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Home My WebLink About2015-02-18 PACKET 03.B. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 2/18/2 , . PREPARED BY: City Clerk Caron Stransky ORIGINATING DEPARTMENT DEPARTMENT HEAD **********��************************************ COUNCIL ACTION REQUEST City Council Meeting Minutes Approval—February 4, 2015 Regular Meeting. STAFF RECOMMENDATION Approve Draft Minutes. BUDGET IMPLICATION BUDGETED AMOUNT ACTUAL AMOUNT ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED ❑ P�ANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES/RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Draft Minutes. ADMINISTRATORS COMMENTS � ' � � K} � ° � ity Administrator Date ****�*************�*:�*************************** �� r �� ride ar�a PC��P�rity �1�e� MINUTES COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 12800 RAVINE PARKWAY FEBRUARY 4, 2015 SPECIAL MEETING - 6:30 P.M. Closed Session under MN Statute 13D.05 subdivision 3(d) to discuss emergency response procedures at City facilities. Motion by Council Member Olsen, seconded by Council Member Peterson, to close the special meeting. Mayor Bailey announced that the purpose of the closed session was to discuss emergency response procedures for the Cottage Grove City Hall. Present: Council Member Steve Dennis, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. Also Present: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Craig Woolery, Public Safety Director; Robin Roland, Finance Director; Jennifer Levitt, City Engineer; Kori Land, City Attorney-LeVander, Gillen & Miller, PA; Greg Rinzel, Deputy Public Safety Director; Randy McAlister, Police Investigator; and Rick Redenius, Fire Chief. Motion by Council Member Olsen, seconded by Council Member Thiede, to adjourn the special closed meeting to the regular meeting. Motion carried. 5-0. OPEN FORUM - 7:15 P.M. During Open Forum a person may address the City Council on any topic not on the regular meeting agenda, but must limit their remarks to three minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting at 7:30 p.m. CITY OF COTTAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55016 www.cottage-grove.org • 651-458-2800 e Fax 651-458-2897 • Equal Opportunity Employer February 4, 2015 Cottage Grove City Council Page 2 The following were present: Council Member Steve Dennis, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the regular meeting. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on February 4, 2015 at the Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. ROLL CALL — City Clerk The following were present: Council Member Steve Dennis, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, ' PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA February 4, 2015 Cottage Grove City Council Page 3 Motion by Council Member Olsen, seconded by Council Member Thiede, to approve the agenda as presented. Motion carried. 5-0. 2. PRESENTATIONS A. South Washinqton Watershed District Matt Moore, Administrator for the South Washington Watershed District addressed the Mayor and Council Members regarding accomplishments in 2014 and projects that will affect the City of Cottage Grove in 2015. 3. APPROVAL OF MINUTES A. December 3, 2014 Reqular Meetinq. Mayor Bailey and members of the City Council approved the minutes of the December 3, 2014 regular meeting as presented. B. December 17, 2014 Reqular Meetinq. Mayor Bailey and members of the City Council approved the minutes of the December 17, 2014 regular meeting as presented. C. January 7, 2015 Reqular Meetinq. Mayor Bailey and members of the City Council approved the minutes of the January 7, 2015 regular meeting as presented. 4. CONSENT CALENDAR The Council pulled and briefly discussed item C. Motion by Council Member Thiede, seconded by Council Member Dennis, to: A. Accept and place on file the following minutes: i. Planning Commission minutes from December 22, 2014 meeting. B. Submit Don Pereira, Steve Dennis (alternate) and Dave Thiede (alternate) as the City of Cottage Grove nominees to the South Washington Watershed District Board of Managers. C. Adopt Resolution No. 2015-008, a resolution approving final payment in the amount of $61,210.07 to Hardrives, Inc. for the 2013 Pavement Management Project. February 4, 2015 Cottage Grove City Council Page 4 D. Adopt Resolution No. 2015-009, a resolution restricting parking along 9ptn Street on both sides of the street from Jamaica Avenue to 950 feet west of CSAH 19 (State Aid Project No. 180-124-001). E. Adopt Resolution No. 2015-010, a resolution approving a conditional use permit to allow for a total of three detached accessory structures totaling 3,460 square feet with a maximum building height of 19.5 feet at 6700 Kirkwood Avenue South. F. Adopt Resolution No. 2015-011, a resolution approving the Nelson Mine annual mining permit application which authorizes Aggregate Industries — North Central Region, Inc., to operate 24 hours, seven days a week. G. Adopt Resolution No. 2015-012, a resolution approving the plans and specifications and establishing a March 12, 2015 bid date for the 2015 Pavement Management Project, Districts F2, F3, F4 and H. H. Authorize issuance of a single-occasion gambling permit to the Cottage Grove Area Strawberry Festival, Inc. to conduct a raffle at Park High School on June 22, 2015 in conjunction with Strawberry Fest. I. Approve the Traffic Control Signal Maintenance Agreement between Washington County and the City of Cottage Grove for maintenance of traffic control signals at various locations in the City. J. Adopt Resolution No. 2015-013, a resolution approving the plans and specifications for the Woodridge Park Building Project. K. Adopt Resolution No. 2015-014, a resolution of support in relation to a job creation fund application in connection with potential expansion plans at Werner Electric. Motion carried. 5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None. 6. PUBLIC HEARINGS — None. 7. BID AWARDS A. Consider adoptinq a resolution awarding the bid for the CP Rail Expansion Heminqway Avenue Final Street Improvements Proiect to McNamara Contractinq, Inc., in the amount of $156,705.00. February 4, 2015 Cottage Grove City Council Page 5 City Engineer Levitt presented the seven bids received for the project and recommended that the bid be awarded to McNamara Contracting, Inc. Motion by Council Member Olsen, seconded by Council Member Peterson, to adopt Resolution No. 2015-015, a resolution awarding the bid for the CP Rail Expansion Hemingway Avenue Final Street Improvements Project to McNamara Contracting, Inc., in the amount of $156,705.00. Motion carried. 5-0. 8. UNFINISHED AND NEW BUSINESS A. Consider passing an ordinance modifyinq City Code Title 11-9A relatinq to the definition and number of dwellinq units and to accessory uses in residential districts. Senior Planner Burbank presented the proposed ordinance modifying City Code Title 11-9A and recommended passage of the proposed ordinance. The ordinance included amendments to definitions and general grammar. Motion by Council Member Olsen, seconded by Council Member Dennis, to pass Ordinance No. 939, an ordinance modifying Title 11-9A relating to definitions and number of dwelling units and to accessory uses in residential districts. Motion carried. 5-0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS — None. 10. COUNCIL COMMENTS AND REQUESTS Mayor Bailey highlighted two events to be held at River Oaks Golf Course — the Friday Fish Fry and the Valentine's Sweetheart Wine Dinner. Council Member Olsen stated that a reporter at the South Washington Bulletin was awarded first place for two different categories. 11. PAY BILL A. Approve payment of check numbers 189640 to 189843 in the amount of $574,348.76 and EFT Payment of $157,498.75. Motion by Council Member Thiede, seconded by Council Member Peterson, to approve payment of check numbers 189640 to 189843 in the amount of $574,348.76 and EFT Payment of $157,498.75. Motion carried. 5-0. February 4, 2015 Cottage Grove City Council Page 6 12. WORKSHOP SESSION — OPEN TO PUB�IC — None. 13. WORKSHOP SESSION — CLOSED TO PUBLIC At 8:01 p.m., Mayor Bailey announced that the Council will convene the regular meeting to the St. Croix Room for a closed workshop session to conduct a perFormance evaluation on the City Administrator. He stated that he would present a summary of the evaluation at the next regular meeting. A. City Administrator PerFormance Review. Motion by Council Member Olsen, seconded by Council Member Dennis, to adjourn the regular meeting to a closed session to discuss the City Administrator's perFormance. Motion carried. 5-0. The following were present: Council Member Steve Dennis, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Motion by Council Member Olsen, seconded by Council Member Dennis, to adjourn the closed session and to reconvene the regular meeting. Motion carried. 5-0. The Council reconvened the regular meeting at 10:19 p.m. ADJOURNMENT Motion by Council Member Olsen, seconded by Council Member Dennis, to adjourn the regular meeting at 10:19 p.m. Motion carried. 5-0. Prepared by, Caron M. Stransky City Clerk