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HomeMy WebLinkAbout2015-04-01 PACKET 04.A.i. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # • DATE 4/1 /15 � . 1 � PREPARED BY Community Development Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR ***�**��***************************************� COUNCIL ACTION REQUEST Receive and place on file the approved minutes for the Planning Commission's meeting on February 23, 2015. STAFF RECOMMENDATION Receive and place on file the approved Planning Commission minutes for the meeting on February 23, 2015. BUDGET IMPLICATION $N/A $N/A N/A BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED � PLANNING 3/23/15 ❑ � ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES/RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Planning Commission minutes from meeting on February 23, 2015 ADMINISTRATORS COMMENTS r � � � Y� cy ..: ity Administrator Date *�*******�**�**�*�*�***�************************ COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER ity f tt g r v I ni� nn i ' February 23, 2015 A meeting of the Planning Commission was held at Cottage Grove City Hall, 12800 Ravine Park- way South, Cottage Grove, Minnesota, on Monday, February 23, 2015, in the Council Chambers and telecast on Local Government Cable Channel 16. Call to Order Chair Rostad called the Planning Commission meeting to order at 7:00 p.m. Roll Call Members Present: Ken Brittain, Jody Imdieke, Wayne Johnson, Lise' Rediske, Jim Rostad Members Absent: Adam Graf, Kimberly Graff, Chris Reese Staff Present: Jennifer Levitt, Community Development Director/City Engineer John M. Burbank, Senior Planner John McCool, Senior Planner Ryan BurFeind, Project Engineer Justin Olsen, City Councilmember Approval of Agenda Brittain made a motion to approve the agenda. Rediske seconded. The motion was ap- proved unanimously (5-to-0 vote). Open Forum Rostad asked if anyone wished to address the Planning Commission on any non-agenda item. No one addressed the Commission. Chair's Explanation of the Public Hearing Process Rostad explained the purpose of the Planning Commission, which serves in an advisory capacity to the City Council, and that the City Council makes all final decisions. In addition, he explained the process of conducting a public hearing and requested that any person wishing to speak should go to the microphone and state their full name and address for the public record. Public Hearings and Applications 6.1 Myers Accessory Apartment — Case V2015-005 John and Sheryl Myers have applied for a variance to allow an accessory apartment in an accessory structure at 10990 Manning Avenue South. Planning Commission Minutes February 23, 2015 Page 2 of 4 �urbank summarized the staff report and recommended approval based on the findings of fact and subject to the conditions stipulated in the staff report. John Myers, 10990 Manning Avenue South, stated that when he met with City staff, there was discussion about architectural treatments and one recommendation was putting a lower wain- scoting along the front to match what is on the current house. Based on this report, staff is now recommending that the exterior elevation of all three exterior walls adjacent to the acces- sory apartment include wainscoting of block and brick. He did not agree to horizontal siding and asked that if the Commission approves this application that they eliminate that require- ment. He explained that this is a large rural property and this structure will not be visible from the road or any of the neighboring houses. He agrees that they want to make it look nicer than a pole barn, which is why they are going to put rock on the front side and add a porch roof and architectural treatments to the posts, but putting rock all the way around a 5,760 square foot building will be very expensive. The colors of the new structure will match the house. He noted that most houses in Cottage Grove only have architectural upgrades on the front side. He stated that the accessory apartment will be a temporary use and will revert to non-living uses when the family use is done. He does not believe that they can make horizontal siding match the vertical siding. He noted that vertical siding will make this building look like any other rural building. He stated that they are in agreement with the rest of the recommendations. Johnson asked why the architectural requirements were put in. Burbank responded the intent was to add additional residential flair to the accessory apartment. The staff report summary noted that there could be components of horizontal siding so perhaps it could just be the front banding or some architectural details. Staff has not seen the drawings of the proposed build- ing, which is why these requirements were added. When this application goes to the City Council, those drawing should be available and then the architectural details could be addressed in more detail. The Council will have the ultimate say on that recommendation. Rostad opened the public hearing. Kevin McGrath, 11000 Manning Avenue South, stated that they support this proposal from a land use and family standpoint. As to the design elements, they can be worked out. He be- lieves that making this structure look like a 5,700 square foot house will make it not fit in with the area. He does not believe it will have any impact on the neighborhood. Bill Royce, 10823 Lehigh Road South, highly recommended that they do not have them put on horizontal siding; it would make his barn look out of place. This structure will not be visible from any neighboring properties or the road. He believes this should just be a plain structural rural building. No one else spoke. Rostad closed the public hearing. Y Brittain stated that he thinks this is a good step to help with the homeowner's intended use. He does not see a strong need to make the entire building look like a house. He stated that this could be worked out between staff and the applicant prior to the City Council meeting. Rostad added that it does not look like the stonework does not wrap around the existing house, so wrapping it around the accessory structure seems to be excessive. He also agrees that while there will be an accessory apartment in an accessory structure, the look and feel of the Planning Commission Minutes February 23, 2015 Page 3 of 4 accessory structure is still agricultural, and vertical siding is typically used on a structure of that size. After the accessory apartment is no Jonger used as an apartment, it would blend -in better with vertical siding. Burbank clarified that the requirements for the residential type materials are only for the por- tions of the structure abutting the accessory apartment, not around the entire structure. Imdieke commended the City and the applicant for finding common ground on this proposal. Brittain made a motion to recommend approval of the variance, based on the findings of fact and subject to the conditions listed in the staff report with a change to condition #13 to not require three-sided architecture but to work with the applicant between now and the City Council meeting. Rediske seconded. Motion passed unanimously (5-to-0 vote), 6.2 MS4 Permit Requirements — Case TA2015-004 The City of Cottage Grove has applied for text amendments to City Code Title 8-5, Storm- water; Illicit Discharge and Illicit Connection, and Title 11-6-12, Grading, Filling or Excava- tion, to bring the City into compliance with the requirements of the new Municipal Separate Storm Sewer Systems (MS4) permit. Burfeind summarized the staff report and recommended approval. Rostad opened the public hearing. No one spoke. Rostad closed the public hearing. Rediske asked if BPMs are not maintained by the "owner," is the "owner" a business or home- owner. Burfeind responded business. As an example, Goodwill constructed a filtration basin below their new retaining wall. Part of the maintenance would be cleaning out sediment as it builds up, and if they don't, the City can go in there to clean it out and then assess the costs. Brittain made a motion to approve the text amendments related to the MS4 permit requirements. Imdieke seconded. Motion passed unanimously (5-to-0 vote). 6.3 East Ravine AUAR Update — Case M2015-006 The City of Cottage Grove has updated our 2006 East Ravine Alternative Urban Areawide Review (AUAR), which was created to address planned growth within the East Ravine Plan- ning District up to the year 2030. The planning area includes roughly 4,000 acres and is generally bounded by Highway 61 on the south, Keats Avenue on the west, the municipal boundary on the north, and Kimbro Avenue on the east. Burbank summarized the staff report and recommended approval. Rostad opened the public hearing. No one spoke. Rostad closed the public hearing. Planning Commission Minutes February 23, 2015 Page 4 of 4 14edi�ke rnade a fnotion go recornrn�rrd approval of fhe a�t Ravine �4U�4R Update. Johnson seconded. Motion passed unanimously (5-to-0 vote), � Discussion Items None Approval of Planning Commission Minutes of January 26, 2015 Brittain made a motion to approve the minutes from the January 26, 2015, Planning Commission meeting. Rediske seconded. Motion passed unanimously (5-to-0 vote), Reports 9.1 Recap of February City Council Meetings Levitt reported that the February 4, 2015 City Council meeting, the Council received a report from the South Washington Watershed District on projects completed last year and upcoming projects; approved the conditional use permit for three accessory structures at 6700 Kirkwood Avenue; approved the 2015 mining permit for Nelson Mine; and approved the ordinance amendment regarding dwelling units and accessory uses in residential zoning districts. At the February 18, meeting, the Council approved the final plat, developers agreement, and plans and specifications for Eastridge Woods 3rd Addition; ordered the repair or removal of the structure at 7359 West Point Douglas Road (The Rush); and held a workshop on code enforcement policies and procedures. Olsen presented certificates of appreciation to Rediske and Imdieke thanking them for their service on the Planning Commission. 9.2 Response to Planning Commission Inquiries None 9.3 Planning Commission Requests Rostad asked about elections of officers for the Planning Commission. Olsen stated that at the January meeting, the Commission talked a little about the Chair and Vice Chair and Brittain indicated an interest in the Chair and Graff stated her interest in the Vice Chair position. He asked if there are any other Commissioners interested in these positions. If there are, Olsen will conduct interviews and select a Chair. That appointment will go to the City Council for approval. Adjournment Imdieke made a motion to adjourn the meeting, Rediske seconded. Motion passed unanimously (5-to-0 vote). The meeting adjourned at 7:48 p.m.