HomeMy WebLinkAbout2015-02-04 PACKET 04.C. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 2/4/15 •
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PREPARED BY: Community Developmenfi Jennifer Levitt .
ORIGINATING DEPARTMENT STAFF AUTHOR
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COUNCIL ACTION REQUEST
Consider approving final payment in the amount of $61,210.07 to Hardrives, Inc. for the 2013
Pavemenfi Manag�ment Project.
STAFF RECOMMENDATION
Adopt the resolution approving the final payment.
. BUDGET IMPLICATION $5,376,343.11 $5,135,130.61
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
SUPPORTING DOCUMENTS
�� MEMO/LETTER: Letter from Jeff Toutant, Bolton & Menk, Inc.
� RESOLUTION: Draft
� ORDINANCE: �
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION: -
❑ OTHER:
ADMINISTRATOR'S COMMENTS ��
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City Administrator Date
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
RESOLUTION NO. 2015=XXX
RESOLUTION APPROVING FINAL PAYMENT IN THE
AMOUNT OF $61,210,07 TO HARDRIVES, INC. FOR THE
2013 PAVEMENT MANAGEMENT PROJECT
WHEREAS, the City Engineer has certified thafi work has been satisfactorily
completed; and �
WHEREAS, the original total contract amount was $5,376,343.11. The actual
contract amount completed was $5,135,130.61, which is $241,212.50 less than the
revised contract amount; and
WHEREAS, the projecfi has been satisfacforily completed in accordance with
the contracfi plans and specifications.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, thafi $61,210.07 is paid
to Hardrives, Inc. for the final payment of the 2013 Pavement Management Project.
Passed this 4th day of February 2015.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
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� I Consulting Engineers �C Surveyors
" 2035 County Road D East � Suite B• Maplewood, MN 55109-5314
Phone (651) 704-9970 • Fax (651) 704-9971 ,
www.bolton-menk.com
Jennifer Levitt
Community Development Director and City Engineer
City of Cottage Grove
12800 Ravine Parkway South
Cottage Grove, MN 55106
Re: City of Cottage Grove, Minnesota
� 2013 Pavement Management Project
File No. N15.105420
Dear Ms. Levitt: � �
Attached are (3) signed copies of Contractors Pay Request No. 10 & Final for the 2013 Pavement
Management Project. Also included are the IC 134 forms and Lien Wavers as submitted by the
Contractor. The contractor for this project is Hardrives, Inc.
REVIEW OF PROJECT HISTORY
The contractor began this project in May of 2013 and the project was substantially completed in
Sepfiember of 2013. The contracfior returned in the spring and summer of 2014 to c,omplete the
remaining punch list work. `
CONSTRUCTION COST OVERVIEW
As indicated on the final request for payment, the original contract amount was $5,376,343.11. The
final construction cost as shown is $5,135,130.61 which is $241,212.50 less fihan the revised �
contract amount. The reduced construction cost was primarily due to underruns in item such as
restoration, driveway replacement, and pavement items. For example, Public Worl<s conducted the
reseeding which contributed to project cost savings. ,
RECOMMENDATION .
Hardrives, Inc, in accordance with the contract plans and specifications has safiisfactorily completed
fihis worl<. Therefore, it is recommended that final payment of $61,210.07 is made and the City of
Cottage Grove accepts the project. After acceptance, please distribute all requests for payments as
appropriate.
If you have any questions or require further information please contact me.
DESIGNING FOR A BE17'ER TOMORROW
Bolton & Menk is an equal oppoitunity employer
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Sincerely,
/�.
Jeff Toutant
Senior Technician
Bolton & Meni<, Inc.
Enclosure
cc: File