HomeMy WebLinkAbout2000.09.12 PACKET • CITY OF COTTAGE GROVE
ECONOMIC Secretary
DEVELOPMENT
AUTHORITY
AGENDA
SEPTEMBER 12, 2000
7:30 A.M.
1. Call to Order
• 2. Roll Call
3. Approval of August 8 2000 Economic Development Authority Minutes
4. Business Items
A. Project Update
B. By-Laws
C. Miscellaneous
D. Golf Tournament
E. Phase I
F. Annual Report
G. Update from Planning — 5th Street Ventures
H. Aerial Photos
I. CDBG —Agenda from Council
J. Calendar
K. DTED Update (Labor Force Assessment Grant, Technology Self
Assessment)
5. Miscellaneous Business Items
• 6. Adjourn
Next Meeting Date: October 10, 2000
G:\Economic Development\EDA Packets\2000\Agendas\September.doc
• City of Cottage Grove
Memo
To: Economic Development Authority Members
From: Michelle A. Wolfe, Assistant City Administrator
Date: 09/06/00
Re: Project Updates Item 4A
Attached is the list of active projects. Staff will provide a verbal update at the meeting.
Also attached is an update on pavement management and road construction projects in
the City.
• Benson-Orth
On August 31, Ryan Schroeder and I met with representatives from Benson-Orth
Associates. They had participated in the golf tournament, and indicated an interest in
learning more about Cottage Grove and the Industrial Park. We provided them with
marketing materials, maps, and other relevant information. In addition, we gave them a
tour of the Park. We have an informational packet from them that can be available for
your viewing at the EDA meeting.
Attachment
S
\\CG_FS1\SYS\GROUPS\PER_ECON\Economic Development\EDA Memos\2000\Sept 00 Proj Update.doc
ACTIVE LEADS QUERY EDA PACKET 9/7/00
• °•R ,r _" • . r t . a; ; F4 s.eeded
ED-00-04 Warehouse/Distribution 140,000 sf/ 18-20 acres
ED-00-10 Office/Distribution facility 5-6 acres
ED-00-13 Medical Office Building 300,000 sf w/room for expansion
ED-00-19 Manufacturing 90,000 sf/ 10 acres
ED-00-22 Office Warehouse 45,000- 50,000 sf warehouse, 4,000 - 5,000 office
ED-00-28 Distribution Center 380,000 sf/25-30 acres
ED-00-29 Office 60,000 -80,000 sf
ED-00-31 Grove Plaza NA
ED-00-32 Hotel & Restaurant 70,000 -80,000 sf
ED-00-33 Manufacturing 15,000 sf/2.2 acres
ED-00-34 Stamping facility 155,000 sf/30 acres
ED-00-35 Post Office 33,659 sf/5 acres
ED-00-37 Manufacturing 400- 500,000 sf/26-33 acres
ED-00-40 Light Manufacturing 100,000 sf/5-10 acres
ED-00-43 Distribution Facility 80-90,000 sf/11-15 acres
ED-00-44 Manufacturing 75,000- 100,000/4.6 -6.6 acres
ED-00-46 Commercial Availability
ED-00-47 Manufacturing 60,000 initially to 150,000 sf
ED-00-50 Engineering facility 10,000 sf/1-2 acres
ED-00-51 Manufacturing 20,000-60,000 sf/2-5 acres
ED-00-53 Warehouse 50-100,000 sf/4-7 acres
ED-00-55 Retail Inquiry
ED-00-56 Cable/Fiber Optic Co. 50 - 100,000 sf/4-8 acres
ED-00-57 Distribution Center 2-3 acres
ED-00-58 Distribution Center 20-30,000 sf/2-3 acres
ED-00-61 Retail/Mixed Use
ED-00-62 Office Development 40-5-acres
ED-00-64 Manufacturing/Distribution 8-10 acres
ED-00-65 Build and Lease facility 90,000 sf
ED-00-69 Manufacturing 450,000 sf/45 acres
ED-00-70 Retail Business 23,500 sf/3.84 acres
ED-00-71 Wood Manufacturing 100,000 sf/6-10 acres
ED-00-72 Restaurant
ED-00-73 Steel Manufacturing 20-40,000 sf
ED-00-74 Manufacturing 50,000 sf
Page 1
• CITYOFCOTTAGE GROVE
SEPTEMBER, 2000
UPDATE ON STREET RECONSTRUCTION
AND
2000 PAVEMENT MANAGEMENT
Street Reconstruction
Ideal Avenue is complete up to the base course. Seeding and landscaping is
nearly finished, as is the pedestrian path and fencing. The final wear course will
be applied on the street in conjunction with the wear course on 100th and 110th
once those streets are ready for this final course.
In regards to 100th and 110th Ave.'s, road construction will begin once Xcel
energy (fna NSP) has completed relocating overhead power lines, and the
necessary sewer and water lines are in place in early September. They will
begin with rough grading both Avenues', installing curb and gutter, and
completing the wear course by late September.
Jamaica Avenue will be reclaimed from 95th St. to Pt. Douglas Road, and this
also will be in conjunction with 100th and 110th Avenues.
Inwood Ave. & East Point Douglas Road is complete; with curb replacement,
sidewalks and the wear course applied. Pavement has also been removed on
90th Street, and storm water/sewer service has been installed.
2000 Pavement Management
Work on the 2000 Pavement Management in the Highlands area of the City is
near completion. According to Tom Thompson of Bonestroo, Anderlik &
Associates Engineering, the old pavement has been torn-up, removed and
graded, and the base course has been applied. Crews are now adjusting
manholes, and the final course has been applied. Crews are now repairing sod
For more information, please contact Cottage Grove Public Works Dept. at 651-
458-2806, or Tom Thompson at 651- 604-4911.
G:\Dan\Work in Progress\Construction update for EDCD Show September.doc
ADMINISTRATION/ENGINEERING/PLANNING/PUBLIC WORKS
Thursday, September 7, 2000
9:30 A.M.
AGENDA
PROPOSED DEVELOPMENT UPDATE
1. Ideal/110th/90thllnwood/East Pt. Douglas
• Ideal Avenue...No change in status. Working to get fence contractor to flip fence so the
"knuckle" edge is up. Fence contractor reluctant to do work without being paid. Another
load of gravel will be place in A&F Auto's driveway to help decrease the slope to Ideal
Avenue.
• East Point Douglas ...Done
• 90th Street...Done, except waiting for NSP to relocate utility pole so the westerly access
drive for Office Max can be constructed. Utility work for Office Max will be included in the
street improvement assessments for the Office Max site.
• 110th Street...Grading near completion. Might be paved this week or early next week.
2. Jamaica & 100th Street
Reconstruction started yesterday.
3. 2000 Pavement Management Project (Highlands)
A punch list is being prepared. No more to report after today.
4. West Draw Water Tower
Painting contractor continues to work. Primer coats have been applied on the west and
south sides of the tower base.
5. Pine Forest 6th Addition
Work is essentially done. No more to report after today.
6. Hidden Valley 9th Addition
Utility work started this week. Large oak tree had to be removed from right-of-way so utilities
could be constructed.
MISCELLANEOUS ITEMS
1. Glengrove Avenue Feasibility Study
Bid opening set for September 28th. Bid award October 4th.
2. 103`d Street Stormwater Drainage
3. Lower Grey Cloud Island
4. 3M Drainage and Abandonment of Sanitary Sewer for 3M
September 7, 2000
Page 2
•
5. Master Planning — East Ravine
Digital and paper maps sent to consultant.
6. 105th Street Name Change (COGENTRICS)
7. ED-73 Proposal (Building Materials)
8. Stormwater Holding Ponds and Utility Charge
• Estimated costs for maintenance of ditches, ponds, culverts, etc.
• City Council September 20th?
9. Kingsborough Woods 2nd Addition
• Grading permit expected to be issued late this week or early next week.
10. Country Inn & Suites Project
• Planning Commission recommended approval at the Sept. 25th meeting.
• Neighborhood opposition related to residential property values adversely affected, noise,
drunks walking and driving in residential neighborhood, parking on residential streets,
liquor next to the Program Center and Church, hotel shadowing residential homes,
increased traffic, etc.
• • Met with two neighboring residents on 9/6 at the project site. Discussed possibility of
posting "NO PARKING" signs on 90th Street, eliminate sidewalk connection south of
Indahl Avenue, more coniferous landscaping along 90th Street, and dictate construction
hours.
11. Pine Forest 4th & 5th Addition Ponding
• Ponding for these two projects must be regraded
• Fencing, trees, irrigation systems, sodding, gardens, retaining walls encroaching
maintenance bench which provides access for equipment to the pond will have to be
removed.
• OT having their surveyor mark the HWL around the ponds. We are requiring OT to hold
a neighborhood meeting for purposes pointing explaining the importance that private
improvements not encroach below the HWL elevation. Neighboring residents beginning
to call and stop in Planning office to find more information concerning ponds. They are
not happy.
• Meeting with Bill Pritchard on Friday, Sept. 8th at 1:30 at City Hall. He wants to discuss
with Planning Staff, Public Works and BRAA.
12. Frontage Road Petition in Pine Coulee Neighborhood
Copy of petition and maps given to Public Works and Public Safety for their meetings
next week. Requested their comments concerning this proposed road improvement.
•
F:\GROUPSTLANNING\MEngineering\AEPPW9-7-00.doc
City of Cottage Grove
•
Memo
To: Economic Development Authority Members
From: Michelle A. Wolfe, Assistant City Administrators /
Date: 09/07/00
Re: EDA By-Laws Item 4B
BY-LAWS:
Attorney Ron Batty, with the firm Kennedy & Graven, has drafted proposed By-Laws for
the Cottage Grove EDA. A copy of the draft By-Laws, as well as a letter of explanation,
• is attached. I forwarded all previous drafts, minutes from meetings where this issue was
discussed, and any other relevant information to Attorney Batty. In drafting these By-
Laws, he tried meet the desires expressed by the EDA at previous meetings, while
remaining consistent with State law.
Attorney Batty was aware of the EDA's request to have a strike-out/underline version in
order to help compare this newest draft with the existing By-laws. As he expresses in
the attached letter, he attempted to do this, but found it difficult and felt it would end up
being difficult to read.
There are a few blanks in the draft that need to be filled in. Some suggestions are listed
below:
Article I -The Authority, Section 4:
The Board shall consist of seven (7) commissioners, two (2) of whom are members of
the Cottage Grove City Council.
Article Ill — Meetings, Section 1:
The annual meeting of the Authority shall be held on the second (2nd) Tuesday in
February at 7:30 a.m.
Article Ill — Meetings, Section 2:
S Regular meeting shall be held without notice at the offices of the Authority on the
second (2nd) Tuesday of each month. Regular meetings shall commence at 7:30 a.m.
\\CG_FS1\SYS\GROUPS\PER_ECON\Economic Development\EDA Memos\2000\Sept 00 ByLaws.doc
Article III — Meetings, Section 4:
• Four (4) members shall constitute a quorum.
Article III — Meetings, Section 5:
I have some questions about the suggested "Order of Business" which I will be
discussing with Attorney Batty. I plan to have a verbal report at the September 12
meeting.
ENABLING RESOLUTION
In discussing the update of the By-Laws, Attorney Batty informed me that the Enabling
Resolution should probably also be updated. Changes in State law have occurred
which make it timely to update both the By-Laws and Enabling Resolution. In addition,
he informed me that the current Resolution does not clearly grant full statutory powers
to the EDA. Therefore, the EDA should provide direction to staff if they would like a
draft Enabling Resolution prepared for your next meeting. If the proposed resolution
meets with your approval, it will be forwarded to the City Council for formal approval.
EDA TAX LEVY
Attorney Batty also provided some information about EDA options with regard to raising
funds via a tax levy. That information is attached for your information, and can be
• discussed in preparation for next year's budget process.
Attachments
•
\\CG_FS1\SYS\GROUPS\PER_ECON\Economic Development\EDA Memos\2000\Sept 00 ByLaws.doc
470 Pillsbury Center
Kennedy 200 South Sixth Street
Minneapolis MN 55402
•
(612) 337-9300 telephone
Graven (612) 337-9310 fax
CHAR TERED http://www.kennedy-graven.com
RONALD H.BATTY
Attorney at Law
Direct Dial(612)337-9262
Email:rbatty@kennedy-graven.com
August 22, 2000
Ms. Michelle A. Wolfe
Assistant City Administrator
City of Cottage Grove
7516 80th Street South
Cottage Grove,MN 55016-3195 •
RE: EDA Bylaws
Dear Michelle:
• Enclosed for your review is a draft of revised bylaws of the EDA. Although I noted at least one
member of the Board requested that the modifications be prepared in an underline and strike-out
format, I abandoned that technique after several attempts. I concluded the suggested changes were
sufficiently extensive to make that format cumbersome and difficult to read. The enclosed is a fresh
document and I believe it is easier to follow. However, if there is a strong desire for the other, I will
attempt to create a document which strikes old language and underlines new.
With regard to the substance of the new bylaws, I believe they address most but not all of the
comments made in your June 8, 2000 staff report to the EDA and which we have discussed. One
exception is that the statement of financial condition should continue to be mentioned because it is a
statutory requirement. As we discussed previously, I believe Article XIV must be interpreted to
mean that the bylaws and amendments thereto must be approved by the city council after adoption
by the Board before becoming effective.
The language in the proposed new bylaws differs from that in the existing document in numerous
respects. Without detailing matters, the new language follows state law without unduly restricting
the EDA.
The other item which will need to be addressed is a revised enabling resolution. The resolution,
which must be adopted by the city council, should at least grant full statutory powers to the EDA
since there seems to be no intent to limit the EDA's authority. We may also want to make other
changes while we are at it. This should be scheduled for action by the city council.
•
RHB-1 84978v1
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• Ms.Michelle A.Wolfe
August 22,2000
Page 2 of 2
Michelle,please give me a call after you have had a chance to review these documents.
C
Very truly your
( Ccit,i
Ronald H.Batty
RHB:Ih
Enclosures
•
BYLAWS OF THE COTTAGE GROVE
• ECONOMIC DEVELOPMENT AUTHORITY
ARTICLE I -THE AUTHORITY
Section 1. NAME OF AUTHORITY. The name of the Authority is the "Cottage Grove
Economic Development Authority".
Section 2. SEAL OF AUTHORITY. The seal of the Authority is in the form of a circle and
bears the name of the Authority.
Section 3. OFFICES OF AUTHORITY. The offices of the Authority are at the Cottage
Grove city hall.
Section 4. BOARD. The Authority is governed by commissioners (the"Board").
at least of whom are members of the Cottage Grove city council.
Section 5. STATUTORY AUTHORITY. The Authority is governed by the provisions of
Minnesota Statutes, sections 469.090 through 469.1081 (the "Act").
• ARTICLE II-OFFICERS
Section 1. OFFICERS. The officers of the Authority are the President, the Vice-President,
the Secretary, the Treasurer, and the Assistant Treasurer. The Authority shall elect the President,
Treasurer and Secretary annually and they shall hold office for a term of one year or until their
successors are elected and qualified. The Secretary and Assistant Treasurer need not be members of
the Board.
Section 2. PRESIDENT. The President shall preside at meetings of the Authority. The
President shall sign contracts, deeds and other instruments made by the Authority. The President
may submit recommendations and information concerning the business, affairs and policies of the
Authority at any meeting. At the annual meeting, the President shall submit to the Board a report
summarizing the activities and programs of the Authority for the past year and containing the
President's recommendations for Authority activities for the ensuing year.
Section 3. VICE-PRESIDENT. The Vice-President shall perform the duties of the
President in the absence or incapacity of the President. In case of the absence or incapacity of the
President or vacancy in the office of President, the Vice-President shall perform the duties of the
President until a successor has been appointed and qualifies. No person may serve as President and
Vice-President at the same time.
Section 4. SECRETARY. The Secretary shall keep minutes of all meetings of the Board
and maintain all records of the Authority. The Secretary shall have custody of the seal of the
Authority and shall affix the seal to contracts and other instruments authorized by the Authority.
RHs-184711v1 1
L 1 105-1
The Secretary shall also have such additional duties and responsibilities as the Board may from time
to time prescribe by resolution.
Section 5. TREASURER. The Treasurer shall (i) receive and be responsible for Authority
money; (ii) be responsible for the acts of the Assistant Treasurer; (iii) disburse Authority money by
check only; (iv) keep an account of the source of all receipts, and the nature, purpose and authority
of all disbursements; and (v) file the Authority's detailed financial statement with the Secretary at
least once per year at the time set by the Authority.
Section 6. ASSISTANT TREASURER. The Assistant Treasurer shall have the powers and
duties of the Treasurer if the Treasurer is absent or incapacitated. The Assistant Treasurer shall
deposit the funds in the name of the Authority in a depository selected by the Authority. The
Assistant Treasurer shall keep regular books of account showing Authority receipts and
expenditures and render to the Authority an account of the financial condition of the Authority. In
the absence or incapacity of the Executive Director and Deputy Executive Director, the Assistant
Treasurer, with the President, may sign contracts, deeds and other instruments made by the
Authority.
Section 7. EXECUTIVE DIRECTOR. The Authority shall employ an Executive Director
who shall exercise general supervision over the administration of its business and affairs. With the
President, the Executive Director shall sign contracts, deeds, and other instruments made by the
Authority. The Executive Director shall be responsible for the management of the projects and
• general affairs of Authority, under the direction of the Board. The Authority may designate a
Deputy Executive Director who shall perform the duties of the Executive Director in the absence or
incapacity of the Executive Director and carry out other tasks as delegated by the Executive
Director.
Section 8. EMPLOYEES; SERVICES. The Authority may employ a chief engineer, other
technical experts and agents and other employees as it may require, and determine their duties,
qualifications and compensation. The city council may, by resolution, place any employees of the
city under the direction and control of the Authority or may authorize any employee of the city to
devote a portion of the employee's time to Authority duties and determine what reimbursement, if
any, the Authority shall make to the city for use of its employees. The Authority may contract for
the services of consultants, agents, public accounts and other persons needed to perform its duties
and exercise its powers. The Authority may use the services of the city attorney or hire a general
counsel for its legal needs.
Section 9. ADDITIONAL DUTIES. The officers and employees of the Authority shall
perform other duties and functions as may from time to time be required of them under these bylaws
or by the Authority pursuant to resolution.
Section 10. VACANCIES. If the office of President, Vice-President, Treasurer, Secretary
or Assistant Treasurer becomes vacant,the Board shall elect a successor at the next regular meeting
or at a special meeting called for that purpose. The successor serves for the unexpired term of the
• office.
P R-1.Ra�llv1 2
CT165-1
ARTICLE III-MEETINGS
Section 1. ANNUAL MEETING. The annual meeting of the Authority shall be held on
in January at at the regular meeting place of the
Authority.
Section 2. REGULAR MEETINGS. Regular meetings shall be held without notice at the
offices of the Authority on the of each month, unless that date is a legal holiday,
in which case the meeting shall be held on the following business day. Regular meetings shall
commence at but the time and place of a regular meeting may be changed by the
Authority by resolution.
Section 3. SPECIAL MEETINGS. Special meetings of the Authority may be called by (i)
the Board by motion, or (ii) the President or two members of the Board by writing filed with the
Executive Director who must then mail or deliver notice of the meeting to the members of the
Board of the time and place of the meeting at least two days before the meeting.
Section 4. QUORUM. members constitute a quorum of the Board for the
purpose of conducting business, but a smaller number may adjourn from time to time until a
quorum is present, and when a quorum is not present, a smaller number may adjourn the meeting.
Section 5. ORDER OF BUSINESS. The following shall be the order of business at regular
• meetings of the Authority:
1. Roll Call.
2. Approval of the minutes of the previous meeting.
3. Reports of the Executive Director.
4. Unfinished business.
5. New business.
6. Adjournment.
Section 6. RESOLUTIONS: CONDUCT. Resolutions shall be in writing and placed in the
journal of the proceedings of the Authority. Meetings shall be conducted in accordance with
Robert's Rules of Order, Revised.
Section 7. MANNER OF VOTING. Voting on questions coming before the Authority
shall be entered in the minutes of the meeting. When a quorum is in attendance, action may be
taken by the Authority upon a vote of the majority of the Board.
ARTICLE IV—MISCELLANEOUS
Section 1. FISCAL YEAR. The fiscal year of the Authority shall be the same as the city's
fiscal year.
Section 2. TREASURER'S BOND. The Treasurer shall give bond to the state conditioned
• for the faithful discharge of the Treasurer's official duties. The bond must be approved as to form
RHB-184711v1 3
CT165-1
• and surety by the Authority and filed with the Secretary. The bond must be for twice the amount of
money likely to be on hand at any one time, as determined at least annually by the Authority,
provided that the bond must not exceed $300,000.
Section 3. CHECKS. All Authority checks shall be signed by the Treasurer or Assistant
Treasurer, and by the Executive Director or one other officer named by the Authority in a
resolution. The check must state the name of the payee and the nature for which the check is issued.
Section 4. FINANCIAL STATEMENTS. The Authority shall examine the financial
statement together with the Treasurer's vouchers, which financial statements shall disclose all
receipts and disbursements, their nature, money on hand, the purposes to which it shall be applied,
the Authority's credits and assets and its outstanding liabilities in a form required by the city's
financial statements. If the Authority finds the financial statement and Treasurer's vouchers to be
correct, it shall approve them by resolution.
Section 5. REPORTS TO CITY. The Authority shall annually, at a time designated by the
city, make a report to the city council giving a detailed account of its activities and of its receipts
and expenditures for the preceding calendar year, together with additional matters and
recommendations it deems advisable for the economic development of the city. The Authority shall
also submit a report to the city council annually within 60 days of the anniversary date of the first
adoption of the enabling resolution stating whether and how the enabling resolution should be
modified.
• Section 6. BUDGET TO CITY. The Authority shall annually send its budget to the city
council at a time fixed by the city. The budget shall include a written estimate of the amount of
money needed by the Authority from the city in order for the Authority to conduct business during
the upcoming fiscal year.
Section 7. AUDITS. The Authority's financial statements shall be prepared, audited, filed
and published or posted in the manner required for the city's financial statements. The financial
statements shall permit comparison and reconciliation with the city's accounts and financial reports
and shall be filed with the state auditor by June 30 of each year.
Section 8. DEPOSITORIES. Every two years the Authority shall name a national or state
bank or banks within Minnesota as depositories. The Authority may deposit all its money in one
bank account. Before acting as a depository, a bank shall give the Authority a bond approved as to
form and surety by the Authority. The bond must be conditioned for the safekeeping and prompt
repayment of deposits. The bond must be at least equal to the maximum sum expected to be
deposited at any one time.
Section 9. SUPPLIES, PURCHASING, FACILITIES AND SERVICES. The Authority
may purchase the supplies and materials it needs. The Authority may use the facilities of the city's
purchasing department. The city may furnish offices, structures and space, stenographic, clerical
and other assistance to the Authority.
•
RHB-184711v1 4
• Section 10. EXECUTION OF CONTRACTS. All contracts, deeds, and other instruments
to which the Authority is a party or signatory or by which the Authority may be bound shall be
executed by the President and the Executive Director or Deputy Executive Director or by such other
officers of the Authority as the Board may by resolution prescribe.
Section 11. AMENDMENT OF BYLAWS. These bylaws may be amended by the Board
by majority vote of all the commissioners, provided that any such proposed amendment shall first
have been delivered to each commissioner at least five days prior to the meeting at which such
amendment is considered. These bylaws and any amendments thereto shall not become effective
until adopted by the Board and approved by the city council.
Adopted this day of ,2000.
President
Executive Director
•
•
RHB-184711 v 1 5
CT165-1
• MEMORANDUM
TO: Cottage Grove Economic Development Authority
FROM: Ron Batty, EDA Attorney
DATE: August 21, 2000
RE: EDA Tax Levy
The EDA has two options with regard to raising funds via a tax levy. Pursuant to Minnesota
Statutes, section 469.033, subd. 6, housing and redevelopment authorities (including the EDA
using its powers as an HRA) are authorized to levy a special tax within the jurisdiction of the
authority. This is a tax of the HRA and appears as a separate line on property owners' tax
statements. It is, however, subject to approval by the city council. The levy must be based on a
budget filed with the city by the HRA "in the same manner as required of executive departments
of the city or, if no budgets are required to be filed, by August 1." This means it is processed by
the city at the same time it is preparing its own budget and is submitted by the city to the county
auditor on behalf of the HRA. The HRA levy is subject to truth in taxation requirements,
including the deadlines applicable to all jurisdictions, but no public hearing is required to be held
• for the HRA levy. The statute allows the HRA to levy a tax not to exceed 0.0144% of the
taxable market value of property within its jurisdiction.
The alternate method to raise money via a tax is for the city council to levy a tax on behalf of the
EDA under Minnesota Statutes, section 469.107. This is actually a city tax although the
proceeds are paid to the EDA. It is subject to the city's levy limits, although that is not currently
an issue since levy limits are no longer in place. It is also subject to a statutory provision which
allows it to be cancelled via a reverse referendum. The city must hold a public hearing on the
levy and publish a notice regarding the tax increase. If a petition signed by at least five percent
of the voters in the last general election is received within 30 days, an election must be held on
the levy. Since the levy is a city tax, it is subject to all requirements of the truth in taxation
statute. The special levy may not exceed 0.01813% of the taxable market value of property in
the city.
•
RHB-184977 1
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City of Cottage grove
•
Memo
To: Economic Development Authority Members
From: Michelle A. Wolfe, Assistant City Administrator Alit)
Date: 09/06/00
Re: Miscellaneous Updates Item 4C
TIF 1-11
The City Council approved the creation of TIF District 1-11 at the August 16 meeting.
We will compile the final documentation and forward it to Ehlers & Associates to prepare
for certification of the district. The August 23, 30, and September 6 editions of the
• Washington County Bulleting have contained Letters to the Editor debating the use of
Tax Increment Financing.
2001 Budget
The City Council will vote on the proposed 2001 tax levy at the September 6 City
Council meeting. Included in that process will be the levy for the EDA. The levy is
being increased from $75,000 to $135,600 in 2001. In addition, the EDF and EDA
budgets have been combined into one budget. The Economic Development Trust fund
will remain as a separate fund. Attached is the new, combined version of the EDF/EDA
budget.
Metro East
Attached for your information is the most recent. Metro East Broadcast. Ryan
Schroeder and I participated at the Metro East Golf Tournament in August.
K-Mart
The attached article was in the August 21 edition of the Minnesota Real Estate Journal.
I thought this information would be interesting to you.
Attachments
\\CG_FS1\SYS\GROUPS\PER_ECON\Economic Development\EDA Memos\2000\Sept 00 Misc.doc
• FUNCTION DEPARTMENT DIV NO ACTIVITY
General Gov't Economic 285-12 EDA
Development
MISSION
The Economic Development Authority works with its partners to encourage business
and industry, and the creation of quality jobs in the City of Cottage Grove using all tools
and methods that are appropriate. As we implement this mission, we will be mindful of
the following guiding principles:
Encourage quality commercial and industrial development that enhances
the quality of life for Cottage Grove's citizens and is compatible with the
City's Comprehensive Plan.
Utilize sound financial practices in using incentives to attract and expand
businesses in the community.
Consider the use of incentives in instances where they will promote
quality jobs and development for the City.
Recognize the interdependence of the private and public sector in a
healthy community and foster a spirit of cooperation between the two
sectors.
DESCRIPTION OF ACTIVITY
The Economic Development Authority is a paid group of citizens or business persons
that provide public development in various activities to promote economic growth in the
City. Activities include strategic planning, program implementation, financial program
management, and industrial park development.
The Economic Development Department is responsible for the administration,
coordination and implementation of all activities included in the Economic Development
Authority 2000-2005 Strategic Plan. Time is focused around business retention,
expansion, attraction and resource management.
MAJOR OBJECTIVES FOR 2001
1. Attract at least three new businesses per year to the Industrial Park.
2. Redevelop Grove Plaza by the end of 2001.
3. Secure at least two new restaurants (sit down, eat-in) by the end of 2001.
4. Have at least 80 hotel rooms available by the end of 2001.
4111 5. Define EDA role with Langdon by the end of 2001.
• 6. Complete a master plan for redevelopment (including Cottage Grove Plaza, G-Will
Plaza) by the end of 2002.
7. Create a development concept for Office by the end of 2000
8. Develop a master plan for single family residence - $350K + -for each section of
town; a different (one) section will be completed eachY ear.
9. Develop an annual Marketing Plan to heighten awareness of Cottage Grove in the
development community.
10. Provide ongoing support to the Economic Development Authority by coordinating
meetings and events in 2001.
11. Continue to work with Industrial Park owners in developing and promoting the
Cottage Grove Industrial Park.
12. Maintain the City's Economic Development WEB Page.
13.Implement business retention and expansion program.
14. Monitor changes in legislation regarding Economic Development tools and other
areas that impact the City's ability to attract and retain jobs and tax base.
IMPACT MEASURES
Actual Actual Estimated Projected
Item 1998 1999 2000 2001
Proposals prepared 40 40 75 50
Developer visits 13 10 10 10
EDA Meetings 13 12 14 12
Land (acres) Developed— 30 0 25 25
Industrial
Land (acres) Developed — 0 3 4 13
Commercial
Square feet constructed- 326,225 28,616 50,000 300,000
Industrial
Square feet constructed- 60,547 57,749 23,500 105,000
Commercial
•
• OUTCOME MEASURES
1. Number of new businesses expanding in Cottage Grove.
1997 2 1999 12
1998 12
2. Number of new businesses locating in Cottage Grove.
1997 4 1999 8
1998 6
Personnel Schedule
Actual Actual Recommend Adopted
Position Title 1999 2000 2001 2001
City Administrator .20 .20 .20
Assistant City .30 .30 .30
Administrator
Management Analysts .54 .54 .54
Admin. Secretary .10 .10 .10
Summary Budget
Program No 9285
Six
Month
• 1998 1999 2000 2000 2001 2001
Actual Actual Budget Actual Recommend Adopted
Revenue
Taxes 27,120 59,079 75,000 135,600
Other 8,276 565,293
Interest 19,450 14,409 16,000 17,500
Loan 18,047 14,722 65,000 8,000
Miscellaneous 20,503 41.965 - 36.715 -
Total revenue 93,_396 695,468 156,Q00 86,715 161,100
Expenditures
Personnel 68,022 49,957 66,300 33,864 72,700
Commodities 371 75 900 94 600
Contractual 65,529 39,596 85,900 25,920 86,100
Other charges
Capital outlay - - - 714 -
Total 133.922 89,628 158,100 60,592 159,400
Fund balance
Beginning balance 635,318 594,789 1,337,427 1,340,327
Revenue 93,393 695,468 156,000 161,100
Expenditure 133,922 89,628 153,100 159,400
Transfer - 136.798 - 1,600
Ending balance 594.789 1.337.427 1.340,327 1.340.427
1:120018 UDINar9285.DOC
•
DIVISION: Economic Development Fund PROGRAM: ' 9285
Object 1997 1998 1999 6 Month 2000 2001
Code Description Actual Actual Actual Actual Adopted Recommend
apERSONAL SERVICES
4100 Salaries/Wages Regular 66,565 54,925 38,358 27,964 56,900 62,500
4110 Salaries/Wages OT 32
4120 Salaries/Wages Part time 39 249 2,384 1,800 1,800
4141 PERA 2,772 2,536 1,454 1,031 2,900 3,200
4142 FICA 5,095 4,161 2,864 2,285 4,500 4,900
4144 Insurance 5,900 6,100 6,700
4148 Workers Compensation 300 300 300 200 200 300
TOTAL 80,671 68,022 49,957 33,864 66,300 72,700
COMMODITIES
4200 Office Supplies 446 82 59 19 500 300
4210 Operating Supplies 378 289 16 75 400 300
4217 Clothing/Uniform
4231 Small Tools
TOTAL 824 371 75 94 900 600
CONTRACTUAL SERVICES
4300 Professional Service 11,357 20,127 4,760 8,139 24,000 22,000
4301 Engineering Service 780 8,700 8,500
4302 Legal Service 179 11,214 1,139 3,941 11,000 11,000
4303 Instructor
4304 Labor Service
4305 Fees for Service 2,574 2,482 6,965 1,224 5,300 5,900
4310 Communication 300
0 4311 Postage 101 18 195 1,600 1,600
4321 Data Processing
4340 Printing 1,262 2,009 2,887 5,400 6,500
4341 Advertising/Publishing 11,921 17,033 14,949 6,874 18,700 19,200
4350 Insurance 100 200 519 200 200 300
4360 Utilities
4370 Main & Repair/Equipment
4371 Main & Repair/Other 40
4372 Main & Repair/Building
4380 Rental/Lease Agreement
4401 Dues & Subscription 5,393 4,617 4,365 4,765 5,100 4,500
4403 Travel/Training/Conference 6,439 3,560 1,249 477 1,600 1,600
4405 Cleaning/Waste Removal
4434 Special Events 1,358 4,000 3,519 3,500 4,700
4445 Sales Tax 414 247 165 105 500 300
4449 Other Contractual Services 130
TOTAL 42,008 65,529 40,535 25,920 85,900 86,100
CAPITAL OUTLAY
4500 Land
4510 Buildings/Structures
4520 Furniture/Office Equipment 714
4540 Other Capital Outlay
TOTAL 0 0 0 714 0 0
OTHER FINANCING USES
• 4560 Recode Prior Year (939)
4700 Transfer to Other Funds 2,102 1,600
4731 Miscellaneous
TOTAL 0 0 1,163 0 0 1,600
DIVISION TOTAL 123,503 133,922 91,730 60,592 153,100 161,000
09/06/00 WED 07: 41 FAX 6122235484 METRO EAST DEVELOPMENT 2002
,r ,,
, ,t , , . 4 , : , •e ,, ,. 1,,, , i 1,,.St 9 , , ,_. ,, „,
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LI ' as
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N
MEDP Marketing Manager Lori Strand and Director Mark your calendars for September 14th. Metro East
of Development Amie Wetterlin are leading a team of Connections will be in Chisago County for a look at the
local volunteers to Chicago to exhibit at the International county and the cities within. A local charter has been
Manufacturing Technology Show at McCormick Place. reserved for this casual networking event. This :s an
The show starts September 6 and runs until September excellent way to learn about the opportunities in Chisago
13. MEDP would like to thank Phil Kluesner of Duke- County while enjoying the scenery of South Lindstrom Lake.
Weeks Realty, Jon Rausch of United Properties, Patti We will be boarding the charter at 2:00 at the Dinnerbel
I Neuman of the Minnesota Department of Trade and Restaurant on Hwy 8 in Lindstrom and return approximately
Economic Development, Steve Barrett ot'the City of 4!00. Cash bar and snacks will be available. Invitations are ;n
Cottage Grove and Steve King of the Dakota County the mail for more information. Register today by contacting
Economic Development Partnership for their Arnie Wetterlin at(651) 265-2762. •
participation.
The City of Arden Hills has begun work on their new city
A new report by the Department of Economic ' hall. The long awaited project will he built on the Twin
Security states that job opportunities outnumber Cities Army Ammunition Plant land.
unemployed workers 2-to-1. The median wage for all job •
openings reported was 510. Zeller Realty Corp, of Chicago completed its purchase of
the 470,000 square-foot World Trade Center in Downtown
The City of Lakeville has scheduled an open house on j Saint Paul from Des Moines-based Principal Financial Group.
Wednesday September 20 for Dakota County residents.
The purpose of the meeting is to provide an update MEDP will be producing a special insert in the November
regarding the Dan Patch Commuter Rail Feasibility. This
study will evaluate the feasibility of re-establishing 13 issue of the Minnesota Real Estate Journal. This insert
will provide MEDP members the opportunity to showcase
commuter rail on existing railroad tracks from Northfield, their communities or firms through stories and articles. It
through the cities of Lakeville, Burnsville, Savage, will also provide an excellent opportunity, for targeted
Bloomington, Edina and Saint Louis Park to advertising. We will be contacting all members with more
Minneapolis. For more information, call(612) 891-7027. information in a few weeks.
The City at'Hugo has joined MEDP. Hugo is a rapidly The Washington County Employer Conference will he
expanding community in northern Washington County held on Tuesday, September 19 at the Prom Center in
with a new industrial park and an ever-growing Oakdale. For more information, please contact Jonette
residential base. To learn more about Hugo's Zuercher at Washington Extension at(651)430-6806.
development opportunities and how they can assist you
and your clients,please contact City Administrator Mike Town Center Plaza, a 44,750 square foot speculative office
Ericson at (651) 429-6676 ext. 2. building, is underway in Eagan. The facility will be located
at the intersection of O'Leary Lane and Yankee Doodle, just
Jt was hotter than Ho Chi Minh City. It was hotter off 35E. Welsh Companies is handling the lease.
than Istanbul. It was hotter than Manila. It was Hastings
and it was 92 degrees with 96% humidity on the day we The Metro East Broadcast is a monthly communication from the
held our 3�' Annual MEDP Mid-Year Meeting and Golf Metro East Development Partnership. We would like to share
Outing. As expected, MEDP members and friends your news with other members of the Partnership. Please send
shrugged off the heat, sipped on some beverages, and hit your press releases to:
the links for a great time. Over 108 golfers participated, MEDP
doubling attendance at last year's event. We would like 332 Minnesota Street, Ste. N-205
to thank our keynote speaker, Michael Gorman of Saint Saint Paul, MN 55101
Paul Venture Capital for his enlightening presentation. �—
•, This event could not have been a success without therp_ (651) 224-3278 fax (651) 223-5484
assistance of our event sponsors; Wells Fargo Bank, , W W w'.tnedp.Org
4 The Saint Paul Pioneer Press and Kraus-Anderson
Construction, We would also like to thank the many
hole sponsors for their participation this year's event. Volume 1, Issue VII, August 00 '
_ — j "
• Page 4 Minnesota Real Estate Journal August 21,2000 1-1 L
__
REAM. , ouQtlur -
P.widser BY THE WAY
Michael B.Kramer .
a.e.,r. ea..,Lcow EINIEO T PLANS INIVEILEO. In •
Associate Publisher February last year,a crowd of Minneapolis .
Karen Larson onlookas witnessed the historic Shubert
v,...e.,T`am Theater,built in 1910,being moved about
veEditor a quarter-mile from its oriolfginal site at
LiNorth Seventh Street and Fire Avenue
North to a spot on Hennepin Avenue and i T
ManEditGarMthd North Sixth Street. The theater was }
relocated to make way for the • -
Scoff Writer redevelopment of Block E. _ ` RIM 4,--ail. G
Maody Jackson Sitting quietly ever since,the Shubert ,. . -- ----______ "_�
,,,, ,.,;,„ has been awaiting a final design concept 1
Creative Director to rehabilitate and connect it to its neigh- ''Alan Danis nor,the historic Hennepin Center for the I v'°T ,
.,e„,„em,
alio.silawasik 14 ,
„ .,n, Arts building. That design. created by
pe�� � Minneapolis-based architectural firm ! 4; F' ;
5,ra Sc , Hammel Green and Abrahamson(HGA),
-Fm.,m recently was unveiled by Shubert owner _
Account Executive Team Leader Inc. j :_
Mike Srelip The project, which is being led by -_...._-. _.
.
,aathe
,6" ,^ HGA's Joan Soranno,includes a modern nE aoew.o COURTESY or MIMS.GREER.No AeRA nk sow -
Senior Advertising Account Executive glass,steel and aluminum atrium building
Jeff tohnwo with a transparent,organic appearance. The design plans include a glass,shad and aluminum atrium building to
" The atrium will be built between the Shu- connect the Shubert to the Hennepin Center for the Arts.
Junior Advertising Account Executive bent and the Hennepin Center for the Arts.
Jener Winter connecting the two °t>s an technology,a 1.000-seat capacity and company also will oversee improvements
m, m Together,the three buildings will be will be home to a number of dance and planned for the adjacent arts center.
Administrative Assistant called the Minnesota Shubert Performing maj_stre performance companies. Artspace is conducting a campaign to
Stephanie Jensen Arts and Center,according to a In addition,HGA is designing a new raise S27 million for the project.The factl-
recent press release from Artspace Pro- stage hoose and will oversee interior and i •is
jests.The center will feature state-0f-the- exterior expected to open in fall 2_004.
Adminisuadve Intern renovations for the Shubert;the
Anni Winter
CONSECO CUTS AOS$,keeps St.Paul During the past few years.Kmart has absorption was Class B space for the
Director of Internet Servioea space.Cannel,Ind.-based Conseco Inc. /renovated many of its stores into Big first half of 2000.The analysts sal the ..
Nicholas Og°O recently announced that it will cut 400 Kmart stores.Only 185 stores are left shift represents a smaller supply of that 4
jobs in the Twin Cities from its St.Paul- to convert to Big Kmarts out of the type of space,not less demand.because
EDITORIAL based Conseco Finance. The 1,862-store chain.The discount retail technology and dot-cont companies are
ADVISORY BOARD restructuring program for Conseco chain continues to build Super Kmarts. still highly interested in Class B space.
III IOHN ALLENFinance will cut five business lines and which are open 24 hours and contai In 33 of t e 47 markets ONCOR ana-
IndsreYl EPS reduce corn by more then$150'Balboa grocery stores. lyrad. IOa offiu buildings are under
Nationwide.2,000 jobs will be lost. While closing 72 stores this year. construction for a total of 35.9 million
Th
Roe r ANGi. e consumer finance company leas- K +�mart announced in May that it would square feet in those markets' central
Welsh C. es space for its headquarters in the open 20 new Big Kmart stores this year. business districts.Construction outside
MARK BEATT>E Landmark Towers en St.Peter St.in expand up to 15 stores into Big Kmarts the CBDs is up by 12.2 percent for the
311 Co. downtown St.PauL and add five Super Kmart stores. first half of 2000,with a total of 87.1 !
RICK COLLINS When Conseco Finance announced in million square feet coming on line in
limn ca us Inc. December that it would bring all of its L ESTATE OUTPACES other the 966 buildings under construction.
JOHN DAVIS employees to St.Paul,the city agreed investments.According to the National Those building are in 44 of the 47 mar-
LI.Melo &Ca to spend S3 million on a parking lot in Association of Real Estate Investment kets studied.
Lowertown for employees of the Trusts(NAREIT),year to date,REITs Average rental rates for Class A
ROBERT DUNBAR finance company. Even if Conseco and publicly traded real estate office space in CBDs jumped 6.9 per-
Griffin Cm. doesn't need all of the parking spaces companies have outperformed most cent to$22.72 per square foot during
MARK ETENSON the city agreed to build,Brian Sweeney, other market indexes. the past six months. a 9.3 percent
Cushman&Wakefield director of St.Paul's planning and eco- "It's evidence of investors'desire to increase from a year ago. Outside
DAVID JELLISON nomic development department, says diversify their portfolios with proven CBDs.rental rates increased by 3.5 per-
Lb....P.opem Trust "The worst case scenario for the city is income generation,intrinsic value and cent during the past six months and by
WADE LAD there is still 1,000(new)spaces of inex- the potential for long-term growth,"said 5.9 percent during the last year to
or...P.ope,oee pensive parking" Steven A.Wechsler,NAREIT president $23.96 per square foot.Rates increased
DCANE LUND
Conseco Finance will continue to and chief executive officer in a recent in 64 percent of the CBD markets stud-
Stone Haven ReahN consolidate its operations to its St.Paul press release. ied.The highest increase in rental rates
location, bringing the number of Through June 30,the NAREIT Pub- was in Silicon Valley. where rates ,
JOEL&MCCABE employees working in the city to 1,200 tic Equity 100 Index,which tracks the increased by 92 percent during six
GSI after the 400 jobs are cut.Conseco Inc. performance of the nation's 100 largest months to$70.
MICHAEL MEENTS spokesman,Jim Rosensteele says there public REITs and real estate operating In Minneapolis. the total market
Took Fcmcni ser';co are no plans to reduce the amount of companies. climbed 15 percent. The vacancy is 9.1 percent.with an absorp- t,
CLLNT MILLER space Conseco Finance leases or plans Public Equity 100 increase was far tion during the past 12 months of almost
Grubb&Situ to lease when finished consolidating its ahead of performance by the Dow Jones I.I million square feet and an average •
STUART NOLAN Twin Cities offices, in the 212,959 Industrial Average.NASDAQ Compos- rental rate decrease in the CBD of 5 per-
s,v.n Management Cara square foot Landmark Towers. ite and S&P 500,which all declined. cent to$28.49 per square foot.Mean-
KATHLEEN NvcaErtLNc Only utilities performed better than while, in St. Paul, the total market
Conies Towle BROOKLYN CORM KMART to close. REITs and publicly traded real estate so vacancy is 8.9 percent with total market
Kmart plans to close 72 stores in 28 far this year,according to NAREIT. absorption of 573.392 square feet dur-
WTnT ET PETTON states,most of them by December.The ing the past year and a 2 percent
CB Richard Ell" Brooklyn Center store at 5930 Earle OFFICE MARKET STAYS strong. increase in average CBD rental rates to
DONALD D.SMITH Brown Drive will be the only Minnesota Absorption in the office market rose 75 $24.07 per square toot.
• Thomsen&Nvteck P.A. store to close. percent in the first half of 2000,
STEWART SIENDER Kmart opened its doors in Brooklyn compared with the previous year.to a
APES Amer Management Corp Center in 1972 and will close forever level of 81.3 million square feet,
BO1TI STOFER around Nov.I.The store employs 60 to according to ONCOR International's _The NHoaesolaReel Estate Journal
United Pnoe.,e 65 people. recently released "Mid-Year North laid Ilkrto pilEab year real writ
BRYANT WANOARD According to a recent press release, American Office Market Report." own Rene sendoaeyany news and
TOLD ca the stores Kmart is closing did not fit in Absorption in Class A space is up by releases to:Editor,Minnesota
Devekpme*, liras
with the company's
cont an 's Ion -term plans, 117 percent. Also, according to ReaElsie)treaal,8900 Wentworth
STETT WELLINGTON
were marginally profitable and did not ONCOR's report,in the first half of the M . Je�1 55420.
Wellkgttn Management
by48.5
justify further capital investments due year, occupancy increased - tit sola to:052)ISLS-
• '•trIt... .
HARRY YAFFE to factors such as their locations and million square feet. email to
M..oktd.&toads&Y.H. abilities to be expanded.Sixteen stores While 24 percent of all office space .w A
. REBECCA YANISCH were closed in 1996,but none of those absorbed in the first half of 1999 was _ _ .,
11,,,,co.cs tae. was in Minnesota. Class B space, only 13.6 percent of
i-
• City of Cottage Grove
Memo
To: Economic Development Authority Members
From: Steven P. Barrett, Management Analyst
Date: 09/06/00
Re: 5th Annual EDA Golf Tournament ITEM 4D
The 2000 EDA Golf Tournament was very well received. I and a number of other
staff members heard many positive comments about the event. In all, twenty-one
foursomes played in the event. Staff, EDA members, and City Council members were
• placed in a few groups to fill holes or make up for no-shows.
Here is a breakdown of revenues and expenses for the tournament:
REVENUES EXPENSES
Entrance fees $2,555.00 „ River Oaks Golf Course $5,837.02
Hole Sponsors $1,750.00 Hole Sponsorship Signs $180.00
Gift—Travel Mugs, tees $1,322.34
Hole-in-one insurance $382.00
Trophies $53.25
TOTAL REVENUES $4,305.00 TOTAL EXPENSES $7,774.61
This year's ending balance: ($3,469.61)
• Last year's ending balance: ($4,075.24)
F:\GROUPS\PER_ECON\Economic Development\EDA Memos\2000\September 00 Golf Tournament.doc
• IMPROVEMENTS FOR NEXT YEAR
Staff has identified a number of potential improvements for next year's
tournament. These ideas include:
(1) Consider fee increases for green fees and hole sponsorships. This year we
charged $35 per player, or$120 per foursome. Hole sponsorships were $175.
(2) Make a poster with the names and/or logos of all the hole sponsors to display in
the clubhouse.
(3) Staff fill-ins need to be ready to wait until the last minute, possibly being driven
out to their groups after the tournament starts. Update staff members on
developments in the Industrial Park shortly before the tournament, so they will be
able to "sell" the City more.
(4) Send confirmation notes to players a week before the tournament.
(5) Discuss when to conduct the prize raffle. Maybe conduct the raffle while people
are eating dinner. Distinguish what is being raffled, who donated it, etc.
(6) Drink tickets — either ride with the drink cart or give them out when people
register.
(7) Plan on putting gift bags together ahead of time. Inventory the number of bags
we have left and order more if necessary.
(8) Inventory the items we have to give away prior to the tournament (i.e. hats,
towels, shirts, etc.)
(9) Have a cash bar after the tournament. This year we had an open bar.
(10) Staff needs to meet a day or two prior to the event to coordinate last minute
details.
(11) Have an agenda for the day, especially for the presentations. List sponsors,
staff, Council, EDA members, local businesses in attendance, etc.
(12) With invitations, ask if anyone wants to market their companies by providing
items for the raffle. Limit of three items each.
(13) Discuss joint ordering items with Bruce Anderson. Decide now what we may
want to order for next year.
(14) Make sure we invite Sandy to work again as a greeter. Provide a shirt or hat for
her to wear.
(15) Have a separate greeter table. They can give the gift bags and direct people to
where they need to register.
• (16) Have index cards or labels with hole numbers on them. Give them to people as
they register.
F:\GROUPS\PER_ECON\Economic Development\EDA Memos\2000\September 00 Golf Tournament.doc
(17) Provide a list of attendees to everyone. Place them on the tables before
• everyone sits down to dinner.
(18) Once again, have cookies at the registration table.
(19) Make a note on the invitation that lunch items are available in the clubhouse.
(20) Invite all media representatives well in advance. Provide press releases to the
Bulletin, Pioneer Press, and the Star Tribune.
Of course, if any EDA members have suggestions for improving this event, feel
free to call Ryan, Michelle, Dan King, or me anytime.
•
•
F:\GROUPS\PER_ECON\Economic Development\EDA Memos\2000\September 00 Golf Tournament.doc
City of Cottage Grove
.
Memo
To: Economic Development Authority Members
From: Steven P. Barrett, Management Analyst 2i it_
Date: 09/06/00 V
Re: Phase I Study— Industrial Park ITEM 4E
As you know, last month Braun Intertec submitted a draft report which covered
only the property north of 95th Street. After pointing out this error, they have submitted a
new draft report which covers the entire Industrial Park. Ryan Schroeder is reviewing
• the draft report and should have an update in time for the September EDA meeting.
III
\\CG_FS1\SYS\GROUPS\PER_ECON\Economic Development\EDA Memos\2000\September 00 Phase I study.doc
• City of Cottage Grove
Memo
To: Economic Development Authority Members
From: Steven P. Barrett, Management Analyst P-V
Date: 09/06/00
Re: EDA Annual Report ITEM 4F
The EDA Annual Report is at the printer. In recent days, we made one change to
the general document. Instead of having a picture of children playing (highlighting our
recreational opportunities), we are going to highlight the annual EDA golf tournament.
A new copy showing the revision will be available at the September EDA meeting.
•
The report should be ready the week of September 18.
•
\\CG_FS1\SYS\GROUPS\PER_ECON\Economic Development\EDA Memos\2000\September 00 Annual Report.doc
• CITY OF COTTAGE GROVE
To: Michelle Wolfe
From: Dan King,Management Analyst ,qt,
Date: September 5,2000
Re: 5th Street Ventures Project Update
Item 4G
The 5th Street Ventures request for a comprehensive plan amendment and
zoning amendment to allow for a mixed-use development on the site adjacent to
Menards has been tabled pending some changes.
Changes to the original submittal include the selling of a 100-foot section west,
and a 50-foot section north of the existing Menards to Menards for the purpose of
• expanding their storage area. This sale is contingent on the approval of the
planned unit development.
Also, the number of town homes is reduced from 136 to 124, with the original
four commercial pads on East Point Douglas Road unchanged. Planning has
also requested an update to the traffic study to reflect the changes.
The revised plan will be reviewed at the next Planning Commission meeting in
September.
CITY OF COTTAGE GROVE
To: Honorable Mayor and Economic Development Authority Members
From: Dan King,Management Analyst A
Date: September 7,2000
Re: Aerial Photographs
Item 4H
The aerial photographs of the Industrial Park have arrived from Bordner Aerials.
The total cost for two separate, reproducible 8" x 10" shots came to a total of
$174.00 (the fee for flight time of$250.00 was waived because Mr. Bordner had
taken photographs earlier in the summer).
One photo is going to used for the cover of the Annual Report, and we will also
reproduce them for use in marketing materials and at the upcoming trade
conference in Chicago. The cost to reproduce these photos is about $1.00 per
copy.
Another photograph, a 20" x 24" of the 3M Campus will be purchased for display
at City Hall. The total cost for this will be around $155.00.
•
• City of Cottage Grove
Memo
To: Economic Development Authority Members 0
From: Michelle A. Wolfe, Assistant City Administrator �����"�
Date: 09/06/00
Re: Washington County CDBG Program Item 41
Attached is information regarding the Community Development Block Grant Program.
• In June 2000, the City Council approved entering into a Cooperative Agreement with
Washington County. The County had recently achieved the 200,000-population
threshold to become eligible for CDBG funding. However, in order to gain access to the
funding, communities needed to provide their consent for inclusion in the program. On
September 6, the City Council will be voting on whether to authorize the Mayor to sign a
letter to Washington County regarding CDBG allocations, and to adopt the amended
CDBG participation agreement and resolution.
CDBG funds can be used for economic development activities. These funds can also
be used in efforts to remove slum and blighting conditions and to provide services to low
and moderate income households/families/individuals. In September, the work plan
includes creation of a Citizen Advisory Board and developing a strategy for distribution
of CDBG funds. The full draft work plan is included in the attached materials. Staff will
keep you informed as this process progresses.
Attachments
•
\\CG_FS1\SYS\GROUPS\PER_ECON\Economic Development\EDA Memos\2000\Sept 00 CDBG.doc
REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # r
DATE 6/21/00 g• Es.
PREPARED BY: Administration Ryan Schroeder
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST:
Consider authorizing the Mayor and City Administrator to enter into the CDBG cooperative
Agreement with Washington County.
STAFF RECOMMENDATION:
Authorize the Mayor and City Administrator to enter into the agreement. This agreement would
help Washington County secure funds from the US Department of Housing and Urban
Development under the Community Development Block Grant (CDBG) Program; these funds
can be tapped by governments (states, counties, and cities) to remove slum and blight
conditions, conduct economic development activities, and to provide services to low- and
moderate-income households, families, and individuals.
SUPPORTING DOCUMENTS:
• ® MEMO/LETTER: Memo from Ryan Schroeder dated 6/13/00.
Letter from Washington County dated 6/9/00.
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
❑ OTHER: Attachments.
ADMINISTRATORS COMMENTS:
.110
Ati it) 41
‘21 •VAL,AAALS e%/a-t)
City Administrator Date
COUNCIL ACTION TAKEN: ❑ APPROVED 0 DENIED 0 OTHER
S
C:IWINDOWS\Desktop\CDBG Cover.doc
Memo To: Mayor and City Co c'I
From: Ryan R. Schroeder A�
Date: June 13, 2000
Subject: CDBG Participation
The US Department of Housing and Urban Development (HUD) administers the
Community Development Block Grant (CDBG) program. This program
provides a funding source which can be tapped by other governments (states,
counties and cities) in efforts to remove slum and blighting conditions,
conduct economic development activities and to provide services to low and
moderate income households/families/individuals. There are two HUD CDBG
funding pots that are normally tapped for these activities. The first is their
discretionary funding. Within this program cities (and others) compete for
funding dollars with all other governments for a piece of the available pie. The
process is a very competitive one. As far as I am aware Cottage Grove has
never pursued such funding (it is an extremely time consuming voluminous
process and the administration of the program is just as bad).
The second CDBG funding source is the entitlement program. Under this
program any community achieving a population of 200,000 or greater
automatically qualifies for a CDBG allocation without having to compete for
the funds. The administration of the program can still be time consuming but
• the automatic nature of the revenue source makes it a very worthwhile
program.
Washington County has apparently achieved the 200,000 population threshold.
In order to gain access to the funding, however, it is required that communities
totaling 200,000 or better in population provide their consent for inclusion in
the program. If the County is able to secure ratification of a sufficient number
of communities according to the enclosed documents they will receive
$1,030,000 each year which can be allocated toward the above noted
purposes.
The County just became aware of this entitlement. Hence, they have not
begun the process of figuring out how the money will be allocated. Both
Hennepin and Anoka Counties are entitlement counties. In their cases the
counties allocate significant entitlement dollars to each of the cities based
upon amount of low/mod population and affordable housing relative to other
communities in the County (I am not aware of how other entitlement
jurisdictions utilize their dollars). They also retain a large amount of the
funding pie for their countywide priorities. Washington County will invite us
into the process but the process has not yet been determined. I have
suggested to Administrator Schug that a formula much like noted above would
be perceived as the most fair among the other options available to the County.
•
The larger cities in the County must agree to the Cooperative agreement in
order for the funding to come into this County. One or two of the smallest
could probably decline without eliminating this potential. The funding cycle is
for three years after which the program can be reevaluated. I strongly
recommend participation in the program.
Council Action: By motion authorize the Mayor and City Administrator to enter
into the CDBG cooperative agreement with Washington County.
•
•
WASHINGTON COUNTY James R. Schug
3r 2 County Administrator
• 4* OFFICE OF ADMINISTRATION
- GOVERNMENT CENTER
Virginia Erdahl
1, 14949 62ND STREET NORTH • STILLWATER, MINNESOTA 55082-0006
Deputy Administrator
651-430-6000 Facsimile Machine 651-430-6017
June 9, 2000
Ryan Schroeder, Administrator
City of Cottage Grove
7516 80th Street South
Cottage Grove., MN 55016
Dear Mr. Schroeder:
Re: Eligibility for the Federal Community Development Block Grant Program
I am writing to invite you to join Washington County in becoming part of the Community
Development Block Grant (CDBG) Program available through the US Department of Housing
and Urban Development (HUD).
• Approximately 2 weeks ago, Washington County was notified by HUD officials that it had
reached the population threshold of 200,000 to be eligible for the CDBG Program.
Participation in this program will entitle Washington County to $1,030,000 annually for a
variety of programs that benefit low and moderate income residents, including housing and
housing rehabilitation, public infrastructure, public service delivery, and economic
development. The grant funds would be available in July 2001.
In order to receive the full $1 million of available funding, virtually every community in
Washington County will have to approve a Cooperative Agreement with the County. A
Community Development Block Grant Cooperative Agreement is enclosed for your
consideration. Due to the tight application deadline, we need to have signed agreements with
all Washington County cities and townships by July 27 for us to move forward in pursuing this
grant opportunity.
The CDBG Program has been in place for more than 25 years and annually awards funds to
842 cities and 147 counties. The considerable flexibility of the program allows communities
to set their own priorities as to how the funds should be used, as long as 70% of program
funds benefit low and moderate income families. In the Twin Cities Metropolitan Area, low
and moderate income is defined as income below $50,880 for a family of four.
• HUD estimates that between 1994 and 1996, more than 641,000 housing units were
developed or rehabilitated nationwide with CDBG funds. For the same time period, it is
estimated that CDBG funds created approximately 445,000 jobs. While most communities
s� the majority of CDBG funds for housing activities, such as single-family housing
EQUAL EMPLOYMENT OPPORTUNITY /AFFIRMATIVE ACTION
Mr. Ryan Schroeder
Page 2
1111
June 9, 2000
rehabilitation, communities have also used the funds for commercial revitalization, code
enforcement,water and wastewater projects,street and park improvements, and neighborhood
facilities. In addition, up to 15% of funds can be used for community services, such as youth
and senior citizen programs, meals, counseling and recreation programs.
If the Cooperative Agreements approved by communities represent less than 200,000 of the
County's residents, the amount of the CDBG grant will be reduced. Only communities which
have signed an agreement will be eligible to receive funds.
Enclosed are some fact sheets about the CDBG program. Because of the short time frame, the
County has not yet had an opportunity to discuss the program model and priorities that would
be implemented if we meet the requirements to receive the July 2001 funding. Be assured
that cooperating communities will be given the opportunity to participate in the development
of the program and the establishment of the funding priorities.
Please take the time to look over the enclosed materials. County Commissioners and staff are
also available to meet with your City Council to discuss this initiative. If you have any
questions about the Community Development Block Grant Program, or would like to meet
with me regarding the program, I can be reached at (651) 430-6002, or through e-mail at: •
jim.schug@co.washington.mn.us.
Sinc ely,
James R. Schug
County Administrator
le
enclosures
c Wally Abrahamson, County Commissioner
Dennis C. Hegberg, County Commissioner
Myra Peterson, County Commissioner
Bill Pulkrabek, County Commissioner
Dick Stafford, County Commissioner
•
.
IICOUNTY COUNTY COMMUNITY DEVELOPMENT
BLOCK GRANT(CDBG) COOPERATION AGREEMENT
THIS AGREEMENT is made and entered into under the auspices ofMINN. STAT. § 471.59 and
in furtherance of the requirements of the federal Community Development Block Grant (CDBG) program
by and between the County of Washington, State of Minnesota (County) and the City of Cottage Grove.
hereinafter referred to as"Cooperating Community,"both parties being governmental units of the State of
Minnesota.
WITNESSETH:
WHEREAS,Title I of the federal Housing and Community Development Act of 1974 as amended
provides for a program of community block grants to urban counties as that term is defined in the Act; and
WHEREAS,Washington County, Minnesota meets the criteria of urban county and is eligible to
receive CDBG funds; and
WHEREAS,part 570,Chapter V of Title 24 of the Code of Federal Regulations(C.F.R.)sets forth
the regulations governing the applicability and use of funds under Title I; and
WHEREAS, 24 C.F.R. § 570.105 establishes the program qualification of an urban county as a
county having a certain threshold population which is the combination of the population of unincorporated
areas. plus the population of participating incorporated areas; and
WHEREAS,in order to be considered a participating incorporated area under the above definition.
the City must enter into cooperative agreements to undertake or to assist in the undertaking of essential
activities pursuant to the CDBG Program; and
WHEREAS, it is in the interest of the City to have its population counted together with other
• municipalities of Washington County in order to be able to participate in these federal programs.
NOW,THEREFORE,in consideration ofthe mutual covenants and promises contained herein,the
parties mutually agree to the following terms and conditions.
1. DEFINITIONS
For purposes of this Agreement,the terms defined in this section have the following meaning:
A. "The Act"means the Housing and Community Development Act of 1974,Title I,of Public Law
93-383, as amended(42 U.S.C. 5301,et seq.).
B. "Regulation"means the rules and regulations promulgated pursuant to the Acts, including but
not limited to 24 C.F.R. Part 570.
C. "HUD'. means the United States Department of Housing and Urban Development.
D. "Cooperating Community" means any city or township in Washington County which has
entered into this Agreement or one which is identical.
E. "CDBG Program"means federal program instituted under 42 U.S.C.§5301,etseg.as amended.
The definitions contained in 42 U.S.C. § 5302 and 24 C.F.R. 570.3, as amended are incorporated
herein by reference and made a part hereof.
II. PURPOSE
The Cooperating Community and the County have determined that it is desirable and in the interests
of the citizens that the County qualify as an urban county within the provisions of the Act. This Agreement
contemplates that identical agreements will be executed between the County and other cities and townships
within the County.thus enabling the County to qualify under the Act.
• The purpose of this Agreement is to authorize the County to participate with the Cooperating
Community in undertaking or to assist in undertaking essential community development and housing
•
assistance activities pursuant to the CDBG entitlement Program.
III. TERM OF AGREEMENT
This Agreement shall be in effect upon execution and terminate no sooner than the end of the third
program year covered by the application for the basic grant amount and approved after the effective date.
This Agreement shall renew automatically for subsequent three-year program-periods unless written notice
of term ination to be effective at the end of the current three year program-period is given by the Cooperating
Community to the County following the same schedule as the "opt-out" notification requirements as
established by HUD. Since this Agreement has an automatic renewal provision,the County shall, prior to
the "opt-out"date, provide written notification to the Cooperating Community of the Community's of its
rights under this"opt-out"provision.
The parties agree that this Agreement will remain in effect until CDBG and program income received
for activities carried out during the three year qualification period (and any successive periods under the
automatic renewal provision) are expended and the funded activities completed. and that the county and
Cooperating Community cannot terminate or withdraw from this Agreement during this period
Notwithstanding any other provision of this Agreement,this Agreement shall be terminated at the end of any
program year during which HUD withdraws its designation of Washington County as an urban county under
the Act.
IV. METHOD
The Cooperating Community and County hereby agree that they will cooperate to undertake or to
assist in undertaking essential community development and housing assistance activities as described in 24
C.F.R. §570.307(C). The Cooperating Community expressly agrees that it will undertake or assist in •
undertaking community renewal and lower income housing assistance activities,specifically urban renewal
and publically assisted housing if the County does not have such power. The County shall prepare and
submit to HUD and appropriate reviewing agencies,all necessary applications for a basic grant amount under
the CDBG requirements. In making the application,the County shall address the goals and needs of County
as developed in meetings between the Community, its citizens and the County. and also addressing the Act
and other relevant Minnesota and/or federal statutes and regulations. The parties agree to cooperate fully in
establishing priorities and in preparation of the application for a basic grant amount. The Cooperating
Community and the County agree that the County shall establish a reasonable time schedule for the
development of the grant application.
It is anticipated by the parties that the party ultimately implementing a project funded by monies
received from the grant may be either the Cooperating Community, or the County. The determination of
which party will implement the project will be made by the parties after consideration of the nature and scope
of the project, and the ability of each party to undertake the project, though it is understood by the
Cooperating Community that the County shall have final responsibility for selecting projects and filing annual
grant requests. The County is hereby authorized to distribute to the Cooperating Community such funds as
are determined appropriate for the Community to use in implementing a project and the County is hereby
authorized to undertake projects within the Cooperating Community as are determined appropriate for the
County to undertake. Contracts awarded and purchases made pursuant to a project under this Agreement
shall conform to Minnesota statute and to the requirements of the entity undertaking the project.
V. SPECIAL PROVISIONS
A. Nothing in this Agreement is intended to prevent or otherwise modify or abrogate the right of •
the Cooperating Community or the County to submit individual applications for discretionary funds in the
event County does not receive designation as an urban county entity under the Act.
B. The Cooperating Community and the County mutually agree to indemnify and hold harmless
each other from any claims,losses,costs,expenses or damages resulting from the acts or omissions of their
respective officers,agents and employees relating to activities conducted by either under this Agreement.the
Act or the Regulation.
C. In the event that there is a revision of the Act and/or Regulation which would make this
Agreement out of compliance with the Act or Regulation, both parties will review this Agreement and
renegotiate those items necessary to bring the Agreement into compliance.
D. Both parties understand and agree that the refusal to renegotiate this Agreement in order to bring
it into compliance will result in de facto termination of the Agreement as of the date it is no longer in
compliance with the Act and/or Regulation.
E. All funds received by the County under the Act shall be deposited in the County treasury.
F. The Cooperating Community and the County shall maintain financial and other records and
accounts in accordance with requirements of the Act and Regulation. Such records and accounts will be in
such form as to permit reports required of the County to be prepared therefrom and to permit the tracing of
grant funds and program income to final expenditure.
G. The Cooperating Community and the County agree to make available all records and accounts
with respect to matters covered by this Agreement at all reasonable times to their respective personnel and
duly authorized federal officials. Such records shall be retained as provided by lave, but in no event for a
period of less than three years from the date of completion of any activity funded under the Act or less than
three years from the last receipt of program income resulting from activity implementation. The County shall
perform all audits of the basic grant amounts and resulting program income as required under the Act and
Regulation.
H. The parties mutually agree to take all required actions to comply with the provisions of the
National Environmental Policy Act of 1969,Title VI of the Civil Rights Act of 1964,Title VIII of the Civil
Rights Act of 1968.Executive Order 11988, Section 109 of the Housing and Community Development Act
of 1974 and with all other applicable requirements of the Act and the Regulations in the use of basic grant
amounts. Nothing in this article shall be construed to lessen or abrogate the County's responsibility to
assume all obligations of an applicant under the Act, including the development of applications pursuant to
24 C.F.R. 570.300 et seq.
I. Pursuant to 24 C.F.R. 570.501(6),the parties agree that the municipality is subject to the same
requirements applicable to subrecipients, including the requirement of a written agreement described in 24
C.F.R. 570.503.
J. The County and Cooperating Community shall take all actions necessary to assume compliance
with the County's certification required by section 104(b) of Title I of the Housing and Community
Development Act of 1974 as amended, including Title VI of the Civil Rights Act of 1964,the Fair Housing
Act, section 109 of Title I of the Housing and Community Development Act of 1974,and other applicable
laws. The parties also agree that the County shall not fund activities in or in support of, any Cooperating
Community that does not affirmatively further fair housing within its own jurisdiction or that impedes the
County's actions to comply with the County's fair housing certification.
K. The parties agree that the Cooperating Community has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement agencies within its
jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and
2. A policy of enforcing applicable state and local laws against physically barring entrance
to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within
jurisdictions.
L. The Cooperating Community acknowledges that by executing this Agreement it may not apply
• for grants from appropriations under the Small Cities or State Community Development Block Grant
Programs for fiscal years during the period in which it participates in the County's CDBG Program. The
Cooperating Community further acknowledges that during the period in which it participates in the County's
CDBG Program it may only participate in a HOME Program (42 U.S.C. § 12701 et seg. and regulations
•
promulgated thereto) through the County and is precluded from forming a HOME Consortium for
participation in the HOME Program,except through the County.
IN WITNESS WHEREOF,the parties have caused this Agreement to be duly executed.
WASHINGTON COUNTY, MINNESOTA
By
R. H. Stafford, Chair
Board of Washington County Commissioners
Date:
By
James R. Schug
Washington County Administrator
Date:
Approved as to form:
Assistant County Attorney
City of Cottage Grove
•
By:
Its:
Date:
And:
Its:
Date:
•
TH
0 25
(DBG r,
.....
1,.../ The Community public services (such as social programs
Development for the elderly, youth, or abused), housing
anniversaryLittBlock Grant activities, economic development, urban
(CDBG) program renewal, or planning and administration.
provides financial Grantee use of funds has changed sub-
assistance to grantees stantially since 1975 when the first
it11=1= F for a variety of communi- CDBG grants were made. The First
ty development purposes. Annual Report to Congress reported that
aim. Since the program's inception in the percentage of funds for"clearance
v 1974, almost $87 billion has been allo- related activities" by entitled grantees
cared to grantees. The 1999 allocation was 41.9 percent; for"housing" it was
V for formula grantees was $4.2 billion. 14.4 percent; and for"public works" it
Each year the U.S. Department of was 37.2 percent. Funding for "public
Ogii Housing and Urban Development (HUD) services" was a meager 4.3 percent, and
Immo uses a formula to calculate the grant there was no funding for economic devel-
amount for each metropolitan city, urban opment. As of September 30, 1998, enti-
Chi county, and State. tled grantees were spending 7.6 percent
• of CDBG funds for acquisition/clear
There are currently 842 cities and 147 ance/urban renewal (which is similar to
CM, counties that are eligible to receive a the original "clearance"category), 27.0
1 CDBG entitlement grant directly from percent for housing, 23.4 percent for pub-
HUD. Each year 48 States and the
CIO Commonwealth of Puerto Rico award lic facilities and improvements, 13.8 per-
g=kcent for public services, and 6.4 percent
more than 3,000 CDBG grants to other for economic development activities.
_____ small cities and counties from CDBG
=
funds allocated to the States by HUD. A major requirement of the CDBG pro-
= HUD awards non-entitlement grants to gram is that grant funds must be used
Esmall cities and counties in the State of primarily to benefit low- and moderate-
ENew York. Funds for non-entitlement income people. Grantees consistently
grants are awarded by HUD to Hawaii's report that more than 90 percent of the
`e, three non-entitlement counties on a funds finance activities primarily benefit-
formula basis. ing low- and moderate-income people.
One of the cornerstones of the CDBG Housing and economic development are
program has been that it allows grantees two critical activities funded by CDBG.
to set their own priorities for the funding An Urban Institute study of the CDBG
of activities. Grantees can use the funds program found that CDBG is one of the
IIIfor public facilities (such as day care cen- largest sources of nontax Federal assis-
ters or health centers), public improve- tance for the construction or rehabilita-
ments (such as street improvements), cion of privately owned housing. CDBG
nun
• null
. • 1 1 e n------- -,u-..-:-- --J , 11-- r _.. ,--- A , . _ .
2;TH
funds for housing job quality--89 percent of the jobs
(DBG predominantly fund remain after 4 years; 96 percent are full
rehabilitation (81 time jobs; 90 percent pay more than the
percent of housing minimum wage; and 32 percent are held
anniversary
funds). CDBG funds by residents living in the neighborhood
for housing leverages an in which the business is located.
additional $2.31 for every
CDBG dollar spent on housing.The In its most recent report to Congress
study further found that CDBG econom- HUD estimated that between 1994 and
ic development assistance is primarily to 1996 more than 641,000 housing units
small businesses. More than half of all were developed or rehabilitated with
businesses assisted with CDBG funds CDBG funds (see table 1). For the same
employ five or fewer persons. The per- period HUD estimated that CDBG funds
centage of minority-owned businesses created approximately 445,000 jobs (see
receiving CDBG funds is three times table 2). HUD estimates that CDBG
greater than their national share of all grantees will use 1999 funds to rehabili
tate or construct 198,000 housing units,
businesses in the country.
and create 145,000 jobs from economic •
In addition, jobs created through CDBG- development activities.
funded programs meet the basic tests of
Table I:Housing Development or Rehabilitation With CDBG Funds, 1994-96
Activity 1994 1995 1996
Entitlement State Entitlement State Entitlement State
Housing
Rehabilitation 168,914 20,487 163,922 24,130 159,719 28,568
New Construction 13,662 401 13,187 603 12,848 153
Homebuyer Asst 11,226 335 11,522 295 11,227 57
Total 193,802 21,223 188,631 25,028 183,794 28,778
Table 2:jobs Created With CDBG Funds, 1994-96
fobs Created 1994 1995 1996
Entitlement 92,000 90,000 87,000
State 68,000 62,000 46,000 •
Total 160,000 152,000 133,000
ion
• !mu
Il.
- - la__ n_.._1__-___
Cities Move Beyond Bricks and Mortar To Link Public Works, Planning,
• and Public Services
CDBG,which began as a streetlights,sidewalk repairs, CDBG grant from the State, You �(�,�,.�
bricks-and-mortar program, and other improvements. $30,000 of local funds,and Did You Know
has evolved into a resource During the past 6 years, sweat equity to complete the , f
i 4_. 4.i.:-: w._.
that funds comprehensive eight model blocks have project for only$175,000. "-" =
neighborhood revitalization. received funding. CDBG Such projects `cost far less
As a result, CDBG-funded also created 12 local neigh- than traditionally funded
public works, planning, and borhood alert centers by ren- infrastructure projects,
public service activities have ovating and converting allowing both the communi- __
resulted in dramatic and vacant buildings and staffing ty and the State to do more 4
highly visible improvements each of them with 2 commu- with CDBG funds,"says
-Intl tland
in many communities. To nity police officers,a hous- Cedillo. "Once residents aoquartdtion d
and properties.
meet the investment needs ing code officer, and a center realize that they can work blighted
of underserved, distressed manager. Citizens are also together to successfully corn-
neighborhoods, CDBG can involved in plans to target plete a project, they often awards community organiza
fund public facility improve- specific neighborhoods for adopt a self-help attitude tions$36,000 per year for up
ments, planning, public serv- CDBG initiatives including toward other community to 5 years. Residents of each
ice delivery, urban renewal, housing, infrastructure, a problems." neighborhood develop their
and land acquisition and community garden, campus own plans with the help of
clearance. State and local of learners, daycare, and Portland,Oregon."Thanks a paid staff coordinator and
governments are linking other programs. to CDBG's emphasis on are eligible to receive an
• these activities to stabilize local control, Portland array of CDBG and locally
and rebuild urban neighbor- State of Texas. In Texas, shapes the CDBG program funded programs including
hoods and rural areas. CDBG "offers small towns in response to community code enforcement, housing
a new way to solve their interests and can focus on rehabilitation, commercial
Little Rock,Arkansas. water and wastewater needs," target areas," says Howard revitalization, street and
`The city has put citizens in reports Ruth Cedillo, direc- Cutler,CDBG program park improvements, and
charge of community devel- tor of the community devel- director. The city's Target neighborhood facilities. •
opment planning and they opment program at the Texas Area Designation program
have risen to the occasion," Department of Housing and
says Sara More, CDBG pro- Community Affairs. Faced
gram administrator. "Chil- by a serious wastewater prob-
dren who came to public lem that threatened public
hearings 25 years ago with health,residents of Clarks - -CDBG Works - :v-
their parents are now active ville,Texas,found that a .
The top S community services funded by the r
themselves in CDBG plan- new partnership combining - y ;'
CDBG program (by percent of groups receiving _.
Hing and implementation." self-help with a new approach .
In Little Rock, citizens select to CDBG provided an afford CDBG funds) are meal provision(30percent), ._lielin :
one- and two-block areas for able solution. The estimated coun (29 percent),youth programs(25 pert
cent),recreation(22 percent),and programs for
the Model Block Program, retail cost to complete main senior citizens21
which targets CDBG funds lines,yard lines,home plumb- ( pement)'
to the selected areas to ing hookups,and a new Note:Tocats exceed 100 percent since.some CI G programs fund
improve every property on wastewater treatment plant multiple servkces
0 the block and to enhance ran more than $350,000. Sounm:Federal Funds. +QaicesAn Evaluation cif the Comrnr.q
Nvdgpment Brock Grant urogram Washington.DC:Met 1995
the neighborhood with The town used a$145,000
7
CDBGfrorram Entitlement Community Grants httpJ/www.hud.gov/cpd/cdbgfct.i
/h CPQ.
•
Mow*M.Cuomo,Secretary Carden Cooper,Assistant Secretary
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
ENTITLEMENT COMMUNITY GRANTS
Introduction In this Fact Sheet:
The program provides annual grants on a formula basis to • Grantee Eligibility
entitled cities and counties to develop viable urban • Requirements
communities by providing decent housing and a suitable • Citizen Participation •
living environment, and by expanding economic • Legal Authority/How to ADDY
opportunities, principally for low-and moderate-income
persons. Find your local HUD office
Nature of Program
•
HUD awards grants to entitlement community grantees to carry out a wide range of community development activities
directed toward revitalizing neighborhoods, economic development, and providing improved community facilities and
services.
Entitlement communities develop their own programs and funding priorities. However, grantees must give maximum •
feasible priority to activities which benefit low-and moderate-income persons. A grantee may also carry out activities
which aid in the prevention or elimination of slums or blight. Additionally, grantees may fund activities when the
grantee certifies that the activities meet other community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of the community where other
financial resources are not available to meet such needs. CDBG funds may not be used for activities which do not
meet these broad national objectives.
CDBG funds may be used for activities which include, but are not limited to:
• acquisition of real property;
• relocation and demolition;
• rehabilitation of residential and non-residential structures;
• construction of public facilities and improvements, such as water and sewer facilities, streets, neighborhood
centers, and the conversion of school buildings for eligible purposes;
• public services,within certain limits;
• activities relating to energy conservation and renewable energy resources; and
• provision of assistance to profit-motivated businesses to carry out economic development and job
creation/retention activities.
Generally, the following types of activities are ineligible: acquisition, construction, or reconstruction of buildings for the
general conduct of government; political activities; certain income payments; and construction of new housing by units
of general local government
Grantee Eligibility
Central cities of Metropolitan Statistical Areas (MSAs); other metropolitan cities with populations of at least 50,000;
and qualified urban counties with populations of at least 200,000 (excluding the population of entitled cities) are
entitled to receive annual grants. HUD determines the amount of each entitlement grant by a statutory dual formula
which uses several objective measures of community needs, including the extent of poverty, population, housing •
overcrowding, age of housing and population growth lag in relationship to other metropolitan areas.
Requirements
1 of 2 05.23.2000 10:34
CDBC1Progran Entitlement Community Grants http://v.ww.hud.gov/cpd/cdbgfct.:
To receive its annual CDBG entitlement grant, a grantee must develop and submit to HUD its Consolidated Plan,
(which is a jurisdiction's comprehensive planning document and application for funding under the following
Community Planning and Development formula grant programs: CDBG, HOME Investment Partnerships Housing
Opportunities for Persons with AIDS(HOPWA), and Emergency Shelter Grants(ESG)). In its Consolidated Plan, the
jurisdiction must identify its goals for these programs as well as for housing programs. The goals will serve as the
criteria against which HUD will evaluate a jurisdiction's Plan and its performance under the Plan. Also, the
Consolidated Plan must include several required certifications, including that not less than 70% of the CDBG funds
received, over a one, two or three year period specified by the grantee, will be used for activities that benefit low-and
moderate-income persons, and that the grantee will affirmatively further fair housing. HUD will approve a
Consolidated Plan submission unless the Plan (or a portion of it) is inconsistent with the purposes of the National
Affordable Housing Act or is substantially incomplete.
Following approval, the Department will make a full grant award unless the Secretary has made a determination that
the grantee: (1) has failed to carry out its CDBG-assisted activities in a timely manner; (2) has failed to carry out those
activities and its certifications in accordance with the requirements and the primary objectives of Title I of the Housing
and Community Development Act of 1974, as amended, and with other applicable laws; or(3) lacks a continuing
capacity to carry out its CDBG-assisted activities in a timely manner. •
Citizen Participation
A grantee must develop and follow a detailed plan which provides for, and encourages, citizen participation and which
emphasizes participation by persons of low-or moderate-income, particularly residents of predominantly low-and
moderate-income neighborhoods, slum or blighted areas, and areas in which the grantee proposes to use CDBG
funds. The plan must: provide citizens with reasonable and timely access to local meetings, information, and records
related to the grantee's proposed and actual use of funds; provide for public hearings to obtain citizen views and to
respond to proposals and questions at all stages of the community development program, including at least the
development of needs, the review of proposed activities, and review of program performance; provide for timely
written answers to written complaints and grievances; and identify how the needs of non-English speaking residents
will be met in the case of public hearings where a significant number of non-English speaking residents can be
reasonably expected to participate.
Legal Authority
Title 1 of the Housing and Community Development Act of 1974, Public Law 93-383, as amended; 42 U.S.C.-5301 et
sea.
How to Apply
If you are an interested citizen, contact your local municipal or county officials for more information. HUD does not
provide assistance directly to citizens. If your local government officials cannot answer your questions, or if you are a
local official, contact the HUD Field office that serves your area. Note that the local government administers the
program and determines which local projects receive funding.
Hearing impaired users may call the Federal Information Relay Service at 1-800-877-8339.
Last Revised:January 18, 2000
•CDBG
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•Community Planning&Development•
•HUD Home Paoe•
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REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
. MEETING ITEM #
' • DATE 9/6/00 y. l,
PREPARED BY: Administration Ryan Schroeder
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST:
Consider authorizing the Mayor to sign a tri-city letter to Washington County regarding CDBG
allocations, and adoption of amended CDBG participation agreement and resolution.
STAFF RECOMMENDATION:
Authorize the Mayor to sign the letter to Washington County regarding CDBG allocations, and
adopt the amended CDBG participation agreement and resolution.
SUPPORTING DOCUMENTS:
❑ MEMO/LETTER:
® RESOLUTION: Draft.
• IORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Attachments from the City of Woodbury and Washington County.
Sample Agreement.
ADMINISTRATORS COMMENTS:
'0W1 e--Sektifieiti, 9/7/0
61
City Administrator Date
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
II
C:\WINDOWS\Desktop\CDBG Cover.doc
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CfT1'OF � �
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WooCDUryr
B'10' va!iey Creek Read • Woodbury Minnesota 551253330 • VvwAV.• .O ocJ' m Js
551/714-3500 •TDD 651;714.3568 • FAX 651 714-350'
DRAFT
A;,_:, t 2S. 2000
Cn„,nt;ss nncr Richard Stafford. Chair
V :shur>tcn Cuur:) t3oard of Commissioners
4,)u0 5'.st Street North
St+l.wrte: \"•\ 5 5(18 2
Derr Commissioner Safford
As the ma ors of the three largest communities in Washington County. we wish tit offer „ .' •"^'I
cl,ts o^ the cerN important tonic of the structure of the County's Community De.e car.^'er,t
Progr;tn' As the Cut,ntheads into this new effort. we thought it was rant c,,lnr in i ,ut': t t,,
we can to see that this effort is done in a wad which maximizes the vale: to the Cotiriti 's 'us'Je 'i
m'n,!. we :Jggest the following nriiicirles should guide desclop:it: • 1 oiel
• 1 he CNBC., Program should respond to the variety of needs an:! prrora.ec ++' c ' c\
the d:.e•se com)riun.ties within the court> The progra'r shay..;! recci,ultize
priorties from Pace to place and w ill not be county + e
• Funds should be allocated in awe) that allows for a hi&' decree of ce~a:-;i
the use of the funds so as to maximize their effectiveness
• The program, should allow flexibility to respond to the different s,7es of a ,;r. c� • ':
pro\ ding funding amounts sufficient to card out meaningful projects
• The County's involvement in the CDBG Program should facilitate ergot rig o;:;• .'• ' , ',"
cooperative approaches among communities where there are common neer
• While recognizing the realities of dealing with a program of this type esery et fort ci. ;:
made to minimize the administrative expense so that funds nae used. as
directly benefit the population they are intended to serve
Based on these principles we offer the following suggestions for the CDBG Progrnm
• Allocate the large majority of funds,other than those retained for prcogran,
directly to local communities It is these communities that ha.e the ,eshor, :!-;
through their comprehensive plans for the needs of their communities nod +! • ::',
tune w ith those needs
• • Allow smaller communities to accumulate funds until they me sofficicn`to c: '
or Allow ali;tcaunn• at a less than arnunl interval in amounts cuff cie o r,cl :v c
r,:rPnse
••
Commissioner Richard Stafford •
Ai,gust 26. 2000
f air 2
• Allow communities to run common program through Washington Co.in:. or :he
ashington County I IRA on a voluntary basis as n way to increase efrcie.rcy rui e..)mt,le
communities which have a need for home rehabilitation programs cook n n;, .ii Hc..'
of running such programs by voluntarily allocating a portion of their CIBC, allot .o!�
County nr the I IRA to administer this program for them
• Strive to hold administrative costs below the 10% level unless it is clearly de:r'nst•ateu !nut
this is inadequate
• Appoint to the community advisor) commission people who have R demonstrated :nac,127^,,.•
in. and understanding of. the community development process as well as of Inc r„cJs :.. the
various communities of the county Communities have devoted substnnt:a. t,Ire a'in en r: t-
planning for their futures To create one more layer of adminrstnt:or hair' ma'
inconsistent priorities would only defeat the effectiveness of the entire syster:
e arnreciate the oppnrtanit) which the County Boar; has created for the c;tzens of\k
t, tak nt the lead to facilitate the Count)'s entry into this procran Jae look forward ..,-),1,:•
oreianvely with you in the development and implementatror of this p roma m
•
aci. Den?er Ma)or
of Cottage Grove
Came, Sar ask Ma.er
L rt) of Oakdale
V,,ifrarn Hargis, Mayor
City of uoodbur)
•
`a0T0. cifWASHINGTON COUNTY James R. Schug
4t i1 County Administrator
t3� OFFICE OF ADMINISTRATION
Virginia Erdahl
• GOVERNMENT CENTER Deputy Administrator
14949 62ND STREET NORTH • STIILWATER, MINNESOTA 55082-0006
' � 651-430-6000 Facsimile Machine 651-430-6017
To: Community Development Block Grant Partner Communities
Larry Whittaker, Administrator, City of Afton
Pauline Huonder,Clerk, Baytown Township
Kathy Weber. Clerk, City of Birchwood
Ryan Schroeder, Administrator, City of Cottage Grove
Joanne Parus, Clerk, City of Dellwood
Charles Robinson, Administrator, City of Forest Lake
Alan Borsheim. Administrator. Forest Lake Township
Stephanie Marty. Clerk,City of Grant
Michael Ericson, Administrator, City of Hugo
Mary Kueffner, Administrator. City of Lake Elmo
Linda O'Donnell. Clerk, City of Lake St. Croix Beach
Patricia Larson. Clerk. City of Lakeland Shores
Helen Hallis. Clerk. City of Landfall
John Hohenstein. Administrator. City of Mahtomedi
Linda Klein. Clerk. May Township
Dolores Peterson. Clerk. New Scandia Township
Larry Bodahl. Administrator. City of Newport
Kris Danielson. Community Development Director. City of Oak Park Heights
Craig Waldron. Administrator. City of Oakdale
Karen Pirozzoli. Administrator. City of Pine Springs
Barry Sittlow. Administrator. City of St. Paul Park
Steve Russell. Community Development Director. City of Stillwater
Pat Bantli. Clerk. Stillwater Township
Susan Agrimson. Clerk. West Lakeland Township
Vickie Keating. Clerk. City of Willernie
Barry Johnson. Administrator. City of Woodbury
From: Martina JohntV0
Date: August 17. 2000
Re. Allocation of Community Development Block Grant funds
Attached is a summary of the July 12, 2000 meeting at which we discussed options for distribution of
Community Development Block Grant (CDBG) funds. A recommended strategy for allocation of CDBG
funds in 2001 - 2003. based on discussion at the July 12 meeting. is also included.
I am also enclosing a draft work plan that we have developed to meet the plan deadlines for submission to HUD.
We are planning to conduct a workshop with the County Board on September 19 to review these options and
recei%e direction as we move forward in developing the Consolidated Plan. All partner communities are in ited
to attend the workshop session. The time will be determined when the agenda has been finalized
• Please contact me if you ha%e any comments on the attached. or additional thoughts on allocation of the grant
funds. I can be reached at (651 ) 430-6020 or through e-mail at:johntz u co.washington.mn.us.
EDUAL EMPLOYMENT OPPORTUNITY . AFFIRMATIVE ACTION
•
Summary of July 12, 2000 meeting
Four options for the distribution of Community Development Block Grant funds were discussed: •
• Competitive grants:
• Annual formula allocation to communities:
• Rotating formula allocation to communities:
• Allocation for projects of county-wide significance.
Competitive grants
A competitive grants process would allocate CDBG funds to city-, township- or counts-sponsored projects
based on the merits of the project. There was relatively little support for this method.
Formula allocation to communities
A formula allocation method would provide regular distribution of CDBG funds to each participating
community. A formula could be developed for Washington Count) communities similar to the formula
HUD uses to distribute CDBG funds. The HUD formula is based on factors such as population. po\ert\. age
of housing stock, etc.
Communities indicated that a guaranteed periodic allocation would enable them to better plan for use of
CDBG funds than would the competitk e grants method.
Two types of formula allocation methods were discussed:
• An annual formula allocation would pros ide grants to all participating communities each \ear. ho\'e\er
this would result in a large number of small projects and would increase the program's administrative
Cor •
• A rotating
atins formula allocation would provide larger grants to communities on a two or three year notatins
cycle. increasing the impact which communities can hate with their CDBG funds and reducing admini-
strati\e costs.
Allocation to the count\ for projects ofcount\-wide significance
Allocating CDBG dollars for projects of count)-wide significance would make funding a\ailable for use in
an\ CDBG partner community for projects that meet identified count)-wide needs: e.g. a first-time hon e-
bu.\er's program. housing rehabilitation. etc.
Additional considerations
In addition to utilizing CDBG funds for program costs. HUD allows CDBG recipients to use up to r ent�
percent of their grant to cover planning and administrative costs.
Recommendation
Based on the above considerations. we will recommend that the Washington Counts CDBG allocation plan
be developed along the following lines. subject to review in 2003:
• 30 to 50 percent to communities - allocated on a rotating three-year formula basis.
• 30 to 50 percent to Washington Count) - for projects of count'-wide significance:
• Up to 10 percent to Washington Count) - for planning and program administration:
• 0 to 10 percent to communities - for competitive grants awarded b) the County Board based upon a
simple two-stage application process: (I) Submission of a one-page concept statement. (2) An
in\itation to the top applicant to submit a more detailed application and program plan. Grantee selection 111
would involve a recommendation by a Community Advisor Panel.
Draft Work Plan:
• Washington County CDBG Program, 2000 - 2001
•
Aueust 2000
1. August 4. Deadline for submission of CDBG qualification materials to local HUD office
2. Develop work plan for 2000-2001 CDBG program
3. Develop recommendation for distribution of CDBG funds (based on board workshop. meeting w ith
communities, and distribution in other entitlement counties): forward to communities.
4. Meet with HRA to discuss roles, responsibilities and cooperation in meeting HUD's Consolidated Plan
requirements
5. Prepare for Citizen Advisory Board (develop criteria for the makeup of the Citizen Adv isory Committee.
outline HUD's minimum requirements for citizen participation. find examples of additional ways citizen
participation could be incorporated)
September 2000
1. September 19. County Board workshop to discuss: (1 ) recommended strategy for distribution of CDBG
funds: (2) Citizen Advisor) Board
2. Recruit C'iti_en Advisory Board members
3. Prepare for Consolidated Plan Committee (determine committee membership. identify Consolidated Plan
elements to be completed and how best to complete them. develop time line. reg ise work plan) *
4. Meet with John Swanson to develop a strategy/schedule for CDBG training
October 2000
1. Citi:en Advisory Board meeting (Introduction to CDBG. o‘erg iew of the Adh isor) Board's tasks. begin
discussing citizen participation in development of the Consolidated Plan and Plan amendments)
2. Citizen Advisory Board meeting (Review and finalize recommendations regarding citizen participation in
development of the Consolidated Plan and Plan amendments, begin discussing citizen participation in
regards to performance reports and public hearings)
3. Citizen Advisory Board meeting (Review and finalize recommendations regarding citizen participation in
regards to performance reports and public hearings, begin discussing meetings, ayailabilit) of information
to the public and access to records)
November 2000
1. Citi:en Advisory Board meeting (Review and finalize recommendations regarding meetings, availabilit)
of information to the public, and access to records. begin discussing technical assistance. complaints. and
additional roles/responsibilities of the Citizen Advisor) Board)
2. Citcen Advisory Board meeting (Review and comment on the draft Citizen Participation Plan)
December 2000
1. County Board workshop to present the Citizen Participation Plan and progress on the Consolidated Plan
• components
Januar\ 2001 •
1. Complete the Consolidated Plan components (late-January)
Februan 2001
1. Count► Board presentation and public hearing on the Washington Counts Consolidated Plan components
(earl)-February)
2. Distribute the Consolidated Plan components to organizations, agencies. libraries (earl)-Februan )
3. Comment period on the Consolidated Plan components (through mid-March)
March 2001
1. Send letters to non-participating communities inviting them to participate in the CDBG Program for 2002
2. late March. Deadline for submission of Washington County Consolidated Plan components to Dakota
Count) Communit) Development Agency (CDA is the coordinator for the Dakota Count) Consortium)
April 2001
1. Presentation of the Dakota Counts Consortium Consolidated Plan to the Dakota Count) Ph)sical
De\elopment Committee
Mas 2001
1. Mas 5 Deadline for notification of non-participating communities that the) ma) join the Counts CDBG •
program for 2002
2. Presentation of the Dakota Counts Consortium Consolidated Plan to the Dakota Count) Board of
Commissioners
3. mid-May. Deadline for submission of the Dakota County Consortium Consolidated Plan to the local
HUD office
June 2001
1. early-June. Deadline for notification by non-participating communities of their intention to take part in
the Counts CDBG program for 2002-2003 (requires written notification to Washington Counts and HUD)
Juls 2001
1. Jul 1. CDBG funds become available
2. mid-Jule. Deadline for submission of CDBG qualification materials to local HUD office for new
communities participating in 2002
• :
The work plan does not yet include the tasks associated with deselopment of the Consolidated Plan
WASHINGTON COUNTY
ct�./ James R. Schug
2j, County Administrator
OFFICE OF ADMINISTRATION Erdahl
Lr GOVERNMENT CENTER Deputy Administrator
T� P.O. BOX 6
'� 14949 62ND STREET NORTH • STILLWATER, MINNESOTA 55082-0006
/��u�tP,.fiaos‘'ji 651-430-6000 Facsimile Machine 651-430-6017
Date: July 6, 2000
To: Washington County Managers/Administrators, Township Clerks, and School
Superintendents
From: Jim Schug, County Administrator
Re: Community Development Block Grant
At our meeting scheduled for Wednesday, July 12, 2000, we will be discussing the process
for allocating the Federal Community Development Block Grant, if we are successful in
securing signed cooperative agreements with the cities and towns throughout the County.
1110 As I indicated in the letter I sent to each of the cities and towns, Washington County is no\\
eligible for direct allocation of Community Development Block Grant funds. However, the
timing of the notification from HUD left very little time for planning how these funds could
be allocated before we began the process of seeking local cooperation agreements. Martina
Johntz, grants coordinator/assistant planner of our staff, has now contacted other Minnesota
counties who are currently direct recipients of the Community Development Block Grants and
has put together a summary of the methods they use for allocating the funds.
Attached is the summary of the allocation methods that other counties are using. We will use
this summary as a discussion guide at our Wednesday meeting.
Also, John Swanson, who is the Washington County liaison with the Department of Housing
and Urban Development, will be attending the meeting to participate in the discussion.
I look forward to seeing you on Wednesday. REMEMBER, THIS MEETING IS BEING HELD
AT THE OAKDALE CITY HALL.
/le
attachment
S
EQUAL EMPLOYMENT OPPORTUNITY /AFFIRMATIVE ACTION
Examples of Funding Allocation Methods for •
Community Development Block Grants
Anoka County (First received CDBG funds in 1984: FY 2000 total allocation, S1.852.000)
• Large cities receive CDBG funds annually. The amount is calculated using HUD's formula for distribution of
CDBG funds to cities.
► Small cities and townships receive funds on a three-year rotating cycle. These communities receive a triple
allocation every three years.
► Each community is responsible for administration of their own CDBG award. This has been difficult for
many communities because of the complexity of the program requirements and the lack of staff time to dei ote
to these duties. •
• Approximately $500,000 annually (27%). is used for a county-wide housing rehabilitation program.
• Fifteen percent of the award goes toward public services. such as food shelves. meals-on-wheels. etc.
• Anoka Count} is developing a new system of CDBG allocation which may utilize a competitive process.
Dakota County (First received CDBG funds in 1983; FY 2000 total allocation, S2.028,000)
• CDBG funds are distributed to four districts, each of which has developed its own method of allocation.
► Two districts use a competitive process to distribute their portion of the grant: one allocates according tc
HUD formula: one awards half its funds equally between communities and half according to HUD formula.
• T}picall} there are around 100 separate CDBG projects in place in Dakota Count} at any one time.
• Ten percent of the grant goes into a count}-wide fund which is used for housing rehabilitation and a "ell-
sealing program.
• The Dakota Count} Community Development Agency keeps ten percent of the CDBG award for program
administration.
Hennepin County (First received CDBG funds in 19"S. FY 2000 total allocation. 53.46-.000)
• Between 1975 and 1996, Hennepin County awarded funds using a formula similar to the HUD formula for
cities. but with additional weighting given to poverty.
► Beginning in 1997,communities receiving more than $75,000 according to this formula would continue to
receive direct allocation of grant funds. Communities receiving less than $75,000 must compete for CDBG
funds through a competitive process for individual or multi-community projects. This has prompted small
communities to engage in more collective and long-term projects.
► Hennepin County keeps ten percent of the CDBG award for program administration.
► Se\eral communities could become entitlement cities(and receive their award directly from HUD). but ha\e
opted to stay with the county program. They receive the same amount they would have received directl\ from
HUD. minus ten percent for program administration.
Ramsey County (First received CDBG funds in 1985; FY 2000 total allocation. S1,475.000)
• Until about 1992, Ramsey County used a competitive process to distribute CDBG funds to communities
• Currently. an annual meeting is held to discuss and identify county-wide priorities for use of CDBG funds. In
deciding the specific programs to be funded with the grant. consideration is given to the population that ‘1 ill
be sen ed b> a program. rather than the community in which it is located.
•
• Any funds that are not allocated to county-wide projects, are made available to communities and non-profits
through a competitive process. About two-thirds of the communities that have signed cooperatk e agreements
ith the County have requested funds through the competitive process.
• The vtogram is administered by Ramsey Count}. A portion of the CDBG funds are allocated to the Count}
for program administration.
St. Louis County (First received CDBG funds in 1992: FY 2000 total allocation. S3,090.000)
► Count\ staff evaluate the needs within the county and. based on their findings. determine the allocation of
CDBG funds between four categories housing. economic de\elopment. physical improvement. and public
services.
► CDBG funds are awarded to communities through a competitive process. An 18 member Community
De%elopment Board reviews applications and makes funding recommendations to the Count) Board.
Initially. the County needed Duluth's population in order to be eligible for the CDBG program. Duluth opted
out of the CDBG program for entitlement cities and signed a cooperatk a agreement with the County. The
Count) passed through to the City the amount of CDBG funds it would have received from HUD as an
entitlement cit). This made it possible for the rest of St. Louis Count) to participate in the CDBG program.
11110
•
444 ' O.�\ �1 WASHINGTON COUNTY James R. Schug
3r County Administrator
OFFICE OF ADMINISTRATION
GOVERNMENT CENTER Virginia Erdahl
P.O. BOX 6 Deputy Adminis
14949 62ND STREET NORTH • STILLWATER, MINNESOTA 55082-0006
651.430-6000 Facsimile Machine 651-430-6017
August 30. 2000
Ryan Schroeder. Administrator
City of Cottage Grove
7516 80th Street South
Cottage Grove. MN 55016
Re: Additional qualification requirements for the Community Development Block Grant Program
Dear Mr. Schroeder.
In a recent conversation with HUD officials. we were notified that the Cooperation Agreements
we submitted earlier this month to qualify for the Community Development Block Grant (CDBG)
Program were not approved by HUD attorneys.
In previous discussions with HUD staff we were not informed thatartici anon in the CDBG •
P P
Program requires that we also participate in the HOME Investment Partnership Program. and that
both programs must be reflected in the Cooperation Agreements between the County and
communities. We are required to inform you that "in becoming a part of the urban county. [y ou]
automatically participate in the HOME program if the urban county receives HOME funding."
Unfortunately before we can proceed with the CDBG Program. we will need to submit a revised
CDBG Cooperation Agreement (or an amendment to the original Agreement) for each community.
In addition. new authorizing statements- authorizing approval of the new Agreement or Amendment.
must also be provided to the local HUD office.
Enclosed are three documents for your use. A sample copyof the CDBG Cooperation Agreement
shows changes to the original Agreement in red. This copy is for your information only. Also
enclosed are a revised Cooperation Agreement and a resolution. The revised Cooperation Agreement
includes language referring to both the CDBG and HOME Programs. as well as some additional.
minor modifications required by HUD.
We ask for your assistance in obtaining approval of the revised Cooperation Agreement,from your
City Council. Please return the resolution and fully executed Cooperation Agreement to us by
Monday September 25, 2000.
Once again we are under a tight deadline. We ask your cooperation in returning the resolution and • I
Agreement to us by the 25`h so that we can meet HUD's deadline and be eligible to recei‘e CDBG
funds in 2001. We regret that we have to ask you to amend this agreement. but we were unaware of
EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION
Mr Ran Schroeder
August ;0. 2000
Page
- between these two programs until HUD attorneys advised us of the additional
the connection be e p g
requirements.
Furthermore, federal regulations require that we advise you that participation in the County Entitle-
ment program will disqualify your community from eligibility in HUD-Administered Small Cities
programs. State CDBG programs or use of State HOME funds. We believe. however. that
participation in the County CDBG and HOME programs are your best opportunity of receiving an
allocation for projects assisting low- and moderate-income residents.
Currently. most communities in Washington County participate in the HOME Program. For these
communities. approval of the new CDBG Agreement or Amendment will simply combine the
agreements for two programs. Like CDBG. the HOME Program provides assistance to low- and
moderate-income individuals and families, however use of HOME funds is targeted to housing and
tenant assistance activities. (Additional information on the HOME Investment Partnership Program
is attached for communities that do not currently participate in this program.) •
During the coming months we will continue to move forward on implementing the Community
Development Block Grant Program. We will begin with development of a Citizen Participation Plan.
then proceed to a Consolidated Plan to identify the needs of low- and moderate-income residents of
Washington County. a strategy to meet those needs. and an action plan for use of HUD funds.
• If you have any questions about the Community Development Block Grant Program or the HOME
Investment Partnership Program. please contact Martina Johntz at (651 ) 430-6020 or through e-mail
at johntz"u co.washington.mn.us.
Sincerely.
obert Y.ick ear
Director 6f Administratit e Services
cc: Wally Abrahamson. County Commissioner
Dennis C. Hegberg. County Commissioner
Myra Peterson. County Commissioner
Bill Pulkrabek. County Commissioner
Dick Stafford. County Commissioner. Board Chair
Martina Johntz. Assistant Planner
•
WASHINGTON COUNTY COMMUNITY DEVELOPMENT •
BLOCK GRANT (CDBG) COOPERATION AGREEMENT
THIS AGREEMENT is made and entered into under the auspices of MINN. STAT. § 471.59 and
in furtherance of the requirements of the federal Community Development Block Grant (CDBG) program
and HOME Investment Partnership Program by and between the County of Washington,State of Minnesota
(County)and the City of Cottage Grove,hereinafter referred to as"Cooperating Community,"both parties
being governmental units of the State of Minnesota.
WITNESSETH:
WHEREAS, Title I of the federal Housing and Community Development Act of 1974 as amended
provides for a program of community block grants to urban counties as that term is defined in the Act; and
WHEREAS, Washington County, Minnesota meets the criteria of urban county and is eligible to
receive CDBG funds; and
WHEREAS,part 570,Chapter V of Title 24 of the Code of Federal Regulations(C.F.R.) sets forth
the regulations governing the applicability and use of funds under Title I; and
WHEREAS,24 C.F.R.§570.105 establishes the program qualification of an urban county as a county
having a certain threshold population which is the combination of the population of unincorporated areas.
plus the population of participating incorporated areas: and
WHEREAS, in order to be considered a participating incorporated area under the above definition.
the City must enter into cooperative agreements to undertake or to assist in the undertaking of essential
actix ities pursuant to the CDBG Program and the HOME Investment Partnership Pro<_ram; and
WHEREAS, it is in the interest of the City to have its population counted together with other •
municipalities of Washington County in order to be able to participate in these federal programs.
NOW,THEREFORE,in consideration of the mutual covenants and promises contained herein.the
parties mutually agree to the following terms and conditions.
1. DEFLNITIONS
For purposes of this Agreement. the terms defined in this section have the following meaning:
A. "The Act"means the Housing and Community Development Act of 1974, Title I. of Public Law
93-383, as amended(42 U.S.C. 5301,et seq.).
B. "Regulation"means the rules and regulations promulgated pursuant to the Acts.including but not
limited to 24 C.F.R. Part 570.
C. "HUD"means the United States Department of Housing and Urban Development.
D. "Cooperating Community"means any city or township in Washington County which has entered
into this Agreement or one which is identical.
E. "CDBG Program"means federal program instituted under 42 U.S.C. § 5301,et seq. as amended.
F. "HOME hileurnent Partnership Program"means the federalprogram instituted under Title 11 of
the Cranston-Gonzales National Affordable Housing Act,42 U.S.C. ✓t 12701 et seg. as amendec1
The definitions contained in 42 U.S.C.§5302 and 24 C.F.R.570.3,as amended are incorporated herein
by reference and made a part hereof.
II. PURPOSE
The Cooperating Community and the County have determined that it is desirable and in the interests
of the citizens that the County qualify as an urban county within the provisions of the Act. This Agreement
contemplates that identical agreements will be executed between the County and other cities and townships
•
within the County,thus enabling the County to qualify under the Act.
The purpose of this Agreement is to authorize the County to participate with the Cooperating
Community in undertaking or to assist in undertaking essential community development and housing
1
• assistance activities pursuant to the CDBG entitlement Program and the HOME In\estment Pannersh:n
• Pro.ram.
Ill. TERM OF AGREEMENT
This Agreement shall be in effect upon execution and terminate no sooner than the end of the third
program year covered by the application for the basic grant amount and approved after the effective date.
This Agreement shall be effective for the Federal Fiscal Years 2001 through 2003. This Agreement shall
renew automatically for subsequent three-year program-periods unless written notice of termination to be
effective at the end of the current three year program-period is given by the Cooperating Community to the
County following the same schedule as the "opt-out" notification requirements as established by HUD.
Since this Agreement has an automatic renewal provision, the County shall, prior to the "opt-out" date.
provide written notification to the Cooperating Community of the Community's ef7ts rights under this"opt-
out"provision. The County shall have the right to"opt out of future renewal of the Agreement.
The parties agree that this Agreement will remain in effect until CDBG and HOME In\estmen1
Partnership Program funds and program income received for activities carried out during the three year
qualification period(and any successive periods under the automatic renewal provision)are expended and
the funded activities completed, and that the county and Cooperating Community cannot terminate or
withdraw from this Agreement during this period. Notwithstanding any other provision of this Agreement.
this Agreement shall be terminated at the end of any program year during which HUD withdraws its
designation of Washington County as an urban county under the Act.
IV. METHOD
•
• 5-0 '0"tC t The Cooperating Community expressly agrees that it will undertake or assist in undertaking
community renewal and lower income housing assistance activities, specifically urban renewal and
publicelly assisted housing . The County shall prepare and submit
to HUD and appropriate reviewing agencies, all necessary applications for a basic grant amount under the
CDBG requirements. In making the application,the County shall address the goals and needs of County as
developed in meetings between the Community,its citizens and the County.and also addressing the Act and
other relevant Minnesota and/or federal statutes and regulations. The parties agree to cooperate fully in
establishing priorities and in preparation of the application for a basic grant amount. The Cooperating
Community and the County agree that the County shall establish a reasonable time schedule for the
development of the grant application.
It is anticipated by the parties that the party ultimately implementing a project funded by monies
received from the grant may be either the Cooperating Community, or the County. The determination of
which party will implement the project will be made by the parties after consideration of the nature and
scope of the project, and the ability of each party to undertake the project, though it is understood by the
Cooperating Community that the County shall have final responsibility for selecting projects and filing
annual grant requests. The County is hereby authorized to distribute to the Cooperating Community such
funds as are determined appropriate for the Community to use in implementing a project and the County is
hereby authorized to undertake projects within the Cooperating Community as are determined appropriate
for the County to undertake. Contracts awarded and purchases made pursuant to a project under this
Agreement shall conform to Minnesota statute and to the requirements of the entity undertaking the project.
V. SPECIAL PROVISIONS
A. Nothing in this Agreement is intended to prevent or otherwise modify or abrogate the right of
. the Cooperating Community or the County to submit individual applications for discretionary funds in the
event County does not receive designation as an urban county entity under the Act.
B. The Cooperating Community and the County mutually agree to indemnify and hold harmless
each other from any claims,losses,costs,expenses or damages resulting from the acts or omissions of their
2
respective officers, agents and employees relating to activities conducted by either under this Agreement.
the Act or the Regulation.
C. In the event that there is a revision of the Act and/or Regulation which would make this
Agreement out of compliance with the Act or Regulation, both parties will review this Agreement and
renegotiate those items necessary to bring the Agreement into compliance.
D. Both parties understand and agree that the refusal to renegotiate this Agreement in order to
bring it into compliance will result in de facto termination of the Agreement as of the date it is no longer in
compliance with the Act and/or Regulation.
E. All funds received by the County under the Act shall be deposited in the County treasury.
F. The Cooperating Community and the County shall maintain financial and other records and
accounts in accordance with requirements of the Act and Regulation. Such records and accounts will be in
such form as to permit reports required of the County to be prepared therefrom and to permit the tracing of
grant funds and program income to final expenditure.
G. The Cooperating Community and the County agree to make available all records and accounts
with respect to matters covered by this Agreement at all reasonable times to their respective personnel and
duly authorized federal officials. Such records shall be retained as provided by law,but in no event for a
period of less than three years from the date of completion of any activity funded under the Act or less than •
three years from the last receipt of program income resulting from activity implementation. The County
shall perform all audits of the basic grant amounts and resulting program income as required under the Act
and Regulation.
National Lm Polio Act of 1`.X . Tit lc VI ofthc Ciel Ritht? Act of l`X+a. 3i11c Ville fthe C.\:'
•
- - •
.R.
471-1 Pursuant to 24 C.F.R.570.501(6),the parties agree that the municipality is subject to the same
requirements applicable to subrecipients, including the requirement of a written agreement described in 24
C.F.R. 570.503.
I. The County and Cooperating Community shall take all actions necessary to awe
compliance with the County's certification required by section I04(b) of Title I of the Housing and
Community Development Act of 1974 as amended, including Title VI of the Civil Rights Act of 1964.the
Fair Housing Act,section 109 of Title I of the Housing and Community Development Act of 1974.and other
applicable laws. The parties also agree that the County shall not fund activities in or in support of, any
Cooperating Community that does not affirmatively further fair housing within its own jurisdiction or that
impedes the County's actions to comply with the County's fair housing certification.
K-7 J. The parties agree that the Cooperating Community has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement agencies within its
jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and
2. A policy of enforcing applicable state and local laws against physically barring entrance
to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations
within jurisdictions.
K. 42 U.S.C. & 12701 The Cooperating Community acknowledges that by executing this
Agreement it may not apply for grants from appropriations under the Small Cities or State Community
Development Block Grant Programs for fiscal years during the period in which it participates in the County's
CDBG Program. The Cooperating Community further acknowledges that during the period in which it •
participates in the County's CDBG Program it may only participate in a HOME Program(42 U.S.C. § 12701
et seq and regulations promulgated thereto)through the County and is precluded from forming a HOME
Consortium for participation in the HOME Program, except through the County.
3
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed.
• WASHINGTON couicry. MINNESOTA
By: XXXXXXXXXXXXXXXXXX
R. H. Stafford, Chair
Board of Washington County Commissioners
Date: XXXXXXXXXXXXXXXXX
By: XXXXXXXXXXXXXXXXXX
James R. Schug
Washington County Administrator
Date: XXXXXXXXXXXXXXXXX
Approved as to form:
XXXXXXXXXXXXXXXX •
Assistant County Attorney
CITY OF COTTAGE GROVE
By: XXXXXXXXXNNNNNNXXX
Its: XXXXXXXXXXXXXXXXXX
Date: XXXXXXXXXXXXXXXXX
And: XXXXXXXXXXXXXXXXX
Its: XXXXXXXXXXXXXXXXX
Date: XXXXXXXXXXXXXXXXX
•
4
WASHINGTON COUNTY COMMUNITY DEVELOPMENT
• BLOCK GRANT (CDBG) COOPERATION AGREEMENT
THIS AGREEMENT is made and entered into under the auspices of MINN. STAT. § 4 7 1.59
and in furtherance of the requirements of the federal Community Development Block Grant (CDBG)
program and HOME Investment Partnership Program by and between the County of Washington. State of
Minnesota (County)and the City of Cottage Grove. hereinafter referred to as "Cooperating Community."
both parties being governmental units of the State of Minnesota.
WITNESSETH:
WHEREAS. Title I of the federal Housing and Community Development Act of 1974 as amended
provides for a program of community, block grants to urban counties as that term is defined in the Act: and
WHEREAS, Washington County. Minnesota meets the criteria of urban county and is eligible to
receive CDBG funds: and
WHEREAS, part 570. Chapter V of Title 24 of the Code of Federal Regulations (C.F.R.) sets forth
the regulations governing the applicability and use of funds under Title I: and
WHEREAS,24 C.F.R.§570.105 establishes the program qualification of an urban count) as a count\
having a certain threshold population which is the combination of the population of unincorporated areas.
plus the population of participating incorporated areas: and
WHEREAS, in order to be considered a participating incorporated area under the above definition.
the City must enter into cooperative agreements to undertake or to assist in the undertaking of essential
activities pursuant to the CDBG Program and the HOME Investment Partnership Program: and
WHEREAS, it is in the interest of the City to have its population counted together v ith other
municipalities of Washington County in order to be able to participate in these federal programs.
NOW,THEREFORE, in consideration of the mutual covenants and promises contained herein. the
parties mutually agree to the following terms and conditions.
1. DEFINITIONS
For purposes of this Agreement. the terms defined in this section have the follow ing meaning
A. "The Act"means the Housing and Community Development Act of 1974. Title 1. of Public Law
93-383. as amended (42 U.S.C. 5301, el seq.).
B. "Regulation"means the rules and regulations promulgated pursuant to the Acts. including but not
limited to 24 C.F.R. Part 570.
C. "HUD" means the United States Department of Housing and Urban Development.
D. "Cooperating Community"means any city or township in Washington County vb hich has entered
into this Agreement or one which is identical.
E. "CDBG Program"means federal program instituted under 42 U.S.C. § 5301.ei seq. as amended.
F. "HOME Investment Partnership Program"means the federal program instituted under Title 11 of
the Cranston-Gonzales National Affordable Housing Act.42 U.S.C. § 12701 et seq. as amended.
The definitions contained in 42 U.S.C.§5302 and 24 C.F.R.570.3.as amended are incorporated herein
by reference and made a part hereof.
II. PURPOSE
The Cooperating Community and the County have determined that it is desirable and in the interests
of the citizens that the County qualify as an urban county within the provisions of the Act. This Agreement
contemplates that identical agreements will be executed between the County and other cities and townships
H ithin the County. thus enabling the County to qualify under the Act.
• The purpose of this Agreement is to authorize the County to participate v ith the Cooperating
Community in undertaking or to assist in undertaking essential communit> deNelopment and housine
1
assistance actin ities pursuant to the CDBG entitlement Program and the HOME Investment Partnership •.
Program.
III. TERM OF AGREEMENT
This Agreement shall be in effect upon execution and terminate no sooner than the end of the third
program year covered by the application for the basic grant amount and approved after the effectis a date.
This Agreement shall be effective for the Federal Fiscal Years 2001 through 2003. This Agreement shall
renew automatically for subsequent three-year program-periods unless written notice of termination to be
effective at the end of the current three year program-period is given by the Cooperating Community to the
County following the same schedule as the "opt-out" notification requirements as established by HUD.
Since this Agreement has an automatic renewal provision. the County shall. prior to the "opt-out" date.
provide written notification to the Cooperating Community of the Community's rights under this"opt-out-
provision. The County shall have the right to "opt out"of future renewal of the Agreement.
The parties agree that this Agreement will remain in effect until CDBG and HOME Investment
Partnership Program funds and program income received for activities carried out during the three year
qualification period(and any successive periods under the automatic renewal provision)are expended and
the funded activities completed, and that the county and Cooperating Community cannot terminate or
w ithdraw from this Agreement during this period. Notwithstanding any other provision of this Agreement. •
this Agreement shall be terminated at the end of any program year during which HUD withdraws its
designation of Washington County as an urban county under the Act.
IV. METHOD
The Cooperating Community expressly agrees that it will undertake or assist in undertaking community
renewal and lower income housing assistance activities. specifically urban renewal and publicly assisted •
housing. The County shall prepare and submit to HUD and appropriate reviewing agencies. all necessary
applications for a basic grant amount under the CDBG requirements. In making the application.the Count.
shall address the goals and needs of County as developed in meetings between the Community. its citizens
and the Count., and also addressing the Act and other relevant Minnesota and'or federal statutes and
regulations. The parties agree to cooperate fully in establishing priorities and in preparation of the
application for a basic grant amount. The Cooperating Community and the County agree that the Count.
shall establish a reasonable time schedule for the development of the grant application.
It is anticipated by the parties that the party ultimately implementing a project funded by monies
received from the grant may be either the Cooperating Community. or the County. The determination of
which party will implement the project will be made by the parties after consideration of the nature and
scope of the project. and the ability' of each party to undertake the project. though it is understood b. the
Cooperating Community that the County shall have final responsibility for selecting projects and filing
annual grant requests. The County is hereby authorized to distribute to the Cooperating Community such
funds as are determined appropriate for the Community to use in implementing a project and the County is
hereby authorized to undertake projects within the Cooperating Community as are determined appropriate
for the County to undertake. Contracts awarded and purchases made pursuant to a project under this
Agreement shall conform to Minnesota statute and to the requirements of the entity undertaking the project.
V. SPECIAL PROVISIONS
A. Nothing in this Agreement is intended to prevent or otherwise modify or abrogate the right of
the Cooperating Community'or the County to submit individual applications for discretionary funds in the
event County does not receive designation as an urban county entity under the Act.
B. The Cooperating Community and the County mutually agree to indemnify and hold harmless
each other from any claims, losses,costs,expenses or damages resulting from the acts or omissions of their •
respective officers. agents and employees relating to activities conducted by either under this Agreement.
• the Act or the Regulation.
C. In the event that there is a revision of the Act and'or Regulation which would make this
Agreement out of compliance with the Act or Regulation. both parties will review this Agreement and
renegotiate those items necessary to bring the Agreement into compliance.
D. Both parties understand and agree that the refusal to renegotiate this Agreement in order to
bring it into compliance will result in de facto termination of the Agreement as of the date it is no longer in
compliance with the Act and/or Regulation.
E. All funds received by the County under the Act shall be deposited in the County treasury.
F. The Cooperating Community and the County shall maintain financial and other records and
accounts in accordance with requirements of the Act and Regulation. Such records and accounts will be in
such form as to permit reports required of the County to be prepared therefrom and to permit the tracing of
grant funds and program income to final expenditure.
G. The Cooperating Community and the County agree to make available all records and accounts
w ith respect to matters covered by this Agreement at all reasonable times to their respective personnel and
duly authorized federal officials. Such records shall be retained as provided by law. but in no event for a
period of less than three years from the date of completion of any activity funded under the Act or less than
three years from the last receipt of program income resulting from activit> implementation. The Count\
shall perform all audits of the basic grant amounts and resulting program income as required under the Act
and Regulation.
H. Pursuant to 24 C.F.R. 570.501(6). the parties agree that the municipality is subject to the same
requirements applicable to subrecipients. including the requirement of a written agreement described in 24
C.F.R. 570.503.
1. The County and Cooperating Community shall take all actions necessary to assure compliance
with the County's certification required by section 104(b) of Title I of the Housing and Community
Development Act of 1974 as amended. including Title VI of the Civil Rights.Act of 1964.the Fair Housing
Act. section 109 of Title I of the Housing and Community Development Act of 1974. and other applicable
laws. The parties also agree that the County shall not fund activities in or in support of. any Cooperating
Community that does not affirmatively further fair housing within its own jurisdiction or that impedes the
County's actions to comply with the County's fair housing certification.
J. The parties agree that the Cooperating Community has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement agencies within its
jurisdiction against any individuals engaged in non-violent civil rights demonstrations: and
2. A policy of enforcing applicable state and local laws against physically barring entrance
to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations
within jurisdictions.
K. 42 L.S.C.& 12701 The Cooperating Community acknowledges that by executing this Agreement
it may not apply for grants from appropriations under the Small Cities or State Community Development
Block Grant Programs for fiscal years during the period in which it participates in the County's CDBG
Program. The Cooperating Community further acknowledges that during the period in which it participates
in the County's CDBG Program it may only participate in a HOME Program(42 U.S.C. § 12701 et seq. and
regulations promulgated thereto)through the County and is precluded from forming a HOME Consortium
for participation in the HOME Program. except through the County.
•
IN WITNESS WHEREOF. the parties have caused this Agreement to be dul. executed •
WASHINGTON COUNTY. MI\NESO: A
By:
R. H. Stafford. Chair
Board of Washington Count> Commissioners
Date:
By:
James R. Schug
Washington County Administrator
Date:
Appro‘ed as to form:
Assistant Counts Attorne>
CITY OF COTTAGE GROVE
B.:
Its:
Date:
And:
Its:
Date:
•
4
RESOLUTION NO.
CITY OF COTTAGE GROVE
RESOLUTION APPROVING WASHINGTON COUNTY COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) COOPERATION AGREEMENT
BE IT RESOLVED by the City Council of the City of Cottage Grove that the Community
Development Block Grant (CDBG) Cooperation Agreement between Washington County and
the City of Cottage Grove be approved. and that the Mayor and City .Administrator are
authorized to sign said Agreement.
Adopted this day of September. 2000.
•
or
Cite Administrator
•
• City of Cottage Grove
Memo
To: Economic Development Authority Members
From: Michelle A. Wolfe, Assistant City Administrator,),*
Date: 09/06/00
Re: Calendar of Upcoming Events Item 4J
EDA Meeting September 12
Chamber Board Meeting September 14
• Chamber Business Luncheon September 20
EDA Meeting October 10
Chamber Board Meeting October 12
Chamber Silver Plate Dinner October 15
EDA Meeting November 14
EDA Meeting December 12
S
F:\GROUPS\PER_ECON\Economic Development\EDA Memos\2000\Sept 00 Calendar.doc
City of Cottage Grove
S
Memo
To: Economic Development Authority Members
From: Michelle A. Wolfe, Assistant City Administrator 7/a/
Date: 09/06/00
Re: Department of Trade and Economic Development (DTED) Update
Item 4K
Staff is currently investigating two new resources available through DTED. They are
described below.
Labor Force Assessment Grant Program
This program will support pilot projects that determine skill sets or experience of the
available workforce, so that local organizations can identify new business expansion
prospects. A total of$750,000 is available through the program. Local and regional
economic development agencies are encouraged to apply for these grant funds.
Applications are due November 15, 2000. We have requested a copy of the application
guidelines, and will determine whether this seems to be a program that will benefit
Cottage Grove. My initial reaction is that having this kind of labor force data will be
stronger support that we have a skilled and available workforce in this area. Labor
availability is an increasingly important issue in attracting and retaining business.
Guide to Electronic Commerce
DTED has prepared a survey that communities can self-administer to determine the
level of readiness for businesses, governments, and individuals to conduct electronic
commerce. Communities complete a self-administered survey that helps document the
level of information technology infrastructure, how people and organizations are using
the technology, and what future planning is needed to keep a community competitive.
Communities rated "E-Commerce Ready" as a result of the survey will receive an e-
commerce logo for use in promoting their community. We have obtained a copy of the
1110
readiness guide and will be working on completing the self-assessment.
\\CG_FS1\SYS\GROUPS\PER_ECON\Economic Development\EDA Memos\2000\Sept 00 DTED.doc