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Home My WebLink About2015-01-07 MINUTES COTTAGE GROVE CITY COUNCIL City of Cottage Grove Regular Meeting January 7, 2015 SWEARING IN CEREMONY – 7:15 P.M. Washington County Commissioner Karla Bigham administered the oath of office to Steve Dennis and Mayor Myron Bailey administered the oath to Dave Thiede to faithfully execute and discharge the duties of the office of Council Member for the City of Cottage Grove, County of Washington, and State of Minnesota. OPEN FORUM Mayor Myron Bailey opened Open Forum and stated that during Open Forum a person may address the City Council on any subject not on the regular meeting agenda, but must limit their remarks to three minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the Regular meeting at 7:30 p.m. The following were present: Council Member Steve Dennis, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron M. Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey asked if anyone in the audience wished to address the City Council on any topic not on the agenda. John Myers, 10990 Manning Avenue South, Cottage Grove, asked if there is a process to appeal a decision of the Council and City Attorney Land stated that it would have to be appealed to District Court. He also asked how to get something on the agenda. Mayor Bailey closed Open Forum to the Regular Meeting. CITY OF COTTAGE GROVE 12800 Ravine Parkway Cottage Grove, Minnesota 55016  www.cottage-grove.org 651-458-2800 Fax 651-458-2897 Equal Opportunity Employer  January 7, 2015 Minutes Cottage Grove City Council Page 2 REGULAR MEETING – 7:30 P.M. CALL TO ORDER – Mayor The City Council of the City of Cottage Grove, Washington County, Minnesota, held a Regular Meeting on January 7, 2015, at the Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff, and the Mayor and Council Members pledged allegiance to the flag of the United States of America and the State of Minnesota. ROLL CALL – City Clerk The following were present: Council Member Steve Dennis, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron M. Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA Motion by Council Member Olsen, seconded by Council Member Thiede, to approve the agenda as presented. Motion carried. 5-0. 2. PRESENTATIONS A. Reserve Officer Academy Graduates presentation by Officer Adam Pelton. Police Officer Adam Pelton gave a short presentation of the Police Reserve Graduate Training Program and he introduced each of the newest Reserves – Joseph Pierre, Richard Henseler, Joseph Herr, Mallory Johnson, Lauden Rinzel, Ian Constable, Jaeson Steele, and Daniel Ries. 3. APPROVAL OF MINUTES – None. January 7, 2015 Minutes Cottage Grove City Council Page 3 4. CONSENT CALENDAR The Council pulled the following items for discussion: D and H. Motion by Council Member Thiede, seconded by Council Member Dennis to: A. Accept and Place on File the Following Minutes: i. Planning Commission Meeting Minutes from November 24, 2014. B. Adopt Resolution No. 2015-001, a resolution approving the Public Purpose Expenditure Policy for 2015. th C. Designate the South Washington County Bulletin, 7584 80 Street South, Cottage Grove, as the City’s Official Newspaper for 2015 at $14.30 per column inch. D. Schedule the 2015 Washington County Board of Appeal Equalization Open Book meeting for April 2, 2015 at City Hall from 5 – 7 p.m. and acknowledge other regional open book meetings held in Washington County at the City of Oakdale on April 8 from 5 – 7 p.m., City of Woodbury on April 16 from 5 – 7 p.m., and City of Stillwater on April 22 from 2 – 7 p.m. E. Approving the Stantec and S.E.H. 2015 Rate Schedules for municipal services. F. Approve the City of Cottage Grove Communication Plan. G. Accept the Cottage Grove 2015 East Ravine Alternative Urban Areawide Review (AUAR) and authorize distribution and publication for public comment in accordance with required state statutes. H. Reappoint Ramona Westerberg and appoint James Celkis, Jeff Carter, Tony Jurgens, and Trent Cole to vacancies on the Economic Development Authority for terms ending December 31, 2017. *I. Adopt Resolution No. 2014-002, a resolution designating depositories for city funds and authorizing the investment of surplus funds for 2015. Motion carried. 5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES – None. 6. PUBLIC HEARINGS – None. January 7, 2015 Minutes Cottage Grove City Council Page 4 7. BID AWARDS – None. 8. UNFINISHED AND NEW BUSINESS A. Consider appointing Justin Olsen as Mayor Pro Tem for 2015 and Consider ratifying Mayor Bailey’s appointments of representatives or liaisons to various commissions and committees for 2015. Motion by Council Member Peterson, seconded by Council Member Thiede, to approve the appointment of Justin Olsen as Mayor Pro Tem for 2015 and to ratify Mayor Bailey’s appointments of representatives or liaisons to the following commissions and committees for 2015:  Economic Development Authority – Steve Dennis  Historic Preservation Advisory Committee – Dave Thiede  Human Services/Rights Commission – Jen Peterson  Planning Commission – Justin Olsen  Parks, Recreation and Natural Resources Commission – Dave Thiede  Public Safety, Health and Welfare Commission –s Steve Dennis  Public Works Commission – Justin Olsen  Strawberry Festival – Dave Thiede  Investment Committee – Steve Dennis, Justin Olsen  Red Rock Commuter Rail – Jen Peterson  So. Wash. Cable Telecommunications Commission – Dave Thiede  So. Wash. Watershed District – Jennifer Levitt  Holiday Train Committee – Myron Bailey, Steve Dennis  Environmental Commission – Dave Thiede  Community Center Task Force – Dave Thiede  Beyond the Yellow Ribbon – Jen Peterson  MN High Speed Rail – Jen Peterson  Art Commission – Justin Olsen Motion carried. 5-0. B. Consider the City Council meeting schedule for 2015. Motion by Council Member Dennis, seconded by Council Member Olsen, to schedule the 2015 Regular City Council Meetings (7:15 p.m. Open Forum/7:30 p.m. Regular Meeting) for January 7 and 21, February 4 and 18, March 4 and 18, April 1 and 15, May 6 and 20, June 3 and 17, July 1 and 15, August 12, September 2 and 16, October 7 and 21, November 4 and 18, December 2 and 16 and schedule Special Meetings for January 24 (Goal Setting Workshop 8 a.m. to 5 p.m.); July 29, August 5 and 19 January 7, 2015 Minutes Cottage Grove City Council Page 5 (Budget Workshops 6 p.m.); and August 26 (Budget All City Commissions 6 p.m.). Motion carried. 5-0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS – None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Peterson announced that the next Fare for All is January 15 and there is a car seat clinic on January 20. Council Member Thiede stated that at Arts Commission meeting last night they postponed the Films in 5 Festival until later this year Mayor Bailey announced that the annual ice fishing event at Hidden Valley Pond is January 10; the annual skate night is January 30 at Highlands Park; and the Friday night fish fry s February 6 at River Oaks Golf Course. 11. PAY BILLS A. Consider Approving payment of check numbers 189193 to 189510 in the amount of $990,941.34 and EFT Payment of $222,275.50. Motion by Council Member Olsen, seconded by Council Member Dennis, to approve payment of check numbers 189193 to 189510 in the amount of $990,941.34 and EFT Payment of $222,275.50. Motion carried. 5-0. 12. WORKSHOP SESSION – OPEN TO PUBLIC – None. 13. WORKSHOP SESSION – CLOSED TO PUBLIC – None. ADJOURNMENT Motion by Council Member Dennis, seconded by Council Member Thiede, to adjourn the regular meeting at 7:51 p.m. Motion carried. 5-0. Prepared by, Caron M. Stransky City Clerk