity, tailor
requirements, and streamline requirements as appropriate in order to encourage greater compliance with
the SPCC regulations. The proposed rule was published in the Federal Register on October 15, 2007
(Vol. 72, No. 198) and comments on the proposed rule were due December 14, 2007. According to a I
USEPA fact sheet (EPA-550-F-07-005, October 2007), all SPCC-regulated facilities would be potentially
affected by the proposed amendments which provide:
• Clarity on the general secondary containment requirements �
� Flexibility in the security requirements
� Flexibility in the use of industry standards to comply with integrity testing requirements
� Additional flexibility in meeting the facility diagram requirements
• Clarification on the flexibility provided by the definition of "facility"
Please also note that the USEPA issued a SPCC Guidance for Regional Inspectors document (EPA 550-B-13-
001, Revised: 11/15/13, USEPA) to clarify requirements for compliance with the SPCC rules. USEPA also plans
to revise the guidance document, as appropriate, to reflect future amendments to the rule and will post any
1
changes on the USEPA Oil Program Web site (www.epa.qov/emerqencies/content/spce/index.htm). �
Short Elllott Hendrlckson Inc. � 3535 Vadnals Center Drive � Saint Paul, MN 55110-5196 �'�;
SEH is 100% employee-ownetl � sehinacom � 651.490.2000 � 800.3252055 � 888.908.8166fax ',I
Spill Prevention, Control & Countermeasure Plan
City of Cottage Grove, Minnesota � City Hall
June 30, 2014
Page 2
If you have any questions about the SPCC Plan, please feel free to call Todd Potas directly at
651.4902174 or Chad Setterholm directly at 651.7652911.
Sincerely,
'' .����� t-'i ��t---""���;�...� �
Todd Potas, PE Chad E. Setterholm, PE
Senior Environmental Engineer Client Service Manager
amc
siae\c\coIIg1126421\3-env-stdy-regs\spcc city hall 630'14.tlocx
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�Ity �all
I�anag�r��r�� Approval
Th� Gity �f Gottags [�i•ave is committed tff ihe �r�v�nkion af disr�h�r�a� t�f �il ta navigplii� I
wat�rs �nd the �i�vircrnmc��ta T7�� �ity �P �oktag4 ��^aue mainl�ir�s hlgh slandards�ar sj�il9 I
preuenlion, �t�ntrgt and coua�Isrms�asur�s Ehrnugh teqular revi�W, updatfng, and impl�m�nkailan
of ►his Spill l�ravot�llon, Conkrnl anc� Co�aniermeasure �'9�n C4r City Wall {aoated in Cottage
G'�uVr�, Midiriespta, i herekry c�:tti(y ihat #i�� �ity o� �atiag� ��a�e wili cQirn'n�t the neaess�ry
�re�nur����i� implente�tt khis �PCG Plan and tl�e ma�7powee, sq�dpinent, and �malorials required
t� �xpQall�ouaiy canitol dr rerr�pve �ny n�rnffui quanlity af oil disoharc��.
�
Si9n�Wr�� ____ �
Narna�
�`iliP,: I�Ir�Chi�tlQ��auty �ir�r,tar�F,�Uhlfg_Safe� - - ,
pate�
Pr����sian�l Enc�in���° ��rfiifi���i�r�
E f�ereby certify th�l I am fa�niliar wiil� tho pr�vasions of �90 �FR � 12; tii?# I at my ac�ertt hav�
( vt�lted �nc� �x�mi�,�r� the fac3fi#y; thst thls SpCC I'lan has 6��n �roparec! (n �acardanc� wit11
g�od engineerinc� pra:tia�s, includinc� cnnsid�rati�n �f applicable ind��stry standards, �nc! wilh
th� i'�qulremenls �i �it� CFR 1�l2>3; that prac�rJur�s for required inspe�tkr'ns �nd teskinc� f�ave
t�ee�� est�rbljshad; anc{ th�t fite ,�PCC �1�r� is edequata for th� #ac3liky Ttals aertified plan is an
interlm plan �ubj�ct (o rt��artifi�tf4n r�pan ct�mplellQn of pianrted fi�cility improvemonts as
dasenbed i� 5eation 1.G,
7octci Potas, 'F'�
� aiWCby G�ttily itlat,tlti� plap, speCllir.�tS�t1 W 1 Print�d Nam€s of Tt�gisl�red Professfs,nal �ngins�r
�� � � �� �r �ndar d#kcact sup�rvfi�
u !a�'s �f #fia ste6�t�t Mtfi �� � ��� r��'•�'-L°3`°
f-' J. � � � Signelure aP Rec�ist�r�cl �'rof�ssint�al �ng�neer
�
.- � .� .. - _ (�.6��S�rr']�lt7tS �b. �+'�d'�{�7 � ,�at3tL' �h1`i�l
,S �.�.r s"' � '���� . . .. ..
17at�; � f�v'' �j /•'��'•
�grti#i�a�ic�n �fthr� Applical�ility o�the
Suhs#antial Harm G�'it�ria ��ecklistr(C-li Forin)
SeQ A�Pen�dix l?,
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Review Page �
In accordance with 40 CFR 112.5(b), a review and evaluation of this SPCC Plan is conducted at I
least once every five years from the date the last review was required under this part. As a
result of this review and evaluation, the City of Cottage Grove will amend the SPCC Plan within
six months of the review to include more effective prevention and control technology if the
technology has been field-proven at the time of review and will significantly reduce the Iikelihood
of a discharge as described in 112.1(b) from the facility. Any amendments must be implemented
as soon as possible, but not later than six months following preparation of any amendment.
The City of Cottage Grove must document the completion of the review and evaluation and a
statement must be signed as to whether you will amend the SPCC Plan.
Any technical amendment to the SPCC Plan shall be certified by a Professional Engineer in
accordance with 40 CFR 112.3(d).
`9 have completed review and evaluation of the SPCC Plan for the facility Review Date PE Cert
and will/will not amend the Plan as a result." (Y/N)
Reviewer: Sign and Print Name UnderAppropriate Column and, if
amendments are req�ired, document on the Plan Amendments tab/es on
the followin a es. Obtain and document PE Certification, as necessa .
Ori inal Document June 2014 Y
Will Amend (If yes, complete below) Will Not Amend
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SEH is a registered trademark of Short Elliott Hendrickson Inc. I
Spill Prevention, Control & Countermeasure Plan COTTG 126421 i
City of Cottage Grove, Minnesota Page 2
'
il
Plan Amendments
Amendment Number:
Amendment Descri tion:
PE Certification: By means of this certification, I attest that I am familiar with the
requirements of provisions of 40 CFR Part 112, that I or my designated
agent have visited and examined the facility, that this SPCC Plan has
been prepared in accordance with good engineering practices, including
consideration of applicable industry standards, and with requirements of
this Part, that procedures for required inspections and testing have
been established and that the Plan is adequate for the facility.
En ineer:
Signature:
Re istration Number:
State:
Date:
Mana ement Si nature:
Date:
SEH is a registered trademark of Short Elliott Hendrickson Inc.
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota Page 3
i
; Plan Amendments (continued) �'
Amendment Number:
Amendment Descri tion: �
PE Certification: By means of this certification, I attest that I am familiar with the
requirements of provisions of 40 CFR Part 112, that I or my designated
agent have visited and examined the facility, that this SPCC Plan has
been prepared in accordance with good engineering practices, including
consideration of applicable industry standards, and with requirements of
this Part, that procedures for required inspections and testing have
been established and that the Plan is adequate for the facility.
En ineer:
Signature:
Re istration Number:
State:
Date:
Mana ement Si nature:
Date:
(
�
� SEH is a registered trademark of Short Elliott Hendrickson Inc.
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota Page 4
Plan Amendments (continued)
Amendment Number:
Amendment Descri tion:
PE Certification: By means of this certification, I attest that I am familiar with the
requirements of provisions of 40 CFR Part 112, that I or my designated
agent have visited and examined the facility, that this SPCC Plan has
been prepared in accordance with good engineering practices, including
consideration of applicable industry standards, and with requirements of
this Part, that procedures for required inspectio�s and testing have
been established and that the Plan is adequate for the facility.
En ineer:
Signature:
Re istration Number:
State:
Date:
Mana ement Si nature:
Date:
SEH is a registered trademark of Short Elliott Hendrickson Inc.
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota Page 5
i
Table of Contents �
Letter of Transmittal
Management Approval i
Professional Certification i
Certification of the Applicability of the Substantial Harm Criteria Checklist (C-II Form) i
Review Page
Plan Amendments
Table of Contents Page
1 .0 I ntrod uction .............................................................................................................1
1.1 General Applicability - 40 CFR 112.1 ..............................................................................1 �
1.2 Requirement to Prepare and Implement a SPCC Plan - 40 CFR 112.3 .........................1 �
1.3 Amendment of SPCC Plan ...............................................................................................2 !
1.3.1 Amendment by USEPA Regional Administrator- 40 CFR 112.4 ........................2 I
1.3.2 Amendment by Owners or Operators- 40 CFR 112.5 ........................................2
1.4 Facilities, Procedures, Methods, or Equipment
Not Yet Fully Operational - 40 CFR 112.7 .......................................................................3
1.5 Cross-Reference with SPCC Provisions - 40 CFR 112.7 ................................................3
1.6 Necessary Alterations to Implement the SPCC Plan - 40 CFR 112.7 .............................3
2.0 Implementation -40 CFR 112.7 .............................................................................. 5
3.0 Facility Information - 40 CFR 112.7(a) ................................................................... 6
3.1 Compliance with SPCC Requirements -40 CFR 112.7(a)(1 & 2) ...................................6
3.2 Facility Description -40 CFR 112.7(a)(3) ........................................................................6
4.0 Oil Storage -40 CFR 112.7�a)l3)Ii) ......................................................................... 7
4.1 Bulk Storage Tanks ..........................................................................................................7
( 4.2 Containers/Transformers ..................................................................................................7
4.3 Total Oil Storage-40 CFR 112.7�a)�3)�i) ........................................................................7
4.4 Motive Power Containers (Exempt from SPCC Regulations) ..........................................7
5.0 Discharge Prevention and Control ......................................................................... 8
5.1 Discharge Prevention -40 CFR 112.7(a)(3)(ii) ................................................................8
5.2 Discharge and Drainage Controls -40 CFR 112.7(a)(3)(iii) ............................................8
6.0 Emergency Discharge Procedures ........................................................................ 9
6.1 Discharge History .............................................................................................................9
6.2 Discharge Discovery, Response And Clean-Up -40 CFR 112.7(a)(3)(iv) &(a)(5).........9
62.1 Response to a Minor Discharge .................................................................:........9
6.22 Response to a Major Discharge ........................................................................10
6.3 Oil Disposal - 40 CFR 112.7�a)�3)�v) .............................................................................10
6.4 Emergency Contacts - 40 CFR 112.7(a)(3)(vi) ..............................................................10
6.5 Discharge Reporting - 40 CFR 112.7(a)(4) ...................................................................11
6.6 Discharge Response Procedures-40 CFR 112.7(a)(5) ...............................................12
7.0 Potential Tank and Equipment Failures - 40 CFR 112.7(b) ................................ 13
7.1 Bulk Storage Tanks CH-01 .............................................................................................13 j
7.2 Transformers/Drums at City Hall ....................................................................................13
7.3 Unloading Area ...............................................................................................................13
8.0 Containment, Inspections, and Security Requirements ..................................... 14
8.1 ContainmentandDiversionaryStructures-40CFR112.7(c)(1) ..................................14
S.2 Demonstration of Practicability-40 CFR 112.7(d) ........................................................15 j
� 8.3 Inspections, Tests, and Records-40 CFR 112.7(e) .....................................................15 �
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SEH is a registered trademark of Short Elliott Hendrickson Inc. ;
Spill Prevention, Control & Countermeasure Plan COTTG 126421 'I
City of Cottage Grove, Minnesota Page i '�i
Table of Contents (Continued)
8.3.1 Monthly Inspection .............................................................................................15
8.3.2 Annuallnspection ..............................................................................................16
8.4 Personnel Training and Discharge Prevention - 40 CFR 112.7(f) .................................16
8.5 Security-40 CFR 112.7�9) ............................................................................................16
8.6 Facility Tank Truck Unloading -40 CFR 112.7(h) .........................................................16
8.6.1 Secondary Containment (40 CFR 1127(h)(1)) .................................................16
8.62 Loading/Unloading Procedures (40 CFR 112.7(h)(2) and (3)) ..........................17
8.7 Field Constructed Tanks-40 CFR 112.7(i) ...................................................................17
8.8 Additional Requirements - 40 CFR 112.7(j) ..................................................................17
9.0 Facility Drainage - 40 CFR 112.8(b) ..................................................................... 18
9.1 DikedAreas-40CFR112.8(b)(1) .................................................................................18
9.2 Drainage Valves -40 CFR 112.8(b)(2) ..........................................................................18
9.3 Undiked Area Drainage - 40 CFR 112.8(b)(3) ...............................................................18
9.4 Diversion System -40 CFR 112.8(b)(4) ........................................................................18
9.5 Facility Drainage Systems-40 CFR 112.8(b)(5) ..........................................................18
10.0 Bulk Storage Tanks - 40 CFR 112.8(c) ................................................................ 19
10.1 TankCompatibility-40CFR112.8(c)(1) .......................................................................19
102 Tank Secondary Containment-40 CFR 112.8(c)(2) .....................................................19
10.3 Rainwater Drainage -40 CFR 112.8(c)(3) .....................................................................19
10.4 Buried Metallic Storage Tanks - 40 CFR 112.8(c)(4) ....:...............................................19
10.5 Partially Buried Metallic Storage Tanks - 40 CFR 112.8(c)(5) ......................................19
10.6 Tank Testing - 40 CFR 112.8(c)(6) ................................................................................19
10.7 Internal Tank Heating Coils-40 CFR 112.8(c)(7) ........................................................20
10.8 Good Engineering Practices-40 CFR 112.8(c)(8) ......................................................20
10.9 Plant Effluents - 40 CFR 112.8(c)(9) .............................................................................20
10.10Visible Oil Discharges-40 CFR 112.8(c)(10) ..............................................................20
10.11 Mobile or Portable Tanks - 40 CFR 112.8(c)(11) ..........................................................20
11.0 Facility Transfer Operations, Pumping,
and Facility Process -40 CFR 112.8(d) ................................................................. 21
11.1 Underground Piping-40 CFR 112.8(d)(1) ....................................................................21
112 Out of Service Piping - 40 CFR 112.8(d)(2) .................................................................21
11.3 Piping Supports-40 CFR 112.8(d)(3) ...........................................................................21
11.4 Valve and Piping Inspections-40 CFR 112.8(d)(4) ......................................................21
11.5 VehicleWarnings ........................................................................21
12.0 Non-Applicable Portions of the SPCC Regulations ............................................ 22
List of Figures
Figure 1 - Site Location
Figure 2 - Site Plan
List of Appendices
Appendix A Certification of the Applicability of the Substantial Harm Criteria Checklist (C-II Form)
Appendix B Discharge Notification Form
Appendix C Inspection and Training Records
Appendix D MPCA Reference Materials
SEH is a re istered trademark of Short Elliott Hendrickson Inc.
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota Page ii
June 2014
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Spill Preven�ion, Con�rol & '
Countermeasure Plan
City Hall / ublic Safety i
Prepared for City of Cottage Grove, Minnesota
1.0 Introduction i
The City of Cottage Grove (the City) owns, operates, and maintains the Public Safety/City
Hall facility located at 12800 Ravine Parkway in Cottage Grove, Minnesota (herein referred to
as the facility) (Figure 1, "Site Location").
The facility stores Petroleum Products (fuel, oil, etc.) in quantities exceeding regulatory
thresholds therefore requiring a Spill Prevention, Control, and Countermeasure (SPCC) Plan.
An SPCC Plan is designed to complement existing laws, regulations, rules, standards, policies,
and procedures pertaining to safety standards, fire prevention, and pollution prevention rules,
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including but not limited to the Toxic Substances Control Act (TSCA) requirements.
1.1 General Applicability — 40 CFR 112.1
The United States Environmental Protection Agency (USEPA) has established regulations for
oil pollution prevention in the Code of Federal Regulations, Title 40 (40 CFR), Parts 110
through 112. The regulations require that a SPCC Plan be prepared if it could reasonably be
expected that a harmful quantity of oil could be discharged into navigable waters of the
United States or adjoining shorelines. The SPCC regulations apply to owners or operators of
facilities that meet the following three primary criteria:
• The facility must be non-transportation related and engaged in drilling, producing, gathering,
storing, processing, refining, transferring, distributing, using, or consuming oil and oil products
• The facility must have an aggregate aboveground storage capacity greater than
1,320 gallons (excluding those tanks and oil filled equipment below 55 gallons in capacity, the
capacity of a container that is "permanently closed", and the capacity of a"motive power
container') or an aggregate underground storage capacity greater than 42,000 gallons
(excluding those that are currently subject to all of the technical requirements of 40 CFR Part
280 or all of the technical requirements of state programs approved under 40 CFR Part 281) I
. There must be reasonable expectation that, due to its location, the facility could discharge
oil into or upon the navigable waters or adjoining shorelines of the United States
1.2 Requirement to Prepare and Implement a SPCC Plan — 40 CFR 112.3
The original SPCC rule was amended in July 2002, December 2006, and November 2009.
USEPA extended the deadline for facilities to amend and implement their SPCC plans
multiple times, with the latest extension until January 14, 2010. The extensions were to allow i
owners and operators time to prepare or amend their plans in accordance with the July 2002, i
December 2006, and November 2009 amendments.
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COTTG 126421 ')
Page 1 I,
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The USEPA requires that a complete copy of the SPCC Plan be maintained at the facility if it
is attended at least four hours per day, or al the nearest office if the facility is not attended. In
accordance with 40 CFR 112.3(e), a complete copy of this SPCC Plan is maintained at the
facility office. The office is attended whenever the facility is operating. The facility
management must make the plan available to the Regional Administrator of the USEPA for
onsite review during normal working hours.
1.3 Amendment of SPCC Plan
1.3.1 Amendment by USEPA Regional Administrator— 40 CFR 112.4
The regulations require that a report must be sent to the USEPA Regional Administrator
within 60 days of a single discharge of more than 1,000 gallons or two discharges of 42
gallons or more (counting only the amount that reaches �avigable water or adjoining
shoreline) each from the same facility within a year. A complete copy of the information
(further discussed in Section 6.5) provided to the USEPA should also be forwarded to the
Minnesota Pollution Control Agency (MPCA).
Upon review of the facility SPCC Plan, the Regional Administrator may propose in writing,
specific amendments to the SPCC Plan. Within 30 days of a notice, the City would have 30
days to submit written information, views, and arguments to USEPA's proposed
amendments. Upon consideration of all relevant information, the Regional Administrator must
notify the City of any amendment required or rescind the notice. If amendments are required
the City must amend the SPCC Plan within 30 days of the notice, unless the Regional
Administrator, for good cause, specifies another date. The amended SPCC plan must be
implemented as soon as possible, but no longer than six mo�ths following completion of the
amendment, unless the Regional Administrator specifies another date.
1.3.2 Amendrr�ent by Owners or Operators— 40 CFR 112.5
The SPCC Plan must be reviewed and amended by the City, if necessary, every five years
and anytime there is a change in the facility design, construction, operation or maintenance
that materially affects its potential for discharge. Examples of changes that may require
amendment of the Plan include, but are not limited to:
• Commissioning or decommissioning containers
• Replacement, reconstruction, or movement of containers
• Reconstruction, replacement, or installation of piping systems
• Construction or demolition that may alter secondary containme�t structures
• Changes of product or service
• Revision of standard operating procedures or maintenance procedures at the facility
An amendment made under this section must be prepared within six months, and implemented
as soon as possible, but not later than six months following preparation of the ame�dment.
The USEPA requires that a registered professional engineer certify all SPCC Plans and
technical amendments for it to be effective to satisfy the requirements of part 112.3.
However, such certification in no way relieves the City's duty to prepare and fully implement
the Plan in accordance with the requirements of 40 CFR 112. If the facility does not
experience any changes in the facility design, construction, operation, or maintenance that
materially affects the potential for a discharge within the five-year review period, the facility
manager or other authorized representative can perform the five-year review. If the review
indicates that new technologies will offer significantly improved discharge prevention and
control, the new technologies should be implemented and included in the SPCC Plan or an
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 2 City of Cottage Grove, Minnesota
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amendment to the plan. The fire chief/deputy director of public safety for the City of Cottage �
� Grove is the authorized facility manager of this City Hall SPCC plan. i
1.4 Facilities, Procedures, Methods, or Equipment Not Yet Fully Operational - �
40 CFR 112.7
Bulk storage containers at the facility have not been tested for integrity since their installation.
Section 8.3 of this Plan describes the inspection program to be implemented by the facility.
1.5 Cross-Reference with SPCC Provisions - 40 CFR 112.7
This SPCC Plan does not follow the exact order presented in 40 CFR Part 112. Section
headings identify, where appropriate, the relevant section(s) of the SPCC rule. The following
table presents a cross-refere�ce of Plan sections relative to applicable parts of 40 CFR 112.
Provision ' Descri tion Section
912 3(d) � Professional Engineer Certfication Front �
112.3(e) Location of SPCC Plan 12
112.5 Plan Review Front & 1.3
112.7 ManagementApproval Front&1.6
112.7 Cross-Reference with SPCC Rule 1.5
112.7(a)(3) General Facility Information 3.0 - 3.3
112.7(a)(4) Discharge Notification 1.3.1 & 6.5
112.7(a)(5) Discharge Response 6.2 & 6.6
112.7(b) Potential Discharge Volumes and Direction of Flow 7.0 -7.4
112.7(c) Containment and Diversionary Structures 8.1
112.7(d) Practicability of Secondary Containment 8.2
f 1127(e) Inspections, Tests, and Records 8.3
112.7(� Personnel, Training and Discharge Prevention Procedures 8.4
112.7(g) Security 8.5
112.7(h) Tank Truck Loading/Unloading 8.6
112.7(i) Brittle Fracture Evaluation 8.7
112.7Q) Conformance with Applicable State and Local Requirements 8.8
112.8(b) Facility Drainage 9.0
112.8(c)(1) Construction ��. , 10.1
112.8(c)(2) Secondary Containment 102
112.8(c)(3) Drainage of Diked Areas 10.3
112.8(c)(4) Corrosion Protection 10.4
112.8(c)(5) Partially Buried and Bunkered Storage Tanks 10.5
112.8(c)(6) Inspection 10.6
112.8(c)(7) Heating Coils 10.7
112.8(c)(8) Overfill Prevention System 10.8
112.8(c)(9) Effluent Treatment Facilities 10.9
112.8(c)(10) Visible Discharges 10.10
112.8(c)(11) Mobile and Portable Containers 10.11
112.8(d) Transfer Operations, Pumping and In-Plant Processes 11.0 -11.5 j
112.20(e) Certification of Substantial Harm Determination Appendix A �
1.6 Necessary Alterations to Implement the SPCC Plan - 40 CFR 112.7 I
Implementation of the SPCC Plan is contingent upon implementing the following practices
and making the following facility alterations: I I
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• Conduct spill prevention training at least once each year (40 CFR 1127(fl)
Spill Prevention, Control & Countermeasure Plan COTTG 126421
� City of Cottage Grove, Minnesota Page 3
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• As the area near the tanks where oil is transferred does not contain a loading or
unloading rack, appropriate containment or diversionary structures in accordance with 40
CFR 112.7(c) are required. The containment must be designed based on the magnitude
of a most likely discharge considering: the reasonably expected sources and causes of a
discharge, the reasonably expected maximum rate of discharge, the ability to detect and
react to the discharge, the reasonably expected duration of the discharge, and the time it
would take a discharge to impact navigable waters or adjoining shorelines.
The facility must establish procedures to insure the provision of appropriate means of
secondary containment or containment structure for the tanker trucks during the unloading
process and for fuel transfer to City Hall vehicles or equipment. Secondary containment can
be by means of a berm or curb; booms, spill mats, storm drain covers, dams or other barriers;
or sorbent materials and can include active and reactive measures, such as sumps and
collection systems. Procedures should include, at a minimum, placement of properly
designed storm drain covers over storm drains and booms or other barriers across curb
openings in the concrete/asphalt driveways and parking areas prior to the transfer activity for
large volume transfers or in reaction to a discharge to prevent it from reaching the drain or
curb opening for a small volume discharge if in proximity to unloading.
• Provisions must be made for draining standing water from any low lying areas or near
storm drains that may be covered during ta�ker truck transfer operations (40 CFR
112.8(c)(3)). Appendix C includes a log sheet for record keeping purposes. Valves, cover
mats, or other containment equipment such as booms or sand bags must remain in place
or locked in the closed position except when draining standing water.
The standing water must be examined and determined to be free of oil contamination
before it can be drained. If any oil sheen or accumulation of oil is observed, the standing
water must be drained through an oil-water separator before being discharged to the
storm sewer or waterway or otherwise collected and disposed properly offsite.
• Provide signs warning drivers to check valves, connections and hoses and provide chock
blocks to prevent the tank truck from making a premature departure (40 CFR 112.7 (h)(2)).
• The SPCC rule requires inspection and testing of each aboveground tank or container for
integrity on a regular basis (40 CFR 112.8(c)(6)). However, the SPCC rule provides flexibility
regarding integrity testing requirements of bulk storage containers as long as the alternatives
provide equivalent environmental protection per 40 CFR 112.7(a)(2). For certain shop-built
containers with a shell capacity of 30,000 gallons or under, the USEPA considers that visual
inspection provides equivalent environmental protection when accompanied by certain
additional actions to ensure that the containers are not in contact with soil.
As the City Hall storage tanks are double-walled, above a concrete base, and not in
contact with soil, the facility must document the regularly scheduled visual inspection of
the integrity of the tank exterior and tank base. Follow manufacturer's recommendations
for evaluating the integrity of the tank.
. Maintai� quick access to a source of oil booms and other containment equipment to circle
runoff areas and enough pillows, pads, and absorbent sheets to absorb a 50 gallon spill.
Also ensure access to oil barrels, portable oil pumps, and sandbags in the event of a
petroleum discharge (40 CFR 112.7(a)(3) and (5)).
I hereby acknowledge that I have reviewed Section 1.6 and understand that several facility
improvements are required to fully implement this SPCC Plan.
Fire Chief or Authorized Representative Date
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 4 City of Cottage Grove, Minnesota
2.0 Implementation — 40 CFR 112.7
It is the responsibility of the Owner to keep the SPCC Plan current, on file, and available �
upon request by authorized officials. The SPCC Plan must be reviewed every five years.
The Owner must approve, sign, and implement the SPCC Plan as soon as possible. The Owner I
is responsible for training the appropriate employees in the procedures set forth in this Plan.
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Spill Prevention, Control & Countermeasure Plan COTTG 126421 ��i
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3.0 Facility Information — 40 CFR 112.7(a) '
Facility Name: Public Safety/City Hall
Facility Operations: City Services and Maintenance
Facility Address: 12800 Ravine Parkway, Cottage Grove, MN 55016
Facility Owner: The City of Cottage Grove
Contact Name: Fire Chief/Deputy Director of Public Safety
Telephone Number: 651.439.9381
3.1 Compliance with SPCC Requirements — 40 CFR 112.7(a)(1 & 2)
Upon implementation or completion of the items listed in Section 1.6 of this document, the
facility will be in conformance with the applicable requirements of 40 CFR 112.7 with the
exception of 40 CFR 112.8(c)(6) regarding integrity testing. No other substantial deviations to
the SPCC regulation are employed or claimed in this Plan. Pursuant to 40 CFR 112.7(a)(2),
the following states the reasons for nonconformance and describes the alternate methods
used to achieve equivalent environmental protection.
Non-destructive integrity testing is not performed on the ASTs. These are all shop built
containers with shell capacities less than 30,000 gallons that are double-walled and are not in
contact with the soil. The tanks are inspected regularly. Any leakage from the ASTs would be
detected visually during scheduled visual inspections by facility personnel. A description of
these containers is provided in Section 4.1 and inspection and testing requirements are
further discussed in Sections 8.3 and Section 10.6.
3.2 Facility Description — 40 CFR 112.7(a)(3)
( The City operates a Public Safety/City Hall facility at 12800 Ravine Parkway in Cottage
Grove, Minnesota. The primary use of this facility is for City administration and operations for
the City of Cottage Grove.
The facility is typically staffed from 7:30 AM to 4:00 PM Monday through Friday. Police and
other emergency service staff can be present 24 hrs/day, seven days a week, if not available
emergency needs are directed to public safety personnel through the 911 system.
The facility has one double wall 1500 gallon tank that contains #2 diesel fuel for the
emergency stand-by generator. The fuel tank is located on a concrete pad immediately
below the generator. If the double walls of the tank failed, it is possible for discharges to enter
the site stormwater drainage system.
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COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 6 City of Cottage Grove, Minnesota
4.0 Oil Storage - 40 CFR 112.7(a)(3)(i)
The following sections provide details on the number of containers, container contents,
volume capacity of each container, and secondary containment provisions for each container. i
No other oil storage containers, subject to SPCC requirements, are maintained at the facility. �
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4.1 Bulk Storage Tanks
The following bulk storage tanks, shown on Figure 2, "Site Plan", are subject to SPCC regulations.
Capacity Install Product Secondary
Tank ID Descri tion Location Gal. Date Stored Containment Pi in
CH-01 Generator City Hall — 1,500 2012 Diesel Double wall Single wall
fueltank Generator fuel steel
4.2 ContainerslTransformers
The following site containers, oil-filled transformers, are subject to SPCC regulations.
Capacity Product Secondary
Descri tion Location Gal. Stored Containment Pi in
Transformer Near Generator 215 Dielectric No containment N/A
TOS fluid
4.3 Total Oil Storage — 40 CFR 112.7(a)(3)(i)
The facility has a storage capacity up to 1,500 gallons, at any given time, that are subject to
SPCC requirements.
4.4 Motive Power Containers (Exempt from SPCC Regulations)
I A motive power container is any onboard bulk storage container used primarity to power the
movement of a motor vehicle, or ancillary onboard oil-filled operational equipment. Public
Works operates motor vehicles and equipment with motive power containers. The motor
vehicles and equipment operate within or between City Hall facilities, the City of Cottage
Grove, and one or more of the motive power containers may be stored at the facility.
Motive power containers are exempt from SPCC regulations. However, where possible, City
Hall will store motive power containers inside facility buildings or in areas where a discharge
would be unable to reach navigable waters.
The transfer of fuel or other oil into the motive power containers at this facility is not exempt
from the regulations and is covered by this SPCC Plan.
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Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota Page 7
5A Discharge Prevention and Control !
The following sections describe the procedures followed at the facility to minimize the i
potential of oil discharges to navigable waters of the United States, and the controls in place
to minimize the otential of mi ration of oil to navi able waters of the United States in the
P 9 9
event a discharge occurs.
(Section 5.0 contingent upon implementation of Section 1.6) I
5.1 Discharge Prevention — 40 CFR 112.7(a)(3)(ii)
The following list of discharge prevention procedures is intended to serve as a guide to facility �
managers. This list should be reviewed by management and adjusted to complement the I
procedures already employed by the facility.
1. When loading or unloading operations occur, City or hauling company personnel are
onsite monitoring the operations and inspecting equipment for malfunctions or leaks.
2. Tanker trucks and truck unloading procedures must comply with all requirements of the
U.S. Department of Transportation.
3. When loading and unloading operations are not occurring, all bulk tank fill connections
and valves associated with the systems are closed and locked.
4. Storm sewer drains in truck loading areas should be covered prior to tanker truck
unloading operations.
5. The bulk tank level gauge should be monitored during the tank filling operation (tank
sticking). High-level alarms should be tested prior to the filling operation.
6. Equipment and piping are observed during routine operations. However, a thorough
j inspection including documentation on the Inspection Forms provided in Appendix C
"Inspection and Training Records" is conducted monthly. Records of the inspections are
maintained at the facility for a minimum of three years.
5.2 Discharge and Drainage Controls — 40 CFR 112.7(a)(3)(iii)
A variety of secondary containment systems and procedures are used to co�trol discharge
and drainage events at the facility. Primary discharge and drainage control procedures are
described in Sections 8.1 and 9 of this plan.
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COTTG 126421 Spill Prevention, Control & Countermeasure Plan ��
Page 8 City of Cottage Grove, Minnesota j
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6.0 Emergency Discharge Procedures
This section of the SPCC Plan outlines the emergency procedures to be followed in the I
event of a discharge. �
6.1 Discharge History �
No reportable oil discharge events have occurred at the facility during the twelve months prior
to the effective date of this SPCC Plan or its most recent amendment.
6.2 Discharge Discovery, Response And Clean-Up — 40 CFR 112.7(a)(3)(iv) &(a)(5) �
The uncontrolled discharge of oil to groundwater, surface water, or soil is prohibited by state j
and possibly federal laws. Immediate action must be taken to control, contain, and recover �
discharged product.
All employees should be alert to any discharge or leak of oil. If a discharge or leak of oil is
noted, in general, the following steps are taken:
• Eliminate potential spark sources
o If possible and safe to do so
— Identify and shut down source of the discharge to stop the flow
— Determine size of discharge, rate of discharge, and direction of flow
— Contain the discharge with sorbents, berms, fences, trenches, sandbags, or other material
— Take appropriate action to limit access to the discharge
— Contact the facility manager or his/her alternate
— Contact regulatory authorities and the response organization
( — Collect and dispose of recovered products according to regulation
For the purpose of establishing appropriate response procedures, this SPCC Plan
classifies discharges as either "minor' or "major," depending on the volume and
characteristics of the material released.
6.2.1 Response to a Minor Discharge
A"minor" discharge is defined as one that poses no significant harm (or threat) to human
health and safety or to the environment. Minor discharges are generally those where:
• The quantity of product discharged is small (e.g., may involve less than 5 gallons of oil)
• Discharged material is easily stopped and controlled at the time of the discharge
• Discharge is localized near the source
• Discharged material is not likely to reach water
o There is little risk to human health or safety
• There is little risk of fire or explosion
Minor discharges can usually be cleaned up by facility personnel. The following guidelines apply: i
• Contain the discharge with discharge response materials and equipment. I
• Notify the facility manager. I
• The facility manager will complete the discharge notification form (Appendix 8) and
attach a copy to this SPCC Plan
• Report the spill to the Minnesota Duty Officer at 651.649.5451 and, if directed by the Duty
Officer the MPCA, 651.296.6300 immediately if the substance or material, if not
� recovered, may cause pollution of waters of the state. If a discharge is not determined to
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Spill Prevention, Control & Countermeasure Plan COTTG 126421 (
City of Cottage Grove, Minnesota Page 9 �
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be reportable (discharge of five gallons or less of petroleum), the discharge still may
require cleanup in accordance with applicable regulations.
• Place discharge debris in properly labeled waste containers.
6.2.2 Response to a Major Discharge
A"major" discharge is defi�ed as one that cannot be safely controlled or cleaned up by '
facility personnel, such as when:
• The discharge is large enough to spread beyond the immediate discharge area
• The discharged material enters water
• The discharge requires special equipment or training to clean up
• The discharged material poses a risk to human health or safety
• There is a danger of fire or explosion
In the event of a major discharge, the following guidelines apply:
• All workers must immediately evacuate the discharge site via safe exit routes and move
to a safe distance from the discharge.
• If the facility manager is not present at the facility, then the next highest person in
seniority assumes responsibility for coordinating response activities. The senior on-site
person notifies the facility manager of the discharge and has authority to initiate
notification and response.
• The facility manager (or senior on-site person) must call for medical assistance if
workers are injured.
• The facility manager (or senior on-site person) must notify the Fire Department or
Police Department.
• The facility manager (or senior on-site person) must call the MN Duty Officer listed in the
Emergency Contacts list in Section 6.4 of this SPCC Plan.
• The facility manager (or senior on-site person) must make the appropriate notifications
and complete reporting obligations as discussed in Section 6.5.
• The facility manager (or senior on-site person) coordinates cleanup and obtains
assistance from a cleanup contractor or other response arganization as necessary.
6.3 Oil Disposal — 40 CFR 112.7(a)(3)(v)
All oil, oil impacted soil, and materials used during cleanup of a discharge must be disposed
of in accordance with USEPA and MPCA regulations. Wastes resulting from a minor
discharge response will be containerized in impervious bags, drums, or buckets. The facility
manager will characterize the waste for proper disposal and ensure that it is removed from
the facility in a timely manner by a licensed waste hauler.
Unique conditions might warrant pumping to transfer discharged oil into containers of
appropriate size and construction or, if a major discharge occurs, into an oil ta�ker. Any
contaminated soil and cleanup materials should be removed and disposed of in accordance
with USEPA and MPCA regulations.
6.4 Emergency Contacts — 40 CFR 112.7(a)(3)(vi)
See the cover of this SPCC Plan for a list of spill notification contacts. In Minnesota, a call to
the State Duty Officer at 651.649.5451 may trigger notification to the MPCA, State
Emergency Response Commission (SERC) and/or �ocal Emergency Planning Commission.
Local Emergency Phone: 911
COTTG 126421 Spill Prevention, Control & Countermeasure Pian
Page 10 City of Cottage Grove, Minnesota
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1. Notification Procedures
a. Fire Chief/Deputy Director of Public Safety 651.458.2855 i
b. Washington County Dispatch 651.439.9381
c. Public Works Director 651.458.2808
d. Minnesota Duty Officer 651.649.5451
e. National Response Center (NRC) 800.424.8802
2. Cleanup Contractors; Supplies and Equipment: ;
a. Bay West d. EnviroMark ��
5 Empire Drive 7301 Vine Street Court
Saint Paul, MN 55103 Davenport, IA 52806
651.291.0456 563.388.9100
b. OSI Environmental e. Petroleum Equipment Service
300 Fayal Road PO Box 160
Eveleth, MN 55734 Marion, IA 52302
800.777.8542 218.749.3064 319.377.6357
c. Seneca f. West Central Environmental Consultants
4140 East 14th Street PO Box 594 � 14 Green River Road
Des Moines, IA 50313 Morris, MN 56267-0594
500.369.5500 800.422.8356 �
These contractors have the necessary equipment to respond to a discharge of oil that may
affect navigable waters of the US or adjoining shorelines.
6.5 Discharge Reporting — 40 CFR 112.7(a)(4)
j Any size discharge (i.e., one that creates a sheen, emulsion, or sludge) that affects or
threatens to affect navigable waters or adjoining shorelines must be reported immediately to
the National Response Center (1.800.424.8802). The Center is staffed 24 hours a day,
A summary sheet is included in Appendix B to facilitate reporting. The person reporting the
discharge must provide the following information:
• Name, location, organization, and telephone number
• Name and address of the party responsible for the incident
• Date and time of the incident
• Location of the incident
• Source and cause of the release or discharge
• Types of material(s) released or discharged
• Quantity of materials released or discharged
• Danger or threat posed by the release or discharge
• Number and types of injuries (if any)
• Media affected or threatened by the discharge (i.e., water, land, air) �
• Weather conditions at the incident location I
. Any other information that may help emergency personnel respond to the incident
In addition to the above reporting, 40 CFR 112.4 requires that information be submitted to the
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USEPA Regional Administrator (RA) whenever the facility discharges (as defined in 40 CFR I
112.1(b)) more than 1,000 gallons of oil in a single event, or discharges (as defined in 40 CFR
112.1(b)) more than 42 gallons (counting only the amount that reaches navigable water or
� adjoining shoreline) of oil in each of two discharge incidents within a 12-month period. A complete
Spill Prevention, Control & Countermeasure Plan � COTTG 126421
City of Cottage Grove, Minnesota Page 11
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copy of the information provided to the USEPA RA should also be forwarded to the MPCA. The
following information must be submitted to the USEPA RA and to MPCA within 60 days:
• Name of person reporting the discharge
• Name and location of the facility
• Name of the owner/operator of the facility
• A copy of the facility SPCC Plan
• Maximum storage or handling capacity and normal daily throughput
• Corrective action and countermeasures taken, including a description of equipment
repairs and replacements
a Description of facility, includi�g maps, flow diagrams, and topographical maps
• Cause of the discharge(s) to navigable waters and adjoining shorelines, including a
failure analysis of the system and subsystem in which the failure occurred
• Additional preventive measures taken or contemplated to minimize possibility of recurrence
• Other pertinent information requested by the RA
In addition to reporting requirements under SPCC regulation, if the spill volume is greater
than 5 gallons for petroleum or poses a threat to human or environmental health, immediately
report the spill to the MPCA. However, if a spill is not determined to be reportable to MPCA,
the spill still may require cleanup in accordance with MPCA and/or federal requirements.
The same form can be used to report a spill to the USEPA, if necessary, as long as the information
discussed above is provided. Please reier fo ihe Discharge �otiiication Form in Appendix B oi
this document. Verbal or written notification detailing the discharge will be perFormed and prepared
for the City and/or regulatory agencies by the facility manager or designee.
6.6 Discharge Response Procedures — 40 CFR 112.7(a)(5)
Please refer to Section 6.2 of this document and the Discharge Notification Form in
Appendix B of this document.
As the facility does not have a person on site 24 hours each day, in accordance with Minnesota
Rule Ch. 7151.5300, a sign with the name, address, and telephone number of the facility owner,
operator and/or local emergency response number is posted at the vehicle access point, near the
perimeter of the facility. The sign provides information to allow non-City personnel to contact
appropriate City or emergency personnel in the event of a discharge or other emergency.
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 12 City of Cottage Grove, Minnesota
7.0 Potential Tank and Equipment Failures — 40 CFR 112.7(b) �
(Section 7.0 to be completed upon implementation of Section 1.6)
7.1 Bulk Storage Tanks CH-01 I
Potential Event Volume Released S ill Rate Current S ill Direction
Complete AST 1,500 gallons Instantaneous Contained within outer wall of
failure one AST double wall tank
Partial AST failure Up to 1,500 gallons Gradual to Contained within outer wall of
instantaneous double wall tank
AST overfill 1 to several gallons Up to 1 gallon per Paved area to storm sewer
minute m collection i
Hose failure Up to 1,500 gallons Up to 15 gpm Paved area to storm sewer I
collection
Leaking hose or Several ounces to U to 1 m Paved area to storm sewer
valve ackin several allons p gp collection
7.2 TransformerslDrums at City Hall
Potential Event Volume Released S ill Rate Current S ill Direction
Complete tank failure 215 gallons Instantaneous Contained within immediate area with
(one transformer) ossible overflow to storm sewer
Partial drum failure Up to 55 gallons Gradual to Contained within immediate area with �
instantaneous ossible overflow to sanitar sewer
7.3 Unloading Area
Potential Event Volume Released S ill Rate Current S ill Direction
I Complete tanker Paved lot to storm sewer collection
truck leak or failure 4,000 gallons Instantaneous possible to surrounding soil to ditch
draina e if outside aved area
Partial tanker truck 1 to 4,000 Gradual to Paved lot to storm sewer collection
leak or failure gallons instantaneous possible to surrounding soil to ditch
draina e if outside aved area
Hose leak during 1 to several Paved lot to storm sewer collection
truck unloading gallons Up to 40 gpm possible to surrounding soil to ditch
draina e if outside aved area
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City of Cottage Grove, Minnesota Page 13 i
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8.0 Containment, lnspections, and Security Requirements ,
The following sections describe the containment and diversionary structures provided at the �
facility to minimize the potential of oil discharges to navigable waters of the United States. ,
The following sections also describe the procedures for personnel training for discharge I
prevention and measures in place for site security. I
(Section 8.0 to be completed upon implementation of Section 1.6)
8.1 Containment and Diversionary Structures — 40 CFR 112.7(c)(1)
The fuel loading and unloading area is subject to the general secondary containment and
diversionary structures requirements of 40 CFR 112.7(c). Methods of secondary containment at this
facility include a combination of structures (e.g., curbs), drainage systems, and land-based spill �
response (e.g., storm drain covers, booms, sorbents) to prevent oil from reaching navigable waters
and adjoining shorelines. For bulk storage containers (refer to Section 10.2 of this Plan), each
storage tank is a double wall steel tank. The bottoms of the steel tanks are visible, and the tanks
are located on concrete pads preventing the steel tanks from contacting the ground surface.
For purposes of this SPCC Plan, the most reasonably expected source and cause of a
discharge in the loading and unloading area is a ruptured hose connection.
The fuel trucks unload at a higher flow rate than fueling City Hall vehicles or equipment from the
ASTs, typically 40 gpm. Therefore, for a reasonably expected discharge scenario (hose rupture),
a maximum flow rate of 40 gpm is assumed.
Fuel delivery trucks are equipped with a manual emergency shut off valve at the back of each
truck and a cable operated emergency shut off lever behind the driver side at the front of the
( tanks on the truck.
While unloading tanker trucks, a hose rupture is not expected to impede an attendanYs ability
to reach an emergency shut off on the fuel tanker truck. It is assumed the attendant can
reach an emergency shut off within 10 seconds of a hose connection rupture. In order to be
conservative, a 30 second response time is assumed to account for possible delays to reach
the shut off. Therefore, the maximum reasonably expected discharge would be:
(40 gal/min) x(1 min/60 sec) x(30 sec) = 20 gallons
Based on the location of the loading and unloading area in relation to storm drains and
potential discharge locations, the use of storm drain mats and the ability to place
absorbent materials (either prior to transfer operations or in response to a discharge)
across openings in the curbing of the concrete yard and driveway areas, the facility has
adequate secondary containment or diversionary structures to contain a 20 gallon
release and prevent a discharge as described in 40 CFR 112.1(b).
Sorbent material, booms, storm drain mats and other portable barriers are stored in an
accessible container next to the ASTs near the loading and unloading area to allow for easy i
deployment prior to transfer operations or for quick deployment in the event of a discharge
during loading/unloading activities or any other accidental discharge outside the general ;
loading and unloading area, such as from tank vehicles entering/leaving the facility. The
inventory is checked monthly to ensure that used material is replenished. In addition, each
fuel truck carries a spill kit containing pads and booms to assist in the event of a discharge.
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COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 14 City of Cottage Grove, Minnesota
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8.2 Demonstration of Practicability — 40 CFR 112.7(d)
Facility management has determined that use of the containment and diversionary structures or
readily available equipment to contain discharged oil is practical and effective at this facility.
8.3 Inspections, Tests, and Records — 40 CFR 112.7(e)
As required by the SPCC rule, the facility performs required inspections, tests, and
evaluations. The following table summarizes the various types of inspections and tests
performed at the facility.
Facilit Com onent Action Fre uenc ICircumstances
Aboveground container Inspect outside of container for signs of Following a regular schedule
deterioration and discharges (monthly, annually, and during
scheduled inspections) and
whenever material repairs are
made
Container supports Inspect container's supports and Following a regular schedule
and foundation foundations (monthly, annually, and during
scheduled inspections) and
whenever material repairs are
made
Si ht au es overfill Evaluate for ro er o eration Monthl
Lowermost drain and Visually inspect Prior to filling and departure
all outlets of tank truck
All aboveground Assess general condition of items, such as Monthly
vaives, piping, and ilange joints, expansion joints, vaive giands
appurtenances and bodies, catch pans, pipeline supports,
lockin of valves, a�d metal surfaces
8.3.1 Monthly Inspection
Monthly visual inspections consist of a complete walk through at the facility to check for
equipment and pipi�g damage or leakage, stained or discolored soils, and excessive
accumulation of water. The monthly inspection does not need to be completed during the
month of the annual inspectio�.
The inspection logs provided in Appendix C will be used during monthly inspections covering
the following key elements:
• Observing the exterior of ASTs, pipes, and other equipment for signs of deterioration,
leaks, corrosion, and thinning
• Observing the tank fill and discharge pipes for signs of poor connection that could cause
a discharge, and tank vent for obstructions and proper operation
• Verifying the proper functioning of overfill prevention systems
• Observing tank foundations and supports for signs of instability or excessive settlement
• Observing the exterior of portable containers for signs of deterioration or leaks
• Checking the inventory of discharge response equipment and restocking as needed
All problems regarding tanks, piping, containment, or response equipment must immediately
be reported to the facility manager. Visible oil leaks from tank walls, piping, or other
components must be repaired as soon as possible to prevent a larger spill or a discharge to
navigable waters or adjoining shorelines. Pooled oil is removed immediately upon discovery.
Monthly inspections are performed in accordance with written procedures developed for the
facility. Written inspection procedures and monthly inspections are signed by the inspector
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota Page 15
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and maintained for a minimum period of three years with this SPCC Plan or under usual and i
customary business practices.
8.3.2 Annuallnspection
Facility personnel perform a more thorough inspection of facility equipment on an annual
basis. This annual inspection complements the monthly inspection described above and is
performed in June of each year using the checklist provided in Appendix C of this Plan.
The annual inspection is preferably perFormed after a large storm event in order to verify the
imperviousness and/or proper functioning of drainage control systems and control valves.
Annual inspection records are signed by the inspector and maintained for a minimum period
of three years with this SPCC Plan or under usual and customary business practices.
8.4 Personnel Training and Discharge Prevention — 40 CFR 112.7(f)
Management instruct oil handling personnel in the contents of this SPCC Plan, the operation
and maintenance of oil discharge response equipment, and pollution control laws and
regulations. New employees shall receive spill prevention training as part of their initial
training in plant operation if they will have oil-handling duties.
The Fire Chief/Deputy Director of Public Safety is accountable for oil spill prevention at the facility.
Discharge prevention meetings are conducted annually to assure understanding of this SPCC Plan.
The record of Discharge Prevention Meetings and Trainings form in Appendix C may be used for
this purpose. Meetings and training sessions must highlight and describe known discharges,
failures, malfunctioning components, and any recently developed precautionary measures.
i Personnel are encouraged to offer suggestions that would be beneficial to spill prevention.
Instructions and phone numbers regarding the reporting of a spill to the MN Duty Officer, the
National Response Center and the MPCA are posted in the office.
8.5 Security — 40 CFR 112.7(g)
The facility is located within a well lighted area attended by police.
The starter controls for all oil pumps are in the locked position and are located at the facility at
a site accessible only to authorized personnel.
The loading and unloading connections of oil tanks and pipelines are capped when not in service.
The facility is lit by security lights to assist in the discovery of discharges at night and as a
method of vandalism prevention.
8.6 Facility Tank Truck Unloading — 40 CFR 112.7(h)
The following measures are implemented to prevent oil discharges during loading and
unloading operations.
8.6.1 Secondary Containment (40 CFR 112.7(h)(1))
The facility does not have a loading/unloading rack subject to the secondary containment
requirements of 40 CFR 112.7(h), but rather has an unloading area subject to the general
secondary containment and diversionary structures requirements of 40 CFR 112.7(c). These
requirements are discussed in Section 8.1.
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COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 16 City of Cottage Grove, Minnesota
8.6.2 Loading/Unloading Procedures (40 CFR 112.7(h)(2) and (3))
All suppliers must meet the minimum requirements and regulations for tank truck loading/unloading
established by the U.S. Department of Transportation. City Hall ensures that the vendor
understands the site layout, knows the protocol for entering the facility and unloading product, and
has the necessary equipment to respond to a discharge from the vehicle or fuel delivery hose.
The facility manager or his/her designee supervises oil deliveries for all new suppliers, and
periodically observes deliveries for existing, approved suppliers.
All loading and unloading of tank vehicles takes place only in the designated unloading area.
Vehicle filling operations are performed by facility or vendor personnel trained in proper
discharge prevention procedures. The truck driver or facility personnel remain with the
vehicle at all times while fuel is being transferred.
Warning signs and chock blocks are provided at the unloading area to prevent premature
vehicular departure.
All outlets on tank trucks are inspected prior to filling and departure to prevent a liquid
discharge while in transit.
8.7 Field Constructed Tanks — 40 CFR 112.7(i)
There are no field constructed tanks at the facility.
If field constructed tanks are added to the site in the future, any field canskructed aboveground
tank or other container that undergoes a repair, alteration, reconstruction or change in service
that might result in a discharge due to brittle fracture or other catastrophe must be evaluated
before it is returned to service. The evaluation should assess the risk of failure due to brittle
fracture or other catastrophe and the appropriate action, if any, that must be taken.
8.8 Additional Requirements — 40 CFR 112.7(j)
Upon completion of the items listed in Section 1.6 of this document, the facility will be in
conformance with the SPCC discharge prevention requirements in effect at the time this
SPCC Plan was prepared
In Minnesota, aboveground tank registration and inspection is performed primarily by the
MPCA. Petroleum storage facilities must also comply with the International Fire Code (IFC).
All petroleum discharges in Minnesota, regardless of the volume released, must be reported
to the Duty Officer. The Duty Officer can be contacted as follows:
Address: Minnesota Pollution Control Agency
520 Lafa ette Road North Saint Paul, MN 55155-4194
Phone: 651.296.6300 or 800.657.3864
State Duty Officer (Spill Reportin : 800.422.0798/651.649.5451
Website: http://www. pca.state. m n. us/
I� November 1998, the MPCA established new regulations affecting owners and
operators of facilities with aboveground storage tanks (Minnesota Rules Chapter 7151
and 7001.4200 to 7001.4250). The new rules replaced those that were previously written
in 1964. The MPCA fact sheets in Appendix D provide information on tank registration
and other Minnesota requirements.
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota Page 17 ,
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9.0 Facility Drainage — 40 CFR 112.8(b)
The following sections describe how facility drainage is managed to minimize the potential i
of oil discharges to navigable waters of the United States. !
(Section 9.0 to be completed upon implementation of Section 1.6)
9.1 Diked Areas — 40 CFR 112.8(b)(1)
There are no diked areas at the facility.
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9.2 Drainage Valves — 40 CFR 112.8(b)(2)
No drain valves are constructed at the facility.
9.3 Undiked Area Drainage — 40 CFR 112.8(b)(3)
There are no undiked areas with a significant potential for discharge. Tank truck discharges
are not reasonably expected to occur on site outside the loading and unloading area due to
the proximity of the loading and unloading area to the concrete paved yard area of the site
and the site entrance.
9.4 Diversion System — 40 CFR 112.8(b)(4)
There are no ditches inside the facility that would require a diversion system.
9.5 Facility Drainage Systems — 40 CFR 112.8(b)(5)
No drainage water meeting the definition of 40 CFR 112.8(b)(5) is present at the facility.
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COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 18 City of Cottage Grove, Minnesota �
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; 10.0 Bulk Storage Tanks — 40 CFR 112.8(c) '�
(Section 10 to be completed upon implementation of Section 7.6)
The facility utilizes one 1,500 gallon AST. The AST is double-walled steel.
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10.1 Tank Compatibility — 40 CFR 112.8(c)(1) i
All bulk tanks utilize materials and construction that are compatible with the oils they contain �
and the conditions of storage. �
10.2 Tank Secondary Containment— 40 CFR 112.8(c)(2)
Means of secondary containment are provided for all tanks.
The 1,500 gallon tank is double-walled for secondary containment. I
10.3 Rainwater Drainage — 40 CFR 112.8(c)(3) �
No diked areas are present; therefore, no uncontaminated rainwater can accumulate in diked I
areas. However, if transfer operations are required to be conducted during rain events, storm
drains are piped to a storm water collection containment system or equipment is placed
across curb openings resulting in accumulated rainwater, then rainwater will be drained from
any areas, complying with the following requireme�ts:
• The rainwater will not be discharged until visually inspected.
• Runoff water is inspected to ensure compliance with applicable water quality standards
and will not cause harmful discharge.
• After inspection, the storm drain mats or other containment equipment will be removed,
�' allowing the accumulated water to be hauled to an appropriate treatment facility.
• Records are kept of drainage events. (Refer to Drainage Log in Appendix B).
10.4 Buried Metallic Storage Tanks — 40 CFR 112.8(c)(4)
There are no buried metallic storage tanks at the facility.
10.5 Partially Buried Metallic Storage Tanks — 40 CFR 112.8(c)(5)
There are no partially buried metallic storage tanks at the facility.
10.6 Tank Testing — 40 CFR 112.8(c)(6)
Each of the bulk storage tanks will be visually inspected monthly for evidence of leaks at the
tanks and associated piping. The inspection will include a general evaluation of the integrity
of the tanks and will be documented on the inspection form provided in Appendix C.
The facility is deviating from the bulk storage container integrity testing provision of
112.8(c)(6) for the ASTs. The deviation is based on good engineering practice after
considering the age and installation of the tanks, tank integrity testing requirements, and
alternative measures implemented by the facility. Aboveground storage tanks are shop built
containers with shell capacities less than 30,000 gallons. The ASTs are double-walled, can
be visually inspected and are not in contact with the soil.
The tanks and containment area are inspected regularly (as described in Section 8.3) by �
trained personnel knowledgeable of facility operations, characteristics of the liquids stored, I
the construction of the ASTs and piping, and the containment system. The scope of the I
inspections and procedures for addressing any deficiencies or concerns identified during an
� inspection is covered in the training provided to oil handling personnel at the facility. The �
Spill Prevention, Control & Countermeasure Plan COTTG 126421 i
City of Cottage Grove, Minnesota Page 19 ,
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routine inspections focus specifically on detecting any change in conditions or signs of
product leakage from the ASTs, piping, or appurtenances.
The physical configuration of the ASTs, combined with the periodic inspections, ensures that
any leakage from the ASTs would be detected visually before it can become significant, escape
secondary containment, and reach the environment. This approach provides environmental
protection equivalent to the non-destructive shell evaluation component of integrity testing
required under 40 CFR 112.8(c)(6) since it provides an appropriate and effective means of
assessing the condition of the ASTs and their suitability for continued service.
10.7 Internal Tank Heating Coils — 40 CFR 112.8(c)(7)
There are no internal tank heating coils at the facility.
10.8 Good Engineering Practices — 40 CFR 112.8(c)(8)
All tanks are equipped with level indicators. All bulk tanks have high level alarms with high
liquid level pump cutoff capabilities. The liquid level sensing devices are regularly tested to
insure proper operation. Facility personnel or supplier driver/representative are present
throughout the filling, unloading, and loading operations to monitor product level in the
tanks and tanker trucks.
10.9 Plant Effluents — 40 CFR 112.8(c)(9)
No plant effluents are directly discharged into navigable waters. Effluents entering the
sanitary sewer will be observed on a regular basis at the wastewater treatment facility.
10.10 Visible Oil Discharges — 40 CFR 112.8(c)(10)
Oil leaks which result in a loss of oil from tank seams, gaskets, piping, pumps, valves, rivets,
and bolts will be promptly corrected. Depending on the volume, accumulations of oil will be
promptly removed using sorbent materials or pumped. Recovered oil and sorbent materials
will be stored in 55-gallon drums or smaller containers and will be disposed of in accordance
with applicable regulations.
10.11 Mobile or Portable Tanks — 40 CFR 112.8(c)(11)
Mobile or portable oil storage containers (including 55 gallon drums) are placed in a location
that provides secondary containment sufficient to contain the capacity of the largest single
compartment or container with sufficient freeboard for precipitation.
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 20 City of Cottage Grove, Minnesota
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11.0 Facility Transfer Operations, Pumping, and Facility Process —
40 CFR 112.8(d)
The transfer of fuel at the facilility, as it pertains to SPCC requirements, is through aboveground
piping. The following section describes how the transfer of oil is handled at the facility. (
(Section 11 contingent upon implementation of Section 1.6) �
11.1 Underground Piping — 40 CFR 112.8(d)(1)
No underground piping, as it pertains to SPCC requirements, exists at the facility.
11.2 Out of Service Piping — 40 CFR 112.8(d)(2) �
The facility currently has no out of service oil piping. Pipelines not in service for an extended �
period of time will be capped and marked as to their origin or permanently removed.
11.3 Piping Supports — 40 CFR 112.8(d)(3)
There are no piping supports present at the facility.
11.4 Valve and Piping Inspections — 40 CFR 112.8(d)(4)
All aboveground pipelines and valves are regularly inspected to assess their condition.
Inspection includes aboveground valves, piping, appurtenances, expansion joints, valve
glands and bodies, catch pans, pipeline supports, locking of valves, and metal surfaces.
Results of the inspections are recorded on the inspection logs provided in Appendix C.
11.5 Vehicle Warnings — 40 CFR 112.8(d)(5)
( Warning signs are posted as needed to prevent vehides from damaging aboveground
pipelines or other oil transfer operations.
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Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota � Page 21
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12.0 Non�Applicable Portions of the SPCC Regulations �
i�� i
The following portions of the SPCC regulations have been determined to not be
applicable to the facility: �
• 40 CFR 112.9: Spill Prevention, Control, and Countermeasure Plan requirements for
onshore oil production facilities
• 40 CFR 112.10: Spill Prevention, Control, and Countermeasure Plan requirements for
onshore oil drilling and workover facilities
• 40 CFR 112.11: Spill Prevention, Control, and Countermeasure Plan requirements for I
offshore oil drilling, production, or workover facilities
� Subpart C— Requirements for Animal Fats and Oils and Greases, and Fish and Marine I
Mammal Oils; and for Vegetable Oils, Including Oils from Seeds, Nuts, Fruits, and Kernels
m Subpart D— Response Requirements
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COTTG 126421 Spill Prevention, Control & Countermeasure Plan ,
Page 22 City of Cottage Grove, Minnesota �
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Appendix A j
Certification of the Applicability of the Substantial Harm Criteria Checklist (C-II Form)
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Certification of the Applicability
of the Substantial Harm Criteria Checklist
Facility Name: Public Safetv/ Citv Hall Facilitv Address: 12500 Ravine Parkway Cottaqe Grove. MN 55016
1. Does the facility transfer oil over water to or from vessels and does the facility have a total oil storage �
capacity greaterthan or equal to 42,000 gallons?
YES NO X �
2. Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and does the facility
lack secondary containment that is sufficiently large to contain the capacity of the largest aboveground oil
storage tank plus sufficient freeboard to allow for precipitation within any aboveground storage tank area?
YES NO X
3. Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and is the facility
located at a distance (as calculated using the appropriate formula in Attachment C-III, Appendix C, 40 CFR
� 112 or a comparable formula�) such that a discharge from the facility could cause injury to fsh and wildlife
� and sensitive environments? For further description of fish and wildlife and sensitive environments, see
Appendices I, II, and III to DOC/NOAA's "Guidance for Facility and Vessel Response Plans: Fish and
Wildlife and Sensitive Environments" (Section 10, Appendix E, 40 CFR 112 for availability) and the
applicable Area Contingency Plan.
YES NO X
4. Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and is the facility
located at a distance (as calculated using the appropriate formula in Attachment C-III, 40 CFR 112 or a
comparable formula�) such that a discharge from the facility would shut down a public drinking water intake
YES NO X
5. Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and has the facility
experienced a reportable oil spill in an amount greater than or equal to 10,000 gallons within the last 5 years?
YES NO X
CERTIFICATION
I certify under penalty of law that I have personally examined and am familiar with the information submitted in this document,
and that based on my inquiry of those individuals responsible for obtaining this information, I believe that the submitted
information is true, accurate, and complete.
Signature Title
Name (Please type or print) Date
� If a comparable formula is used documentation of the reliability and analytical soundness of the comparable
formula must be attached to this form.
2 For the purpose of 40 CFR part 112, public drinking water makers are analogous to public water systems as
described at 40 CFR 1422(c).
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Appendix B
Discharge Notification Form
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Discharge Notification Form (40 CFR 112.4) '�
Public Safet /Cit Hall Facilit Date:
v' arkwa Cotta e Grove MN 55016
12800 Ra me P
Date of spill: Time of spill:
Location of spill:
Date and time of Minnesota Duty Officer notification — 651.649.5451 or 800.422.0798:
Name of person contacted via the Minnesota Duty Officer:
Date and time of National Response Center notification — 800.424.8802:
(Note: Contact the EPA for a single discharge of more than 1,000 gallons or if two discharges of more than
42 gallons (each discharge) occur within any 12-month period)
Name of person contacted at the NRC:
Has contamination reached U.S. watenvays? If so, name of receiving body of water:
Material and amount released: gallons of
I
Probable cause of spill:
' Remedial action taken to contain and clean up the spill:
Name of person who discovered the spill:
Telephone number:
Name of person in charge of the cleanup:
Telephone number:
Maximum storage or handling capacity of facility:
Normal daily throughput:
Send this Form with a copy of the SPCC Plan to:
Minnesota Pollution Control Center United States Environmental Protection Agency
Hazardous Waste Division Region V
520 Lafayette Road 230 Dearborn Street
Saint Paul, MN 55155 Chica o, IL 60604
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� Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota B-1 I
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Appendix C �
Inspection and Training Records
C-1 — Monthly and Annual Inspection Forms
C-2 — Discharge Prevention Meetings and Training Form
C-3 — SPCC Training Guidelines
G4 — Standing Water Drainage Log
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Monthly Irrspection Form i
Inspections are to be pertormed monthly (except the month in which an annual inspection is
performed) by qualified personnel via a thorough visual inspection of the facility and appropriate oil
storage areas.
Inspection Procedures
1. Only facility personnel with SPCC training shall conduct monthly inspections.
2. Inspections shall be conducted during sufficient light conditions and necessary equipment
(ladders, flashlights, safety gear) shall be provided to allow inspection of difficult to access areas. ,
3. Results of the inspections are to be docume�ted on the following form or equivalent �
provided by the facility. Abnormalities shall be clearly stated on the form and the facility
manager shall be notified. If necessary, attach additional comments to form.
4. Each inspection form shall be signed by the inspector, or facility manager, and maintained
with the SPCC Plan for a minimum of three years.
INSPECTOR:
DATE:
Visual Inspection YES OR NO
1. Container Inspection (ASTs and Piping)
a) Paint blistering
b) Rust on container or piping
' c) Paint discoloration
d) Sign of leakage around container perimeter
e) Odors
fl Dead or dying vegetation
g) Bolts, rivets, or seams damaged
h) Vents are obstructed
i) Surface Stains
j) Heating coil seals
2. Foundations
a) Cracks or corrosion
b) Discoloration
c) Signs of settling
3. Piping and Associated Equipment
a) Cracks or corrosion
b) Paint blistering
c) Piping leaks
d) Valve stem leakage
e) Broken or sagging piping
fl Discoloration
g) Signs of settling
h) Odors �
4. 55 gallon drums or other oil storage containers (if applicable) I
a) Paint blistering I
b) Corrosion I
j c) Sign of leakage around containers
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota - City Hall / Public Safety C-1 - 1
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d) Seams damaged
e) Containers tightly closed
fl Odors
5. Secondary containment, if applicable
a) Erosion or settling
b) Dead or dying vegetation
c) Ponding of surface water
d) Accumulated oil
e) Cracks or stress
fl Valves Iocked
6. Spill Prevention Equipment Inventory Check
7. Remarks
Signature Date:
Report any abnormalities to the facility manager.
NOTE: The above is meant as a guide for the Owner to develop their own log sheets that can be incorporated
into the operator's log books.
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
C-1 - 2 City of Cottage Grove, Minnesota
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C-1
Annual Inspection Form '
Inspections are to be performed annually by qualified personnel via a thorough visual inspection of
the facility and appropriate oil storage areas.
Inspection Procedures
1. Only facility personnel with SPCC training shall conduct annual inspections. �
2. Inspections shall be conducted during sufFicient light conditions and necessary equipment ;
(ladders, flashlights, safety gear) shall be provided to allow inspection of difficult to access areas. !
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3. Results of the inspections are to be documented on the following form or equivalent
provided by the facility. Abnormalities shall be clearly stated on the form and the facility
manager shall be notified. If necessary, attach additional comments to form.
4. Each inspection form shall be signed by the inspector, or facility manager, and maintained
with the SPCC Plan for a minimum of three years.
INSPECTOR: I
DATE:
Y N Description & Gomments ': I
Stora e tanks
CH-01
Tank surfaces show signs of leakage
Tank is damaged, rusted or deteriorafed
� Bolts, rivets orseams are damaged
Tank supports are deteriorated or buckled
Tank foundations have eroded or settled
Level gauges or alarms are inoperative
Vents are obstructed
Concrete areas
Concrete is stained
Dike walls or floors are cracked or are separating
Dike is not retaining water (following large rainfall)
Pi in
Valve sea/s orgaskets are leaking
Pipelines orsuppo�ts are damaged ordeteriorated
Joints, valves and other appurtenances are leaking
Out-of-service pipes are not capped
Warning signs are missing or damaged
Loadin lunloadin ag nd transfer e ui ment
Loading/unloading area is damaged or deteriorated
Connections are not capped or blank-flanged
Curbs are damaged orstained
Drip pans have accumulated oil or are leaking
Securit
Fencing orlighting is non-functional
Pumps and valves are not locked (and not in use) i
I Response equipment �
Spill Prevention, Control & Countermeasure Plan COTTG 126421
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City of Cottage Grove, Minnesota - City Hall / Public Safety C-1 - 3 . i
< Y N Description & Comments
Response equipment inventory is incomplete
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COTTG 126421 Spill Prevention, Control & Countermeasure Plan
C-1 - 4 � City of Cottage Grove, Minnesota
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Annual reminders:
Hold SPCC Briefing for all oil-handling personnel (and update briefing log in the Plan)
Check contact information for key employees and response/cleanup contractors and update them in the Plan as needed �
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Remarks: i
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Signature Date:
Report any abnormalities to the facility manager.
NOTE: The above is meant as a guide for the Owner to develop their own log sheets that can be incorporated I
into the operator's log books.
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City of Cottage Grove, Minnesota - City Hall / Public Safety C-1 - 5 !�
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C-2 �!
Record of Discharge Prevention Briefings and Trainings
Instructions: Briefings will be scheduled and conducted by the owner or operators for operating personnel at
intervals frequent enough to assure adequate understanding of the SPCC plan for this facility. These briefings
should highlight and describe known spill events or failures, malfunctioning components, and recently
developed precautionary measures. Personnel shall be instructed in operation and maintenance of equipment
to prevent the discharge of oil and in the applicable pollution control laws, rules, and regulations. During these i
briefings there will be an opportunity for facility operators and other personnel to share recommendations �
concerning health, safety, and environmental issues encountered during operation of the facility. I
Date:
Attendees:
Name (Print) Signature
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Subjects & Issues:
Recommendations & Suggestions:
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Spill Prevention, Control & Countermeasure Plan COTTG 126421 �
City of Cottage Grove, Minnesota - City Hall / Public Safety C-2 - 1 j
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C-3 �I
SPCC Training Guidelines
Public SafetylCity Hall Facility
Schedule
SPCC training will be provided according to the following schedule, at a minimum:
• Upon completion of initial SPCC Plan or plan updates for appropriate personnel;
• Immediately upon hire for new employees; and
• Annually for appropriate personnel. I
Training Outline �
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The following outline is a guidance of subjects for SPCC training briefings. I
• Advise personnel that everyone is responsible for spill prevention;
• Describe procedures for spill prevention;
• Discuss the importance of precautionary measures;
• Describe procedures for fueling vehicles;
• Describe proceduresforloading/unloadingtanks;
• Describe spill containment and control for each tank;
• Describe spill containment and control for tank truck loading/unloading;
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• Describe procedures for containing spills;
• Describe use and location of spill control equipment, i.e., booms, socks, absorbents, oil dry;
• Advise personnel that everyone is responsible for spill reporting and clean up. All spills shall be addressed
per the Emergency Spill Response Plan for the facility;
• Describe spill reporting and clean-up procedures;
• Advise personnel that if a reportable quantity of product is spilled, appropriate agencies must be notified;
• If a spill has occurred, review the history and cause of the spill and identify how the spill could have been avoided;
• Discuss with personnel the importance of ensuring tanks have secondary containment that is maintained
in good condition and repaired as necessary;
• Discuss monthly tank inspections and identify responsibilities;
• Instruct personnel to report any required repairs to tanks, pumps, and piping to their supervisor immediately;
• Report all repairs, upgrades, additions, and changes completed to the facility manager so that the SPCC
Plan can be updated; and
� Discuss site security measures such as locking gates and valves, shutting off power to pumps, shutting off
the air supply to pneumatic pumps.
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Spill Prevention, Control & Countermeasure Plan COTTG 126421 I
City of Cottage Grove, Minnesota - City Hall! Public Safety C-3 - 1 i
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C°4 ',
Standing Vllater Drainage Log
Date: Time:
Standing water found to be free of oil contamination (yes/no):
Drainage performed by: Title:
Area drained, location of standing water:
Method used for draining:
Date: Time:
Standing water found to be free of oil contamination (yes/no):
Drainage performed by: Title:
Area drained, location of standing water:
Method used for draining:
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Date: Time:
Standing water found to be free of oil contamination (yes/no):
Drainage performed by: Title:
Area drained, location of standing water:
Method used for draining:
Date: Time:
Standing water found to be free of oil contamination (yes/no):
Drainage performed by: Title:
Area drained, location of standing water:
Method used for draining:
(
Spill Prevention, Control & Countermeasure Plan COTTG 126421 I
City of Cottage Grove, Minnesota - City Hall / Public Safety C-4 - 1 i
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Appendix D
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MPCA Reference Materials
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' �� Reporting �pills and leaks
Ntinnesota
Paliu#inn
�Ibl'1trf�� Cleanup fact sheet #1.01 • February 2009
A{��I`IC� �
inn. Stat. § 115.061, which has information and then make the appxopriate j
been in effect since 1969, notifications to the state agencies. �
describes the duty of people to I
notify the MinnesotaPollution Control S ills that must be re orted
IteporYab6e spitl� Agenoy (MPCA) when spills and leaks p p
sho�alci be occur: Report spills that inay cause pollution, such
d4ceeted to the as spills oftoxic, flaimnable, corrosive and
Minnesota Dut 115.06] — Duty to Notify and Avoid
y dangerous industrial chemicals. Also report
��cer b callin Water Pollution (
y g spills of envirorunentally datnaging
(691} 649-54�1 or (a) Except as provided in paragraph (b), it materials, including millc, coal, animal parts,
(800) 422-079$. is Yhe duty of every person to notify batteries, etc.
The duty officer the agency immediately of the
will record all discharge, accidental or otherwise, of Reportable quantities
pertinent any subsYance or material under its
infm7nation and oontrol which, if not xecovered, may Minnesota has a reporting threshold of
Then make the oause pollution of waters of the state, greatex than five-gallons for peh•oleum
appropriate and tbe responsible person shall spilLs. Spills of any quantity of all other
� notifioations to the recover as xapidly and thoroughly as chemicals or materials should be reported.
state agencies. possible such substance ox inaterial If in doubt, report.
and take nnmediately such other
actionasmaybereasonablypossible Anyonewhospillsisrequiredt0
to minimize or abate pollution of report.
waters of the state caused thereby. EVERY person who has "any substance or
(b) Notificatipn is not required under matexial under its control" must report spills
paragraph (a) for a discharge of five and leaks. This includes:
gallons or less of petroleum, as . p� operty owners who discover
defined in seotion I15C.02,
conta�nination;
subdivision 10. This paragraph does
not affect the other requirements of • individuals, partnerships, companies and
paragraph (a). corporations;
The law provides penalties ofup to $10,000
• governmental subdivisions, including
per day for violations. officers of these enrities;
The Minnesota Department of Public Safety, °°W1ers of substances being stored or
Bureau of Criminal Apprehension, operates h•ansported by another company; and
a 24-hour servioe, establishing a one-call • cont�•actors who are in physical oonh•ol
system for all sYate repoiting requirements. of a discharged substance.
Reportable spills sl�ould be directed to Soinetunes a fire depazhnent, police
the Minnesota Duty Officer by ealling agency or other local or state agency
(651) 6A9-5451 or (800) 422-0798. The that responds to a spill or leak chooses
duty officer will record all pertinent �
I i
c-er1-01
Minnesota Pollution Control Agency • 520 Lafayette Rd. N., Saint Paul, MN 55155-4194 � www.pca.state.mn.us I
651-296-6300 • 800-6573864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative formats �
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to ieport the incident to the MPCA. In some
circumstanoes, the enfity may be required to report the
spilL However, in no case does a xeport from someone
else stand in lieu of your responsibiliTy to report to the
MPCA by calling the Minnesota Duty Officer if a
substance is under your coutiol.
Be aware that there may be other reporting requirements
unposed by local ordinances, state or federal law, or
permits. Understanding all reporting requirements is the
responsibility of those who handle substances which can
pollute.
It is the responsibility of the spiller to ensure an effective
cleanup and proper inanagement of all wastes generated.
With the exceprion of used oil, waste generated from
petroleum spills that have been reporEed and cleaned up
irrunediately are exempt from Minnesota's Hazardous
Waste Rules. Waste from used oi1 spills must be sent to
a facility for energy recovery.
For more information
For more information on spill prevention, cleaimp or
disposal, call the MPCA at (651) 296-6300 or
(800) 657-3864 and ask for a member of the Emergency
Response Team or go to
www.pca.state.mn:us/cleasnip/pubs/ertpubs.html on the
Infernet.
Also, visit fhe U.S. Environmental ProYection Agency
sike at www.epa2ov/oilspil]/ for more informafion.
Reporting spills and leaks • September 2006 ""� �„+. Minness�a Pgliwcton
�,-. Canvnl Aqe»�y
Pa9e 2 . .... .
I
�� � Spill reporting for dispatchers '
�
Ml�nf.''SOt� Cleanup/Emergency Response 1-06 • September 2007 I
Poliutivn I
�IC11�trtJ� his fact sheet is designed as a • nearest intersection or mile marker, I
���I1Cjr reminder to dispatchers and public . city; i �
safety responders to notify the Z) Trucking companv information:
Minnesota Duty Officer whenever there . company's name, address and
is a spill of oil or hazardous material.
telephone number,
While it is the responsibility of the spiller . driver's name,
to immediately report and clean up spills, . truck number;
state troopers, county sheriffs, or local
police departments are typically the first 3) Description of spilled material:
public safety responders to the scene. • fuel tank leakage (include size and
Because of this, they sometimes need to fuel type),
report the spill or remind the spiller to do . engine fluid leakage,
so. • cargo leakage, including name of
Every day, accidents involving product that is leaking, placards or
commercial vehicles cause spills of oil labels, estimation of the quantity of
and hazardous materials. The Minnesota cargo, and amount of leakage;
( Pollution Control Agency's (MPCA's) 4) Location of the spilled material:
Emergency Response Team (ERT) . on the roadway or shoulder,
oversees the proper cleanup of significant . in a ditch (with or without standing
spills and relies on public safety water),
responders and dispatchers to make sure . material has entered storm sewer,
that spills are reported to the MPCA
through the Minnesota Duty Officer. and/or maferial has affected surface
Once an incident has been reported, ERT water (river, creek, pond, etc.); and
staff can contact the company 5) Initial response to spill:
responsible for the spill to ensure that it • roadway has been closed,
begins cleanup as soon as possible. . local fire deputment is responding,
The Minnesota Duty Officer telephone • Minnesota Department of
numbers are (651) 649-5451 and Transportation (MnDOT) is
(800) 422-0798. Spills can be reported to sanding the spill, etc.
these telephone numbers 24 hours a day. Thank you for your assistance! Por more
The Minnesota Duty Officer will notify information on spill reporting, cleanup or
all state agencies that may need to be disposal, call the MPCA at
involved in the reported incident. (651) 296-6300 or (800) 657-3864 and
When reporting an incident, provide ask for a member of the Emergency
the following critical information to Response Team or go to �
the Minnesota Duty Officer: www.pcastate.mn.us/cleanu /p�ubs/ertpubs �
1) Spilllocation: .html on the Intemet. I�
• road number or name,
� I
o-erl-06
Minnesota Pollution Control Agency • 520 Lafayette Rd. N., Saint Paul, MN 55155-4194 • www.pcastate.mn.us
651-296-6300 • 800-6573864 • TTY 651-282-5332 or 800-6573864 • Available in alternative formats �
pill revention, Control & ountermeasure lan
River Oaks Golf Course
11099 South Highway 61 � Cottage Grove, Minnesota
SEH No. COTTG 126421
June 24, 2014
EMERGENCY NUMBERS
Golf Superintendent 651.414.0892
24 Hour On CaII 651.458.2808
Public Works 651.458.2808 (Reception)
The City of Cottage Grove 911 (24 hour emergency)
Public Safety 651.439.9381 (non-emergency)
Washington County Public 911 (24 hour emergency)
Safety 651.430.7600 (non-emergency)
Cottage Grove Fire 911 (24 hour emergency)
Department 651.439.9381 (non-emergency)
Minnesota Duty Officer 800.422.0798 (24 hour emergency)
651.649.5451 (24 hour emergency)
USEPA Regional 312.353.2000 (phone)
Administrator 800.621.8431 (toll-free)
National Response Center 800.424.8802 or
202267.2675
Bullding a Beccer World
for Ail o( Us"
Enginears � Archiceca I planners j Scicntls[x
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Bui�ding a Be[ter World
for All of Us
June 24, 2014 RE: River Oaks Golf Course
Spill Prevention, Control & Countermeasure Plan
11099 South Highway 61 � Cottage Grove, Minnesota �
SEH No. COTTG 126421
Mr. Harry Taylor
Public Works Superintendent
City of Cottage Grove, Minnesota
8635 West Point Douglas Road
Cottage Grove, MN 55016
Dear Mr. Taylor:
Short Elliott Hendrickson Inc. (SEH is pleased to provide two copies of this Spill Prevention, Control and
Countermeasure (SPCC) Plan for the City of Cottage Grove River Oaks Golf Course. The SPCC Plan
indicates the steps the Golf Course should take to help prevent discharges of oil. If a discharge should
occur, the SPCC Plan provides measures that should be taken to minimize the effects of the discharge.
� Spill reporting procedures are provided, along with a list of organizations that can assist with cleanup.
The SPCC Plan must be signed and implemented by the facility manager, who will be the Golf Course
Superintendent. Training should be conducted so that oil-handling employees are familiar with the Plan
and know what to do in the event of an accidental discharge. It is the responsibility of the facility manager
to keep the SPCC Plan updated, on file and available upon request by authorized officials.
Upon review of the facility, SEH determined that some items should be addressed to bring the facility in compliance
with the Federal SPCC Regulations. Your attention is directed to Section 1.6 where these items are outlined.
On October 1, 2007, the USEPA proposed amendments to the SPCC rule to provide clarity, tailor
requirements, and streamline requirements as appropriate in order to encourage greater compliance with
the SPCC regulations. The proposed rule was published in the Federal Register on October 15, 2007
(Vol. 72, No. 198) and comments on the proposed rule were due December 14, 2007. According to a
USEPA fact sheet (EPA-550-F-07-005, October 2007), all SPCC-regulated facilities would be potentially
affected by the proposed amendments which provide:
� Clarity on the general secondary containment requirements
� Flexibility in the security requirements
• Flexibility in the use of industry standards to compty'with integrity testing requirements
• Additional flexibility in meeting the facility diagram requirements
� Clarification on the flexibility provided by the definition of "facility"
Please also note that the USEPA issued a SPCC Guidance for Regional Inspectors document (EPA 550-B-13-
001, Revised: 11/15/13, USEPA) to clarify requirements for compliance with the SPCC rules. USEPA also plans
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Short Elliott Hendrickson Ina � 3535 Vatlnais Center Drive � Saint Paui, MN 55110-5196
SEHIS100%employee-owned � sehinwcom � 651.4902000 � 600.3252055 � 888.908.8166fax
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Spill Prevention, Control & Countermeasure Plan
City of Cottage Grove, Minnesota
June 24, 2014
Page 2
to revise the guidance document, as appropriate, to reflect future amendments to the rule and will post any
changes on the USEPA Oil Program Web site (www.epa.qov/emerqencies/contenUspcc/index.htm).
If you have any questions about the SPCC Plan, please feel free to call Todd Potas directly at .
651.4902174 or Chad Setterholm directly at 651.7652911.
Sincerely,
SHORT ELLIOTT HENDRICKSON, INC.
�.�������-- �.. � �'��p,�
Todd Potas, PE Chad E. Setterholm, PE
Senior Environmental Engineer Client Service Manager
amc
s \ae\c\co4gN26421\3-env-sidy-regskpcc golf course s24'I4.docx
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River Oaks Golf Course ')
Management Approval '
The Cify of Cottage Grove is commltted to the preven#ion of discharges of oi1 to navigable
waters and the environment. The City of Cottage Grove maintafns high standards for spill
prevention, control and aountermeasures through regular review, updating, and implementation
of this Spill Preventlon, Control and Countermeasure Pian for the River Oaks Golf Course
located in Cottage Grove, Minnesota. I hereby certi{y that the City of Cottaga Grove will commi# �
the necessary resources to impiement this SPCC Plan and the manpower, equipment, and �
materials required to e�cpeditiously control or remove any harmful quantity of oil discharge. I
Signature:
Name:
Title: Golf Course Superintendent
Date:
Professional Engineer Certification
I hereby certify that I am familiar with the provisions of 40 CFR 112; that I or my agent have visited and
, examined fhe facllity; that this SPCC Plan has been prepared fn accordance with good engineering
' pracNces, including conslderation of applicable industry standards, and with the requlrements of 40
CFR 112.3; that procedures for required inspections and testing have been established; and that ths
SPCC Plan is adequate for the facillty. This certified plan is an Interim plan subJect to recertification
upon completlon of planned facility improvements as descrfbed in Sectlon 7.6.
Todd Potas, PE
Printed Neme of Reglstered Professlonal Engineer
��Y c�h! that tbis Plan,specifkaNO�+. o►reAorV <��� /��
was propered by me or under my dMed supervtslon ,,,� .v �—�
endtlNStl am a duly Registe�ed Pi�siona� EngineRr Slgnature of Reglstered Professlonal Engineer
und� Ma laws of the State of M(nnes
^ � J��� Reglstratlon No. 24016 State MN
pe� � zo iyp� t1o� 2401� Date: �/ -z�''1%'`�
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Certiflcation uf the Applicabtllty of the
Substantial Harm Criteria Checklist (C-N Form} i l
See Appendix A
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Review Page
In accordance with 40 CFR 112.5(b), a review and evaluation of this SPCC Plan is conducted at
least once every five years from the date the last review was required under this part. As a
result of this review and evaluation, the City of Cottage Grove will amend the SPCC Plan within
six months of the review to include more effective prevention and control tech�ology if the
technology has been field-proven at the time of review and will significantly reduce the likelihood (
of a discharge as described in 112.1(b) from the facility. Any amendments must be implemented �
as soon as possible, but not later than six months following preparation of any amendment. i
The City of Cottage Grove must document the completion of the review and evaluation and a
statement must be signed as to whether you will amend the SPCC Plan.
Any technical amendment to the SPCC Plan shall be certified by a Professional Engineer in
accordance with 40 CFR 112.3(d).
"I have completed review and evaluation of the SPCC Plan for the facility Review Date PE Cert.
and will/will not amend the Plan as a result." (Y/N)
Reviewer. Sign and Prinf Name UnderAppropriate Column and, if i
amendments are required, documenf on the Plan Amendments tables on
the followin a es. Obtain and document PE Certification, as necessa . '
Ori inal Document June 2014 Y
Will Amend if es, com lete below) Will Not Amend
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�II
Plan Amendments
Amendment Number:
Amendment Description:
PE Certification: By means of this certification, I attest that I am familiar with the
requirements of provisions of 40 CFR Part 112, that I or my designated
agent have visited and examined the facility, that this SPCC Plan has
been prepared in accordance with good engineering practices, including
consideration of applicable industry standards, and with requirements of
this Part, that procedures for required i�spections and testing have
been established and that the Plan is adequate for the facility.
En ineer:
Signature:
Re istration Number:
State:
Date:
Mana ement Si nature:
Date:
i
Plan Amendments (continued) ',
Amendment Number:
Amendment Descri tion:
PE Certification: By means of this certification, I attest that I am familiar with the
requirements of provisions of 40 CFR Part 112, that I or my designated �
agent have visited and examined the facility, that this SPCC Plan has �
been prepared in accordance with good engineering practices, including
consideration of applicable industry standards, and with requirements of
this Part, that procedures for required inspections and testing have
been established and that the Plan is adequate for the facility.
En ineer:
Signature: �
Re istration Number:
State:
Date:
Mana ement Si nature:
Date:
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Plan Amendments (continued)
Amendment Number:
Amendment Description:
PE Certification: By means of this certification, I attest that I am familiar with the
requirements of provisions of 40 CFR Part 112, that I or my designated
agent have visited and examined the facility, that this SPCC Plan has
been prepared in accordance with good engineering practices, including
consideration of applicable industry standards, and with requirements of
this Part, that procedures for required inspections and testing have
been established and that the Plan is adequate for the facility.
En ineer:
Signature:
Re istration Number:
State:
Date:
Mana ement Si nature:
Date:
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Plan Amendments (continued) ;
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Amendment Number: ,
Amendment Descri tion:
PE Certification: By means of this certification, I attest that I am familiar with the
requirements of provisions of 40 CFR Part 112, that I or my designated
agent have visited and examined the facility, that this SPCC Plan has
been prepared in accordance with good engineering practices, including
consideration of applicable industry standards, and with requirements of
this Part, that procedures for required inspections and testing have
been established and that the Plan is adequate for the facility.
En ineer:
Signature:
Re istration Number: I
State: �
Date: I
Management Signature:
Date:
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Plan Amendments (continued)
Amendment Number:
Amendment Description:
PE Certification: By means of this certification, I attest that I am familiar with the
requirements of provisions of 40 CFR Part 112, that I or my designated
agent have visited and examined the facility, that this SPCC Plan has
been prepared in accordance with good engineering practices, including
consideration of applicable industry standards, and with requirements of
this Part, that procedures for required inspections and testing have
been established and that the Plan is adequate for the facility.
En ineer:
Signature:
Re istration Number:
State:
Date:
Mana ement Si nature:
Date:
Table of Contents �
Letter of Transmittal I
Management Approval
Professional Certification
Certification of the Applicability of the Substantial Harm Criteria Checklist (C-II Form)
Review Page
Plan Amendments
Table of Contents Page I
1 .0 I ntroduction .............................................................................................................1
1.1 General Applicability - 40 CFR 112.1 ..............................................................................1
1.2 Requirement to Prepare and Implement a SPCC Plan - 40 CFR 112.3 .........................1
1.3 Amendment of SPCC Plan ...............................................................................................2
1.3.1 Amendment by USEPA Regional Administrator-40 CFR 112.4 ........................2
t3.2 Amendment by Owners or Operators- 40 CFR 112.5 ........................................2 I
1.4 Facilities, Procedures, Methods or Equipment
Not Yet Fully Operational - 40 CFR 112.7 .......................................................................3
1.5 Cross-Reference with SPCC Provisions - 40 CFR 112.7 ................................................3
1.6 Necessary Alterations to Implement the SPCC Plan - 40 CFR 112.7 .............................3
2.0 Implementation -40 CFR 112.7 .............................................................................. 5
3.0 Facility Information - 40 CFR 112.7(a) ................................................................... 6
3.1 Compliance with SPCC Requirements - 40 CFR 112.7(a)(1 & 2) ...................................6
3.2 Facility Description - 40 CFR 112.7(a)(3) ........................................................................6
4.0 Oii Storage - 40 CFR 112.7(a)(3)(i) ......................................................................... 7
r ' 4.1 Bulk Storage Tanks ..........................................................................................................7
4.2 Drums and Transformers ..................................................................................................7
4.3 Total Oil Storage-40 CFR 112.7�a)�3)�i) ........................................................................7
4.4 Motive Power Containers (Exempt from SPCC Regulations) ..........................................7
5.0 Discharge Prevention and Control ......................................................................... 8
5.1 Discharge Prevention - 40 CFR 112.7(a)(3)(ii) ................................................................8
5.2 Discharge and Drainage Controls - 40 CFR 112.7(a)(3)(iii) ............................................8
6.0 Emergency Discharge Procedures ........................................................................ 9
6.1 Discharge History .............................................................................................................9
6.2 Discharge Discovery, Response & Clean-Up - 40 CFR 112J(a)(3)(iv) &(a)(5) .............9
6.2.1 Response to a Minor Discharge ..........................................................................9
62.2 Response to a Major Discharge ........................................................................10
6.3 Oil Disposal - 40 CFR 112.7�a)�3)�v) .............................................................................10
6.4 Emergency Contacts -40 CFR 112.7(a)(3)(vi) ..............................................................10
6.5 Discharge Reporting - 40 CFR 112.7(a)(4) ...................................................................11
6.6 Discharge Response Procedures - 40 CFR 112.7(a)(5) ...............................................12
7.0 Potential Tank and Equipment Failures - 40 CFR 112.7(b) ................................ 13
7.1 Bulk Storage Tanks GC-01 & GC-02 ......................................................:......................13
72 Drums in Maintenance Building ......................................................................................13
7.3 Unloading Area ...............................................................................................................13
8.0 Containment, Inspections and Security Requirements ......................................14
8.1 Containment and Diversionary Structures - 40 CFR 112.7(c)(1) ..................................14
8.2 Demonstration of Practicability - 40 CFR 112.7(d) ........................................................15
� 8.3 Inspections, Tests and Records-40 CFR 112J(e) ......................................................15
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SEH is a re istered trademark of Short Elliott Hendrickson Inc.
Spill Prevention, Control & Countermeasure Plan COTTG 126421 i
City of Cottage Grove, Minnesota Page i (
Table of Contents (Continued)
8.4 Monthly Inspection ..........................................................................................................15
8.4.1 Annuallnspection ..............................................................................................16
8.5 Personnel Training and Discharge Prevention -40 CFR 112.7(� .................................16
8.6 Security - 40 CFR 1127�9) ......................_....................................................................16
8.7 Facility Tank Truck Unloading - 40 CFR 112.7(h) .........................................................16
8.7.1 Secondary Containment (40 CFR 112.7(h)(1)) .................................................16
8.7.2 Loading/Unloading Procedures (40 CFR 112.7(h)(2) and (3)) ..........................16
8.8 Field Constructed Tanks - 40 CFR 112J(i) ........................................................._........17
8.9 Additional Requirements - 40 CFR 112.7Q) ..................................................................17
9.0 Facility Drainage - 40 CFR 112.8(b) ..................................................................... 18
9.1 DikedAreas-40CFR112.8(b)(1) .................................................................................18
92 Drainage Valves - 40 CFR 112.8(b)(2) ..........................................................................18
9.3 Undiked Area Drainage-40 CFR 112.8(b)(3) ...............................................................18
9.4 Diversion System -40 CFR 112.8(b)(4) ........................................................................18
9.5 Facility Drainage Systems - 40 CFR 112.8(b)(5) ..........................................................18
10.0 Bulk Storage Tanks - 40 CFR 112.8(c) ................................................................ 19
10.1 TankCompatibility-40CFR112.8(c)(1) .......................................................................19
102 Tank Secondary Containment-40 CFR 112.8(c)(2) ..........................................._...._..19
10.3 Rainwater Drainage - 40 CFR 112.8(c)(3) .....................................................................19
10.4 BuriedMetallicStorageTanks-40CFR112.8(c)(4) .....................................................19
10.5 Partially Buried Metallic Storage Tanks - 40 CFR 112.8(c)(5) ......................................19
10.6 Tank Testing - 40 CFR 112.8(c)(6) ................................................................................19
10.7 Internal Tank Heating Coils - 40 CFR 112.8(c)(7) ........................................................20
10.8 Good Engineeri�g Practices-40 CFR 112.8(c)(8) ......................................................20
10.9 PlantEffluents-40CFR112.8(c)(9) ............................................................................20
10.10 Visible Oil Discharges - 40 CFR 112.8(c)(10) ...............................................................20
10.11 Mobile or Portable Tanks-40 CFR 112.8(c)(11) ..........................................................20
11.0 Facility Transfer Operations, Pumping & Facility Process - 40 CFR 112.8(d).. 21
11.1 UndergroundPiping-40CFR112.8(d)(1) ....................................................................21
11.2 Out of Service Piping - 40 CFR 112.8(d)(2) .................................................................21
11.3 Piping Supports - 40 CFR 112.8(d)(3) ...........................................................................21
11.4 Valve�and Pipi�g Inspections - 40 CFR 112.8(d)(4) .....................................................21
11.5 Vehicle Warnings-40 CFR 112.8(d)(5) .......................................................................21
12.0 Non-Appiicabie Portions of the SPCC Regulations ............................................ 22
List of Figures
Figure 1 - Site Location
Figure 2 - Site Plan
SEH is a reqistered trademark of Short Elliott Hendrickson Inc.
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota Page ii
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Table of Contents (Continued)
List of Appendices �
Appendix A Certification of the Applicability of the Substantial Harm Criteria Checklist (GII Form) �
Appendix B Discharge Notification Form
Appendix C Inspection and Training Records
Appendix D MPCA Reference Materials
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Spiil Prevention, Control & Countermeasure Plan COTTG 126421 �
City of Cottage Grove, Minnesota Page iii �.,�
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June 2014 i
Spill Prevention, Control & ;
nter sure Plan
iver aks olf Course �
Prepared for City of Cottage Grove, Minnesota
1.0 Introduction I
The City of Cottage Grove (the City) owns, operates, and maintains the River Oaks Golf
Course located at 11099 South Highway 61 in Cottage Grove, Minnesota (herein referred to
as the facility) (Figure 1, "Site Location").
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Due to its close proximity to the Mississippi River and aggregate above ground storage of oil
substances over 1320 gallons, the City has elected an SPCC plan be prepared for the River Oaks
Municipal Golf Course. An SPCC Plan is designed to complement existing laws, regulations, rules,
standards, policies, and procedures pertaining to safety standards, fire prevention, and pollution
prevention rules, including but not limited to the Toxic Substances Control Act (TSCA) requirements.
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1.1 General Applicability — 40 CFR 112.1
The United States Environmental Protection Agency (USEPA) has established regulations for
oil pollution prevention in the Code of Federal Regulations, Title 40 (40 CFR), Parts 110
through 112. The regulations require that a SPCC Plan be prepared if it could reasonably be
expected that a harmful quantity of oil could be discharged into navigable waters of the
United States or adjoining shorelines. The SPCC regulations apply to owners or operators of
facilities that meet the following three primary criteria:
• The facility must be non-transportation related and engaged in drilling, producing, gathering,
storing, processing, refining, transferring, distributing, using, or consuming oil and oil products
• The facility must have an aggregate aboveground storage capacity greater than 1,320 gallons
(excluding those tanks and oil filled equipme�t below 55 gallons in capacity, the capacity of a
container that is "permanently closed", and the capacity of a"motive power container") or an
aggregate underground storage capacity greater than 42,000 gallons (excluding those that are
currently subject to all of the technical requirements of 40 CFR Part 280 or all of the technical
requirements of state programs approved under 40 CFR Part 281)
• There must be reasonable expectation that, due to its location, the facility could discharge
oil into or upon the navigable waters or adjoining shorelines of the United States
1.2 Requirement to Prepare and Implement a SPCC Plan — 40 CFR 112.3 I
Facilities (other than farms) that were in operation before August 16, 2002 are required to
have a SPCC Plan to meet the requirements of the SPCC regulations in effect prior to that
date. The original SPCC rule was amended in July 2002, December 2006, and November
2009. USEPA extended the deadline for facilities to amend and implement their SPCC plans i
' multiple times, with the latest extension until January 14, 2010. The extensions were to allow �
COTTG 126421 '��
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owners and operators time to prepare or amend their plans in accorda�ce with the July 2002,
December 2006, and November 2009 amendments.
The USEPA requires that a complete copy of the SPCC Plan be maintained at the facility if it
is attended at least four hours per day, or at the nearest office if the facility is not attended. In
accordance with 40 CFR 112.3(e), a complete copy of this SPCC Plan is maintained at the
facility office. The office is attended whenever the facility is operating. The facility
management must make the plan available to the Regional Administrator of the USEPA for
onsite review during normal working hours.
1.3 Amendment of SPCC Plan
1.3.1 Amendment by USEPA Regional Administrator— 40 CFR 112.4
The regulations require that a report must be sent to the USEPA Regional Administrator
within 60 days of a single discharge of more than 1,000 gallons or two discharges of 42
gallons or more (counting only the amount that reaches navigable water or adjoining
shoreline) each from the same facility within a year. A complete copy of the information
(further discussed in Section 6.5) provided to the USEPA should also be forwarded to the
Minnesota Pollution Control Agency (MPCA).
Upon review of the facility SPCC Plan, the Regional Administrator may propose in writing,
specific amendments to the SPCC Plan. Within 30 days of a notice, the City would have 30
days to submit written information, views, and arguments to USEPA's proposed
amendments. Upon consideration of all relevant information, the Regional Administrator must
no4ify the City of any amendment required or rescind the notice. If amendments are required
the City must amend the SPCC Plan within 30 days of the notice, unless the Regional
Administrator, for good cause, specifies another date. The amended SPCC plan must be
implemented as soon as possible, but no longer than six months following completion of the
amendment, unless the Regional Administrator specifies another date.
1.3.2 Amendment by Owners or Operators— 40 CFR 112.5
The SPCC Plan must be reviewed and amended by the City, if necessary, every five years
and anytime there is a change in the facility design, construction, operation or maintenance
that materially affects its potential for discharge. Examples of changes that may require
amendment of the Plan include, but are not limited to:
• Commissioning or decommissioning containers
• Replacement, reconstruction, or movement of containers
• Reconstruction, replacement, or installation of piping systems
• Construction or demolition that may alter secondary containment structures
• Changes of product or service
• Revision of standard operating procedures or maintenance procedures at the facility
An amendment made under this section must be prepared within six months, and implemented
as soon as possible, but not later than six months following preparation of the amendment.
The USEPA requires that a registered professional engineer certify all SPCC Plans and
technical amendments for it to be effective to satisfy the requirements of part 112.3. However,
such certification in no way relieves the City's duty to prepare and fully implement the Plan in
accordance with the requirements of 40 CFR 112. If the facility does not experience any
changes in the facility design, construction, operation, or maintenance that materially affects
the potential for a discharge within the five-year review period, the facility manager or other
authorized representative can perform the five-year review. If the review indicates that new
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
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technologies will offer significantly improved discharge prevention and control, the new
technologies should be implemented and induded in the SPCC Plan or an amendment to the
plan. The golf course superintendent is the authorized facility manager for the SPCC Plan. (
1.4 Facilities, Procedures, Methods or Equipment Not Yet Fully Operational - ,'
40 CFR 112.7
Bulk storage containers at the facility have not been tested for integrity since their installation.
Section 8.3 of this Plan describes the inspection program to be implemented by the facility.
1.5 Cross-Reference with SPCC Provisions - 40 CFR 112.7
This SPCC Plan does not follow the exact order presented in 40 CFR Part 112. Section
headings identify, where appropriate, the relevant section(s) of the SPCC rule. The following
table presents a cross-reference of Plan sections relative to applicable parts of 40 CFR 112.
Provision 'Descri tion Section
� 112.3(d) Professional Engineer Certification Front
112.3(e) Location of SPCC Plan 12
112.5 Plan Review Front & 1.3
112.7 Management Approvai Front & 1.6
1127 Cross-Reference with SPCC Rule- 1.5
112.7(a)(3) General Facility Information 3.0 - 3.3
112.7(a)(4) Discharge Notifcation 1.3.1 & 6.5 I
112.7(a)(5) Discharge Response 6.2 & 6.6 �
1127(b) Potential Discharge Volumes and Direction of Flow 7.0 - 7.4
112.7(c) Containment and Diversionary Stmctures 8.1
1127(d) Practicability of Secondary Containment 8.2
1127(e) Inspections, Tests, and Records 8.3
�. 1127(� Personnel, Training antl Discharge Prevention Procedures 8.4
1127(g) Security 8.5
1127(h) TankTruckLoading/Unloading 8.6
1127(i) Briftle Fracture Evaluation 8.7 �
1127Q) Conformance with Applicable State and Local Requirements 8.8 I
112.8(b) Facility Drainage 9.0
112.8(c)(1) Constmction 10.1
112.8(c)(2) SecondaryContainment 102
112.8(c)(3) Drainage of Diked Areas 10.3
112.8(c)(4) Corrosion Protection 10.4
112.8(c)(5) Partially Buried and Bunkered Storage Tanks 10.5
112.8(c)(6) Inspection 10.6
112.8(c)(7) Heating Coils 70.7
112.8(c)(8) Ovefili Prevention System 10.8 i
112.8(c)(9) ESluentTreatmentFacilities 70.9
172.8(c)(10) Visible Discharges 10.10
112.8(c)(11) Mobile and Portable Containers 10.11
112.8(d) Transfer Operations, Pumping and In-Piant Processes 11.0 -11.5
112.20(e) Certification of Substantial Harm Determination Appendix A
1.6 Necessary Alterations to Implement the SPCC Plan - 40 CFR 112.7 �
Implementation of the SPCC Plan is contingent upon implementing the following practices
and making the following facility alterations:
• Conduct spill prevention training at least once each year (40 CFR 112.7(f))
• As the area near the tanks where oil is transferred does not contain a loading or
unloading rack, appropriate containment or diversionary structures in accordance with 40 �
� CFR 112.7(c) are required. The containment must be designed based on the magnitude
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Spill Prevention, Control & Countermeasure Plan COTTG 126421 �;�
City of Cottage Grove, Minnesota Page 3 '
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of a most likely discharge considering: the reasonably expected sources and causes of a
discharge, the reasonably expected maximum rate of discharge, the ability to detect and
react to the discharge, the reasonably expected duration of the discharge, and the time it
would take a discharge to impact navigable waters or adjoining shorelines.
• The facility must establish procedures to insure the provision of appropriate means of
secondary containment or containment structure for the tanker trucks during the unloading
process and for fuel transfer to Golf Course vehicles or equipment. Secondary containment
can be by means of a berm or curb; booms, spill mats, storm drain covers, dams or other
barriers; or sorbent materials and can include active and reactive measures, such as sumps
and collection systems. Procedures should include, at a minimum, placement of properly
designed storm drain covers over storm drains and booms or other barriers across curb
openings in the concrete/asphalt driveways and parking areas prior to the transfer activity for
large volume transfers or in reaction to a discharge to prevent it from reaching the drain or
curb opening for a small volume discharge.
• Provisions must be made for draining standing water from any low lyi�g areas or near
storm drains that may be covered during tanker truck transfer operations (40 CFR
112.5(c)(3)). Appendix C includes a log sheet for record keepi�g purposes. Valves, cover
mats, or other containment equipment such as booms or sand bags must remain in place
or locked in the closed position except when draining standing water.
• The standing water must be examined and determined to be free of oil contamination
before it can be drained. If any oil sheen or accumulation of oil is observed, the standing
water must be drained through an oil-water separator before being discharged to the
storm seever or waterway or otherwise collected and disposed properly ofFsite.
• Provide signs warning drivers to check valves, connections and hoses and provide chock
blocks to prevent the tank truck from making a premature departure (40 CFR 112.7 (h)(2)).
• The SPCC rule requires inspection and testing of each aboveground tank or container for
integrity on a regular basis (40 CFR 112.8(c)(6)). However, the SPCC rule provides flexibility
regarding integrity testing requirements of bulk storage containers as long as the alternatives
provide equivalent environmental protection per 40 CFR 112.7(a)(2). For certain shop-built
containers with a shell capacity of 30,000 gallo�s or under, the USEPA considers that visual
inspection provides equivalent environmental protection when accompanied by certain
additional actions to ensure that the containers are not in contact with soil.
As the River Oaks Golf Course storage tanks are double-walled, above a lined, earthen,
base, and not in contact with soil, the facility must document the regularly scheduled
visual inspection of the integrity of the tank exterior and tank base. Follow manufacturer's
recommendations for evaluating the integrity of the ta�k.
. Maintain quick access to a source of oil booms and other containment equipme�t to circle
runoff areas and enough pillows, pads, and absorbent sheets to absorb a 50 gallon spill.
Also ensure access to oil barrels, portable oil pumps, and sandbags in the event of a
petroleum discharge (40 CFR 112.7(a)(3) and (5)).
I hereby acknowledge that I have reviewed Section 1.6 and understand that several facility improvements are
required to fully implement this SPCC Plan.
Golf Superintendent or Authorized Representative Date
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
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2.0 Implementation — 40 CFR 112.7
It is the responsibility of the Owner to keep the SPCC Plan current, on file, and available
upon request by authorized officials. The SPCC Plan must be reviewed every five years. i
The Owner must approve, sign, and implement the SPCC Plan as soon as possible. The Owner I
is responsible for training the appropriate employees in the procedures set forth in this Plan.
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Spill Prevention, Control & Countermeasure Plan COTTG 126421 �!
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3.0 Facility Information — 40 CFR 112.7(a) '�
Facility Name: River Oaks Municipal Golf Course
Facility Operations: Golf Course
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Facility Address: 11099 South Highway 61, Cottage Grove, MN 55016 �
Facility Owner: The City of Cottage Grove
Contact Name: Golf Course Superintendent
Telephone Number: 651. 414.0892
3.1 Compliance with SPCC Requirements — 40 CFR 112.7(a)(1 & 2) i
Upon implementation or completion of the items listed in Section 1.6 of this document, the
facility will be in conformance with the applicable requirements of 40 CFR 112.7 with the
exception of 40 CFR 112.8(c)(6) regarding integrity testing. No other substantial deviations to
the SPCC regulation are employed or claimed in this Plan. Pursuant to 40 CFR 112.7(a)(2),
the following states the reasons for nonconformance and describes the alternate methods
used to achieve equivalent environmental protection.
Non-destructive integrity testing is not performed on the ASTs. These are all shop built
containers with shell capacities less than 30,000 gallons that are double-walled and are not in
contact with the soil. The tanks are inspected regularly. Any leakage from the ASTs would be
detected visually during scheduled visual inspections by facility personnel. A description of
these containers is provided in Section 4.1 and inspection and testing requirements are
further discussed in Sections 8.3 and Section 10.6.
� 3.2 Facility Description — 40 CFR 112.7(a)(3)
The City operates a goff wurse at 11099 South Highway 61 in Cottage Grove, Minnesota.
The golf course has a maintenance building with the capability of fueling vehicles and
equipment for the City of Cottage Grove.
The facility is staffed around the flexible Maintenance building hours according to the golf
business. The staffing does change with weather, season and golf schedules. During the
summer, staff hours are 5:30am to 2pm Monday thru Friday, weekends 5:OOam to 8:30am.
The core staff hours are 7am to 3pm Monday thru Friday during winter with snow plowing
only on weekends. Staff levels vary daily due to work needs. During unstaffed hours,
emergency service needs are directed to public safety personnel through the 911 system.
The facility has two double wall tanks, which are 550 gallon tanks; one contains #2 diesel fuel
and the other contains unleaded gasoline. The two fuel tanks are located south of the
maintenance building. If the double walls of the tanks failed, it is possible for discharges to
enter a lined secondary containment berm and overflow to the parking lot. One other tank for
used oil storage is located in the northeast end of the maintenance building.
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4.0 Oil Storage - 40 CFR 112.7(a)(3)(i)
The following sections provide details on the number of containers, container contents, i
volume capacity of each container, and secondary containment provisions for each container.
No other oil storage containers, subject to SPCC requirements, are maintained at the facility.
4.1 Bulk Storage Tanks
The following bulk storage tanks, shown on Figure 2, "Site Plan", are subject to SPCC regulations.
Capacity Install Product Secondary
Tank ID Description Location (Gal.) Date Stored Containment Piping (
GC-01 Truck fuel Golf 550 -- Diesel fuel Double wall tank N/A
tank Course
GC-02 Vehicle fuel Golf 550 __ Unleaded Double wall tank N/A
tank Course asoline
GC-03 Used oil Golf Z65 -- Used oil Containment basin N/A
rec clin Course reater than 300 allons
4.2 Drums and Transformers
The following drums and oil-filled transformers, located at the site, are subject to SPCC regulations.
Capacity Product Secondary
Description Location (Gal.) Stored Containment Piping
30 gallon Maintenance Part washer
drum Building 30 solvent Inside building N/A
2 to 30 gallon Maintenance Various oils &
drums Buildin Z to 30 vehicle fluids �nside building N/A
55 gal drum Parking lot 55 Used cooking None, drainage N/A
oil to arkin area
Transformer Near Pump House 200 Dielectric fluid None, drainage N/A
T08 to arkin area
Transformer Near GC clubhouse 133 Dielectric fluid None, drainage N/A
T20 to arkin area
Transformer Near Maintenance 33 Dielectric fluid None, drainage N/A
T09 Buildin to arkin area
Transformer Near Maintenance 33 Dielectric fluid None, drainage N/A
T15 Buildin to arkin area
4.3 Total Oil Storage — 40 CFR 112.7(a)(3)(i)
The facility has a storage capacity up to 1,365 gallons, at any given time, that are subject to
SPCC requirements.
4.4 Motive Power Containers (Exempt from SPCC Regulations)
A motive power container is any onboard bulk storage container used primarily to power the
movement of a motor vehicle, or ancillary onboard oil-filled operational equipment. The golf
course operates motor vehicles and equipment with motive power containers. The motor
vehicles and equipment operate within or between the golf course facilities, the City of
Cottage Grove, and one or more of the motive power containers may be stored at the facility.
Motive power containers are exempt from SPCC regulations. However, where possible, the (
golf course will store motive power containers inside facility buildings or in areas where a i
discharge would be unable to reach navigable waters. I
The transfer of fuel or other oil into the motive power containers at this facility is not exempt
from the regulations and is covered by this SPCC Plan.
Spill Prevention, Control & Countermeasure Plan COTTG 126421
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5.0 Discharge Prevention and Control ;
The following sections describe the procedures followed at the facility to minimize the
potential of oil discharges to navigable waters of the United States, and the controls in place
to minimize the potential of migration of oil to navigable waters of the United States in the
event a discharge occurs.
(Section 5.0 contingent upon implementation of Section 1.6) �
5.1 Discharge Prevention — 40 CFR 112.7(a)(3)(ii) �
The following list of discharge prevention procedures is intended to serve as a guide to facility
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managers. This list should be reviewed by management and adjusted to complement the
procedures already employed by the facility.
1. When loading or unloading operations occur, the golf course or hauling company
personnel are onsite monitoring the operations and inspecting equipment for
malfunctions or leaks.
2. Tanker trucks and truck unloading procedures must comply with all requirements of the i
U.S. Department of Transportation. j
3. When loading and unloading operations are not occurring, all bulk tank fill connections
and valves associated with the systems are closed and locked.
4. Storm sewer drains in truck loading areas should be covered prior to tanker truck
unloading operations.
5. The bulk tank level gauge should be monitored during the tank filling operation (tank
sticking). High-level gauge should be checked during the filling operation.
�' 6. The fuel dispenser metering system used for fueling all golf course facility vehicles or
equipment should be checked for accuracy on a regular basis. The system should be
recalibrated as needed. All new vehicles should be added to the system as soon as they
are brought to the site.
7. Oil drums should be stored only in a location that offers secondary containment.
8. Vehicles and equipment should not be left unattended during fueling.
9. Equipment and piping are observed during routine operations. However, a thorough
inspection including documentation on the Inspection Forms provided in Appendix C
"Inspection and Training Records" is conducted monthly. Records of the inspections are
maintained at the facility for a minimum of three years. i
5.2 Discharge and Drainage Controls — 40 CFR 112.7(a)(3)(iii)
A variety of secondary containment systems and procedures are used to control discharge
and drainage events at the facility. Primary discharge and drainage control procedures are
described in Sections 8.1 and 9 of this plan.
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6A Emergency Discharge Procedures I
This section of the SPCC Plan outlines the emergency procedures to be followed in the event
of a discharge.
6.1 Discharge History
No reportable oil discharge events have occurred at the facility during the twelve months prior �
to the effective date of this SPCC Plan or its most recent amendment. �
6.2 Discharge Discovery, Response & Clean-Up — 40 CFR 112.7(a)(3)(iv) &(a)(5) I
The uncontrolled discharge of oil to groundwater, surface water, or soil is prohibited by state
and possibly federal laws. Immediate action must be taken to control, contain, and recover
discharged product.
All employees should be alert to any discharge or leak of oil. If a discharge or leak of oil is
noted, in general, the following steps are taken:
• Eliminate potential spark sources i
• If possible and safe to do so
— Identify and shut down source of the discharge to stop the flow
— Determine size of discharge, rate of discharge, and direction of flow
— Contain the discharge with sorbents, berms, fences, trenches, sandbags, or other material
— Take appropriate action to limit access to the discharge
— Contact the facility manager or his/her alternate
— Contact regulatory authorities and the response organization
' — Collect and dispose of recovered products according to regulation
For the purpose of establishing appropriate response procedures, this SPCC Plan classifies
discharges as either "minor' or "major," depending on the volume and characteristics of the
material released.
6.2.1 Response to a Minor Discharge
A"minor" discharge is defined as one that poses no significant harm (or threat) to human
health and safety or to the environment. Minor discharges are generally those where:
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• The quantity of product discharged is small (e.g., may involve less than 5 gallons of oil) i
• Discharged material is easily stopped and controlled at the time of the discharge i
• Discharge is localized near the source
• Discharged material is not likely to reach water
• There is little risk to human health or safety
. There is little risk of fire or explosion
Minor discharges can usually be cleaned up by facility personnel. The following guidelines apply:
• Contain the discharge with discharge response materials and equipment. �
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• Notify the facility manager. �
• The facility manager will complete the discharge notification form (Appendix B) and j
attach a copy to this SPCC Plan '
• Report the spill to the Minnesota Duty Officer at 651.6495451 immediately and, if
directed, the MPCA at 651.296.6300 if the substance or material, if not recovered, may
! cause pollution of waters of the state. If a discharge is not determined to be reportable
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota Page 9 i
(discharge of five gallons or less of petroleum), the discharge still may require cleanup in
accordance with applicable regulations.
• Place discharge debris in properly labeled waste containers.
6.2.2 Response to a Major Discharge
A"major" discharge is defined as one that cannot be safely controlled or cleaned up by
facility personnel, such as when:
• The discharge is large enough to spread beyond the immediate discharge area
• The discharged material enters water
• The discharge requires special equipment or training to clean up
• The discharged material poses a risk to human health or safety
• There is a danger of fire or explosion
In the event of a major discharge, the following guidelines apply:
• All workers must immediately evacuate the discharge site via safe exit routes and move
to a safe distance from the discharge.
• If the facility manager is not present at the facility, then the next highest person in seniority
assumes responsibility for coordinating response activities. The senior on-site person notifies
the facility manager of the discharge and has authority to initiate notification and response.
• The facility manager (or senior on-site person) must call for medical assistance if
workers are injured.
• The facility manager (or senior on-site person) must notify the Fire Department or
Police Department.
• The facility manager (or senior on-site person) must call the spill response and cleanup
contractors listed in the Emergency Contacts list in Section 6.4 of this SPCC Plan.
• The facility manager (or senior on-site person) must make the appropriate notifications
and complete reporting obligations as discussed in Section 6.5.
• The facility manager (or senior on-site person) coordinates cleanup and obtains
assistance from a cleanup contractor or other response organization as necessary.
s.3 Oil Disposal — 40 CFR 172.7(a)(3)(v)
All oil, oil impacted soil, and materials used during cleanup of a discharge must be disposed
of in accordance with USEPA and MPCA regulations. Wastes resulting from a minor
discharge response will be containerized in impervious bags, drums, or buckets. The facility
manager will characterize the waste for proper disposal and ensure that it is removed from
the facility in a timely manner by a licensed waste hauler.
Unique conditions might warrant pumping to transfer discharged oil into containers of
appropriate size and construction or, if a major discharge occurs, into an oil tanker. Any
contaminated soil and cleanup materials should be removed and disposed of in accordance
with USEPA and MPCA regulations.
6.4 Emergency Contacts — 40 CFR 112.7(a)(3)(vi)
See the cover of this SPCC Plan for a list of spill notification contacts. In Minnesota, a call to
the State Duty Officer at 651.649.5451 may trigger notification to the MPCA, State
Emergency Response Commission (SERC) and/or Local Emergency Planning Commission.
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Local Emergency Phone: 911
1. Notification Procedures I
a. Golf Course Superintendent 651.414.0892 �
b. Public Works Director 651.458.2808
c. Minnesota Duty Officer 651.649.5451
d. National Response Center (NRC) 800.424.8802
2. Cleanup Contractors; Supplies and Equipment: i
a. Bay West d. EnviroMark
5 Empire Drive 7301 Vine Street Court
Saint Paul, MN 55103 Davenport, IA 52806
651291.0456 563.388.9100
b. OSI Environmental e. Petroleum Equipment Service �
300 Fayal Road PO Box 160 �
Eveleth, MN 55734 Marion, IA 52302 i
800.777.8542 215.749.3064 319.377.6357
c. Seneca f. West Central Environmental Consultants
4140 East 14th Street PO Box 594 � 14 Green River Road
Des Moines, IA 50313 Morris, MN 56267-0594
500.369.5500 800.422.8356
These contractors have the necessary equipment to respond to a discharge of oil that may
affect navigable waters of the US or adjoining shorelines.
6.5 Discharge Reporting — 40 CFR 112.7(a)(4)
/ Any size discharge (i.e., one that creates a sheen, emulsion, or sludge) that affects or
threatens to affect navigable waters or adjoining shorelines must be reported immediately to
the National Response Center (1.800.424.8802).�The Center is staffed 24 hours a day. .
A summary sheet is induded in Appendix B to facilitate reporting. The person reporting the
discharge must provide the following information:
• Name, location, organization, and telephone number
• Name and address of the party responsible for the incident
• Date and time of the incident
• Location of the incident
• Source and cause of the release or discharge �
• Types of material(s) released or discharged
• Quantity of materials released or discharged
• Danger or threat posed by the release or discharge
• Number and types of injuries (if any)
• Media affected or threatened by the discharge (i.e., water, land, air)
• Weather conditions at the incident location
. Any other information that may help emergency personnel respond to the incident �
In addition to the above reporting, 40 CFR 112.4 requires that information be submitted to the �
USEPA Regional Administrator (RA) whenever the facility discharges (as defined in 40 CFR
112.1(b)) more than 1,000 gallons of oil in a single event, or discharges (as defined in 40 CFR
� 112.1(b)) more than 42 gallons (counting only the amount that reaches navigable water or
Spill Prevention, Control & Countermeasure Plan COTTG 126421 I
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adjoining shoreline) of oil in each of two discharge incidents within a 12-month period. A complete
copy of the information provided to the USEPA RA should also be forwarded to the MPCA. The
following information must be submitted to the USEPA RA and to MPCA within 60 days:
• Name of person repoAing the discharge
• Name and location of the facility
• Name of the owner/operator of the facility
• A copy of the facility SPCC Plan
• Maximum storage or handling capacity and normal daily throughput
• Corrective action and countermeasures taken, including a description of equipment
repairs and replacements
• Description of facility, including maps, flow diagrams, and topographical maps
• Cause of the discharge(s) to navigable waters and adjoining shorelines, induding a
failure analysis of the system and subsystem in which the failure occurred
• Additional preventive measures taken or contemplated to minimize possibility of recurrence
• Other pertinent information requested by the RA
In addition to reporting requirements u�der SPCC regulation, if the spill volume is greater
than 5 gallons for petroleum or poses a threat to human or environmental health, immediately
report the spill to the MN Duty officer. However, if a spill is not determined to be reportableT,
the spill still may require cleanup in accordance with MPCA and/or federal requirements.
The same form can be used to report a spill io the USEPA, if necessary, as long as the information
discussed above is provided.-Please refer to the Discharge Notification Form in Append'ex B of
this document. Verbal or written �otification detailing the discharge will be performed and prepared
for the City and/or regulatory agencies by the facility manager or designee.
6.6 Discharge Response Procedures — 40 CFR 112.7(a)(5)
Please refer to Section 6.2 of this document and the Discharge Notification Form in
Appendix B of this document.
As the facility does not have a person on site 24 hours each day, in accordance with Minnesota
Rule Ch. 7151.5300, a sign with the name, address, and telephone number of the facility owner,
operator and/or local emergency response number is posted at the vehicle access point, near the
perimeter of the facility. The sign provides information to allow non-City personnel to contact
appropriate City or emergency personnel in the event of a discharge or other emergency.
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 12 City of Cottage Grove, Minnesota
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7.0 Potential Tank and Equipment Failures — 40 CFR 112.7(b) i
(Section 7.0 to be completed upon implementation of Section 1.6) �
7.1 Bulk Storage Tanks GC-01 & GG02 I
Potential Event Volume Released Spill Rate Current Spill Direction
Complete AST 1100 gallons Instantaneous Contained within outer wall
failure two ASTs of double wall tank
Partial AST failure Up to 550 gallons Gradual to Contained within outer wall I
instantaneous of double wall tank
Up to 1 gallon per
AST overfill 1 to several gallons minute m Lined berm to parking lot i�
Hose failure U to 4,000 allons U to 15 m Lined berm to arkin lot �
Leaking hose or Several ounces to
valve ackin several allons Up to 1 gpm Lined berm to parking lot
7.2 Drums in Maintenance Building
Potential Event Volume Released Spill Rate Current Spill Direction
Complete drum failure g0 gallons Instantaneous Contained within building area with
three drums ossible overflow to sanitar sewer
Partial drum failure Up to 30 gallons Gradual to Contained within building area with
instantaneous ossible overflow to sanitar sewer
7.3 Unloading Area
Potential Event Volume Released Spill Rate Current Spill Direction
Complete tanker truck Lined berm to parking lot, possible
leak or failure 4,000 gallons Instantaneous to surrounding soil to ditch
1 draina e if outside berm and lot
Partial tanker truck leak Gradual to Lined berm to parking lot, possible
or failure 1 to 4,000 gallons instantaneous to surrounding soil to ditch
draina e if outside berm and lot i
Hose leak during truck 1 to several Lined berm to parking lot, possible I
unloading gallons Up to 40 gpm to surrounding soil to ditch
draina e if outside berm and lot
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Spill Prevention, Control & Countermeasure Plan COTTG 126421 �
City of Cottage Grove, Minnesota Page 13 !
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8.0 Containment, Inspections and Security Requirements I
The following sections describe the containment and diversionary structures provided at the
facility to minimize the potential of oil discharges to navigable waters of the United States. '
The following sections also describe the procedures for personnel training for discharge
prevention and measures in place for site security.
(Section 8.0 to be completed upon implementation of Section 1.6)
8.1 Containment and Diversionary Structures — 40 CFR 112.7(c)(1)
The fuel loading and unloading area is subject to the general secondary containment and ;
diversionary structures requirements of 40 CFR 112.7(c), Methods of secondary containment at this
facility include a combination of structures (e.g., curbs), drainage systems, and land-based spill
response (e.g., storm drain covers, booms, sorbents) to prevent oil from reaching navigable waters
and adjoining shorelines. For bulk storage containers (refer to Section 10.2 of this Plan), each
storage tank is a double wall steel tank. The bottoms of the steel tanks are visible, and the tanks
are located on concrete pads preventing the steel tanks from contacting the ground surface.
For purposes of this SPCC Plan, the most reasonably expected source and cause of a I
discharge in the loading and unloading area is a ruptured hose connection.
Since the loading and unloading operations are by a hand-held nozzle, the operations require the
driver or Golf Course personnel to be present. During loading of facility vehicles and equipment,
only Golf Course personnel are present. The fuel trucks unload at a higher flow rate than fueling
facility vehicles or equipment from the ASTs, typically 40 gpm. Therefore, for a reasonably
expected discharge scenario (hose rupture), a maximum flow rate of 40 gpm is assumed.
Fuel delivery trucks are equipped with a manual emergency shut off valve at the back of each
'' truck and a cable operated emergency shut off lever behind the driver side at the front of the
tanks on the truck. In addition, the AST systems have an emergency shut down at the
southwest corner of the mainte�ance building, GC-01 and GC-02. The emergency shut down
would turn off all power to the ASTs.
Whether unloading tanker trucks or filling vehicles or equipment, a hose rupture is not
expected to impede an attendant's ability to reach an emergency shut off either on the fuel
tanker truck or at the tanks. It is assumed the attendant can reach an emergency shut off
within 10 seconds of a hose connection rupture. In order to be conservative, a 30 second
response time is assumed to account for possible delays to reach the shut off. Therefore, the
maximum reasonably expected discharge would be:
(40 gal/min) x(1 min/60 sec) x(30 sec) = 20 gallons
Based on the location of the loading and unloading area in relation to storm drains and
potential discharge locations, the use of storm drain mats and the ability to place absorbent
materials (either prior to transfer operations or in response to a discharge) are not applicable, �
the facility has adequate secondary containment or diversionary structures to contain a 20
gallon release and prevent a discharge as described in 40 CFR 112.1(b).
Sorbent material, booms, storm drain mats and other portable barriers are stored in an ��
accessible container near to the ASTs and the loading and unloading area to allow for easy
deployment prior to transfer operations or for quick deployment in the event of a discharge
during loading/unloading activities or any other accidental discharge outside the general
loading and unloading area, such as from tank vehicles entering/leaving the facility. The
inventory is checked monthly to ensure that used material is replenished. In addition, each i
� fuel truck carries a spill kit containing pads and booms to assist in the event of a discharge. i
COTTG 126421 Spill Prevention, Control & Countermeasure Plan ,
Page 14 City of Cottage Grove, Minnesota ''�,
8.2 Demonstration of Practicability — 40 CFR 112.7(d)
Facility management has determined that use of the containment and diversionary structures or
readily available equipment to contain discharged oil is practical and effective at this facility.
8.3 Inspections, Tests and Records — 40 CFR 112.7(e)
As required by the SPCC rule, the facility performs required inspections, tests, and evaluations.
The following table summarizes the various types of inspections and tests performed at the facility.
Facilit Component Action Frequenc /Circumstances
Aboveground Inspect outside of container for signs of Following a regular schedule
container deterioration and discharges (monthly, annually, and during
scheduled inspections) & whenever
material re airs are made
Container supports & Inspect container's supports and Following a regular schedule
foundation foundations (monthly, annually, and during
scheduled inspections) & whenever
material re airs are made
Sight gauges (overfill Evaluate for proper o eration Monthly
Lowermost drain & all Visually inspect Prior to filling and departure
outlets of tank truck
All aboveground Assess general condition of items, such as Monthly
valves, piping, and flange joints, expansion joints, valve glands
appurtenances and bodies, catch pans, pipeline supports,
lockin of valves & metal surfaces
8.4 Monthly Inspection
Monthly visual inspections consist of a complete walk through at the facility to check for
equipment and piping damage or leakage, stained or discolored soils, and excessive
accumulation of water. The monthly inspection does not need to be completed during the
month of the annual inspection.
The inspection logs provided in Appendix C will be used during monthly inspections covering
the following key elements:
• Observing the exterior of ASTs, pipes, and other equipment for signs of deterioration,
leaks, corrosion, and thinning
• Observing the tank fill and discharge pipes for signs of poor connection that could cause
a discharge, and tank vent for obstructions and proper operation
• Verifying the proper functioning of overfill prevention systems
• Observing tank foundations and supports for signs of instability or excessive settlement
• Observing the exterior of portable containers for signs of deterioration or leaks
• Checking the inventory of discharge response equipment and restocking as needed
All problems regarding tanks, piping, containment, or response equipment must immediately
be reported to the facility manager. Visible oil leaks from tank walls, piping, or other
components must be repaired as soon as possible to prevent a larger spill or a discharge to
navigable waters or adjoining shorelines. Pooled oil is removed immediately upon discovery.
Monthly inspectio�s are performed in accordance with written procedures developed for the
facility. Written inspection procedures and monthly inspections are signed by the inspector
and maintained for a minimum period of three years with this SPCC Plan or under usual and
customary business practices.
Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota Page 15
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8.4.1 Annuallnspection '
Facility personnel perform a more thorough inspection of facility equipment on an annual
basis. This annual inspection complements the monthly inspection described above and is
performed in June of each year using the checklist provided in Appendix C of this Plan. �
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The annual inspection is preferably performed after a large storm event in order to verify the
imperviousness and/or proper functioning of drainage control systems and control valves.
Annual inspection records are signed by the inspector and maintained for a minimum period
of three years with this SPCC Plan or under usual and customary business practices.
8.5 Personnel Training and Discharge Prevention — 40 CFR 112.7(f)
Management instruct oil handling personnel in the contents of this SPCC Plan, the operation
and maintenance of oil discharge response equipment, and pollution control laws and
regulations. New employees shall receive spill prevention training as part of their initial
training in plant operation if they will have oil-handling duties.
The Golf Superintendent is accountable for oil spill prevention at the facility.
Discharge prevention meetings are conducted annually to assure understanding of this SPCC Plan.
The record of Discharge Prevention Meetings and Trainings form in Appendix C may be used for
this purpose. Meetings and training sessions must highlight and describe known discharges,
failures, malfunctioning components, and any recently developed precautionary measures.
Personnel are encouraged to offer suggestions that would be beneficial to spill prevention.
Instructions and phone numbers regarding the reporting of a spill to the National Response
Center and the MPCA are posted in the office.
il
8.6 Security-40 CFR 112.7(g)
The facility fuel tanks are located within a lighted and fenced area that is locked while unattended.
The starter controls for all oil pumps are in the locked position and are located at the facility at
a site accessible only to authorized personnel.
The loading and unloading connections of oil tanks and pipelines are capped when not in service.
The facility is lit by security lights to assist in the discovery of discharges at night and as a
method of vandalism prevention.
8.7 Facility Tank Truck Unloading — 40 CFR 112.7(h)
The following measures are implemented to prevent oil discharges during loading and
unloading operations.
8.7.1 Secondary Containment (40 CFR 112.7(h)(1))
The facility does not have a loading/unloading rack subject to the secondary containment
requirements of 40 CFR 112.7(h), but rather has an unloading area subject to the general
secondary containment and diversionary structures requirements of 40 CFR 112.7(c). These
requirements are discussed in Section 8.1.
8.7.2 Loading/Unloading Procedures (A0 CFR 1127(h)(2) and (3))
All suppliers must meet the minimum requirements and regulations for tank truck loading/unloading j
established by the U.S. Department of Transportation. The Golf Course ensures that the vendor i
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COTTG 126421 Spill Prevention, Control & Countermeasure Plan � �,
Page 16 City of Cottage Grove, Minnesota
understands the site layout, knows the protocol for entering the facility and unloading product, and
has the necessary equipment to respond to a discharge from the vehicle or fuel delivery hose.
The facility manager or his/her designee supervises oil deliveries for all new suppliers, and
periodically observes deliveries for existing, approved suppliers.
All loading and unloading of tank vehicles takes place only in the designated unloading area.
Vehicle £Iling operations are performed by facility or vendor personnel trained in proper
discharge prevention procedures. The truck driver or facility personnel remain with the
vehicle at all times while fuel is being transferred.
Warning signs and chock blocks are provided at the unloading area to prevent premature
vehicular departure.
All outlets on tank trucks are inspected prior to filling and departure to prevent a liquid
discharge while in transit.
In the event storm sewer collection receives any oil spills, the water is treated by a water
treatment facility.
8.8 Field Constructed Tanks — 40 CFR 112.7(i)
There are no field constructed tanks at the facility.
If field constructed tanks are added to the site in the future, any field constructed aboveground
tank or other container that undergoes a repair, alteration, reconstruction or change in service
that might result in a discharge due to brittle fracture or other catastrophe must be evaluated
before it is returned to service. The evaluation should assess the risk of failure due to brittle
fracture or other catastrophe and the appropriate action, if any, that must be taken.
8.9 Additional Requirements — 40 CFR 112.7Q)
Upon completion of the items listed in Section 1.6 of this document, the facility will be in
conformance with the SPCC discharge prevention requirements i� effect at the time this
SPCC Plan was prepared.
In Minnesota, aboveground tank registration and inspection is performed primarily by the
MPCA. Petroleum storage facilities must also comply with the International Fire Code (IFC).
All petroleum discharges in Minnesota, regardless of the volume released, must be reported
to the MN Duty Officer. They can be contacted as follows:
Address: Minnesota Pollution Control Agency
520 Lafa ette Road North Saint Paul, MN 55155-4194
Phone: 651.296.6300 or 800.657.3864
State Dut Officer S ill Re orting): 651.649.5451 or 800.422.0798
Website: htlp://www. pca. state. mn. us/
In November 1998, the MPCA established new regulations affecting owners and operators of
facilities with aboveground storage tanks (Minnesota Rules Chapter 7151 and 7001.4200 to
7001.4250). The new rules replaced those that were previously written in 1964. The MPCA fact
sheets in Appendix D provide information on ta�k registration and other Minnesota requirements.
Spill Prevention, Control & Countermeasure Pla❑ COTTG 126421
City of Cottage Grove, Minnesota Page 17
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9.0 Facility Drainage — 40 CFR 112.8(b) �
The following sections describe how facility drainage is managed to minimize the potential of I
oil discharges to navigable waters of the United States.
Section 9.0 to be com leted u on im lementation of Section 1.6
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9.1 Diked Areas — 40 CFR 112.8(b)(1)
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There are no diked areas at the facility. �
s.a Drainage Valves — 40 CFR 112.8(b)(2) I
No drain valves are constructed at the facility.
9.3 Undiked Area Drainage — 40 CFR 112.8(b)(3)
There are no undiked areas with a significant potential for discharge. Tank truck discharges are not
reasonably expected to occur on site outside the loading and unloading area due to the proximity of
the loading and unloading area to the parking lot area of the site and the site entrance.
9.4 Diversion System — 40 CFR 112.8(b)(4)
There are no ditches inside the facility that would require a diversion system.
9.5 Facility Drainage Systems — 40 CFR 112.8(b)(5)
No drainage water meeting the definition of 40 CFR 112.8(b)(5) is present at the facility.
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COTTG 126421 Spill Prevention, Control & Countermeasure Pian i
Page 18 City of Cottage Grove, Minnesota
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10.0 Bulk Storage Tanks — 40 CFR 112.8(c)
(Section 10 to be completed upon implementation of Section 1.6) �
The facility utilizes two 550 gallon ASTs. The ASTs are double-walled steel. �
10.1 Tank Compatibility-40 CFR 112.8(c)(1) '
All bulk tanks utilize materials and construction that are compatible with the oils they contain
and the conditions of storage. �
10.2 Tank Secondary Containment — 40 CFR 112.8(c)(2) i
Means of secondary containment are provided for all tanks.
The 550 gallon tanks are double-walled for secondary containment.
10.3 Rainwater Drainage — 40 CFR 112.8(c)(3)
No diked areas are present; therefore, no uncontaminated rainwater can accumulate in diked i
areas. However, if transfer operations are required to be conducted during rain events, storm
drains are piped to a storm water collection system or equipment is placed across curb
openings resulting in accumulated rainwater, then rainwater will be drained from any areas,
complying with the following requirements:
• The rainwater will not be discharged until visually inspected.
• Runoff water is inspected to ensure compliance with applicable water quality standards
and will not cause harmful discharge.
• After inspection, the storm drain mats or other containment equipment will be removed,
' allowing the accumulated water to be hauled to an appropriate treatment facility.
• Records are kept of drainage events. (Refer to Drainage Log in Appendix B).
10.4 Buried Metallic Storage Tanks — 40 CFR 112.8(c)(4)
There are no buried metallic storage tanks at the facility.
10.5 Partially Buried Metallic Storage Tanks — 40 CFR 112.8(c)(5)
There are no partially buried metallic storage tanks at the facility.
10.6 Tank Testing — 40 CFR 112.8(c)(6)
Each of the bulk storage tanks will be visually inspected monthly for evidence of leaks at the
tanks and associated piping. The inspection will include a general evaluation of the integrity
of the tanks and will be documented on the inspection form provided in Appendix C.
The facility is deviating from the bulk storage container integrity testing provision of
112.8(c)(6) for, the ASTs. The deviation is based on good engineering practice after
considering the age and installation of the tanks, tank integrity testing requirements, and
alternative measures implemented by the facility. Aboveground storage tanks are shop built
containers with shell capacities less than 30,000 gallons. The ASTs are double-walled, can
be visually inspected and are not in contact with the soil.
The tanks and containment area are inspected regularly (as described in Section 8.3) by ;
trained personnel knowledgeable of facility operations, characteristics of the liquids stored, !
the construction of the ASTs and piping, and the containment system. The scope of the �
inspections and procedures for addressing any deficiencies or concerns identified during an i
inspection is covered in the training provided to oil handling personnel at the facility. The I
Spiil Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota Page 19
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routine inspections focus specifically on detecting any change in conditions or signs of
product leakage from the ASTs, piping, or appurtenances.
The physical configuration of the ASTs, combined with the periodic inspections, ensures that
any leakage from the ASTs would be detected visually before it can become significant, escape
secondary containment, and reach the environment. This approach provides environmental
protection equivalent to the non-destructive shell evaluation component of integrity testing
required under 40 CFR 112.8(c)(6) si�ce it provides an appropriate and effective means of
assessing the condition of the ASTs and their suitability for continued service.
10.7 Internal Tank Heating Coils — 40 CFR 112.8(c)(7)
There are no internal tank heating coils at the facility.
10.8 Good Engineering Practices — 40 CFR 112.8(c)(8)
All tanks are equipped with level indicators. All bulk tanks have high level alarms with high liquid
level pump cutoff capabilities. The liquid level sensing devices are regularly tested to insure
proper operation. Facility personnel or supplier driver/representative are present throughout the
filling, unloading, and loading operations to monitor product level i� the tanks and tanker trucks.
10.9 Plant Effluents — 40 CFR 112.8(c)(9)
No plant effluents are directly discharged into navigable waters. Effluents entering the
sanitary sewer will be observed on a regular basis at the wastewater treatment facility.
10.10 Visible Oil Discharges — 40 CFR 112.8(c)(10)
Oil leaks which result in a loss of oil from tank seams, gaskets, piping, pumps, valves, rivets,
and bolts will be promptly corrected. Depending on the volume, accumulations of oil will be
promptly removed using sorbent materials or pumped. Recovered oil and sorbent materials
will be stored in 55-gallon drums or smaller containers and will be disposed of in accordance
with applicable regulations.
10.11 Mobile or Portable Tanks — 40 CFR 112.8(c)(11)
Mobile or portable oil storage containers (including 30 gallon drums) are placed in a location
that provides secondary containment sufficient to contain the capacity of the largest single
compartment or container with sufficient freeboard for precipitation. Two to 30 gallon tanks
are stored inside in the Maintenance building.
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 20 City of Cottage Grove, Minnesota
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11.0 Facility Transfer Operations, Pumping & Facility Process —
40 CFR 112.8(d)
The transfer of fuel at the facilility, as it pertains to SPCC requirements, is through aboveground '
piping. The following section describes how the transfer of oil is handled at the facility.
(Section 11 contingent upon implementation of Section 1.6)
11.1 Underground Piping — 40 CFR 112.8(d)(1) i
No u�derground piping, as it pertains to SPCC requirements, exists at the facility.
11.2 Out of Service Piping — 40 CFR 112.8(d)(2)
The facility currently has no out of service oil piping. Pipelines not in service for an extended
period of time will be capped and marked as to their origin or permanently removed.
11.3 Piping Supports-40 CFR 112.8(d)(3) I �
There are no piping supports present at the facility.
11.4 Valve and Piping Inspections — 40 CFR 112.8(d)(4)
All aboveground pipelines and valves are regularly inspected to assess their condition.
Inspection includes aboveground valves, piping, appurtenances, expansion joints, valve
glands and bodies, catch pans, pipeline supports, locking of valves, and metal surfaces.
Results of the inspections are recorded on the inspection logs provided in Appendix C.
11.5 Vehicle Warnings — 40 CFR 112.8(d)(5)
' Warning signs are posted as needed to prevent vehicles from damaging aboveground
pipelines or other oil transfer operations.
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Spill Prevention, Control & Countermeasure Plan COTTG 126421 �
City of Cottage Grove, Minnesota Page 21 i
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12.0 Non-Applicable Portions of the SPCC Regulations ;
The following portions of the SPCC regulations have been determined to not be
applicable to the facility:
a 40 CFR 112.9: Spill Prevention, Control, and Countermeasure Plan requirements for
onshore oil production facilities
• 40 CFR 112.10: Spill Prevention, Control, and Countermeasure Plan requirements for
onshore oil drilling and workover facilities
• 40 CFR 112.11: Spill Prevention, Control, and Countermeasure Plan requirements for �I
offshore oil drilling, production, or workover facilities
• Subpart C— Requirements for Animal Fats and Oils and Greases, and Fish and Marine
Mammal Oils; and for Vegetable Oils, Including Oils from Seeds, Nuts, Fruits, and Kernels
Subpart D — Response Requirements
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COTTG 126421 Spill Prevention, Control & Countermeasure Plan
Page 22 . City of Cottage Grove, Minnesota
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List of Figures
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Appendix A
Certification of the Applicability of the Substantial Harm Criteria Checklist (C-II Form)
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Cerfification of the Applicability '
of the Substantial Harm Criteria Checklist
Facility Name: River Oaks Golf Address: 11099 South Hiqhway 61 Cottage Grove MN 55016 �
1. Does the facility transfer oil over water to or from vessels and does the facility have a total oil storage
capacity greater than or equal to 42,OOD gallons?
YES NO X
2. Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and does
the facility lack secondary containment that is sufficiently large to contain the capacity of the largest i
aboveground oil storage tank plus sufficient freeboard to allow for precipitation within any
aboveground storage tank area? .
YES NO X
3. Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and is
the facility located at a distance (as calculated usin�g the appropriate formula in Attachment C-III,
Appendix C, 40 CFR 112 or a comparable formula ) such that a discharge from the facility could
cause injury to fish and wildlife and sensitive environments? For further description of fsh and
wildlife and sensitive environments, see Appendices I, II, and III to DOC/NOAA's "Guidance for I
Facility and Vessel Response Plans: Fish and Wildlife and Sensitive Environments" (Section 10,
Appendix E, 40 CFR 112 for availability) and the applicable Area Contingency Plan.
YES NO X
4. Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and is
the facility located at a distance (as calculated using the appropriate formula in Attachment C-III, 40
(� CFR 112 or a comparable formula�) such that a discharge from the facility would shut down a
� public drinking water intake
YES NO X
5. Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and has
the facility experienced a reportable oil spill in an amount greater than or equal to 10,000 gallons
within the last 5 years?
YES NO X
CERTIFICATION
I certify under penalty of law that I have personally examined and am familiar with the information submitted in this
document, and that based on my inquiry of those individuals responsible for obtaining this information, I believe that the
submitted information is true, accurate, and complete.
Signature Title
Name (Please type or print) Date
� If a comparable formula is used documentation of the reliability and analytical soundness of the j
comparable formula must be attached to this form. �
z For the purpose of 40 CFR part 112, public drinking water makers are analogous to public water
systems as described at 40 CFR 142.2(c).
Spill Prevention, Control & Countermeasure Plan COTTG 126421 �
City of Cottage Grove, Minnesota - River Oaks Golf Course A-1 �
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Appendix B
Discharge Notification Form
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Discharge IVotification Form (40 CFR 112.4) �
River Oaks Golf Facilit Date: 'i
11099 South Highway 61, Cottage Grove,
MN 55016
Date of spill: Time of spill:
Location of spill:
Date and time of Minnesota Duty Officer notification — 651.649.5451 or 800.422.0798:
Name of person contacted via the Mi�nesota Duty Officer: II
Date and time of National Response Center notificatio� — 800.424.8802:
(Note: Contact the EPA for a single discharge of more than 1,000 gallons or if two discharges of more than 42 gallons
(each discharge) occur within any 12-month period)
Name of person contacted at the NRC:
Has contamination reached U.S. waterways? If so, name of receiving body of water:
Material and amount released: gallons of
( Probable cause of spill:
Remedial action taken to contain and clean up the spill:
Name of person who discovered the spill:
Telephone number:
Name of person in charge of the cleanup:
Telephone number:
Maximum storage or handling capacity of facility:
Normal daily throughput:
Send this Form with a copy of the SPCC Plan to:
Minnesota Pollution Control Center United States Environmental Protection Agency
Hazardous Waste Division Region V
520 Lafayette Road 230 Dearborn Street
Saint Paul, MN 55155 Chica o, IL 60604 I
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Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota B-1
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Appendix C
Inspection and Training Records
C-1— Monthly and Annual Inspection Forms
C-2 — Discharge Prevention Meetings and Training Form
C-3 — SPCC Training Guidelines
C-4 — Standing Water Drainage Log
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C-1 I
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Monthly Inspection Form
Ins ections are to be erF r
p p o med monthly (except the month in which an annual inspection is performed
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by qualified personnel via a thorough visual inspection of the facility and appropriate oil storage areas.
Inspection Procedures
1. Only facility personnel with SPCC training shall conduct monthly inspections.
2. Inspections shall be conducted during sufficient light conditions and necessary equipment
(ladders, flashlights, safety gear) shall be provided to allow inspection of difficult to access areas.
3. Results of the inspections are to be documented on the following form or equivalent
provided by the facility. Abnormalities shall be clearly stated on the form and the facility
manager shall be notified. If necessary, attach additional comments to form.
4. Each inspection form shall be signed by the inspector, or facility manager, and maintained
with the SPCC Plan for a minimum of three years.
INSPECTOR:
DATE:
Visual Inspection YES OR NO
1. Container Inspectio� (ASTs and Piping)
a) Paint blistering
b) Rust on container or piping
� c) Paint discoloration
d) Sign of leakage around container perimeter
e) Odors
fl Dead or dying vegetation
g) Bolts, rivets, or seams damaged
h) Vents are obstructed
i) Surface Stains
j) Heating coil seals
2. Foundations
a) Cracks or corrosion
b) Discoloration I
c) Signs of settling
3. Piping and Associated Equipment
a) Cracks or corrosion
b) Paint blistering
c) Piping leaks
d) Valve stem leakage �
e) Broken or sagging piping �
fl Discoloration
g) Signs of settling
h) Odors
4. 55 gallon drums or other oil storage containers (if applicable)
a) Paint blistering
b) Corrosion �
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Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota - River Oaks Golf Course C-1 - 1
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c) Sign of leakage around containers
d) Seams damaged
e) Containers tightly closed
fl Odors
5. Secondary containment, if applicable
a) Erosion or settling
b) Dead or dying vegetation
c) Ponding of surface water
d) Accumulated oil
e) Cracks or stress
fl Valves locked
6. Spill Prevention Equipment Inventory Check
7. Remarks
Signature Date:
Report any abnormalities to the facility manager.
NOTE: The above is meant as a guide for the Owner to develop their own log sheets that can be incorporated
into the operator's log books.
COTTG 126421 Spill Prevention, Control & Countermeasure Plan
� C-1 - 2 City of Cottage Grove, Minnesota
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C-1 �
Annual Inspection Form
Inspections are to be performed annually by qualified personnel via a thorough visual inspection of
the facility and appropriate oil storage areas. �
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Inspection Procedures
1. Only facility personnel with SPCC training shall conduct annual inspections.
2. Inspections shall be conducted during sufficient light conditions and necessary equipment
(ladders, flashlights, safety gear) shall be provided to allow inspection of difficult to access areas.
3. Results of the inspections are to be documented on the following form or equivalent
provided by the facility. Abnormalities shall be clearly stated on the form and the facility
manager shall be notified. If necessary, attach additional comments to form.
4. Each inspection form shall be signed by the inspector, or facility manager, and maintained
with the SPCC Plan for a minimum of three years.
INSPECTOR:
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DATE:
Y N 'Description & Comments
Storage tanks
� GC-01
Tank surfaces show signs of /eakage
Tank is damaged, rusted or deteriorated
Bolts, rivets or seams are damaged
Tank supports are deteriorated or buckled
Tank foundations have eroded or settled
Level gauges or alarms are inoperative
Vents are obstructed
GC-02
Tank surfaces show signs of leakage
Tank is damaged, rusted, or deteriorated
Bolts, rivets, or seams are damaged
Tank supports are deteriorated or buckled
Tank foundations have eroded or seftled
Level gauges or a/arms are inoperative
Vents are obstructed
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Spill Prevention, Control & Countermeasure Plan � COTTG 126421
City of Cottage Grove, Minnesota - River Oaks Golf Course � G1 - 3
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Y N ; Description & Comments
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GC-03
Tank surfaces show signs of leakage
Tank is damaged, rusted, or deteriorated
Bolts, rivets, or seams are damaged
Tank supports are deteriorated or buckled
Tank foundations have eroded or seftled
Level gauges or alarms are inoperative
Vents are obstructed
Concrete areas
Concrete is stained
Dike walls or floors are cracked or are separating
D ike is not retaining water (following large rainfall)
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Piping
Valve sea/s or gaskets are leaking
Pipelines or supports are damaged or deteriorated
Joints, valves and other appurtenances are leaking
Out-of-service pipes are not capped
Warning signs are missing or damaged
Loadinglunioading and iransier equipmeni
Loading/unloading area is damaged or deteriorated
Connections are not capped or blank-flanged
Curbs are damaged or stained
— — —....__.
Drip pans have accumulated oil or are leaking
Security
Fencing orlighting is non-functional
Pumps and valves are nof locked (and not in use)
Response equipment
Response equipment inventory is incomplete
� COTTG 126421 Spill Prevention, Control & Countermeasure Plan
C-1 - 4 City of Cottage Grove, Minnesota
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Annual reminders: �
' Hold SPCC Briefing for all oil-handling personnel (and update briefing log in the Pian)
Check contact information for key employees and response/cleanup contractors and update them in the Plan as needed i
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Remarks
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Signature Date:
Report any abnormalities to the facility manager.
NOTE: The above is meant as a guide for the Owner to develop their own log sheets that can be incorporated
into the operator's log books.
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Spiil Prevention, Control & Countermeasure Plan COTTG 126421 !
City of Cottage Grove, Minnesota - River Oaks Golf Course C-1 - 5 'i
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C-2 �
Record of Discharge Prevention Briefings and Trainings j
Instructions: Briefings will be scheduled and conducted by the owner or operators for operating personnel at
intervals frequent enough to assure adequate understanding of the SPCC plan for this facility. These briefings
should highlight and describe known spill events or failures, malfunctioning components, and recently
developed precautionary measures. Personnel shall be instructed in operation and maintenance of equipment
to prevent the discharge of oil and in the applicable pollution control laws, rules, and regulations. During these �
briefings there will be an opportunity for facility operators and other personnel to share recommendations
concerning health, safety, and environmental issues encountered during operation of the facility.
Date:
Attendees:
Name (Print) Signature
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Subjects and Issues:
Recommendations and Suggestions:
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Spill Prevention, Control & Countermeasure Plan COTTG 126421
City of Cottage Grove, Minnesota - River Oaks Golf Course C-2 - 1
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C-3 I
SPCC Trainin Guidelines
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River Oaks Golf Course
Schedule
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SPCC training will be provided according to the following schedule, at a minimum:
o Upon completion of initial SPCC Plan or plan updates for appropriate personnel;
• Immediately upon hire for new employees; and
• Annually for appropriate personnel.
Training Outline
The following outline is a guidance of subjects for SPCC training briefings.
• Advise personnel that everyone is responsible for spill prevention;
• Describe procedures for spill prevention;
• Discuss the importance of precautionary measures;
• Describe procedures for fueling vehicles;
• Describe procedures for loading/unloading tanks;
• Describe spill containment and control for each tank;
( • Describe spill containment and control for tank truck loading/unloading;
• Describe procedures for containing spills;
• Describe use and location of spill control equipment, i.e., booms, socks, absorbents, oil dry;
• Advise personnel that everyone is responsible for spill reporting and clean up. All spills shall be addressed
per the Emergency Spill Response Plan for the facility;
• Describe spill reporting and clean-up procedures;
• Advise personnel that if a reportable quantity of product is spilled, appropriate agencies must be notified;
• If a spill has occurred, review the history and cause of the spill and identify how the spill could have been avoided;
• Discuss with personnel the importance of ensuring tanks have secondary containment that is maintained
in good condition and repaired as necessary;
• Discuss monthly tank inspections and identify responsibilities;
• Instruct personnel to report any required repairs to tanks, pumps, and piping to their supervisor immediately;
• Report all repairs, upgrades, additions, and changes completed to the facility manager so that the SPCC
Plan can be updated; and
• Discuss site security measures such as locking gates and valves, shutting off power to pumps, shutting off
the air supply to pneumatic pumps.
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Spill Prevention, Control & Countermeasure Plan COTTG 126421 �,,
City of Cottage Grove, Minnesota - River Oaks Golf Course C-3 - 1 '�,
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C-4
Standin Water Draina e Lo
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Date: Time:
Standing water found to be free of oil contamination (yes/no):
Drainage performed by: Title:
Area drained, location of standing water:
Method used for draining:
Date: Time:
Standing water found to be free of oil contamination (yes/no): �
Drainage performed by: Title:
Area drained, location of standing water:
Method used for draining:
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Date: Time:
Standing water found to be free of oil contamination (yes/no):
Drainage performed by: Title:
Area drained, location of standing water:
Method used for draining:
Date: Time:
Standing water found to be free of oil contamination (yes/no):
Drainage performed by: Title:
Area drained, location of standing water: i
Method used for draining:
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Spill Prevention, Control & Countermeasure Plan COTTG 126421 (
City of Cottage Grove, Minnesota - River Oaks Golf Course C-4 - 1
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Appendix D '
MPCA Reference Materials
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