HomeMy WebLinkAbout2015-03-18 PACKET 04.G. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 03/18/15 ,
.
PREPARED BY Finance Robin Roland
ORIGINATING DEPARTMENT DEPARTMENT HEAD
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COUNCIL ACTION REQUEST
Consider resolution adjusting the 2014 General Fund budget
STAFF RECOMMENDATION
Adopt the 2014 Budget adjustment Resolution
BUDGET IMPLICATION
BUDGETED AMOUNT ACTUAL AMOUNT
ADVISORY COMMISSION ACTION
DATE REVIEWED APPROVED DENIED
❑ PLANNING ❑ ❑ ❑
❑ PUBLIC SAFETY ❑ ❑ ❑
❑ PUBLIC WORKS ❑ ❑ ❑
❑ PARKS AND RECREATION ❑ ❑ ❑
❑ HUMAN SERVICES/RIGHTS ❑ ❑ ❑
❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑
❑ ❑ ❑ ❑
SUPPORTING DOCUMENTS
� MEMO/LETTER:
� RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER:
ADMINISTRATORS COMMENTS
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� � _�, l � ��`
ity Administrator Date
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H:\Council items\council-action template.docx
Cotta�e
Grove
�here Pride and QrOSPerity Meet
To: Mayor and City Council Members
Ryan Schroeder, City Administrator
From: Robin Roland, Finance Director �
Date: March 11, 2015
Subject: 2014 Budget revisions
Background
The Council is requested to consider a resolution to amend the 2014 Budget for activity that was not
included in the 2014 Budget that was adopted on December 5, 2013.
Discussion
Each year events occur that were not identified in the original Adopted Budget. All of the events
reflected follow prior Council actions and approvals. The Budget can be amended to reflect these
changes and staff is recommending that Council amend the Budget to reflect the changes that are
detailed on the next page.
Action Requested
Council adoption of the attached resolution approving the budget adjustments.
RESOLUTION NO. 15-
RESOLIJTION APP�OVING �lJDGEI° ,4DJUSTMENI°S 1"O THE 2014 �l1DGET
WHEREAS, certain events occurred in 2014 that were not part of the original
Budget.
NOW THERFORE BE IT RESOLVED, by the City Council of the City of Cottage
Grove, County of Washington, State of Minnesota, that the following budget adjustments
be made:
Fund-Department Typ Category Amount
100-Fund Level Revenue Charges for Services (520,700)
100-Fund Level Revenue Transfers In 520,700
100-Fire Revenue Intergovernmental 56,800
100-Fire Expense Fire Aid 56,800
_ 100-MayorLCouncil Revenue Charges for Services (36,250) _
100-Mayor/Council Expense Contractual (36,250)
100-Police Expense Personnel (5,850)
100-Police Expense Contractual 5,850
100-Police Expense CapitalOutlay 10,000
100-Fund Level Expense Transfers Out 80,889
100-Forestry Revenue Charges for Services (17,700)
100-Forestry Expense Commodities (17,700)
100-Parks Revenue Donations 6,000
100-Parks Expense Commodities 6,000
100-Recreation Revenue Donations (3,000)
100-Recreation Expense Commodities (3,000)
100-PW Admin Expense Contractual 22,000
100-Signs Expense Personnel & Contractual (13,000)
100-Signs Expense Contractual (7,000)
100-Streets Expense Contractual (2,000)
100-City Clerk Expense Personnel (31,200)
100-Finance Expense Personnel (4,400)
100-Personnel Expense Personnel (3,400)
100-City Hall Expense Personnel 39,000
100-Council Contingency Expense Miscellaneous (40,000)
100-Fire Expense Personnel 40,000
Passed this 18th day of March, 2015.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
2014 Bud et Revisions
Budget Adjustment Revenue/Council
Fund —Department Amount Contingency/Fund Balance Expenditure Reason
Change General Fund administration charge received from the Enterprise Funds
100-Administration Charges 520,700.00 Decrease charges for services Increase Transfers In to a transfer per externai auditor recommendation.
The City is required by State Statute to pay the Fire Relief Association for all
payments received by the City from the State for Fire Relief Aid. The City
budgeted $121,000 for Fire Relief Aid but received $177,800. Staff is proposing
Increase contractual to increase the revenue and expenditure account for the increase in funding that
100-Fire Relief 56,800.00 increase state fire aid revenue services-fire relief was received and paid out to the Relief Association in 2014.
Decrease contractual Increase revenue and expenditures for the amounts that were not billed to 3M in
100-Mayor and City Council (36,250.00) Decrease charges for services services 2014 per the air monitoring agreement.
Increase contractual Move budget dollars for transcriptions services needed due to a retirement in the
100-Police 5,850.00 Decrease police salaries services department.
Use fund balance Increase capital outlay expenditures for the amount that was designation in 2013
100-Police 10,000.00 Increase capital outlay designation to be used to finish squad changeovers.
increase transfers by the amount that was designated in 2013 fund balance to
Use fund balance be used for park improvements. This amount was transferred on 1-1-2014 to
100-Transfers 80,889.00 Increase transfers designation establish the new Park Improvement Capital Project Fund.
Decrease contractuai Decrease revenue and expenditures for trees for resale that were not purchased
100-Forestry 17,700.00) Decrease revenue services or sold in 2014.
Increase donations by the donation received for park supplies and
Increase contractual improvements. Increase contractual service by the amount of this donation for
100-Parks 6,000.00 Increase donations services these supplies and improvements.
Decrease donations by the amounts not received for the recreation department.
100-Recreation 3,000.00 decrease donations Increase commodities Decrease expenses by the same amount.
Decrease Signs Personnel Increase Pubiic Works Administration expenditures by $22,000 and decrease
$13,000; Signs Contractual the Signs and Street expenditures by $22,000. $22,000 is the amount spent to
$7,000; Streets Contractual install a heated sidewalk at the PSCH facility. Therefore the sidewalk is being
100-Public Works Admin 22,000.00 Increase contractual services $2,000 funded by budget savings in the signs and streets budgets.
100-City Clerk, Finance, Increase personnel City Hall Decrease personnel City change personnel allocation between departments to account for the change in
Personnel, City Hall 39,000.00 Clerk, Finance & Personnel responsibilities from the former Office Clerk II to the new City Hall Secretary.
100-Fire Increase personnel Fire Decrease Council Allocate Council Contingency for amount that was set aside if the fire personnel
40,000.00 Contingency grant was not awarded.
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