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Home My WebLink About2014-09-17 MINUTES COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting September 17, 2014 OPEN FORUM At 7:15 p.m., Mayor Myron Bailey opened Open Forum and stated that during Open Forum a person may address the City Council on any subject not on the regular meeting agenda, but must limit their remarks to three minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting at 7:30 p.m. The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Mayor Myron Bailey. The following were absent: Council Member Dave Thiede. Also present were: Ryan Schroeder, City Administrator; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. – CALL TO ORDER Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on September 17, 2014 at the Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. ROLL CALL The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Mayor Myron Bailey. The following were absent: Council Member Dave Thiede. Cottage Grove City Council 2 September 17, 2014 Regular Meeting Also present were: Ryan Schroeder, City Administrator; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA Motion by Council Member Olsen, seconded by Council Member Peterson, to approve the agenda as presented. Motion carried. 4-0. 2. PRESENTATIONS A. Receive Donation from the Cottage Grove Crime Prevention Board The Council received a donation in the amount of $7,004.00 from the Cottage Grove Crime Prevention Board for the Police Department to purchase ballistic vests for the police reserves. 3. APPROVAL OF MINUTES A. July 30, 2014 Special Meeting. Mayor Bailey accepted the minutes of the July 30, 2014 Special Meeting as prepared. B. August 6, 2014 Special Meeting. Mayor Bailey accepted the minutes of the August 6, 2014 Special Meeting as prepared. C. August 13, 2014 Regular Meeting. Mayor Bailey accepted the minutes of the August 13, 2014 Regular Meeting as prepared. D. August 20, 2014 Special Meeting. Mayor Bailey accepted the minutes of the August 20, 2014 Special Meeting as prepared. E. September 3, 2014 Regular Meeting. Mayor Bailey accepted the minutes of the September 3, 2014 Regular Meeting as prepared. Cottage Grove City Council 3 September 17, 2014 Regular Meeting 4. CONSENT CALENDAR The Council pulled and briefly discussed items C, D and J. Motion by Council Member Olsen, seconded by Council Member Peterson, to: A.Accept and place on file the following minutes: i.Advisory Committee on Historic Preservation meetings from November 12, 2013, April 8, 2014, and July 8, 2014. ii.Environmental Commission meeting from July 9, 2014. B.Approve and authorize execution of the letter of agreement between the City of Cottage Grove and Washington County for the establishment and operation of a fixed-site radiological emergency reception center. C.Adopt Resolution No. 2014-082, a resolution declaring costs to be assessed and ordering preparation of proposed assessment roll for the removal of noxious weeds and plants from private property. Adopt Resolution No. 2014-083, a resolution calling for a hearing on October 1, 2014 on proposed assessments for the removal of noxious weeds and plants from private property. D.Approve the appointment of Patrick Forsythe to a first term on the Public Safety, Health, and Welfare Commission ending February 29, 2016. E.Authorize acceptance of the Statewide Health Improvement Program (SHIP) Grant in the amount of $4,999.00 for six aeroponic growing systems (tower gardens) in classrooms at Pine Hill Elementary School. F.Adopt Resolution No. 2014-084, a resolution awarding the Bridge L8160 Rehabilitation Project to Edward Kraemer & Sons, Inc., in the amount of $44,323.68. G.Approve the agreement between the City of Cottage Grove and the City of Woodbury relating to the extension of water and sanitary sewer from Cottage Grove into Woodbury as part of the Woodbury development known as Woodhaven. H.Approve Change Order No. 1 for the 2014 Seal Coating Project in the amount of $6,889.30. Adopt Resolution No. 2014-085, a resolution approving final payment in the amount of $30,295.22 to Asphalt Surface Technologies Corporation, Inc., for the 2014 Seal Coating Project. I.Adopt Resolution No. 2014-086, a resolution calling for a public hearing by the City Council on November 5, 2014 on the proposed modification to the Cottage Grove City Council 4 September 17, 2014 Regular Meeting development program for Development District No. 1 and the proposed establishment of Tax Increment Financing (TIF) District No. 1-15. J.Approve hiring one full-time firefighter/paramedic in late 2014 or early 2015 that was originally scheduled for January 2015. Funding in 2015 for the position will come from the delayed replacement of two police officer vacancies. K.Adopt Resolution No. 2014-087, a resolution not to perform the third year of air monitoring for emissions from the 3M Cottage Grove hazardous waste incinerator. MOTION CARRIED.4-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Receive Response to Open Form Comments from David DeBace at the September 3, 2014 City Council Meeting. The Council received the letter prepared by City Engineer Levitt in response ’ to David DeBaces concerns at the September 3, 2014 Council meeting. No action taken. 6. PUBLIC HEARINGS ’ A.(1) Hold the Scheduled Public Hearing on Leafline Labs Conditional Use Permit and Site Plan Review Applications; (2) Consider Approving the Conditional Use Permit and Site Plan Review Applications for a Pharmaceutical Manufacturing and Processing Facility that would Produce a Medical Cannabis Pharmaceutical Product; and (3) Consider Approving a Contract for Private Development by and Between the Cottage Grove Economic Development Authority and Leafline Labs, LLC dated September 9, 2014. City Engineer Levitt highlighted the application of Leafline Labs, LLC, 222 Second Street, #1106, Minneapolis, for a conditional use permit and a site plan review for a pharmaceutical manufacturing and processing facility to produce a medical cannabis pharmaceutical product. The proposed site th consists of approximately 24 acres of land located south of 97 Street and approximately 2,000 feet west of Jamaica Avenue. The applicant, Peter Bachman of Leafline Labs, LLC presented background information on their company and the proposal. Mayor opened the public hearing. Deb Nelson, 9890 Heath Avenue South, Cottage Grove, expressed concern about security, odor, and waste. Cottage Grove City Council 5 September 17, 2014 Regular Meeting Karla Pedro, 6142 Summit Curve, Cottage Grove, expressed concern about medical marijuana becoming legalized; whether the City should require a different type of fencing; and whether this business venture would be a good fit for the City. City Engineer Levitt responded to the concerns relating to odor and what happens if marijuana is legalized. Public Safety Director Woolery addressed the issues concerning security and fencing. City Administrator Schroeder stated that the City provided notices to the surrounding businesses but did not receive feedback from them. A representative of Leafline addressed the concern about waste and assured the public that any waste from the facility, such as plant material would be dried, ground up, and composted or thrown into the trash. House Representative Dan Schoen thanked Leafline, the Mayor and Council and the entire staff for working together on this project. Mayor Bailey closed the public hearing. Motion by Council Member Olsen, seconded by Council Member Peterson, to adopt Resolution No. 2014-088, a resolution approving a conditional use permit and site plan review for a pharmaceutical manufacturing and processing facility that would produce a medical cannabis pharmaceutical th product on property located south of 97 Street and approximately 2,000 feet west of Jamaica Avenue. Motion carried. 4-0. Motion by Council Member Olsen, seconded by Council Member Lehrke, to approve purchase and development agreements for the pharmaceutical manufacturing and processing facility pursuant to the September 9, 2014 action of the Cottage Grove Economic Development Authority. Motion carried. 4-0. – 7. BID AWARDS None. – 8. UNFINISHED AND NEW BUSINESS None. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS – None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Peterson noted that on September 20, the Youth Service Bureau “” (YSB) would be holding a Touch a Truck event to raise awareness for the YSB who Cottage Grove City Council 6 September 17, 2014 Regular Meeting is an organization in Cottage Grove. The event is from 10:00 a.m. to noon. She also noted that the next Fare for All is on Thursday, October 9, 2014 at All Saints Lutheran Church. 11. PAY BILLS Motion by Council Member Olsen, seconded by Council Member Peterson, to approve payment of check numbers 187723 to 187894 in the amount of $398,612.89 and EFT payment of $169,734.48. Motion carried. 4-0. –– 12. WORKSHOP SESSION OPEN TO PUBLIC None. – 13. WORKSHOP SESSION CLOSED TO PUBLIC - None. ADJOURNMENT Motion by Council Member Lehrke, seconded by Council Member Peterson, to adjourn the regular meeting at 8:40 p.m. Motion carried. 4-0. Prepared by, Caron M. Stransky City Clerk