HomeMy WebLinkAbout2002.12.10 PACKET CITY OF COTTAGE GROVE
ECONOMIC Secretary
DEVELOPMENT
AUTHORITY
AGENDA
TUESDAY, DECEMBER 10, 2002
7:30 A.M.
1. Call to Order
2. Roll Call
3. Approval of October 8, 2002 Minutes
4. Business Items
A. Project Updates
B. Gateway North Redevelopment District
1. Approval of Purchase Agreement(s)
C. Approval of Predevelopment Agreement
C. EDA Terms
D. Marketing and Advertising
E. Business Breakfast
F. River Oaks Plaque
G. Calendar
5. Miscellaneous Business Items
6. Adjourn
Next Meeting Date: January 14, 2002
G:\Economic Development\E D A\Agendas\2002\December 10 Regular.doc
City of Cottage Grove
Memo
To: Economic Development Authority Members
From: Michelle Wolfe, Assistant City Administrator
Date: 12/5/2002
Re: Project Updates
Attached is the list of active projects. We continued to respond to follow-up requests for
information on other active files. Staff will provide a verbal update regarding all current
active leads at the meeting.
Since the October meeting we have received eight new inquiries. In addition, we are
actively working on a predevelopment agreement for a 35,000+ SF project for the
Industrial Park.
Attachment
G:\Economic Development\E D A\Documents\2002\Dec 02 Proj Update.doc
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City of Cottage Grove
Memo
To: Economic Development Authority Members
From: Michelle Wolfe, Assistant City Administrator
Date: 12/5/2002
Re: Gateway Development District: Approval of Purchase Agreements
As you know, staff has been negotiating to purchase several properties relating to the
Kohl's development project. At the time of this writing we have not secured any
additional purchase agreements beyond those you have already approved. However,
negotiations continue and it is possible we will have one or two ready for approval at the
December 10 meeting.
G:\Economic Development\E D A\Documents\2002\Dec Gateway.doc
City of Cottage Grove
Memo
To: Economic Development Authority Members
From: Michelle Wolfe, Assistant City Administrator
Date: 12/5/2002
Re: Approval of Predevelopment Agreement
Staff has been working with a company on a 35,120 square foot office/warehouse
project for the Industrial Park. A pre-development agreement has been forwarded to
them and their attorney is reviewing it. Our last communication from them indicated that
they hoped to sign it by the end of the week. If they returned a signed agreement to us
prior to the December 10 meeting, we will be able to present it to you for approval.
In order to facilitate your review of the proposal, I have attached a copy of the
agreement with the company name blacked out.
Attachment
G:\Economic Development\E D A\Documents\2002\Dec Predev Agmt.doc
COTTAGE GROVE ECONOMIC DEVELOPMENT AUTHORITY
PRELIMINARY DEVELOPMENT AGREEMENT
THIS AGREEMENT, dated this 10th day of December 2002 by and between the Cottage
Grove Economic Development Authority, a public body corporate and politic under the laws of
Minnesota("EDA") and allirimale("Developer"):
WITNESSETH:
WHEREAS, EDA desires to promote development of certain property within Cottage
Grove,which property is legally described in Exhibit A attached hereto ("Property"); and
WHEREAS, Developer has submitted a preliminary proposal (the "Proposal") for
development of the Property (the "Development"), which proposal is attached hereto as Exhibit B;
and
WHEREAS, Developer has requested EDA to explore the use of tax increment financing
("TIF")or other public assistance to offset a portion of the costs of the Development; and
WHEREAS, EDA has determined that it is in EDA's best interest that Developer be
designated sole developer of the Property during the term of this Agreement; and
WHEREAS, EDA and Developer are willing and desirous to undertake the Development if
(i) a satisfactory agreement can be reached regarding EDA's commitment for public costs necessary
for the Development; (ii) satisfactory mortgage and equity financing, or adequate cash resources for
the Development can be secured by Developer; and (iii) the economic feasibility and soundness of
the Development and other necessary preconditions have been determined to the satisfaction of the
parties; and
WHEREAS, EDA is willing to evaluate the Development and work toward all necessary
agreements with Developer if Developer agrees to reimburse EDA for its costs if the Development
is abandoned or necessary agreements are not reached under the terms of this Agreement.
NOW, THEREFORE, in consideration of the foregoing and of the mutual covenants and
obligations set forth herein,the parties agree as follows:
1. Negotiations between the parties shall proceed in an attempt to formulate a definitive
development contract("Contract")based on the following:
(a) Developer's Proposal, which shows the scope of the proposed Development
in its latest form as of the date of this Agreement, together with any changes or
modifications required by EDA;
(b) a mutually satisfactory Contract to be negotiated and agreed upon in
RIB-220293v 1 1
CT165-1
accordance with negotiations contemplated by this Agreement, which Agreement shall
include the obligation of Developer to reimburse EDA for the cost of construction
inspection for any on-site infrastructure and plan review costs;
(c) such documentation regarding economic feasibility of the Project as EDA
may wish to undertake during the term of this Agreement;and
(d) other terms and conditions of this Agreement.
2. It is the intention of the parties that this Agreement: (a) documents the present
understanding and commitments of the parties; and (b) will lead to negotiation and execution of a
mutually satisfactory Contract for the Development prior to the termination date of this Agreement.
The Contract (together with any other agreements entered into between the parties hereto
contemporaneously therewith) when executed, will supersede all obligations of the parties
hereunder.
3. During the term of this Agreement,Developer shall:
(a) Submit to EDA a design proposal to be approved by EDA showing the
location, size, and nature of the proposed Development, including floor layouts, renderings,
elevations, and other graphic or written explanations of the Development. The design
proposal shall be accompanied by a proposed schedule for the starting and completion of all
phases of the Development.
(b) Submit an over-all cost estimate for the design and construction of the
Development.
(c) Submit a time schedule for all phases of the Development.
(d) Undertake and obtain such other preliminary economic feasibility studies,
income and expense projections, and other economic information as Developer may desire
to further confirm the economic feasibility and soundness of the Development.
(e) Submit to EDA a financing plan showing that the proposed Development is
financially feasible.
(f) Furnish satisfactory, financial data to EDA evidencing Developer's ability to
undertake the Development.
4. During the term of this Agreement, EDA agrees to:
(a) Commence the process necessary to create a project and a tax increment
financing district, to the extent such process, project, and district are necessary pursuant to
the terms of the Proposal.
(b) Proceed to seek all necessary information with regard to the anticipated
RHB-220293v1 2
CTI 65-1
public costs associated with the Development.
(c) Estimate FDA's level and method of financial participation in the
Development and develop a financial plan for EDA's participation.
5. It is expressly understood that execution and implementation of the Contract shall be
subject to:
(a) A determination by EDA in its sole discretion that its undertakings are
feasible based on(i)the projected tax increment revenues and any other revenues designated
by EDA; (ii) the purposes and objectives of any development plan and TIF plan created or
proposed for the purpose of providing financial assistance for the Development; and (iii)the
best interests of EDA.
(b) A determination by Developer that the Development is feasible and in the
best interests of Developer.
6. This Agreement is effective from the date hereof through March 31, 2003. After
such date, neither party shall have any obligation hereunder except as expressly set forth to the
contrary herein.
7. Developer shall be solely responsible for all costs incurred by Developer. In
addition, Developer shall reimburse EDA for Administrative Costs, as hereafter defined. For the
purposes of this Agreement, the term "Administrative Costs" means out of pocket costs incurred by
EDA together with staff costs of EDA, all attributable to or incurred in connection with the creation
or modification of a project and a TIF district, the negotiation and preparation of this Agreement,
the Contract, and other documents and agreements in connection with the Development.
In order to secure payment of the Administrative Costs, Developer shall deliver to EDA
cash or a certified check in the amount of$5,000, such delivery to occur upon execution of this
Agreement. If at any one or more times during the term of this Agreement, EDA determines that
Administrative Costs will exceed $5,000 and that additional security is required, EDA shall notify
Developer of the amount of such additional security. Within ten calendar days of receipt of this
notice, Developer shall deliver to EDA the required additional security. EDA will utilize the funds
delivered by Developer to pay or reimburse itself for Administrative Costs. Upon termination of
this Agreement, EDA will return to Developer the funds paid by Developer to EDA pursuant to this
Section 7, less an amount equal to the Administrative Costs.
This Section 7 shall survive termination of this Agreement and shall be binding on the
Developer regardless of the enforceability of any other provision of this Agreement.
8. This Agreement may be terminated upon five days written notice by EDA to
Developer if:
(a) an essential precondition to the execution of a Contract cannot be met; or
RHB-220293v1 3
CT165-1
(b) if, in the respective sole discretion of EDA or Developer, an impasse has
been reached in the negotiation or implementation of any material term or condition of this
Agreement or the Contract; or
(c) EDA determines that its costs in performing under this Agreement will
exceed $5,000 and the Developer does not deliver additional security to EDA pursuant to
Section 7 of this Agreement.
If EDA terminates the Agreement under this Section 8, Developer shall remain liable to
EDA under Sections 6 and 7 of this Agreement for costs incurred by EDA through the date of
termination.
9. Developer is designated as sole developer of the Property during the term of this
Agreement. EDA agrees not to negotiate with or entertain development proposals from other
parties regarding the Property during the term of this Agreement.
10. In the event that Developer, its heirs, successors or assigns, fail to comply with any
of the provisions of this Agreement, EDA may proceed to enforce this Agreement by appropriate
legal or equitable proceedings, or other similar proceedings, and Developer, its heirs, successors or
assigns, agree to pay all costs of such enforcement, including reasonable attorneys' fees.
11. If any portion of this Agreement is held invalid by a court of competent jurisdiction,
such decision shall not affect the validity of any remaining portion of the Agreement.
12. In the event any covenant contained in this Agreement should be breached by one
party and subsequently waived by another party, such waiver shall be limited to the particular
breach so waived and shall not be deemed to waive any other concurrent, previous or subsequent
breach.
13. Notice or demand or other communication between or among the parties shall be
sufficiently given if sent by mail,postage prepaid,return receipt requested or delivered personally:
(a) As to EDA: Cottage Grove Economic Development Authority
Attention: Executive Director
7516 80th Street South
Cottage Grove MN 55016-3161
(b) As to Developer:
14. This Agreement may be executed simultaneously in any number of counterparts, all
of which shall constitute one and the same instrument.
RHB-220293v1 4
CT165-1
15. This Agreement shall be governed by and construed in accordance with the laws of
Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in
the state or federal courts of Minnesota, and all parties to this Agreement waive any objection to the
jurisdiction of these courts,whether based on convenience or otherwise.
16. The Developer hereby agrees to protect, defend and hold the EDA and its officers,
elected and appointed officials, employees, administrators, commissioners, agents, and
representatives harmless from and indemnified against any and all loss, cost, fines, charges,
damage and expenses, including, without limitation, reasonable attorneys' fees, consultants' and
expert witness fees, and travel associated therewith, due to claims or demands of any kind
whatsoever (including those based on strict liability) arising out of (i) the development,
marketing, sale or leasing of all or any part of the Property, including, without limitation, any
claims for any lien imposed by law for services, labor or materials furnished to or for the benefit
of the Property, or (ii) any claim by the state of Minnesota or the Minnesota Pollution Control
Agency or any other person pertaining to the violation of any permits, orders, decrees or
demands made by said persons or with regard to the presence of any pollutant, contaminant or
hazardous waste on the Property; and (iii) or by reason of the execution of this Agreement or the
performance of this Agreement. The Developer, and the Developer's successors or assigns,
agree to protect, defend and save the EDA, and its officers, agents, and employees, harmless
from all such claims, demands, damages, and causes of action and the costs, disbursements, and
expenses of defending the same, including but not limited to, attorneys fees, consulting
engineering services, and other technical, administrative or professional assistance. This
indemnity shall be continuing and shall survive the performance, termination or cancellation of
this Agreement. Nothing in this Agreement shall be construed as a limitation of or waiver by
EDA of any immunities, defenses, or other limitations on liability to which EDA is entitled by
law, including but not limited to the maximum monetary limits on liability established by
Minnesota Statutes, Chapter 466.
17. The Developer, for itself, its attorneys, agents, employees, former employees,
insurers, heirs, administrators, representatives, successors, and assigns, hereby releases and forever
discharges the EDA, and its attorneys, agents, representatives, employees, former employees,
insurers, heirs, executors and assigns of and from any and all past, present or future claims,
demands, obligations, actions or causes of action, at law or in equity, whether arising by statute,
common law or otherwise, and for all claims for damages, of whatever kind or nature, and for all
claims for attorneys' fees, and costs and expenses,including but not limited to all claims of any kind
arising out of the negotiation, EDA consideration, execution and performance of this Agreement
between the parties.
IN WITNESS WHEREOF,EDA has caused this Agreement to be duly executed in its name
and behalf and its seal to be duly affixed hereto and Developer has caused this Agreement to be
duly executed as of the day and year first above written.
DEVELOPER
By
Its:
RHB-220293v 1 5
CT165-1
By
Its:
COTTAGE GROVE ECONOMIC
DEVELOPMENT AUTHORITY
By
Its Chair
By
Its Executive Director
G:\Economic Development\Forms\Prelim Dev Agmt 02.doc
RHB-220293v1 6
CT165-1
EXHIBIT A
Description of Property
Attached
RHB-220293v1 A-1
CT165-1
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COTTAGE GROVE, MINNESOTA �°sir°0° se.Paul Office :, um.A 14�„A„� SAA
SCHMID PACKAGING o 2335 wul Ngsso 36 M �AT VA s
3 Aitlr�Fl St Paul.MN 55t t]
ASM Plwr 651-636-4600
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F. 651.636.1311 101YR
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Exhibit B
Project Proposal
will construct, or cause to be constructed a 35,120 square
foot office/warehouse facility of tip-up, brick or block construction pursuant to City
of Cottage Grove ordinances and architectural standards as are prevalent within
the Cottage Grove Industrial Park.
The project shall be located on a 123,197 square foot parcel of property adjacent
and to the east of 7555 95th Street South in Cottage Grove. abwill guarantee a
minimum taxable market value of the land and building in the amount of
$1,475,040 with said value as of January 1, 2004, for taxes payable 2005.
`shall be solely responsible for all construction aspects of the project
including any cut/fill or re rading of the development parcel. The City shall cause
to be made available to GIP any fill as may be available to the City from within
the perimeter of the Industrial Park. 41.shall be solely responsible for all
utilities necessary upon the site to provide service to the site. The City shall
make available sanitary sewer and water utilities to the site. no shall provide
all necessary storm water facilities to provide service to the site. The City shall
provide for conveyance of storm water from the perimeter of the site to off-site
holding facilities.
IMP shall be solely responsible for compliance with any and all City ordinance
and State and Federal law with respect to permitting and/or approvals and
associated costs required for this development.
41.0 shall reimburse the City at time of real estate closing for costs borne by the
City in creation of the development parcel in the amount of$173,708 and intends
to enter into a development agreement and minimum assessment agreement in
order to more fully provide assurances with respect to project completion,
minimum taxable market value and other provisions with respect to this
development.
B-1
City of Cottage Grove
Memo
To: EDA Members
From: Michelle Wolfe, Assistant City Administrator
Date: 12/6/2002
Re: EDA Member Terms
At the end of 2002, terms for three current members of the EDA will expire, It
has been many years since the EDA has experienced this many term
expirations, and we are aware that at least one member may not be continuing to
serve on the board. At least two members have expressed interest in another
term with the EDA.
During the past year or so there have been some suggestions on possible
authority members. In light of those discussions we have made some inquires
with some possible authority members. We have discussed some of those
possibilities at past meetings.
The appropriate motion for filling the vacancies is to make a formal
recommendation to the Mayor and City Council.
G:\Economic Development\E D A\Documents\2002\Dec EDA Terms.doc
Graded Sites and Modern Infrastructure PRESORTED
are Now Available in Cottage Grove FIRST-CLASS MAIL
U.S.POSTAGE PAID
COTTAGE GROVE, MN
Other amenities in our Industrial Park include: PERMIT NO.1
• An educated, skilled, growing and available work force
• Modern infrastructure and highway 61 interchange access
• Seven minutes south of 494/694
• Two regional airports within 20 minutes
• Fast track administrative approvals
• Financial incentives for qualifying companies
• Ambulance, fire, and medical clinic located within the Industrial Park
• River Oaks and Mississippi Dunes golf courses nearby
• New waste treatment plant in place
• $250 million freeway improvement project underway
To learn more about opportunities for growth in Cottage Grove, call
Michelle Wolfe at (651) 458-2882, Ryan Schroeder at (651) 458-2822,
Steve Barrett at (651) 458-2883, Scott Johnson at (651) 458-2833, or
email us at econdev@cottage-grove.org.
Bonestroo
(71% o Rosene
GROWT NERs A
nderlik&
Associates
Engineers&Architects
Economic Development Department Jerry Bourdon
7516 80th Street South 2335 West Highway 36
Cottage Grove,MN 55016 St.Paul,MN 55113
www.cottage-grove.org www.bonestroo.com
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City of Cottage Grove
Memo
To: Economic Development Authority Members
From: Michelle Wolfe, Assistant City Administrator
Date: 12/6/2002
Re: 2003 Marketing and Advertising
BACKGROUND: 2002
In 2002, the EDA marketing plan included the following:
13 ads in the Business Journal $ 14,513
(Seven 18-page ads @ $845; five '/4-page ads at $1,433; one 1/4 page ad in
Growth Guide @ $988)
6 ads in the Minnesota Real Estate Journal $ 3,220
(Six '/4-page at $805 each)
4 direct mail postcards* $ 4,676
($336 postage and $833 for printing per post card.)
*Some of the cost for two of the post cards was offset by revenue from two golf
sponsors.)
Our most recent post card is being prepared for mailing. A sample will be included with
your packet.
OPTIONS FOR 2003
The amount budgeted for marketing in 2003 includes the following:
Advertising $25,000
Printing $ 5,500
Postage $ 2,200
$32,700
G:\Economic Development\E D A\Documents\2002\Dec Marketing.doc
We have 2003 advertising rates for the Minnesota Real Estate Journal and the
Business Journal (fka City Business). We also have quotations for the printing of
postcards. Based on these numbers, we have created several options for your review
(see attached.).
One option includes a variation on the post card idea: we can print 14,000 postcards
and send them as an insert in The Business Journal. This is illustrated in option #2B.
We would pay for the cost of printing ($1,427) and cost of insertion ($ 1,680). This
would count towards one ad in the total number of ads run with The Business Journal.
In the past we discussed scaling back our advertising and increasing the direct mail
postcards. That needs to be evaluated in light of how advertising rates are structured.
Scaling back from 13 to six ads, for example, may not save very much in costs due to
the increase in cost of individual ads. Also, the more we are successful in securing
sponsors for our post cards, we can prepare additional ones beyond the number
budgeted.
REQUESTED ACTION
Review the various options and provide staff with direction for 2003 marketing.
Attachments
G:\Economic Development\E D A\Documents\2002\Dec Marketing.doc
2003 Marketing Plan Options
OPTION #1A
Advertising:
13 ads in Business Journal (fka City Business) $ 13,260
(six '/4 page and six 1/8 page)
6 ads in Minnesota Real Estate Journal (6 1/4) $ 4,830
(six 1/8 page would cost $3,000)
Direct Mail:
4 Post Cards—Printing (1,500 Pieces) $ 5,500
Postage $ 2,200
Total $ 25,790
Total Budgeted $ 32,700
OPTION#1B (Reduce number of ads in Business Journal; add one direct mail)
Advertising:
7 ads in the Business Journal (7 1/4 page) $ 11,760
6 ads in the Minnesota Real Estate Journal (6 1/4) $ 4, 830
(six 1/8-page would cost $3,000)
Direct Mail:
5 Post Cards—Printing (1,500 Pieces) $ 6,875
Postage $ 2,750
Total $ 26,155
Total Budgeted $ 32,700
OPTION#1C (Same as#1B, with four post cards instead of five;
Same as #1A, but reduction in number of ads in Business Journal)
Advertising:
7 ads in the Business Journal (1/4 page) $ 11,760
6 ads in the Minnesota Real Estate Journal (1/4 page) $ 4, 830
(6 1/8 would cost $3,000)
Direct Mail:
4 Post Cards—Printing (1,500 Pieces) $ 5,500
Postage $ 2,200
Total $ 24,290
Total Budgeted $ 32,700
OPTION #2A (No MNREJ ads and increase number of direct mail by two
post cards.)
Advertising:
13 ads in Business Journal $ 13,260
(six '/a-page and six 1/8-page)
No ads in Minnesota Real Estate Journal
Direct Mail:
6 post cards—Printing $ 8,250
Postage $ 3,300
Total $ 24,810
Total Budgeted $ 32,700
OPTION#2B (Same as #2A,with one post card as an insert in Business Journal)
Advertising:
13 ads in Business Journal $ 13,260
Includes one insert @ $1,680
No ads in Minnesota Real Estate Journal
Direct Mail:
1 post card— 14,000 printing for insert in
Minnesota Business Journal $ 1,427
5 post cards—Printing (1500 pieces) $ 6,875
Postage $ 2,750
Total $ 25,992
Total Budgeted $ 32,700
OPTION #3 (No ads except Business Journal insert; increase direct mail to six)
Advertising:
Business Journal
Includes one insert @ $ 1,680
Direct Mail:
1 post card— 14,000 printing for insert in
Minnesota Business Journal $ 1,427
6 post cards—Printing (1500 pieces) $ 8,250
Postage $ 3,300
Total $ 14,657
Total Budgeted $ 32,700
COSTS FOR INDIVIDUAL ADS: 1/4 Page Ad 1/8 Page Ad
(without the price breaks)
The Business Journal $1,810 $1,065
Minnesota Real Estate Journal $895 $670
G:\Economic Development\Advertising and Marketing\2003\OPTIONS.doc
City of Cottage Grove
Memo
To: EDA Members
From: Michelle Wolfe, Assistant City Administrator
Date: 12/6/2002
Re: January 2003 Business Breakfast
3M is once again offering their facilities for the annual Business Breakfast. The
date of January 27 has been reserved for this annual event.
At this time we need to set direction for the content of the meeting. For the past
several years we have focused on a "State of the Cities" program, featuring the
City Administrators/Mayors from Cottage Grove, St. Paul Park and Newport.
Some years we have included information displays from the Red Rock Corridor,
MNDOT (Wakota Bridge/Highway 61 project) and DTED.
Staff would like direction from the EDA whether to continue with a similar format
or to change the format. Additional input regarding the program is desired.
G:\Economic Development\E D A\Documents\2002\Dec Bus Breakfast.doc
City of Cottage Grove
Memo
To: EDA Members
From: Michelle Wolfe, Assistant City Administrator
Date: 12/6/2002
Re: River Oaks Plaque
Staff has been working with Advance Corporation on a welcome plaque for River
Oaks Clubhouse. The plaque has been ordered and should be finished by the
end of the year.
It is a 36" X 24" oak plaque with a frame mounted on it. The frame will include a
picture of the current City Council. The city logo will be etched in below the
frame. The following welcome message will be etched on the plaque:
"The Cottage Grove Mayor and City Council Welcome You to the River Oaks
Golf Course and Banquet Facility"
It will also indicate "Est. June 1991".
This plaque will be placed on the wall to your right as you enter the banquet
facility. We will let you know once it has been mounted on the wall.
G:\Economic Development\E D A\Documents\2002\Dec River Oaks Plaque.doc
City of Cottage Grove
Memo
To: Economic Development Authority Members
From: Michelle Wolfe, Assistant City Administrator
Date: 12/5/2002
Re: Calendar
EDA Meeting December 10
Joint Meeting: EDA and
City Council December 12 6:30 p.m.
Gateway Center Grand opening December 14
Noon to 3:00 p.m.
Ribbon Cutting at Noon
Truth in Taxation Hearing December 16
City Council Meeting December 18
EDA Meeting January 14
Annual Business Breakfast January 27, 2003
G:\Economic Development\E D A\Documents\2002\Dec Calendar.doc