HomeMy WebLinkAbout1998.06.09 EDA PACKET s l
• City of Cottage Grove
ECONOMIC
DEVELOPMENT
AUTHORITY
AGENDA
Tuesday, June 9, 1998
7:30 A.M.
1. Call to Order
• 2. Roll Call
3. Approval of May 12, 1998 Regular Meeting Minutes
Approval of June 3, 1998 Special Meeting Minutes
4. Business Items
A. Public Hearing Authorizing Sale of Property
B. Review 1999 Budgets
C. Project updates
D. Review Site Plan for Renewal by Andersen—Jointly with City Council
5. Miscellaneous Business
A. Reminder of 3M 50th Anniversary, Saturday June 13, 1998
6. Adjourn
•
Memo
To: Economic Development Authority Members "
From: Kirstin E. Barsness, Economic Development I. -''-`•r
Date: 06/05/98
Re: Public Hearing Authorizing Sale of Property
INTRODUCTION
It is required by statute that the EDA hold a public hearing prior to the sale of
property. Legal notice has been published and the hearing was called for at the
special meeting held June 3, 1998.
ACTION REQUIRED
• The Authority should hold the public hearing, receive comment, and then consider
passing the attached resoultion.
•
•Page 1
• RESOLUTION 98-03
RESOLUTION AUTHORIZING THE SALE OF PROPERTY
BE IT RESOLVED by the City of Cottage Grove Economic Development
Authority as follows:
SECTION 1. RECITALS.
1.01. The City of Cottage Grove Economic Development Authority (the
"Authority") approved a tax increment financing plan (the "Plan")for the Tax
Increment Financing District No. 1-9 (TIF District No. 1-9) on May 12 1998.
1.02. On June 3, 1998 the City Council of the City of Cottage Grove (the "City")
approved the Plan.
1.03. The EDA entered into a development agreement with Renewal by
Andersen, a Minnesota corporation (the "Developer") whereby the EDA agreed to
purchase property lying within the Cottage Grove Industrial Park, Washington
County, Minnesota, and legally described as follows:
. Parcel Number
A 30-acre portion of 21-027-21-33-0001
Legal Description
That part of the Southwest Quarter of Section 21, Township 27, Range 21,
Washington County, Minnesota, described as follows:
Commencing at the southeast corner of said Southwest Quarter; thence North 89
degrees, 53 minutes, 43 seconds West, assumed bearing along the south line of
said Southwest Quarter, a distance of 610.00 feet to the westerly line of Jamaica
Avenue, which is the point of beginning of land to be described; thence
continuing North 89 degrees, 53 minutes, 43 seconds West, along said south
line, a distance of 1242.91 feet; thence North 0 degrees, 07 minutes, 51 seconds
East, parallel with said Jamaica Avenue, a distance of 1272.80 feet; thence
South 74 degrees, 28 minutes, 27 seconds East a distance of 1289.17 feet to the
westerly line of said Jamaica Avenue; thence South 0 degrees, 07 minutes, 51
seconds West, along the westerly line of said Jamaica Avenue, a distance of
930.00 feet to the point of beginning. Except the Southerly 50.00 feet thereof.
The City agrees to sell the Property to the Developer for the amount of$1.00,
subject to the EDA's compliance with the requirements of the Minnesota
• Statutes, section 469.105.
Pursuant to Minnesota Statutes, section 469.105, the EDA has held a public
hearing on the proposed sale of the Property to the Developer, following •
published notice as required by law, at which hearing all persons wishing to
express an opinion were given an opportunity to do so.
SECTION 2. FINDINGS.
2.01. It is hereby found and determined that the sale of the Property to the
Developer is in the best interest of the EDA.
2.02. It is hereby found and determined that the sale of the Property furthers the
EDA's general plan of economic development of the community.
SECTION 3. AUTHORIZATION.
3.01 The President and Executive Director are hereby authorized and directed to
execute the appropriate documents to facilitate sale of the Property to the
Developer.
3.02. The President, Executive Director, staff and consultants are hereby
authorized and directed to take any and all other steps necessary or convenient
in order to accomplish the sale of the property.
Dated June 9, 1998. •
ATTEST
President
Executive Director
•
Memo
To: Economic Development Authority Members
From: Kirstin E. Barsness, Economic Development DiretXtilail441/
Date: 06/05/98
Re: 1999 Budget
INTRODUCTION
It is time again to discuss the Budget for the EDA. Budget preparation and review
begins this month and staff would like direction on the allocation of additional funds.
DISCUSSION
• Within the Economic Development Authority budget, there has been an allotted
increase of $2,130 equating to a 3% increase over last years funding level. Staff
would recommend augmenting either the professional services or advertising line
items. The reasoning behind stepping up the professional services budget is the
amount of services we have purchase this year alone has significantly increased over
previous years. As the community continues to complete more industrial projects we
will continue to use more financial services. Advertising cost continue to escalate as
the price of postage and paper increase. To maintain our current levels, it may be
prudent to increase funding.
As background, I have attached a copy of the budget with existing funding level and
the budget memorandum distributed by City Administrator Schroeder.
Tuesday morning staff will be looking for direction on how to allocate our 3%
increase. Please, come prepare with suggestions.
•
•Page 1
City of Cottage Grove
• Office of City Administrator
Memo
To: Department Heads
From: Ryan Schroeder, City Administrator
Date: May 19, 1998
Re: 1999 Budget Process
Enclosed, please find the various forms, of which you are all-familiar from past
budget deliberations. If you have any questions regarding these forms please
contact Liz. Following are a few thoughts about the 1999 budget in an attempt to
provide what direction I may at this time.
PERSONNEL
Michelle Wolfe will be providing for the Personal Services budget. Hence, you do not
have to attempt to figure out what staffing will cost your department in 1999. It is
assumed that the 1999 staffing complement will not increase from authorized levels
in 1998. The only exception that I can imagine at this time is if a staffing
improvement actually results in long term cost savings. An example would be where
an existing services contract can be performed in house at a lesser cost. For any
department suggesting a staffing enhancement the analysis of cost savings must be
part of that request. If that is not provided it will not be approved.
CAPITAL IMPROVEMENTS
Given Council discussions on our debt levy and issues related to that, it is expected
that 1999 will be a year devoid of capital improvements except where absolutely
necessary(for instance to facilitate a new manufacturing facility or to provide
satisfaction to a safety concern). This may impact staffing, supplies and
maintenance lines.
CAPITAL OUTLAY
It is not expected that there will be opportunity within the 1999 budget for any new
equipment but replacement items. Further, expect questions on your ability to keep
existing replacement equipment longer. In 1998 the PD refurbished squads rather
• Page 1
•
than purchasing new replacements. It is expected that this could be replicated
elsewhere.
COMMODITIES AND OTHER UNES
Outside of personal services and capital items it is hoped that the balance of the
budget can be restricted in order to improve contingency lines (for future equipment
and building replacement, and the like). Hence, we are providing you with maximum
budget allocations by department. Within each department it is hoped that you
critically review existing program delivery in order to come up with alternative modes
allowing for reductions in expenditure lines. The allocations by department are
attached for your use.
MISCELLANEOUS ITEMS
You all know that we are updating the training policy. As part of the 1999 process
you will be expected to provide for department and individual training plans (which
should include multiple years). As it relates to line item allocations, it is generally not
expected that a training allocation will be approved without the class or topic area
being included within the training plan. It is further expected that a training
contingency will be housed in the Personnel budget for those items unforeseen at
this point(but good luck accessing that). •
It is also expected that your line item requests will be supported by documentation,
particularly if an increase is represented. As an example, if you have a small tools
line of, say$100 in 1998, and you request the same $100 in 1999 you may limit your
level of support to"miscellaneous bits and blades" (or whatever). tf, however, the
item is increased to$500 I will want to know what specific expenditure is driving the
need for an additional $400.
You all also probably know that I will look for various nickels and dimes that, after a
while, add up to real money. A favorite of mine is subscriptions and memberships
that are redundant within the organization. Another favorite is training that is out of
state/area or for a purpose not directly related to the staff members current job duties.
You all probably also know that for anything that looks like a budget enhancement I
-- will want to know what the payback period is. A good example is the lighting
improvements at the ice arena during 1998.
With that, if you have any questions please do not hesitate to ask. I look forward to
some good discussions.
•
•Page 2
•
•
Special Revenue Funds
Equipment Replacement subject to discussion
Special Rec 130,200 3,910 134,110 Only if covered by adequate revenues
Ice Arena 372,800 11,180 383,980 Only if covered by adequate revenues
Recycling 89,900 2,700 92,600 Only if covered by adequate revenues
Community Watch Subject to grant
Gambling Subject to gambling contributions
Forfeiture Subject to sufficient forfeiture revenues
Surface Water 15,000 15,000
Economic Development
F nd 111,000
DA
42,800
153,800, 4,610 158,410
Engineering 70,900 2,130 73,030
• Enterprise Funds
Water •
Distribution 1,113,300
Adminstration 144,500
1,257,800 37,730 1,295,530
Sewer
Operation 1,348,400
Administration 145,000
1,493,400 44,800 1,538,200
Street Light 353,300 10,600 363,900
Golf Operations 772,400
Maintenance 300,000
1,072,400 32,170 1,104,570
Ambulance 572,600 17,180 589,780
Fleet Mtce 510,800 15,320 526,120 Subject to revenue review
Self Insurance 784,500 Subject to review
•
0.03 •
98 Budget Total Amt Incr 99 Budget Comment
General
Administration
Mayor 62,500
Admin 185,700
Personnel 78,300
326,500 9,800 336,300
. Professional Services 247,900 7,440 255,340
Building Maintenance 245,400 7,360 252,760
Community Programs 50,600 1,520 52,120
Clerk
Clerk 134,400
Election 35,600
170,000 5,100 175,100
Finance
Finance 326,400
MIS 126,200
452,600 13,580 466,180
Comm Development
Planning 238,100
Hist Pres 7,200
Inspections 320,400 •
565,700 16,970 582,670
Public Safety
Police 2,911,300 •
Animal Cont 69,300
•
Fire 702,800
EMS 32,300
3,715,700 111,470 3,827,170
Public Works
PW Admin 238,700
Street 863,100
Signs 150,500
Snow Ice 217,700
Forestry 129,600
1,599,600 47,990 1,647,590
Recreation
Pks Mtce 508,900
Recreation 260,400
Pool 80,700
850,000 25,500 875,500
Transfer 434,300 13,030 447,330
Total general 8,658,300 259,760 8,918,060
•
•
•
City of Cottage Grove
Department Budget
Request
• Fund 286 Pero rate 0.046 1A99BUDIDET1135.XLS)Sheet1
Department Econ Dev Authority FICA rate 0.0765
Program 1135 Group ins
W/C rate 0.0044
Percent
Over(Under)
1997 1998 1999 Prior year
Object Code Description Actual Budget Detail Request Budget Actual Comments
Commodities
4200 Office Supplies
Total 4200 78.80 0.00 0.00
Total Contractual Svcs 78.80 0.00 0.00 *DIV/01 0
Contractual Services
4300 Professional Svcs
Total 4300 4,014.71 10,000.00 0.00
4301 Engineering Svcs
Total 4301 780.00 8,700.00 0.00
4302 Legal service
• Total 4302 156.45 10,000.00 0.00
4305 Fees For Service
Total 4305 2,308.98 4,300.00 0.00
4311 Postage
Total 4311 0.00 400.00 0.00
4341 Advertising
Total 4341 7,241.12 9,200.00 0.00
4350 Insurance
Total 4350 100.00 200.00 0.00
4403 Travel/Training
Total 4403 150.00 0.00 0.00
4445 Sales Tax 70.93 0.00 0.00
Total Contractual Svcs 14,822.18 42,800.00 0.00 -1 -2.8876
• Total De• rtment 14,900.99 42,800.00 0.00 -1 -1
Page 1
City of Cottage Grove
Department Budget
Request
Fund 285 Pera rate 0.046 I:199BUD1[DET1135.XLS)Sheetl •
Department Econ Dev Authority FICA rate 0.0765
Program 1135 Group ins
WIC rate 0.0044
Percent
Over(Under)
1997 1998 1999 Prior year
Object Code Description Actual Budget Detail Request Budget Actual Comments
•
•
Page 2
•
Memo
To: Economic Development Authority MembersZ, o
From: Kirstin E. Barsness, Economic Developme46or
Date: 06/05/98
Re: Project Updates
During Tuesday's meeting, staff will provide verbal updates on various development
projects.
•
•
•Page 1
•
•
Memo
To: Economic Development Authority Members
q��I ',(�,
From: Kirstin E. Barsness, Economic Development'C9it'e &-
Date: 06/05/98
Re: Review of site plan—Renewal by Andersen
INTRODUCTION
The EDA is invited to join the City Council in reviewing the site plan for the Renewal
by Andersen project.
•
DISCUSSION
• Since the staff met to preliminary review of the site plan, the company has changed
the building configuration. The resulting changes have triggered the need for a
variance. Considering the City's and company's desire to close on June 10, 1998,
staff has fast tracked the variance process.
The Planning Commission will have met on Monday, June 8, 1998 in workshop. The
variance was added to their agenda in order to accommodate timing. A special City
Council meeting will be convened at 8:00 a.m. on June 9th, and held in conjunction
with the EDA at the tail end of the regular EDA meeting.
Authority members can either stay for the discussion or choose to leave.
•
•Page 1