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Home My WebLink About2015-02-18 MINUTES MINUTES COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 12800 RAVINE PARKWAY FEBRUARY 18, 2015 OPEN FORUM - 7:15 P.M. During Open Forum, a person may address the City Council on any topic not on the regular meeting agenda, but must limit their remarks to three minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting at 7:30 p.m. The following were present: Council Member Steve Dennis, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Harry Taylor, Public Works Supervisor. Mayor Bailey asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. REGULAR MEETING – 7:30 P.M. CALL TO ORDER – Mayor The City Council of the City of Cottage Grove, Washington County, Minnesota,, held a regular meeting on February 18, 2015, at the Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE CITY OF COTTAGE GROVE 12800 Ravine Parkway Cottage Grove, Minnesota 55016  www.cottage-grove.org 651-458-2800 Fax 651-458-2897 Equal Opportunity Employer  February 18, 2015 Cottage Grove City Council Page 2 The audience, staff, and the Mayor and City Council members pledged allegiance to the flag of the United States of America and the State of Minnesota. ROLL CALL – City Clerk The following were present: Council Member Steve Dennis, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Harry Taylor, Public Works Supervisor. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA Motion by Council Member Olsen, seconded by Council Member Thiede, to approve the agenda as presented. Motion carried. 5-0. 2. PRESENTATIONS A. 2014 Photo Contest Winners. Human Resources/Deputy City Clerk Fischbach announced the winners of the th 13Annual City of Cottage Grove Photo Contest. Mayor Baily and the City st Council presented awards to Bill Pohlmann (Streetscapes 1 Place); Julie Holm stst (Parks/Trails 1 Place); Cheri Drabczak (People at Play 1 Place); Bill stst Pohlmann (Celebrations/Events 1 Place); Historical 1 Place); and Nathan st Klok (Progress 1 Place) absent. 3. APPROVAL OF MINUTES A. January 21, 2015 Regular Meeting. Mayor Bailey and members of the City Council approved the minutes as presented. B. February 4, 2015 Regular Meeting. Mayor Bailey and members of the City Council approved the minutes as presented. 4. CONSENT CALENDAR February 18, 2015 Cottage Grove City Council Page 3 The Council pulled item E for discussion purposes. Motion by Council Member Thiede, seconded by Council Member Peterson, to: A. Accept and place on file the following minutes: None submitted. B. Proclaim May 17 – 23, 2015 as National Public Works Week. C. Reappoint Tony Jurgens as Chair of the Public Works Commission. D. Adopt Resolution No. 2015-016, a resolution approving final payment in the amount of $6,138.50 to Keys Well Drilling, Co., for the 2014 Well No. 11 Maintenance Project. E. Authorize application for the Minnesota Department of Natural Resources Federal Recreational Trail Program Grant in the amount of $150,000. F. Adopt Resolution No. 2015-017, a resolution calling for a Public Hearing on the establishment of Tax Increment Financing District 1-15. G. Adopt Resolution No. 2015-018, a resolution writing off Cottage Grove EMS accounts receivables in the amount of $2,227,142.00. H. Adopt Resolution No. 2015-019, a resolution in support of a Job Creation Fund application in connection with potential expansion plans at American Logistics Services/So. St. Paul Agri Properties. I. Reappoint Commissioners to the Advisory Committee on Historic Preservation; Arts Commission; Environmental Commission; Human Services/Human Rights Commission; Parks, Recreation and Natural Resources Commission; Planning Commission; Public Safety, Health and Welfare Commission; and Public Works Commission as outlined in the memo prepared by Joe Fischbach dated February 13, 2015. J. Adopt Resolution No. 2015-020, a resolution approving the final plat named rd Eastridge Woods 3 Addition. Adopt Resolution No. 2015-021, a resolution approving the final construction rd plans and specifications dated February 10, 2015 for Eastridge Woods 3 Addition. Approve the Development Agreement with D. R. Horton for the development of rd the Eastridge Woods 3 Addition project. February 18, 2015 Cottage Grove City Council Page 4 K. Adopt Resolution No. 2015-022, a resolution in support of the Job Creation Fund application in connection with potential expansion plans at Renewal by Andersen. L. Adopt Resolution No. 2015-023, a resolution recognizing donation of Class 5 limestone valued at $25,050 from Aggregate Industries for use on Grey Cloud Trail. Motion carried. 5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES – None. 6. PUBLIC HEARINGS – None. 7. BID AWARDS – None. 8. UNFINISHED AND NEW BUSINESS A. Consider Adopting a Resolution and Order to Repair or Remove the Structure at 7359 West Point Douglas Road, aka The Rush. City Attorney Land reviewed the recommendation to adopt the resolution included in the agenda packet to order the repair or to remove the structure at 7359 West Point Douglas Road, aka The Rush. Motion by Council Members Olsen, seconded by Council Members Thiede, to adopt Resolution No. 2015-024, a resolution to order the repair or removal of the structure at 7359 West Point Douglas Road South, aka The Rush, Cottage Grove. Motion carried. 5-0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS – None. 10. COUNCIL COMMENTS AND REQUESTS Mayor Bailey highlighted the results of the performance evaluation on the City Administrator; the 2014 Annual Report that is available on line or at City Hall; the Friday night fish fry at River Oaks Golf Course; and the Push Ups for a Purpose fundraiser on March 1. Council Member Peterson stated that March 12 is the next Fare for All; March 29 is the Lions Easter Breakfast, and April 18 is the Stone Super Bowl. Council Member Olsen noted that the Push Ups for a Purpose is a fundraiser for February 18, 2015 Cottage Grove City Council Page 5 cancer. He stated that the Rush is a prime example how challenging it can be for the City to move through the process to resolve issues with properties. Council Member Dennis noted that in the last Cottage Grove Reports there was an article on encouraging residents to shop local and that staff is working hard to get the residents involved. 11. PAY BILLS A. Approve payment of check numbers 189844 to 190014 in the amount of $518,436.91 and EFT Payment of $23,714.74. Motion by Council Member Thiede, seconded by Council Member Dennis, to approve payment of check numbers 189844 to 190014 in the amount of $518,436.91 and EFT Payment of $23,714.74. Motion carried. 5-0. 12. WORKSHOP SESSION – OPEN TO PUBLIC A. Code Enforcement Policy and Procedures. At 8:00 p.m., the Council convened to the St. Croix Room for a Workshop Session. The workshop session was being held to discuss the new Code Enforcement Policy and Procedures. Code Enforcement Officer Schmidt noted that the goal of code enforcement is to protect residential and commercial properties. Through standards set in City ordinances, City staff is able to assist in addressing properties with code violations. She highlighted the process involved in enforcing non-life safety violations and life-safety violations. Non-life safety violations include trash containers in public view, yard waste accumulation, exterior storage, and vehicle surface parking. She reviewed the proposed policy and procedures noting that it includes the type of enforcement used, general procedures, repeat/recurring violations and that there are two types of enforcement: reactive enforcement (complaint based) and proactive enforcement. City Attorney Land described the criminal citation process which can take up to nine months or more depending on the case load going through the County court system at that time. The timeline from the date the criminal citation is issued to the arraignment date where the defendant pleads could be up to 60 days, three to four months until a pre-trial date, and and two to three months for a trial date. She stated that she typically sees compliance prior to or at the pre- trial hearing. During this timeline, the property typically stays in a non-compliant state. February 18, 2015 Cottage Grove City Council Page 6 Following discussion, the Council authorized staff to amend the policy to expand the definition of life safety violations and to amend the development agreements and site plans to include a condition on maintenance. 13. WORKSHOP SESSION – CLOSED TO PUBLIC – None. ADJOURNMENT Motion by Council Member Olsen, seconded by Council Member Thiede, to adjourn the regular meeting at 9:02 p.m. Motion carried. 5-0. Prepared by, Caron M. Stransky City Clerk