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HomeMy WebLinkAbout2014-10-01 PACKET 06.C. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # � � DATE 10/01 /2014 ' � PREPARED BY CITY CLERK CARON STRANSKY ORIGINATING DEPARTMENT STAFF AUTHOR *******************�**�************************* COUNCIL ACTION REQUEST (1) Hold a hearing. (2) Consider approving the special event permit application for the Monster Bash Parade to be held on October 25, 2014 contingent on compliance with conditions outlined in the staff memorandum. STAFF RECOMMENDATION: Approve the permit contingent on conditions. BUDGET IMPLICATION N/A ADVISORY COMMISSION ACTION N/A DATE ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ APPROVED ❑ ❑ ❑ ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS � MEMO/LETTER: City Clerk Stransky and Pete Koerner, September 19, 2014. ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Parade Route MINISTRATORS COMMENTS C � `� I �( ' Administrator Date ********�*****************************�********* Cottage � Grove � Pride andP�OSPerity Meet To: From: Date: Subject: Honorable Mayor and City Council Caron Stransky, City Clerk Pete Koerner, Deputy Public Safety Director September 19, 2014 Special Event Permits - Monster Bash The City received an application from the Cottage Grove Strawberry Fest, Inc., for their annual "Monster Bash" parade to be held on Saturday, October 25, 2014 at 10:00 a.m. Under City Code, an applicant is required to obtain a special event permit for an event that will require special services from the City and when an event is located in City right-of-way. For runs, races, walks or parades, the City Council will consider an application and either approve a permit with or without conditions or deny a permit. For a parade, a notice was published at least ten days prior to the hearing date. Monster Bash Parade The Monster Bash Parade is a fundraiser for Strawberry Fest's annual festival. Approximately 35-45 units with approximately 200 people are expected to participate in the parade. The Public Works and Public Safety Departments have reviewed the application and recommends that the City Council approve the application conditioned on the organization complying with the following: 1. The parade route (start - District Service Center — 7362 East Point Douglas Rd to the end District Program Center— 8400 East Point Douglas Rd) on East Point Douglas Rd will be shut down for all traffic. A copy of the route is attached. 2. The Cottage Grove Police Reserves will control intersections along the parade route from the start (District Service Center — 7362 East Point Douglas Rd) to the end (District Program Center — 8400 East Point Douglas Rd). Reserve Captain Rick Constable will coordinate Police Reserves. 3. Barricades will be placed at the intersections along the route from start to finish with Police Reserves assisting at each intersection. a. District Service Center — 7362 East Point Douglas Rd b. Hillside Trail c. Hefner Ave d. Heron Ave e. East Point Douglas Court f. Hyde Ave g. Ideal Ave h. Ingberg Trail 90'h Streef District Program Center — 8400 East Point Douglas 4. No parking signs will be placed along the parade route on East Point Douglas Rd the night before the parade from the District Service Center to the District Program Center. No parking on East Point Douglas Rd during the parade times. 5. Emergency Assistance — If there is a police, fire or medical emergency, parade volunteers will call 9-1-1 to dispatch services or notify a Police Reserve who can notify dispatch via the radio. /cs Attachment � . ci`n J'h c' y r �d �in v � `•� ?��fbj ^ ! htlta�i _=i:ai�3 � Cif l s .''.+sflii7i.tvii C0. • �":��[tau. ��.i�,.': S �. .� � '� N � �\ '. r,S r � �� X � � Q y � � ,ff �J�� ,� !r,� F�L17�Iitl}ViJy �{ +k` '� '� �I �S � -� 4`.�� .1"Igi�f7 + ` . � Fd!� . '�-+ = G� � C d f ~> > ��un � �I_ w � �;iflside T r�il �{yJQ Ct 5 fdEtil � � � s !`,r �.,~ � "s �' S Pa�h , Y -.'� � . G . ' . � ~ • w �`� a z 7 g3rrJ St � '�'n 4' G , � -. �` � ''a Z, �� a , °� t 'f 10�' �� �Cr ¢ � � F-�ILide � � ss �` � .. �; � tle��.'�er,tary � � � o� "' i X s•:I_:ul touthlll aark --,-,.` �. ` �` � y ^ ' � �`� � � - p ` � ;;'I���+�is. - o.`' ,- t`, � s � � � d5kl! St 5 _ _� ^ � 3 hr// ,3 7 - � N Y , �61� �� �,� l � %s Y `� ' � E � y � u EIu�IIIUC PaFF. N ti .� ,n '' X _ � a i n � a Qr� � &�ti9 SZ S � � ,•,�„ :�,�-,� � _�E-a,-tdz• � • +� � � �c�:e�� � . `n ' n� i "� r $ qryi St S '`� � T � u � 11 - . '°. � 0 ary ��', : � .41_ana;i:e ° ! �''' � ' - _ . � � - � - • L rr�1�! ;r — rb . p � . 1000 feet 250 m 4 �� �� ,mzo�2 n I ti_ � Parade route begins at the District 833 Service Center at 7362 East Point Douglas Road and ends at the District 833 Program Center at 8400 East Point Douglas Road.