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HomeMy WebLinkAbout2014-08-13 MINUTES COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting August 13, 2014 OPEN FORUM At 7:15 p.m., Mayor Myron Bailey opened Open Forum and stated that during Open Forum a person may address the City Council on any subject not on the regular meeting agenda, but must limit their remarks to three minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting at 7:30 p.m. The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. Sharon Lewis, 11735 Layton Avenue South, Cottage Grove, addressed the Council regarding her rain garden and she expressed concern about the grading and maintenance of it. She stated that she wanted her front yard put back the way it was. That means filling in the hole, putting back the black dirt, and replacing the tree that was removed. Mayor Bailey closed Open Forum to the Regular Meeting. – CALL TO ORDER Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on August 13, 2014 at the Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:30 p.m. Cottage Grove City Council 2 August 13, 2014 Regular Meeting PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. ROLL CALL The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATIONS A. Eagle Scout Award The Mayor and Council presented a plaque to Eric Matthew Solem for attaining the rank of Eagle Scout through Boy Scout Troop 286. B. 2014 Green Garden Awards The Mayor and Council presented the Commercial Green Garden Award ’ to Culvers Restaurant and the Residential Green Garden Award to Terry and Karen Erickson. Landscape Interns Nathaneal Holmes and David Fauth were in attendance. 3. APPROVAL OF MINUTES Cottage Grove City Council 3 August 13, 2014 Regular Meeting July 16, 2014 City Council Regular Meeting A. Mayor Bailey accepted the minutes of the July 16, 2014 Regular Meeting as prepared. 4. CONSENT CALENDAR The Council pulled and briefly discussed items C, D, F, and P. ’ On item P, Council Member Thiede presented a letter from the Evanoffs which read: “He, h is wife Kendra, and two children live at 9453 Dunes Lane South, Cottage Grove, directly abutting the Bailey property where the sand pit is located. In planning the vegetation at the east slope, they would like to see careful consideration taken in the planting of trees on the slope. They would like them at full growth, not to ruin their wonderful view of the river valley and affect their property values since one of the main features of their home is the view. They would also like you to consider making them replace the 30 to 50-foot setback of fill that they over-excavated as a safety buffer to their home and foundation against any slope degradation and the safety of any child that decides to scale a fence to see what is on the other side. Thanks for your consideration to this matter. Sincerely, the Evanoff’s”. City Engineer Levitt stated that they had Barr Engineering do a slope analysis to determine the stability of the slope and the report was included with the Council packet. The final conclusion was that it does have stability so the residents can be assured that their foundation and accessory structures are all safe. For the record, Mayor Bailey stated that he was not related to Bailey Nurseries. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER LEHRKE, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: I. PUBLIC WORKS COMMISSION MEETING FROM JUNE 16, 2014. II. PLANNING COMMISSION MEETING FROM JUNE 23, 2014. B. AUTHORIZE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO THE COTTAGE GROVE LIONS CLUB TO CONDUCT A RAFFLE AT AMERICAN MOTORSPORTS BAR AND GRILL, 7240 EAST POINT DOUGLAS ROAD, ON OCTOBER 21, 2014. C. ADOPT RESOLUTION NO. 2014-065, A RESOLUTION ACCEPTING DONATIONS MADE TO THE CITY BETWEEN APRIL 1 AND JUNE 30, 2014. D. AUTHORIZE STAFF TO ACCEPT THE RIVER OAKS SCENIC OVERLOOK GRANT FROM THE FRIENDS OF THE MISSISSIPPI Cottage Grove City Council 4 August 13, 2014 Regular Meeting RIVER IN THE AMOUNT OF $8,200.00. E. AUTHORIZE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO COTTAGE GROVE ELEMENTARY PTO INC., TO TH CONDUCT A RAFFLE AT COTTAGE GROVE ELEMENTARY, 7447 65 STREET SOUTH, ON OCTOBER 3, 2014. F.ADOPT RESOLUTION NO. 2014-066, A RESOLUTION ACCEPTING A GRANT FROM THE SHAKOPEE MDEWAKANTON SIOUX COMMUNITY FOR TWO PHILIP FRX AED MONITORS WITH AED DEFIBRILLATION PADS WITH AN ESTIMATED VALUE OF $1,500.00 EACH FOR USE BY THE POLICE AND FIRE DEPARTMENTS. G.AUTHORIZE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO EAST RIDGE ATHLETIC ASSOCIATION FOR A RAFFLE AND BINGO AT RIVER OAKS GOLF COURSE ON OCTOBER 25, 2014. H.APPROVE AN AMENDMENT TO THE WATER TOWER SITE LEASE WITH VERIZON AT 6700 INWOOD AVENUE SOUTH. I.APPROVE TWO AMENDMENTS TO THE WATER TOWER SITE LEASES WITH SPRINT AT 6700 INWOOD AVENUE SOUTH AND 8193 GRANGE BOULEVARD SOUTH. ADOPT RESOLUTION NO. 2014-067, A RESOLUTION TO J. WASHINGTON COUNTY AND TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION IN SUPPORT OF THE REVOCATION OF A TH PORTION OF COUNTY STATE AID HIGHWAY 22 (70 STREET SOUTH) IN THE CITY OF COTTAGE GROVE. AUTHORIZE STAFF TO SEND A LETTER TO THE MINNESOTA K. DEPARTMENT OF NATURAL RESOURCES COMMENTING ON THE MISSISSIPPI RIVER CORRIDOR CRITICAL AREA (MRCCA) DNR WORKING DRAFT RULES. APPROVE CERTIFICATES OF APPROPRIATENESS FOR AN L. ADDITION AND MODIFICATION TO THE 1947 BARN AT 7310 LAMAR AVENUE SOUTH. M. ADOPT RESOLUTION NO. 2014-068, A RESOLUTION GRANTING A MINOR SUBDIVISION TO SUBDIVIDE A 9.43-ACRE PARCEL OF LAND AND A CONDITIONAL USE PERMIT FOR A DENSITY TRANSFER ON Cottage Grove City Council 5 August 13, 2014 Regular Meeting TH PROPERTY LOCATED NORTH OF 100 STREET SOUTH AT LEHIGH ROAD (DONALD BISCOE AND STEVEN BISCOE). APPROVE THE ASSESSMENT APPEAL WAIVER AGREEMENT FOR N. THE 6465 HADLEY AVENUE SOUTH IMPROVEMENT PROJECT BETWEEN THE CITY OF COTTAGE GROVE AND RALPH AND JUNE BROWN. APPROVE THE 2015-2017 POLICE PATROL LABOR CONTRACT. O. ADOPT RESOLUTION NO. 2014-069, A RESOLUTION APPROVING A P. CONDITIONAL USE PERMIT TO ALLOW RUMPCA EXCAVATING TO PROCESS AND REMOVE THE EXISTING STOCKPILES OF CONCRETE AND ASPHALT MATERIALS FROM THE BAILEY RD NURSERIES PROPERTIES AT 6600 AND 6750 103 STREET SOUTH AND TO PERMIT THE EXCAVATION OF STORMWATER BASINS AS PROPOSED ON THE APPROVED 2003 GRADING PLAN. MOTION CARRIED.5-0. – 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES None. 6. PUBLIC HEARINGS “ A. Hold the Public Hearing and Consider Authorizing Issuance of an Off- ” SaleIntoxicating Liquor License and Tobacco License to Yayin Gadol, LLC/DBA Top Ten Wine & Spirits City Administrator Schroeder noted that this is an existing liquor store operation that is changing ownership. Public Safety has completed a background investigation and no facts were found to not issue the license. After completion of the public hearing, Staff is recommending that the Council issue the licenses. Mayor Bailey opened the public hearing. There being no comments or concerns, Mayor Bailey closed the hearing. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL “” MEMBER PETERSON, TO AUTHORIZE ISSUANCE OF AN OFF SALE INTOXICATING LIQUOR LICENSE AND TOBACCO LICENSE TO YAYIN GADOL LLC, DBA/ TOP TEN WINE & SPIRITS, 8617 EAST POINT DOUGLAS ROAD, COTTAGE GROVE. MOTION CARRIED. 5-0. – 7. BID AWARDS None. Cottage Grove City Council 6 August 13, 2014 Regular Meeting – 8. UNFINISHED AND NEW BUSINESS None. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND – REQUESTS None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Olsen thanked all the residents who participated in the Night to Unite event. The event was a great success. Council Member Peterson and Mayor Bailey highlighted some of the previous and upcoming events in the community. 11. PAY BILLS MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 186972 THROUGH 187483 TOTALING $2,654,835.02 AND EFT PAYMENT OF $177,717.95. MOTION CARRIED. 5-0. – 12. WORKSHOP SESSION OPEN TO PUBLIC Mayor Bailey called the workshop to order at 8:34 p.m. City Administrator Schroeder distributed a handout he prepared with ’ recommendations for the Councils consideration on how to reduce the previously recommended tax levy from 8.6 percent to 5.68 percent. He walked through the adjustments to the levy netting to $13,431,000 and introduced the concept of tier adjustments in the Water Fund. This was followed by explanations and discussion around proposals regarding fire/paramedic staffing, facility maintenance, Public Safety office support, Public Works itinerant and contract staffing, police supervision, utility vehicles in Public Works and Parks, the Parks commodities budget, Police Citizen 411, and EAB funding. “ Finance Director Roland distributed and explained a handout entitled, Analysis of Proposed Levy Increase for 2015 (as amended by the initial handout noted above). After discussion by Council, there was consensus that the Fire Command staff training allocation of $6,000 be eliminated, that $5,500 be added to the Public Works itinerant seasonal staffing budget and all other recommendations presented by Administrator Schroeder be accepted –– 13. WORKSHOP SESSION CLOSED TO PUBLIC None. ADJOURNMENT Cottage Grove City Council 7 August 13, 2014 Regular Meeting MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO ADJOURN THE REGULAR MEETING AT 10:00 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk