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Home My WebLink About2014-09-03 MINUTES � � ��ri�� t �� rid��t�d�c COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting September 3, 2014 OPENFORUM At 7:15 p.m., Mayor Myron Bailey opened Open Forum and stated that during Open Forum a person may address the City Council on any subject not on the regular meeting agenda, but must limit their remarks to three minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting at 7:30 p.m. The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. David DeBase, 7305 Iverson Avenue South, Cottage Grove, addressed the Council asking who was responsible for picking up utility marker flags around the City; who made the decision not to allow left-hand turns out of the Almar Farms shopping center at the intersection of 70t" Street and County Road 19; and he communicated a number of issues with 70t" Street South. Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER — Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on September 3, 2014 at the Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:30 p.m. CITY OF COTfAGE GROVE• 12800 Ravine Parkwav• Cottaqe Grove, Minnesota 55016 Cottage Grove City Council I � September 3,2014 Regular Meeting PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. ROLL CAL� The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATIONS — None. 3. APPROVAL OF MINUTES — None. 4. CONSENT CALENDAR The Council pulled and discussed items D, F, I and L. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE FOLLOWING ITEMS ON THE CONSENT CALENDAR WITH THE EXCEPTION OF ITEM L WHICH WOULD BE VOTED ON SEPARATELY: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: I. PLANNING COMMISSION MEETING FROM JULY 28, 2014. B. AUTHORIZE THE SALE OF SURPLUS PROPERTY ON EBAY. Cottage Grove City Council I � September 3, 2014 Regular Meeting C. APPROVE THE SPILL PREVENTION, CONTROL AND COUNTERMEASURE PLAN FOR THE PUBLIC WORKS FACILITY, CITY HALL/PUBLIC SAFETY BUILDING, AND THE RIVER OAKS GOLF COURSE. D. ADOPT RESOLUTION NO. 2014-071, A RESOLUTION AWARDING THE QUOTE FOR THE WATERS AT MICHAEL'S POINTE FINAL STREET IMPROVEMENTS PROJECT TO HARDRIVES, INC., IN THE AMOUNT OF $44,959.51. E. ADOPT RESOLUTION NO. 2014-072, A RESOLUTION AWARDING THE CONTRACT FOR THE WELL NO. 11 MAINTENANCE PROJECT TO KEYS WELL DRILLING IN THE AMOUNT OF $30,000. F. ADOPT RESOLUTION NO. 2014-073, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF THE PROPOSED ASSESSMENT ROLL FOR THE 2014 PAVEMENT MANAGEMENT (DISTRICT F-1 AND F-4) PROJECT. ADOPT RESOLUTION NO. 2014-074, A RESOLUTION CALLING FOR AN ASSESSMENT HEARING ON OCTOBER 1, 2014 FOR THE 2014 PAVEMENT MANAGEMENT (DISTRICT F-1 AND F-4) PROJECT. G. ADOPT RESOLUTION NO. 2014-075, A RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $4,242.00 TO LPD ELECTRIC, INC., FOR THE PUBLIC IMPROVEMENTS ON 80T" STREET SOUTH AND HADLEY AVENUE SOUTH. H. ADOPT RESOLUTION NO. 2014-076, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR REMOVAL OF NOXIOUS WEEDS AND PLANTS FROM PRIVATE PROPERTY. ADOPT RESOLUTION NO. 2014-077, A RESOLUTION CALLING FOR AN ASSESSMENT HEARING FOR OCTOBER 1, 2014 ON PROPOSED ASSESSMENTS FOR THE REMOVAL OF NOXIOUS WEEDS AND PLANTS FROM PRIVATE PROPERTY. I. APPROVE CHANGE ORDER NO. 1 FOR THE 2014 PAVEMENT MANAGEMENT PROJECT IN THE VALUE OF ($41,216.96). J. ADOPT RESOLUTION NO. 2014-078, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR REMOVAL OF HAZARDOUS CONDITIONS FROM PRIVATE PROPERTY. Cottage Grove City Council ( ^ September 3, 2014 Regular Meeting `'f ADOPT RESOLUTION NO. 2014-079, A RESOLUTION CALLING FOR AN ASSESSMENT HEARING FOR OCTOBER 1, 2014 ON PROPOSED ASSESSMENTS FOR REMOVAL OF HAZARDOUS CONDITIONS FROM PRIVATE PROPERTY. K. AUTHORIZE ISSUANCE OF THE FOLLOWING TEMPORARY LIQUOR LICENSES TO THE COTTAGE GROVE LIONS CLUB: (1) TEMPORARY INTOXICATING LIQUOR LICENSE FOR THE FRIENDS IN NEED FOOD SHELF FUNDRAISER AT HOPE GLEN FARMS ON OCTOBER 5, 2014. (2) TEMPORARY 3.2% LIQUOR LICENSE FOR EVENTS AT ZYWIEC'S LANDSCAPE & GARDEN CENTER ON OCTOBER 10, 11, 17, 18, 24, 25, 31, AND NOVEMBER 1, 2014. MOTION CARRIED. 5-0. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE 2014-2015 MAPS DESIGNATING AREAS TO DISCHARGE ARCHERY AND FIREARMS WITHIN THE CITY AS AMENDED. MOTION CARRIED. 5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS A. (1) Hold the Public Hearinq on the Special Event Permit for "The Hauntinq Experience" at Zywiec's Garden Center, 10900 East Point Douglas Road South. (2) Consider the Special Event Permit for "The Hauntinq Experience." City Engineer Levitt walked through the application of Bill Zywiec for a special event permit for "The Haunting Experience" at Zywiec's Garden Center. She covered the dates, planned attendance, and the history of the event. The applicant, Bill Zywiec highlighted the numerous events and co- sponsors. Mayor opened the public hearing. Eugene Smallidge, 10992 Point Douglas Road South, Cottage Grove, addressed the application and stated that he shares property with Mr. Zywiec and would be the most affected. He express support for the event. Mayor Bailey closed the public hearing. Cottage Grove City Council ( � September 3, 2014 Regular Meeting Council Member Olsen thanked Zywiec's for putting on a wonderFul event. He stated that he was concerned about some of the conditions in the resolution, especially on-site inspections and costs. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE APPLICATION OF BILL ZYWIEC FOR A SPECIAL EVENT PERMIT AS RECOMMENDED BY STAFF AND AS DISCUSSED DURING THE MEETING. MOTION CARRIED. 5-0. 7. BID AWARDS — None. 8. UNFINISHED AND NEW BUSINESS A. Consider adoption of the 2015 Preliminarv Tax Levy MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO ADOPT RESOLUTION NO. 2014-080, A RESOLUTION ADOPTING THE PROPOSED 2014 TAX LEVY COLLECTIBLE IN 2015. MOTION CARRIED. 4-1 WITH COUNCIL MEMBER LEHRKE VOTING NAY. B. Consider approvinq the Riverstone Concept Plan Community Development Director/City Engineer Levitt reviewed the concept plan for the Riverstone development located south of 90t" Street and west of Hadley and summarized the recommendation to approve the concept plan for 383 lots. Steve Bona of Capstone Homes and Jason Eiden-Giel, 9425 Dunes Lane South, Cottage Grove, addressed the Council regarding the application. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO ADOPT RESOLUTION NO. 2014-081, A RESOLUTION APPROVING A DEVELOPMENT CONCEPT PLAN PROPOSED BY RIVERSTONE DEVELOPMENT, LLC FOR A RESIDENTEIAL DEVELOPMENT LOCATED WEST OF HADLEY, NORTH OF 95T" STREET SOUTH, AND SOUTH OF 90T" STREET SOUTH. MOTION CARRIED. 5-0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS — None. 10. COUNCIL COMMENTS AND REQUESTS Cottage Grove City Council I G September 3, 2014 Regular Meeting V Council Member Peterson and Mayor Bailey announced some of the upcoming meetings and events in the community. Council Member Olsen asked staff to look into the concept of opening a small community garden, similar to what the City of St. Paul Park has at their City Hall where crops are harvested and donated to the local food shelf. 11. PAY BILLS A. Approve payment of check numbers 187484 to 187722 in the amount of $1,628,743.43 and EFT Payment of$35,546.16. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE PAYMENT OF CHECK NUMBERS 187484 TO 187722 IN THE AMOUNT OF $1,628,743.43 AND EFT PAYMENT OF $35,546.16. MOTION CARRIED. 5-0. 12. WORKSHOP SESSION — OPEN TO PUBLIC — None. 13. WORKSHOP SESSION — CLOSED TO PUBLIC — None. ADJOURNMENT MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER LEHRKE, TO ADJOURN THE REGULAR MEETING AT 9:24 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk