HomeMy WebLinkAbout2015-04-15 PACKET 04.F. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # � �.
DATE 4/15/15 • .
PREPARED BY: Community Development Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
****�*�****�***************�*�******�***,�*******
COUNCIL ACTION REQUEST
Consider approving the resolution supporting the City of Cottage Grove's application to host a
Minnesota GreenCorps Member for program year 2015-2016.
STAFF RECOMMENDATION
Adopt the resolution.
BUDGET IMPLICATION $N/A $N/A N/A
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION
DATE REVIEWED APPROVED DENIED
❑ PLANNING ❑ ❑ ❑
❑ PUBLIC SAFETY ❑ ❑ ❑
❑ PUBLIC WORKS ❑ ❑ ❑
❑ PARKS AND RECREATION ❑ ❑ ❑
❑ HUMAN SERVICES/RIGHTS ❑ ❑ ❑
❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑
� ENVIRONMENTAL 4/8/15 ❑ � ❑
SUPPORTING DOCUMENTS
� MEMO/LETTER: Memo from Emily Schmitz dated 4/9/15
� RESOLUTION: Draft
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: 2015-16 GreenCorp Host Site Application Guide
ADMINISTRATOR'S COMMENTS
�
�' �`
� �
��� City Administrator Da e
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
Cottage
./ Grove
� Pride and pCOSPerity Meet
To: Environmental Commission
From: Emily Schmitz, Code Enforcement
Date: April 9, 2015
Subject: Minnesota GreenCorps Host Site Application
Background
Minnesota GreenCorps places AmeriCorps members with host organizations around the state
to assist organizations in addressing a variety of needs including:
• Reduce solid waste and increase recycling in Minnesota communities
• Reduce greenhouse gases and other air pollutants
• Reduce water runoff and improve water quality
• Assist community members to take eco-friendly actions
• Increase community resilience and build local capacity to respond to threats of climate
change
• Train new environmental professionals.
The GreenCorps program has identified four focus areas for their projects to meet program
objectives:
• Air quality
• Waste prevention and recycling
• Living green
• Green infrastructure
Discussion
The City of Cottage Grove will make application for the 2015-2016 GreenCorps program year
as a host site for an AmeriCorps member. If selected, the member will work on projects related
to stormwater best management practices, water conservation, recycling, waste reduction, and
public education and outreach of sustainable and green practices.
City requirements for hosting a GreenCorps Member include:
1. Council must provide a resolution of support
2. A host site supervisor must be able to provide at least .080 full time equivalent per
member, which equates to a minimum of 3.2 hours each week to review member
activities, provide guidance, and set future goals. The supervisor should be a full time
employee.
Honorable Mayor, City Council, and Ryan Schroeder
Minnesota GreenCorps Host Site Application
April 9, 2015
Page 2
3. The GreenCorps member would serve from September 2015 to August of 2016 full
time.
4. The GreenCorps member cannot displace or replace previously employed, striking, or
laid off workers.
5. The GreenCorps objectives must align with the City's goals and objectives.
6. The City must provide adequate work space, computer, telephone, email address, etc.
for conducting the work project.
7. The City must provide a vehicle or mileage reimbursement if the GreenCorps member
is required to travel for the work assignment. A vehicle or mileage is not required to
be provided to get to the office.
Please see the attached host site application guide for a further detailed outline of the require-
ments needing to be met to ensure eligibility to be a host site for the GreenCorps program.
At their April 8 meeting, the Environmental Commission unanimously recommended that the City
Council support the application.
Recommendation
Approve the resolution supporting the City of Cottage Grove's application to host a Minnesota
GreenCorps Member for program year 2015-2016.
RESOLUTION NO. 2015-XXX
RESOLUTION SUPPORTING THE CITY OF COTTAGE GROVE'S
APPLICATION TO HOST A MINNESOTA GREENCORPS MEMBER
FOR PROGRAM YEAR 2015-16
WHEREAS, the City of Cottage Grove is applying to be a Host Site for the 2015-
16 Minnesota GreenCorps program, which is run by the Minnesota Pollution Control
Agency; and
WHEREAS, Minnesota GreenCorps places AmeriCorps members with host
organizations around the state to assist organizations in addressing a variety of needs;
and
WHEREAS, the GreenCorps program has identified four focus areas for their
projects fo meet program objectives: air quality, waste prevention and recycling, living
green, and green infrastructure; and
WHEREAS, if the City of Cottage Grove is selected, the GreenCorps member will
work on projects related to storm water best management practices, water conservation,
recycling, and waste reduction, and public education and outreach related to
environmentally sustainable practices; and
WHEREAS, the Environmental Commission, at their meeting on April 8, 2015,
unanimously recommended that the Cottage Grove City Council support the application;
and
WHEREAS, the City Council's goal is to have an environmentally sustainable
community and be a leader in environmental stewardship.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage
Grove, County of Washington, State of Minnesota, hereby supports Cottage Grove's
application for the 2015-2016 Minnesota GreenCorps program year as a host site for an
AmeriCorps member.
Passed this 15th day of April 2015.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
www.pca.state.mn.us
Minnesota GreenCorps Host Site Application Guide
Program year 2015-2016
Minnesota GreenCorpsis an AmeriCorps program coordinated by the Minnesota Pollution Control
Agency (MPCA). This document contains important information about applying to become a host site for
the 2015-2016 Minnesota GreenCorps program year. Please review this document and all appendices
carefully before submitting an application.
Note:Operation of the 2015-2016 program years is contingent on receiving funds from ServeMinnesota
and the Corporation for National and Community Service (CNCS). Confirmation of funds may not be
available prior to the application deadline.
Applications are due electronically by 5:00 p.m., Central Time on Monday May 4, 2015, to
.
mngreencorps.pca@state.mn.us
Table of Contents
I. Program overview............................................................................................................................. 2
What is AmeriCorps?................................................................................................................................ 2
What is Minnesota GreenCorps?.............................................................................................................. 2
Program goals and focus areas................................................................................................................. 2
II.Member information....................................................................................................................... 4
Responsibilities/activities ......................................................................................................................... 5
Member applicant requirements.............................................................................................................. 5
Compensation and benefits...................................................................................................................... 5
Serving a second year............................................................................................................................... 6
Member code of conduct......................................................................................................................... 6
III.Member position descriptions........................................................................................................ 9
Air Quality corps member......................................................................................................................... 9
Waste Prevention and Recycling corps member....................................................................................11
Living Green corps member....................................................................................................................14
Green Infrastructure corps member.......................................................................................................16
IV.Minnesota GreenCorps/MPCA responsibilities..............................................................................19
V. Requirements of host sites............................................................................................................20
Host site responsibilities.........................................................................................................................20
VI.Host site application information..................................................................................................23
Eligibility ..................................................................................................................................................23
Instructions.............................................................................................................................................24
Criteria ....................................................................................................................................................24
Host site selection process......................................................................................................................25
Questions................................................................................................................................................25
Appendix A. Frequently Asked Questions...........................................................................................26
Appendix B. Host site requirement checklist......................................................................................28
Appendix C. Sample Board Resolution...............................................................................................29
Appendix D. Sample Host Site Agreement..........................................................................................30
Minnesota Pollution Control AgencyMarch 2015 | p-mgc2-03
651-296-6300 | 800-657-3864 | TTY 651-282-5332 or 800-657-3864 Available in alternative formats
I.Program overview
What is AmeriCorps?
AmeriCorps, which officially began in 1993, is a national service program that connects more than
85,000 Americans each year in intensive service to meet our country’s critical needs in education, public
safety, health, and the environment. AmeriCorps is often described as the “domestic Peace Corps”.
There are over 900 programs nationwide, and 12 in the state of Minnesota,that provide full and part-
time service opportunities for Americans who want to give back to their communities.
The U.S. Congress provides funding for the AmeriCorps program through the CNCS. Federal funding for
AmeriCorps projects covers living allowances and health insurance during service, and includes an
educational stipend following successful completion of a member’s year of service. Visit
www.americorps.govto learn more about AmeriCorps.
What is Minnesota GreenCorps?
The goal of Minnesota GreenCorps is to preserve and protect Minnesota’s environment while training a
new generation of environmental professionals.
Minnesota GreenCorps, coordinated by the MPCA, began in September 2009. The program places
AmeriCorps members with host organizations around the state to assist communities and local
governments in addressing a variety of statewide needs, aiming to:
Reduce solid waste and increase recycling in Minnesota communities.
x
Reduce greenhouse gases (GHG) and other air pollutants.
x
Reduce water runoff and improve water quality.
x
Assist community members to take eco-friendly actions.
x
Increase community resilience and build local capacity to respond to the threats of climate
x
change.
Train new environmental professionals.
x
For the 2015-2016program year,MinnesotaGreenCorps anticipates placing and supporting up to 40
full-timeAmeriCorps members (each serving1700 hours).The 40 memberswill serve at host site
organizations around the state, selected through this solicitation. All Minnesota GreenCorps service
positions are expected to last 11 months, beginning in September 2015.
Funding for Minnesota GreenCorps will be provided through a combination of resources from CNCS,
ServeMinnesota, and the MPCA, along with local in-kind resources.
Operation of the 2015-2016program yearis contingent on receiving federal funding. The MPCA expects
to be notified about its funding status in May2015. Confirmationof funds may not be available prior to
the application deadline. In the event the program is not funded, the program will not move forward
this year, and the MPCA will notify all host site applicants.
Program goals and focus areas
Anticipatedoutcomes from the MinnesotaGreenCorps program include:
Reduced air pollutants and greenhouse gas emissions
x
Reduced water runoff
x
Reduction in solid waste and increase in recyclingIndividuals andentities increase their
x
knowledge and change their behaviors related to the environment
Newly trained professionals increase skill development and carry their knowledge and
x
experience forward to environmental careers
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Communities and local governments build capacity to integrate sustainability into every day
x
practices and decisions
TheMinnesota GreenCorps program has identified four overarching focus areas to meet program
objectives. These focus areas have been selected because of their overall relevance to statewide
environmental priorities, potential appeal to host sites and members, opportunity to draw involvement
of community members, and ability to generate measurable outcomes.The MPCA has developed a pre-
scoped position description for each of these four areas.
Air quality
Work with local government(s), nonprofit and community-based organizations,and their partners to
conserve energy, improve energy efficiency, encourage reduction of vehicle miles traveled, and reduce
GHG emissions and other air pollutants. Assist with collecting, benchmarking, and analyzing energy and
water use and GHG emissions using various tools. Assist in implementing energy and water conservation
measures. Provide outreach and educationon energy and water conservation, fleet management, multi-
modal transportation, and residential practices that contribute to air pollution. Interact with applicable
state agencies, utilities, community organizations, and non-profit green building, green fleet, and/or
green transportationprograms.Host sites will select ether the energy conservation track or the green
transportation track.
Waste prevention and recycling
Provide expertise and assistance regarding waste prevention, recycling, and composting/organics
management for community organizations, local governments, or public facilities, including school
districts, post-secondary educational institutions, city facilities, county facilities, neighborhood groups,
park districts, etc. Support host sitesand/or their constituents in efforts to integrate sustainable waste
management practices into daily operations. Educate community members, students, teachers, school
administrators, and facility operations staff or members of the public on waste prevention and recycling
issues.
Living green
Provide outreach,education, and assistanceto residentsandcommunity-based organizations regarding
environmental topics and practices, which could include, but are not limited to: air quality improvement,
energy conservation, waterconservation and pollution prevention, toxicity reduction, recycling and
organics management, and local foods. Members will provide assistance to communities served by host
organizations through appropriate outreach and education strategies.In addition, members will assist
host sites in adopting and implementing sustainability practices internally.
Green infrastructure
Assist local units of government, nonprofit and community-based organizations, and their partnersin
the application of green infrastructure principles related to local foods, stormwater management,or
urban forestry. Increase understanding of the general public and local government employees of the
opportunities for production of local foods, and the proper application, assessment, and science behind
stormwater best management practices (BMPs), or urban forestry practices. Host sites will select a local
foods, stormwater,or urban forestry track.Under the local foods track, members will assist in the
creation and/or improvement of local food systems, including increasing access of community members
to and education about healthy, sustainably grown food.Under the stormwater track, members will
assist in collecting, managing,and analyzing data for stormwater BMPs and low impactdevelopment
(LID) techniques. Under the forestry track, members work with local governments to create
opportunities for increased effectiveness of the urban tree canopy contributing to environmental
improvement. Members will also provide outreach opportunities to increase awareness and
management of local foods, stormwater runoff, andurban trees among community organizations and
businesses.
Detailed descriptions for these positions can be found on pages 9-19of this document. For the 2015-
2016program year, we anticipate awarding anywhere from 4to13full-time members in each focus
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area.If a host site is awarded two members, these MinnesotaGreenCorps members may be in different
positions (for example, one member may be a Living Green Corps member and the other member an Air
QualityCorpsmember).
Members and host sites are expected to report project activities and progress towards program
objectives to the MPCA on a quarterly basis.
As an overall program, Minnesota GreenCorps has the following performance measurement goals. Host
site organizations will be selected in part for their commitment and ability to contribute to these
goals.These are not individual member project goals.Performance measures are subject to change
based on feedback from our funder.
Minnesota GreenCorps members will engage or educate community memberson
x
implementation of environmentally-conscious practices and activities intended to reduce GHG
emissions, and improve air and water quality. Activities may include improving green
infrastructure, conserving energy, waste prevention/recycling, water quality, and sustainable
agriculture. (All positions)
Minnesota GreenCorps members will improve public lands through implementation of green
x
infrastructure best management practices. Examples of practicesinclude urban trees, planting
spaces, community gardens, stormwater BMPs, or LID sites. (Green Infrastructure, Living Green)
Minnesota GreenCorps members willretrofit public structures to improve energy efficiency.
x
Members willcollect and benchmark energy use and GHG emissions from public buildingsto
assess and implement conservation opportunities. (Energy Conservation, Living Green)
Minnesota GreenCorps members will provide technical assistance to sites to prevent, recycle,
x
compost,or otherwise divert waste. (Waste Prevention and Recycling, Living Green)
Minnesota GreenCorps members will provide capacity building services toorganizations to
x
decrease energy and water consumption and increase the resilience of at-risk ecosytems. (All
positions)
Minnesota GreenCorps members will initiate the implementation of additional green practices
x
or technologies that build community capacity and increase resilience. (All positions)
Minnesota GreenCorps host sites will prepare members for a career in the environmental field
x
by providing valuable knowledge and skill-building opportunities, guidance, mentoring, and
training. (All positions)
In addition to the above performance measures, Minnesota GreenCorps also has the goal of mobilizing
volunteers on community service projects planned and carried out by Minnesota GreenCorps members.
Our program provides a professional development opportunity for members. The MPCA periodically
brings members together for group training events, and encourages member participation in
conferences and workshops related to their service areas and professional development goals. Member
growth and skill development will be assessed as part of an annual program evaluation.
II.Member information
Minnesota GreenCorps service positions are for 11 months:beginning in September 2015and
concluding in August 2016. Full-time members must serve 1,700 hours during this term,which equates
to around 40 hours a week, allowing for sick and vacation time. The recruitment, applicationand
selectionprocess for Minnesota GreenCorps members is administered by the MPCA. However,
potential host sites are strongly encouragedto promotemember service opportunities to individuals
familiar with their organizationand the community in which the member would be serving. Encouraging
a local candidate does not guarantee a placement with an organization.
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Responsibilities/activities
Responsibilities and activities will vary depending on the host site and the project focus area, but will be
based on the pre-scoped position descriptions for each focus area. Details are provided in the position
descriptions on pages 9-19of this document.
Members and host sites are expected to focus on the specific activities as outlined in the position
descriptions and to work to achieve the measurable outcomes associated with these positions.
Member applicant requirements
Eligibility
Must bea minimum of 18 years or older.
x
Must be a U.S. Citizen, U.S. National, or a lawful permanent resident alien of the U.S.
x
Must not have a criminal history that precludes the applicant’s abilitytowork with vulnerable
x
populations, such as the youth and elderly.
Must be able to make a commitment to complete 11 months of service.
x
Some positions may require a valid driver’s license
x
Qualifications/skills
Education
A two-year Associate of Arts degree or completion of sophomore year in a four-year college programis
required. A four-year college degree with a major or significant course work related to environmental
protection or other relevant aspect of the MinnesotaGreenCorps programis preferred.
Work skills
Effective written and oral communication skills
x
Ability to build and maintain relationships
x
Motivate others
o
Demonstrate flexibility in work assignments
o
Work both independently and with others
o
Work with individuals from a variety of backgrounds
o
Ability to take the initiative in work assignments, organize them, and complete them
x
Ability to research and organize information
x
Functional computer skills: word processing, spreadsheet, database
x
Preferred interest/commitment
Demonstrated interest in environmental issues/sustainability
x
Commitment to community/Minnesota GreenCorps service
x
While Minnesota GreenCorps members will be selected for placement based on their qualifications
and commitment to service, host sites must understand that members are not necessarily bringing
highly specialized skills to their position.The members are participating in the MinnesotaGreenCorps
program in order to give back to their communities and gain valuable skills and experience in the
environmental field. Host sites will often need to invest time in on-the-job training for the members.
Compensation and benefits
Minnesota GreenCorps members will receive orientation and training from the MPCA and
x
partnering agencies, as appropriate.
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Minnesota GreenCorps members will have the opportunity to devote up to 10%of their time to
x
professional development opportunities (conferences and workshops) throughout their service.
Full-time Minnesota GreenCorps members are provided with a taxable living allowance of
x
$12,530for completing a 1,700 hour term of service; the allowance is disbursed bi-weekly.
An offer of basic health insurance is provided by the MPCA.
x
Upon completion of their term of service, members receive an AmeriCorps Education Award of
x
$5,730for use on future higher education expenses or on existing qualified student loans.
Members may be eligible for childcare assistance (depending on financial status).
x
Serving a secondyear
In order to be eligible to serve a second term of service with Minnesota GreenCorps, the member must
reapply to the program and meet certain standards from his or her first term of service, which include,
but are not limited to:
Completing the required number of hours.
x
Completing all program requirements.
x
Submitting timesheets and other necessary paperwork in a timely fashion.
x
Receiving satisfactory performance reviews from his or her service site.
x
Mere eligibility for an additional term of service does not guarantee selection or placement.
Member code of conduct
Attendance
Members are expected to:
Arrive and depart from their host site on time every day following their set schedule.
x
Notify their Site Supervisor if they will be late or are sick; obtain approval from their Site
x
Supervisor for scheduled absences; notify and receive approval from the Minnesota GreenCorps
Program Coordinator for any absences longer than one (1) week. Approved time away from
work is not counted as service.
Attend any relevant trainings / meetings at their host site.
x
Abide by their site’s schedule and policy regarding breaks and lunch. Members may only count
x
time spent at lunch towards their service if it is on site and work-related.
Arrive on time for each required Minnesota GreenCorps training.
x
Notify the MinnesotaGreenCorps Program Coordinator in advance if they are unable to attend
x
training.
Serve approximately 40 hours per week (full-time) as reported on the approved timesheet.
x
Program reporting
Members are expected to:
Report actual service hours on timesheets daily.
x
Submit timesheets for approval once every two weeks into the OnCorps reportsonline system
x
to enable theSite Supervisor to approve by the due date.
Complete an end-of-termprogram survey.
x
In conjunction with thehost site, submit quarterly updates to the MPCA on project progress on
x
the forms and timeline determined by the MPCA, and a final report that includes lessons
learned and project measures for success. The MPCA will work with the member and host site to
refine project measures throughout the term of service. Additional measures/outcomes may be
developed.
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Functions of the position
Members are expected to satisfactorily perform the functions of the position as described in the
position description. Members may not displace an employee, volunteer, or position within their service
site.
Policies and procedures
Members are expected to adhere to the policies and procedures outlined by Minnesota GreenCorps.
Members are also expected to adhere to the policies, procedures,and code of conduct of their service
site, including, but not limited to confidentiality, internet policies, dress code, and other behavior.
Training
Members are expected to arrive on time to each required Minnesota GreenCorps training session.
Members must notify the Minnesota GreenCorps Program Coordinator in advance if he or she will not
be able to attend training. Members are expected to notify the Minnesota GreenCorps Program
Coordinator as soon as they know they will not be able to attend. The Minnesota GreenCorps Program
Coordinator will determine the consequence for missing training. Members may not bring their children
to training. Members are asked to turn their cell phones to silent. Members are asked to be respectful of
trainers and beengaged and responsive as participants.
Communication
Members are expected to check their e-maildaily. Members are expected to respond in a timely
manner to communication from site and/or Minnesota GreenCorps program staff. Members must
communicate with theMinnesota GreenCorps Program Coordinatorregarding extended absences,
name changes, address or phone changes, or site issues or concerns.The Minnesota GreenCorps
Program Coordinator will raise serious concerns and policy violations to the MPCA Environmental
Community Development Manager.
Professionalism
Members are representative of their school, community, Minnesota GreenCorps, the MPCA,and
AmeriCorps during their term of service and are expected to conduct themselves in a professional
manner. This includes wearing appropriate attire, communicating professionally, responding to
constructive criticism and feedback, limiting cell phone use to breaks, etc.
Professionalism on the Internet
Members’ activity on the internet must also remain professional during their term of service.
x
Members may not post inappropriate pictures of themselves on the internet (i.e.,pictures
x
involving consuming alcohol and/or intoxication, sexually provocative photographs).
Members should not forward e-mails to anyone within the Minnesota GreenCorps network that
x
are not work-related and/or may be offensive to others (i.e.,political or religious e-mails).
Members should follow the policy of their host site regarding use of internet at the site (i.e.,
x
checking personal e-mail).
Member prohibited activities
When accumulating service or training hours, or otherwise performing activities supported by the
AmeriCorps program or the Corporation, members may not engage in the following activities:
A.Attempting to influence legislation.
B.Organizing or engaging in protests, petitions, boycotts, or strikes.
C.Assisting, promoting, or deterring union organizing.
D.Impairing existing Agreements for services or collective bargaining agreements.
E.Engaging in partisan political activities or other activities designed to influence the outcome of
an election to any public office.
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F.Participating in, or endorsing, events or activities that are likely to include advocacy for or
against political parties, platforms, political candidates, proposed legislation, or elected officials.
G.Engaging in religious instruction; conducting worship services; providing instruction as part of a
program that includes mandatory religious instruction or worship; constructing or operating
facilities devoted to religious instruction or worship; maintaining facilities primarily or inherently
devoted to religious instruction or worship; or engaging in any form of religious proselytization.
H.Providing a direct benefit to: a for-profit business entity, a labor union, a partisan political
organization, a non-profit organization that fails to comply with the restrictions contained in
section 501(c)(3) of the Internal Revenue Code of 1986 or an organization engaged in the
religious activities described above.
I.Voter registration drives.
J.Raise funds for living allowances or for an organization's general (as opposed to project)
operating expenses or endowment; or write a grant application to the Corporation or any other
federal agency.
a.Per § 2520.40 AmeriCorps members may:
i.Raise resources directly in support of a program's service activities;
ii.Perform fundraising activities including, but not limited to, the following:
1.Seeking donations of books from companies and individuals for a program in which
volunteers teach children to read;
2.Writing agrant proposal to a foundation to secure resources to support the training
of volunteers;
3.Securing supplies and equipment from the community to enable volunteers to help
build houses for low-income individuals;
4.Securing financial resources from the community to assist in launching or expanding
a program that provides social services to the members of the community and is
delivered, in whole or in part, through the members of a community-based
organization;
5.Seeking donations from alumni of the program for specific service projects being
performed by current members.
An AmeriCorps member may spend no more than 10%of his or her originally agreed-upon term
of service, as reflected in the member enrollment in the National Service Trust, performing
fundraising activities, as described in § 2520.40.
K.Clerical work or research unless such activities are incidental to themember’s direct service
activities.
L.Providing abortion services or referrals for receipt of such services.
M.Such other activities as the Corporation may prohibit.
N.AmeriCorps members may not engage in the above activities directly or indirectly by recruiting,
training, or managing others for the primary purposes of engaging in one of the activities listed
above. Individuals may exercise their rights as private citizens and may participate in the
activities listed above on their initiative, on non-AmeriCorps time, and using non-CNCS funds.
Individuals should not wear the AmeriCorps logo while doing so.
O.Nonduplication:Per§ 2540.100, Corporation assistance may not be used to duplicate an activity
that is already available in the locality of a program. And, unless the requirements of the
nondisplacement clause (below) are met, Corporation assistance will not be provided to a
private nonprofit entity to conduct activities that are the same or substantially equivalent to
activities provided by a State or local government agency in which such entity resides.
P.Nondisplacement:Per§ 2540.100, an employer may not displace an employee or position,
including partial displacementsuch as reduction in hours, wages, or employment benefits, as a
result of the use by such employer of a participant in a program receiving Corporation
assistance.
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III.Member position descriptions
Full position descriptions for the four positionscan be found on the following pages. Position
descriptions are subject to change based on information from our funder.
Members and host sites are expected to focus on the specific projects as outlined in the position
descriptions and work to achieve the measurable outcomes associated with these activities.
AirQuality corps member
Service position summary
Work with local government(s), school districts, nonprofit and community-based organizations, and
their partners to conserve energy, improve energy efficiency, encourage reduction of vehicle miles
traveled, and reduce air pollutants and GHGemissions. Member projects will serve to improve host
communities’ capacity to respond to environmental threats and the impacts of climate change through
improved infrastructure and increased community resilience. Assist with collecting, benchmarking, and
analyzing energy and water use and GHG emissions using various tools. Assist in implementing energy
and water conservation measures. Provide outreach and education onenergy and water conservation,
fleet management, multi-modal transportation, and residential practices that contribute to air pollution,
like burn barrels, backyard fires, lawn equipment, etc. Interact with applicable state agencies, utilities,
community organizations, and non-profit green building, green fleet, and/or green transportation
programs (through campaigns, workshops, events, media, etc.).
Essential functions
Energy Conservation track
Assist with the collection, benchmarking, and reporting of baseline and current data on energy
x
and water use and GHG emissions forpublic buildings and/or vehicle and fleet operations using
existing databases and tools such as the state of Minnesota Buildings, Benchmarks, and Beyond
(B3), ICLEI and/or Energy Star.
Work with local governments, school districts,and their partners to help identify opportunities
x
for conservation and efficiency and to assist with implementing action steps, aligning the
operation of lighting and equipment with occupant schedules, working with B3 to create
customized facilities operations manuals,, retrofitting public buildings to improve energy
efficiency, installing vending machine energy efficiency devices provided by MPCA, exploring
plug load/information technology power management strategies, and engaging employees to
undertake energy and water saving behavioral changes at work and home. Initiate use of the
state’s Guaranteed Energy Savings Program or facilitate other retrofit/retro-commissioning
efforts as applicable.
Conduct surveysor collect pre/post information from participants in trainings, events,
x
workshops, etc., on changes in energy and water conservation-related knowledge, attitudes,
and practices.
As applicable, coordinate above activities with implementation of green building best practices,
x
including those referenced in Minnesota GreenStep Cities.
Assist local governments and their partners with planning on how to institutionalize ongoing
x
energy and water savings through: tracking and follow-up, changes to operations and
maintenance practices, continued employee engagement about conservation behaviors, and
GHG reduction efforts.
Document results and submit quarterly and final project reports to the MPCA, including lessons
x
learned that can inform and benefit other communities.
Page 9of 38March 2015|p-mgc2-03
Green Transportation track
Encourage reduction of vehicle miles traveled and improved air quality through complete
x
streets planning, education and practices, GIS/mapping, safety planning, facilitating
infrastructure improvements, safe routes to school initiatives, and education on multi-modal
transportation, mobility options, and active living approaches.
Promote and encourage the use of electric vehicles through education and outreach and
x
assisting withdeveloping infrastructure for electric vehicles, including charging stations and
workplace charging.
Provide electric vehicle information to fleet managers to encourage use in public fleets,
x
including operation and maintenance cost savings.
Conduct surveys, as applicable, of participants in trainings, events, workshops, etc., on changes
x
in transportation-related knowledge, attitudes, and practices.
Document results and submit quarterly and final project reportsto the MPCA,including lessons
x
learned that can inform and benefit other communities.
Marginal functions
Mobilize volunteers, as appropriate, to assist in implementation of activities.
x
Assist with other sustainability-related tasks in the host community (not to exceed20%of time).
x
Member eligibility requirements
Must bea minimum of 18 years or older.
x
Must be a U.S. Citizen, U.S. National, or a lawful permanent resident alien of the U.S.
x
Must not have a criminal history that precludes the applicant’s ability to work with vulnerable
x
populations, such as the youth and elderly.
Must be able to make a commitment to complete 11 months of service.
x
Some positions may require a valid driver’s license
x
Qualifications/skills
Education
A two-year Associate of Arts degree or completion of sophomore year in a four-year college program is
required. A four-year college degree with a major or significant course work related to environmental
protection, energy conservation and efficiency, urban planning, or other relevant aspect ofthe
Minnesota GreenCorps program is preferred.
Work skills
Effective written and oral communication skills
x
Ability to build and maintain relationships
x
Motivate others
o
Demonstrate flexibility in work assignments
o
Work both independently and with others
o
Workwith individuals from a variety of backgrounds
o
Ability to take the initiative in work assignments, organize them, and complete them
x
Ability to research and organize information
x
Functional computer skills: word processing, spreadsheet, database
x
Preferred interest/commitment
Demonstrated interest in environmental issues/sustainability, including energy and water conservation
and efficiency, air quality, urban planning, active transportation, and a commitment to
community/Minnesota GreenCorps service.
Page 10of 38March 2015|p-mgc2-03
Requirements
Some positions may require use of a vehicle in the host site area; mileage will be reimbursed by
x
site or Minnesota GreenCorps.
Travel to the Twin Cities for orientation (September 2015). Travel expenses will be
x
paid/reimbursed by Minnesota GreenCorps.
Travel to attend four quarterly trainings. Travel expenses will be paid/reimbursed by Minnesota
x
GreenCorps.
Submit an online timesheet to report service hours once every two weeks.
x
Complete 1,700 hours.
x
Submit quarterly and final project progress reports.
x
Service environment
Service will be performed at host sitefacilities, which may include schools, office buildings, police and
fire departments, public works, park and recreation centers, motor pools, vehicle maintenance facilities,
etc., with daily computer and telephone use.
Measures for project success
Outputs
Note:The MPCA will
Number of buildings benchmarked
x
work with the
Number of campaigns and/or surveys implemented
x
member and host site
to refine project
Campaign participation and/or survey response rates
x
measures throughout
Number of community members (residential or non-residential)
x
the term of service.
impacted by outreach/education
Additional
Number of youth receiving outreach/education
x
measures/outcomes
Numberof organizations receiving outreach or technical assistance
x
may be developed.
Number of public buildings retrofitted to improve energy efficiency
x
Outcomes
Reduction in energy and/or water use during, or anticipated annually as a result of, the member
x
service year
Numberofindividuals/entities who show an increase in knowledge and/or change a behavior
x
Number of conservation and efficiency technologies or practices implemented
x
Contributions to energy, water, and/or GHG reduction plans
x
Mode shift from single occupancy auto travel
x
Waste Prevention and Recycling corps member
Service position summary
Provide expertise and assistance regarding waste prevention, recycling, and composting/organics
management for community organizations, local governments, or public facilities, including school
districts, post-secondary educational institutions, city facilities, county facilities, neighborhood groups,
park districts, etc. Support host sites and/or their constituents in efforts to integrate sustainable waste
management practices intodaily operations. Educate community members, students, teachers, school
administrators and facility operations staff or members of the public on waste prevention and recycling
issues.Member projects will serve to improve host communities’ capacity to respond to environmental
threats and the impacts of climate change through improved infrastructure and increased community
resilience.
Page 11of 38March 2015|p-mgc2-03
Essential functions
Complete three or more waste reduction or recycling/organics projects selected by host site
x
from this list:
Implement a new initiative designed to reduce waste generation.
o
Launch or improve organization-wide recycling programs.
o
Launch or improve organics management (reduction, collection, composting).
o
Develop “How to Reduce, Reuse, and Recycle at Home” class and/or promotion campaign.
o
Evaluate waste composition at service site or conduct waste analysis.
Increase the capture and distribution of reusable materials in service community (i.e.
o
implement campus wide move in/move out reuse system, textile or building material reuse,
reusable dishware and utensils).
Inform host site and served community of existing state, county or city resources that can
x
improve waste prevention, recycling or organics programs.
Implement measurement, data collection,and reporting for projects.
x
Mobilize volunteers to assist in implementation of activities.
x
Document results and submit quarterly and final project reportsto the MPCA, including lessons
x
learned that can inform and benefit other communities.
Marginal functions
Serve as a resource for teachers for incorporating reduce, reuse, recycling into curriculum
x
(schools only).
Develop a cost and benefit analysis of waste reduction, recycling and organics programs.
x
Assess waste prevention educational/promotional needs for improving program performance.
x
Develop supplemental materials as needed.
x
Form and or support green teams –prioritize green team projects that further member’s
x
primary focus areas.
Document best practices through case studies and/or “how to” guides.
x
Research, conduct,and analyze waste composition at a school or from a specific sector within
x
the community to identify high priority opportunities and develop recommendations for
improving reduction, recycling or organics management.
Assist with other sustainability-related tasks in the host community (not to exceed 20%of time)
x
Member eligibility requirements
Must bea minimum of 18 years or older.
x
Must be a U.S. Citizen, U.S. National, or a lawful permanent resident alien of the U.S.
x
Must not have a criminal history that precludes the applicant’s ability to work with vulnerable
x
populations, such as the youth and elderly.
Must be able to make a commitment to complete 11 months of service.
x
Some positions may require a valid driver’s license.
x
Qualifications/skills
Education
A two-year Associate of Arts degree or completion of sophomore year in a four-year college program is
required. A four-year college degree with a major or significant course work related to environmental
protection, waste prevention, or other relevant aspect of the Minnesota GreenCorps program is
preferred.
Page 12of 38March 2015|p-mgc2-03
Work skills
Effective written and oral communication skills
x
Ability to build and maintain relationships
x
Motivate others
o
Demonstrate flexibility in work assignments
o
Work both independently and with others
o
Work with individuals from a variety of backgrounds
o
Ability to take the initiative in work assignments, organize them, and complete them
x
Ability to research and organize information
x
Functional computer skills: word processing, spreadsheet, database
x
Preferred interest/commitment
Demonstrated interest in environmental issues/sustainability, including waste prevention, recycling, and
composting, and a commitment to community/Minnesota GreenCorps service.
Requirements
Some positions may require use of a vehicle in the host site area; mileage will be reimbursed by
x
site or Minnesota GreenCorps.
Travel to the Twin Cities for orientation (September 2015). Travel expenses will be
x
paid/reimbursed by Minnesota GreenCorps.
Travel to attendfour quarterly trainings. Travel expenses will be paid/reimbursed by Minnesota
x
GreenCorps.
Submit an online timesheet to report service hours once every two weeks.
x
Complete 1,700 hours.
x
Submit quarterly and final project progress reports.
x
Service environment
Service will be performed at local government or community organization facilities, which might include
office buildings, school buildings, police and fire departments, public works, park and recreation centers,
motor pools, vehicle maintenance facilities, etc., with daily computer and telephone use.
Measures for project success
The MPCA
Outputs
Note:
will work with the
Number of community members (residential or non-residential)
x
member and host
impacted by outreach/education
site to refine project
Number of youth receiving outreach/education
x
measures
Number of sites (schools, businesses, etc.) receiving technical
x
throughout the
assistance
term of service.
Additional
Outcomes
measures/outcomes
Numberof individuals/entities who show an increase in knowledge
x
may be developed.
and/or change a behavior
Pounds/tons of waste diverted
x
Pounds/tons of waste prevented
x
Pounds/tons of recycling/organics collected (or increases in collection volumes)
x
Quantity (weight or volume) of toxic cleaners replaced by alternatives
x
Number of practices implemented
x
Page 13of 38March 2015|p-mgc2-03
Living Green corps member
Service position summary
Provide outreach, education, and assistance to residents and community-based organizations regarding
environmental topics and practices, which could include, but is not limited to: air quality improvement,
energy conservation, water conservation and pollution prevention, toxicity reduction, recycling and
organics management, and local foods. Provide assistance to communities served by host organizations
through appropriate outreach and education strategies. In addition, member will assist host sites in
adopting and implementing sustainability practices internally. Member projects will serve to improve
host communities’ capacity to respond to environmental threatsand the impacts of climate change
through improved infrastructure, and increased knowledge, engagement, and resilience.
Essential functions
Provide community-based outreach, education and assistance to residents, including youth
x
(under the age of 25) and community organizations, through campaigns, presentations, events,
workshops, social media and other appropriate strategies. Outreach and assistance will focus on
one or more of the topics listed below that the host site will select:
Air quality improvement:Encouragereduction of recreational fires during poor air quality
o
days, reduction in use of unseasoned firewood and lawn equipment, and elimination of
burn barrels.
Energy conservation: Best practices that are lowcost and reduce energy usageat home,
o
work,and school.
Green transportation: Encourage reduction of vehicle miles traveled and improved air
o
quality through complete streets planning, education and practices, safe routes to school
initiatives, and education on multi-modal transportation, mobility options and active living
approaches.
Residential stormwater management:Best practices that are low cost and prevent or
o
reduce surface water run-off and pollution.
Residential water conservation:Best practices that are low cost and reduce water usage
o
at home, work,and school.
Waste and toxicity prevention and recycling:Junk mail reduction, phone book reduction,
o
office paper reduction, holiday waste reduction, reuse and reusable shopping bags,
sustainable consumption, mercury recycling, proper pharmaceutical disposal, non-toxic
cleaning alternatives, lead free fishing tackle, recycling and organics practices.
Local foods:Encouraging the production and consumption of locally grown foods through
o
implementation and/or improvements to farmer’s markets, community gardens, farm-to-
school programs, and community education on local foods initiatives.
Provide additional support to host organization’s sustainability related education activities. This
x
could include development of regional environmental events or fairs which bring local
businesses, nonprofits, and government resources together to educate residents on an array of
environmental and energy products, technologies, services,and actions.
Support host organization’s outreach and technical assistance activities, including dissemination
x
of key messages via host organization’s website and, as appropriate, social networking tools.
Work with local governments and their partners to ensure education strategies and materials
x
are appropriate, informative,and accurate. Distribute and, where appropriate, refine existing
education materials, including for school-age audiences.
Mobilizevolunteers to assist in implementation of campaigns, events, etc.
x
Document results and submit quarterly and final project reportsto the MPCA, including lessons
x
learned that can inform and benefit other communities.
Page 14of 38March 2015|p-mgc2-03
Marginal functions
Implement sustainability-related efforts at the offices of the host site (not to exceed 20%of
x
time).
Provide additional outreach on sustainability-related topics as appropriate.
x
Implement measurement and data collection and reporting practices for projectsat host sites.
x
Member eligibility requirements
Must bea minimum of 18 years or older.
x
Must be a U.S. Citizen, U.S. National, or a lawful permanent resident alien of the U.S.
x
Must not have a criminal history that precludes the applicant’s ability to work with vulnerable
x
populations, such as the youth and elderly.
Must be able to make a commitment to complete 11 months of service.
x
Some positions may require a valid driver’s license.
x
Qualifications/skills
Education
A two-year Associate of Arts degree or completion of sophomore year in a four-year college program is
required. A four-year college degree with a major or significant course work related to environmental
protection or other relevant aspect of the MinnesotaGreenCorps program is preferred.
Work skills
Effective written and oral communication skills
x
Ability to build and maintain relationships
x
Motivate others
o
Demonstrate flexibility in work assignments
o
Work both independently and with others
o
Work with individuals from a variety of backgrounds
o
Ability to take the initiative in work assignments, organize them, and complete them
x
Ability to research and organize information
x
Functional computer skills: word processing, spreadsheet, database
x
Preferred interest/commitment
Demonstrated interest in environmental issues/sustainability, including waste reduction, energy
conservation, water pollution and/or recycling, and commitment to community/Minnesota GreenCorps
service. Interest in marketing, communication,and/or environmental education.
Requirements
Some positions may require use of a vehicle in the host site area; mileage will be reimbursed by
x
site or Minnesota GreenCorps.
Travel to the Twin Cities for orientation (September 2015). Travel expenses will be
x
paid/reimbursed by Minnesota GreenCorps.
Travel to attend four quarterly trainings. Travel expenses will be paid/reimbursed by Minnesota
x
GreenCorps.
Submit an online timesheet to report service hours once every two weeks.
x
Complete 1,700 hours.
x
Submit quarterly and final project progress reports.
x
Page 15of 38March 2015|p-mgc2-03
Service environment
Service will be performed at local governmental or community organization facilities, which might
include office buildings, school buildings, police and fire departments, public works, park and recreation
centers, motor pools, vehicle maintenance facilities, etc., with daily computer and telephone use.
Measures for project success
Outputs
Note:The MPCA will
Number of community members (residential or non-residential) impacted by
x
work with the
outreach/education
member and host
Number of youth receiving outreach/education
x
site to refine project
measures
Number of organizations receiving outreach or technical assistance
x
throughout the term
Outcomes
of service.
Numberof individuals/entities who show an increase in knowledge and/or
x
Additional
change a behavior
measures/outcomes
may be developed.
Mode shift from single occupancy auto travel
x
Increase in production/consumption of locally grown foods (food projects only)
x
Pounds/tons of waste reduced or prevented, or recycling organics collected
x
Kilowatt hours of electricity saved
x
Gallons of rainwater captured or infiltrated
x
Quantity (weight or volume) of toxic cleaners replaced by alternatives
x
Number of practices implemented
x
Green Infrastructure corps member
Service position summary
Assist local government(s), nonprofit and community-based organizations, and their partners in the
application of green infrastructure principles related to local foods, stormwater management, or urban
forestry. Member projects will serve to improve host communities’ capacity to respond to
environmental threats and the impacts of climate change through improved infrastructure and
increased community resilience. Increase understanding of the general public and local government
employees of the opportunities for production of local foods, and the proper application, assessment
and science behind stormwater BMPs, or urbanforestry practices. Host sites will select a local foods,
stormwater, or urban forestry track. Under the local foods track, members will assist in the creation
and/or improvement of local food systems, including increasing access of community members to and
education about healthy, sustainably grown food. Under the stormwater track, members will assist in
collecting, managing, and analyzing data for stormwater BMPs and LID techniques. Under the urban
forestry track, members work with host communities to create opportunities for increased effectiveness
of the urban tree canopy contributing to environmental improvement. Members will also provide
outreach opportunities to increase awareness andmanagement of local foods, stormwater runoff, and
urban trees among community organizations and businesses.
Essential functions
Local Foods track
Increase access to locally grown food through implementation and/or improvements to farmer’s
x
markets, community gardens, and farm-to-school programs.
Encourage food productionpractices that maximize environmental benefits and minimize
x
impacts on water quality, native plant communities, the waste stream, energy consumption, and
air quality.
Page 16of 38March 2015|p-mgc2-03
Implement and/or expand community outreach and education efforts related to the production
x
and consumption of locally produced food (including mobilizing volunteers).
Conduct surveys, as applicable, of participants in trainings, events, workshops, etc., on food and
x
nutrition-related knowledge, attitudes, and practices.
Document results and submit quarterly and final project reports to the MPCA, including lessons
x
learned that can inform and benefit other communities.
Stormwater track
Inventory existing stormwater BMPs, including LID techniques (rain gardens, porous pavement,
x
green roofs, swales, etc.) located in the host site jurisdiction.
Assist with development or improvement of an existing stormwater BMP assessment and
x
performance plan. Establish criteria for BMP assessment and performance standards for
maintenance and operation.
Provide outreach, education and guidance to organizations and citizens about the benefits of
x
stormwater BMPsand reducing runoff of pollutants.
Work with local government(s) staff, officials, community organizations, and citizens to
x
implement LID practices, usingprograms like Blue Thumb. Mobilize volunteers as appropriate.
Use existing resources/calculators (e.g.,Stormwater Manual, minimal impact design (MID)
x
website) to quantify the benefits of LID practices (greenhouse gas reduction, pollutant load
reductions, etc.).
Document results and submit quarterly and final project reportsto the MPCA, including lessons
x
learned that can inform and benefit other communities.
Urban Forestry track
Inventory tree species in order to document areas in need of restoration and make
x
recommendations for management, with an emphasis on public land (boulevards, parks, etc.).
Use existing calculators (i.e., www.itreetools.org) to quantify the benefits of urban trees
x
(greenhouse gas reduction, water quality, etc.).
Work with local government(s) to implement urban forestry best practices, including assisting
x
with developing contingency plans for increased diversity, pest management, invasive species,
and other environmental needs related to climate change.
Implement and/or expand community outreach efforts related to forestry (including mobilizing
x
volunteers).
Document results and submit quarterly and final project reportsto the MPCA, including lessons
x
learned that can inform and benefit other communities.
Marginal functions
Mobilize volunteers to assist in implementation of projects.
x
Inform host site employees, community organizations, and citizens about the project through
x
various media and public outreach efforts.
Assist with other tasks asneeded, i.e., organizational tasks, working with the media, etc.
x
Assist with other sustainability-related tasks in the host community (not to exceed 20%of time).
x
Member eligibility requirements
Must bea minimum of 18 years or older.
x
Must be a U.S. Citizen, U.S. National, or a lawful permanent resident alien of the U.S.
x
Must not have a criminal history that precludes the applicant’s ability to work with vulnerable
x
populations, such as the youth and elderly.
Must be able to make a commitment to complete11 months of service.
x
Some positions may require a valid driver’s license.
x
Page 17of 38March 2015|p-mgc2-03
Qualifications/skills
Education
A two-year Associate of Arts degree or completion of sophomore year in a four-year college program is
required. A four-year college degree with a major or significant course work related to science,
environmental protection, water quality, forestry, ecology, natural resources, urban planning,
agriculture, horticulture,or other relevant aspect of the Minnesota GreenCorps program is preferred.
Work skills
Effective written and oral communication skills
x
Ability to build and maintain relationships
x
Motivate others
o
Demonstrateflexibility in work assignments
o
Work both independently and with others
o
Work with individuals from a variety of backgrounds
o
Ability to take the initiative in work assignments, organize them, and complete them
x
Ability to research and organize information
x
Functional computer skills: word processing, spreadsheet, database
x
Preferred interest/commitment
Demonstrated interest in environmental protection, including local foods, forestry, stormwater, or
urban planning, and a commitment to community/Minnesota GreenCorps service.
Requirements
Some positions may require use of a vehicle in the host site area; mileage will be reimbursed by
x
site or Minnesota GreenCorps.
Travel to the Twin Cities for orientation (September 2015). Travel expenses will be
x
paid/reimbursed by Minnesota GreenCorps.
Travel to attend four quarterly trainings. Travel expenses will be paid/reimbursed by Minnesota
x
GreenCorps.
Submit an online timesheet to report service hours once every two weeks.
x
Complete 1,700 hours.
x
Submit quarterly and final project progress reports.
x
Service environment
Note:The MPCA
Service will be performed at host site facilities, which might include office
will work with the
buildings, police and fire departments, public works, park and recreation
member and host
centers, motor pools, vehicle maintenance facilities, etc., with daily
site to refine
computer and telephone use. A portion of the work will be conducted
project measures
outside, walking over rough ground to do inspection and assessment of and
throughout the
make improvements to stormwater infrastructure,urban forests, gardens or
term of service.
farms, possibly in adverse weather.
Additional
Measures for project success measures/outcome
s may be
Outputs
developed.
Acres of park or public land improved
x
Number of community members engaged or impacted by outreach efforts
x
Number of green infrastructure spaces inventoried (stormwater BMP’s and LID techniques,
x
urban trees, community gardens, etc.)
Number of new green infrastructure spaces designed
x
Page 18of 38March 2015|p-mgc2-03
Outcomes
Increase in knowledge and/or change in behavior of participating community members
x
Increase in native species planted or being maintained, and improved habitat
x
Creation of an environmental baseline documenting the multiple benefits (including water
x
quality) of BMPs, urban trees, and/or community gardens
Contribution to urban forestry or stormwater plans
x
Increase in production/consumption of locally grown foods
x
Energy and/or GHG reduced through decreased need for transporting food, due to increase in
x
locally grown foods
Number of practices implemented
x
IV.Minnesota GreenCorps/MPCA responsibilities
The MPCA, acting through the Minnesota GreenCorps Program Coordinator, supporting staff, and
management, is responsible for providing oversight to the Minnesota GreenCorps program on a
statewide level, including member management, site management, and compliance with all AmeriCorps
regulations. The Minnesota GreenCorps Program Coordinator is an employee of the MPCA.
A.Member selection and termination process
Interviewing: The MPCA will accept and screen all applications. The MPCA will sort and review
x
applications, and select candidates for interviews.
Selecting: The MPCA will make selection decisions. The MPCA has the responsibility and
x
authority to extend an offer for a position to an applicant, and will make the final selection
decisions.
Background checks: The MPCA will conduct and pay for background checks on applicants prior
x
to their official acceptance into the MinnesotaGreenCorps program. The check will include:
1) national sex offender database search; 2) state criminal database search; 3) a fingerprint-
based Federal Bureau of Investigation (FBI) criminal history check for members working with
vulnerable populations; and 4) driver’s license and driving record verification. Member
participation in the MinnesotaGreenCorps program is contingent upon passing all relevant
background checks.
Terminating: Only the MPCA’s designated staff has the authority to suspend or release a
x
Minnesota GreenCorps member from service for disciplinary reasons. Site supervisors must
actively work with the MPCA to address performance issues before termination is considered.
B.Member management
Member training: The MPCA is responsible for coordinating the logistics and scheduling the
x
member trainings that occur throughout the year. The MPCA will reimburse travel expenses for
members to attend Minnesota GreenCorps-sponsored training. Member orientation(s) topics
will include: AmeriCorps/MinnesotaGreenCorps policies and procedures;OnCorps Reports(the
online reporting system for AmeriCorps programs);reporting requirements;training in topic
areas; and safety, including right-to-know and emergency procedures.
Oversight: While the host site will provide day-to-day supervision, the MPCA will communicate
x
regularly with the host site and site supervisor to ensure that the tasks and activities of the
member project align with the position description and goals of the MinnesotaGreenCorps
program and the MPCA. The MPCA will work with the member and host site to refine project
measures throughout the term of service. The MPCA is also responsible for data compilation
and reporting to interested parties including ServeMinnesota and CNCS, MPCA management,
and other interested parties.
Mentors: The MPCA will provide each MinnesotaGreenCorps member with a mentor that will
x
provide technical assistance and support throughout the program year.
Page 19of 38March 2015|p-mgc2-03
Member site visits: The MPCA will conduct up to two site visits during the year with each
x
member. Site visits will be scheduled by the MPCA, MinnesotaGreenCorps member, and site
supervisor.
Monitoring program requirements: The MinnesotaGreenCorps Program Coordinator will track
x
and monitor each member’s progress in completing program requirements. This includes
monitoring members’service hours to ensure that members will fill their minimum hour
requirement by August 2016.
Member personnel file: The MPCA will maintain a personnel file for each member.
x
Member benefits: The MPCA is responsible for administering/overseeing the member benefits
x
(as applicable) including: living allowance, health insurance,and workers’ compensation. The
MPCA will provide assistance to qualifying members in receiving federal student loan
forbearance, child care reimbursement, and education awards from the corresponding
government entities who provide such benefits. The MPCA will also provide travel
reimbursement for approved expenses.
Grievance procedures: The MPCA will ensure that employee work problems are appropriately
x
resolved, and,when necessary, ensure that Grievance Procedures are administered as
prescribed in the Member Service Agreement.
Site re-assignment: In theevent that a host site environment becomes unsuitable for a member
x
to continue their service work, the MPCA reserves the right to terminate the site partnership
and move the member to another site, should an opportunity exist.
C.Site management
Training: Host site orientation topics will include: AmeriCorps/MinnesotaGreenCorps policies
x
and procedures, OnCorps Reports, reporting requirements.
Site Visits: The MinnesotaGreenCorps ProgramCoordinator and/or other MPCA staff will
x
conduct up to two site visitswith each site. The site visits will review progress in relation to the
expectations laid out in the Site Agreement, celebrate success, and provide assistance in
problem solving.
Monitor and approve in-kind: The MinnesotaGreenCorps Program Coordinator will monitor in-
x
kind reports submitted to OnCorps by the Site Supervisor, and will approve in-kind reports once
proper documentation is received.
Background checks: The MPCA will conduct and pay for background checks on host site
x
supervisors prior to the start of the MinnesotaGreenCorps program. The check will include 1)
national sex offender database search, and 2) state criminal database search. If a site supervisor
has recurring access to vulnerable populations, an additional fingerprint check will be required.
Site participation in the MinnesotaGreenCorps program is contingent upon passing both
background checks.
V.Requirements of host sites
Host site responsibilities
Host sites, acting through a designated host site supervisor, are responsible for thefollowing:
Member recognition: MinnesotaGreenCorps members are not “employees” or “volunteers” of
x
the host site.
Supervision: Provide day-to-day professional supervision of the Minnesota GreenCorps
x
member(s), equating to at least 3.2 hours per week (0.08 full time employee (FTE),per
member. Set a daily schedule with the MinnesotaGreenCorps member to ensure a full-time
member is serving approximately 40 hours/week, and then hold the member accountable to
this set schedule.
Page 20of 38March 2015|p-mgc2-03
Provide an on-site orientation for the MinnesotaGreenCorps member. This will include a tour of
x
the building(s), explanation of site policies (including dress code and confidentiality), rules of
conduct, site expectations, safety measuresincluding right-to-knowand emergency procedures,
etc. Support members as necessary in their required activities with ongoing training and/or
volunteer management.
Workspace, computer access, supplies, materials.Provide reasonable workspace for members
x
to complete the tasks oftheir project. This includes a desk, phone, computer, access to office
supplies, access to a printer, copy machine, materials needed for Minnesota GreenCorps
member projects (displays, fact sheets, manuals, etc.).Members must have regular access to
the internet for Minnesota GreenCorps-related purposes (i.e.,completing timesheets, using the
MinnesotaGreenCorps website, checking e-mail) as well asto complete the tasks of their
project. It is recommended the host site provide a host site e-mail address to the Minnesota
GreenCorps member if possible.
On-site training: Invite the Minnesota GreenCorps member to participate in relevant on-site
x
training and/or staff meetings. MinnesotaGreenCorps members may record this time toward
their service hours.
Work environment:Maintain a work environment that is welcoming, respectful, free of
x
harassment and discrimination, and safe. Name badge: Provide the member with a name
badge, if required, according to the personnel policies of the host site.
Reasonable accommodation:Memberswith mental or physical disabilities have the right to
x
request reasonable accommodations through their host site. The host site should work closely
with the Minnesota GreenCorps Program Coordinator and the MPCA’s Human Resource Office
to support and respond to such requests.
Grievance procedures: Discuss work problems with members, engage in informal problem
x
solving, and (if required) support the Grievance Procedures included in the Member Service
Agreement.
Attend supervisor training: Participate in a one-day Site Supervisor Orientation at the start of
x
the program year to learn roles and responsibilities. If a host site is unable to attend the
supervisor training, they must let the MPCA know in writing and work with the MPCA to receive
proper training.
Approve timesheets: Verify the member’s service hours by approving his or her timesheet
x
online once every two weeks through the OnCorps Reportsonline system. Member timesheets
must be approved by supervisors on time for the member to receivehis or her living allowance.
Participate in site visits: Participate in a bi-annual site visit facilitated by the Minnesota
x
GreenCorps Program Coordinator. The purpose of the visit will be to review progress in relation
to the expectations laid out in the Site Agreement, celebrate success,and provide assistance in
problem solving.
Maintain open lines of communication: Maintain open lines of communication with the
x
Minnesota GreenCorps member, MinnesotaGreenCorps Program Coordinator, and MPCA
professionalstaff in relation to the member’s role and performance.
Discipline/termination (if necessary): Ensure that members comply with the terms of the
x
Member Service Agreement. Host sites must beinvolved with resolving work problems of
members and may be involved in the Grievance Procedures. The Host Site Supervisor should
work closely with the MPCA Human Resources staff on disciplinary action. A site may not decide
to terminate a member. Only designated MPCA staff has the authority to suspend or release a
MinnesotaGreenCorps member from service for disciplinary reasons.
Complete performance evaluations: Complete a mid-year and end-of-year member
x
performance evaluation.
Submit in-kind documentation: Submit in-kind reports monthly through the OnCorps Reports
x
online system, and provide hard copy documentation.
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Reportable and measurable outcomes: Oversee the member’s submission of quarterly updates
x
to the MPCA on project progress on forms and a timeline determined by the MPCA, and a final
report that includes lessons learned and project measures for success.
Non-displacement policy
A MinnesotaGreenCorps member, as an AmeriCorps participant, is not an employee or volunteer of the
host site organization. A MinnesotaGreenCorps member may not displace an employee of the host site,
including partial displacement such as reduction in hours, wages, or employment benefits. A Minnesota
GreenCorps member may not perform services or duties that have been performed by or were assigned
to any:
Currently employed worker
x
Employee who recently resigned or was discharged
x
Employee who is subject to a reduction in workforce or who has recall rights pursuant to a
x
collective bargaining agreement or applicable personnel procedures
Employee who is on leave (terminal, temporary, vacation, emergency or sick)
x
Employee who is on strike or is being locked out
x
In-kind contribution
TheMPCA does not charge a fee for participation in the MinnesotaGreenCorps program. However, host
sites are expected to provide in-kind contributions in the form of supervision, operating costs (office
space, internet, telephone), and equipment costs associated with hosting a member. The expected
contribution for hosting one member is $5,500, broken down into the following categories:
Estimated minimum contribution
Categoryper member
Supervision (at least 0.08 FTE, 3.2 hours per week)
$4,000
Operating costs (office space, internet connection, phone connection,
$1,500
computer purchase or rental, office equipment)
Host sites will be required to verify all in-kind contributions, including how expenses were calculated.
Host site supervisors are required to report their in-kind supervision hours, as well as other in-kind costs,
monthly in OnCorps Reports, the online system for Minnesota AmeriCorps programs. In-kind
contributions cannot be provided from a federal source of funds, unless permission has been provided
from the granting federal agency. Host sites are expected to maintain any source documentation for
seven years.
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VI.Host site application information
Eligibility
Eligible host sites include:
Government entities (city, county, regional, state, tribal)
x
School districts
x
501(c) (3) nonprofit organizations
x
Not for profit institutions of higher education
x
For-profit entities are not eligible to serve as host sites. Eligible applicants must provide supervision and
support to the MinnesotaGreenCorps member, along with adequate workspace, computer, internet
and telephone access, and accessibility for people with disabilities. Up to 40 differenthost sites will be
selected for the 2015–2016program year. Members will be placed individually or in teams of two. One
organization cannot host more than two members, even if they are placed in different departments.
Placement will be from September 2015through August 2016.Members will carry out one of four
specific positions as outlined in this document.
Current host sites wishing to renew their participation in MinnesotaGreenCorps must still submit an
applicationfor the 2015-16program year. Previous participation as a host site does not guarantee
selection for subsequent years of the program.
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Instructions
If your organization is interested in hosting a MinnesotaGreenCorps member,please submit an
application electronically to the MPCA by 5:00 p.m. Central time on Monday, May 4, 2015, to
.(Letters of support and Board resolutions may follow later with
mngreencorps.pca@state.mn.us
explanation and expected timeline to receive them.)
Application forms are available by e-mailing your request tomngreencorps.pca@state.mn.us
Completed Application Checklist:
Application questions completely answered
For nonprofits only: Proof of eligibility: 501(c) 3 status
1
Board resolution ofgoverning board, if applicable
2
Letters of support from any identified partners (either internal or external)
Please review the host site requirement checklist in Appendix Bto make sure your organization can
meetthe requirements for hostinga MinnesotaGreenCorps member.
TheMPCAand the Minnesota GreenCorps program donot discriminate with regard to race, sex, color,
creed, religion, age, national origin, disability, marital status, status with regard to public assistance,
sexual orientation, or membership or activity in a local commission as defined by law. Reasonable
accommodations provided upon request. This document is available in alternative formats.
TheMPCAsupports equal opportunity and affirmative action.
Criteria
Host site applicationswill be reviewed using the following established criteria.
Project scope and proposed member activities30points
x
Project goals and objectives; specific member activities
x
Estimated and realistic timeline to meet project goals
x
Placement does not replace, displace or duplicate existing position
Community need/involvement10points
x
Serviceactivities meet environmental community need
x
Opportunities for broader community involvement
x
Opportunities to serve under-represented/economically disadvantaged communities
Organizational capacity and commitment30points
x
Placement relevance to host site mission
x
Experience and readiness of host site to implement proposed project
x
Qualified and available supervisor available for member training and support
x
Sufficient space and equipment for member
x
Financial/other resources available for member activities
Outcomes20points
x
Ability of proposed activities to meet program outputs and outcomes
x
Methods and tools for measuring project effectiveness
Sustainability 10points
x
Long term goals of organization
x
How proposed activities will continue after member involvement
Total100points
1
Board resolution may follow after the application deadline, with an expected timeline for submittal. This mustbe obtained
from selected host sites prior to execution of an agreement. See Appendix C for a sample Board Resolution.
2
.
Letters of support may follow after the application deadline
Page 24of 38March 2015|p-mgc2-03
As a statewide program, MinnesotaGreenCorps seeks organizations from all areas of the State,
especiallythose that will impact economically disadvantaged and underrepresented populations. The
MPCA will consider the mix of organization type, geographic location,and other demographic factors in
deciding the composition ofhost sites. The MPCA reserves the right to not award host sites in any or all
of the project categories.In the Waste Prevention and Recycling category, preference may be given to
projects designed to assist schools.
Host site selection process
1.After the application period closes, acommittee of MPCA staff (and other state agencies as
applicable) in each focus area will review and score applications using established criteria.
2.Host site semi-finalists will be selected for each project area and may be contacted for phone
interviews with review teamssometime in May. Host site staff identified as on-site supervisors
are expected to participate in the phone interview.
3.Based on application andphone interview,finalisthost sites will be recommended to MPCA
management for selection.
4.Applicants will be notified of their status inJune 2015, contingent on availability of funds.
5.Selectionof host site projectsmay be contingent upon the applicant providing additional
information or making revisions.
6.Once notified, a host site must sign an agreement with the MPCA which will include rules of
participation, roles, and responsibilities.
7.Estimated program start date is mid to late September 2015. Host sites must participate in a
one-day orientation. Members will be available for service at their host site location after a
three-day orientationby the MPCA.
Questions
Please thoroughly review this document, along with the Frequently Asked Questions (FAQ) in Appendix A.
Questions may be directed to .An updated FAQ will be sent to host site
mngreencorps.pca@state.mn.us
applicants one week prior to the application deadline.
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Appendix A. Frequently Asked Questions
What if we want to apply for MinnesotaGreenCorps members for projects other than the four position
types?
Only the four position descriptions outlined in this document are eligible for placement of Minnesota
GreenCorps members. There may be other opportunities for different projects in future years, should
MinnesotaGreenCorps be funded in the future.
What sort of reporting requirements will host site supervisors have?
Host site supervisors must review and approve all member project reports, including quarterly and final
reports. Supervisors must also approve member timesheets in OnCorps Reportsevery two weeks, and
submit their own supervision timesheets by the end of each month. Supervisors must also submit in-
kind documentation and report in-kind expenditures to the MPCA.
Will host sites be responsible for training their MinnesotaGreenCorps members
?
MinnesotaGreenCorps members will be given basic training in AmeriCorps procedures and in the topic
areas of their projects in September 2015,arranged by the MPCA. MPCA professional staff (and those
from other State agencies) will also be available to provide a limited amount of guidance as “mentors”
for MinnesotaGreenCorps members. However, a majority of the training and ongoing supervision for
day-to-day service will be provided by host sites.
Will money be provided to the MinnesotaGreenCorps members by the MPCA to implement their
projects?
No, host sites are expected to provide any needed materials or funds for the MinnesotaGreenCorps
members to implement their project activities. The MPCA pays the members’ living allowances, but does
not have funds available to support projects.
How much time will it take to supervise a MinnesotaGreenCorps member?
It is estimated that it will take at least 0.08 FTE of a professional staff’s time to supervise one Minnesota
GreenCorps member, or at least 3.2 hours per week.
Are MinnesotaGreenCorps members considered employees of our organization?
No, MinnesotaGreenCorps members are not to be considered employees or volunteers of the host site,
although they will be provided with office space, computer, and other support services. They should be
referred to as “members” and the activities they carry out as “service.”
Our organization is too small to host aMinnesotaGreenCorps member. Can we submit a joint
application with other local organizations and share the MinnesotaGreenCorps member with them?
Itis possible for a small organization to involve another organization(s) in an application for Minnesota
GreenCorps members, but one organization must bear full responsibility for supervision, reporting,
time-tracking,and other aspects of the MinnesotaGreenCorps members’ work. Partnerships must be
clearly defined.
Will we be able to participate in the selection process of our MinnesotaGreenCorps members?
Time constraints will likely prevent active participation by host sites in the member selection process.
Host sites are encouraged to invite strong local candidates to apply for member positions, but this does
not guarantee that a member will be selected and/or placed with that host site.
If we are provided with MinnesotaGreenCorps members in 2015–2016,can we apply again for new
MinnesotaGreenCorps members in future years?
Dependent on future funding anda continued program, it will be possible for successful host sites to
apply for MinnesotaGreenCorps members in future years. Past performance will be taken into
consideration.
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Can one organization submit multiple applications?
It is preferred that an organization (e.g., county, city) submit one application, and can request up to two
members that may serve in different position descriptions and in different departments within the
organization. No single organization will be able to host more than two members.
Can MinnesotaGreenCorps members assist businesses?
An AmeriCorps member cannot provide a direct benefit to a for-profit entity. However, members may
assist businesses with environmental practices when the primary goal is to improve the
environment/community, and the business only benefits secondarily. Members may not assist
businesses with coming into compliance or avoiding fines from any local, state, or federal environmental
laws.
We would like to apply for 2 members. Would we be more likely to be considered if we only asked for
one?
Applying for two members does not make you any more or less likely to be selected as a host site. You
might, however, be selected as a host site but only awarded only one member.
We were a previous host site. Do we need to obtain a new board resolution?
Yes. Your previous board resolution applied only to that service year, so a new resolution must be
obtained for the 2015-16 service year.
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Appendix B. Host site requirement checklist
Host site applicants: Please use the following checklist to verify your ability to participate in the Minnesota GreenCorps program. Eligible host sites must
be able to respond "yes" to all of the following:
Host Site Requirements
Meets requirements
Host site is an eligible entity.
(government entity, school district, not for profit institution of higher education, or 501(c)(3) non-profit)
❑ YES ❑ NO
Host site has adequate space for the member including a phone with messaging, access to a computer that has internet and e-mail, place ❑ YES ❑ NO
to save work files electronically, access to printer and copier, is accessible to people with disabilities.
Host site understands and ensures that the member is not replacing the work of staff.
❑ YES ❑ NO
Host site supervisor will set a schedule with the member.
❑ YES ❑ NO
Host site will provide on-site training to member.
❑ YES ❑ NO
Host site will provide orientation during the member's first week on site in September 2015.
❑ YES ❑ NO
Supervisor is able to meet with the member a minimum of 3.2 hours per week (0.08 FTE).
❑ YES ❑ NO
Supervisor will ensure Minnesota GreenCorps member is not involved in any general site fundraising (including grant writing) or other ❑ YES ❑ NO
activities prohibited by AmeriCorps (i.e., partisan activities, religious activities, labor organizing, etc.).
Supervisor will approve/submit all reporting on time which includes:
• Member timesheets bi-weekly
• Supervisor in-kind hours monthly
• Other in-kind expenses monthly
• Quarterly Reports
❑ YES ❑ NO
Supervisor can attend host site orientation in September 2015
❑ YES ❑ NO
Page 28 of 38 March 2015 � p-mgc2-03
Appendix C. Sample Board Resolution
WHEREAS, (name of organization) has applied to host an AmeriCorps
member from the Minnesota GreenCorps, a program of the Minnesota Pollution Control Agency
(MPCA), for the 2015-2016program year; and
WHEREAS, if the MPCA selects (name of organization), theorganization is
committed to implementing the proposed project as described in the host site application, and in
accordance with pre-scoped position description; and
WHEREAS, the MPCA requires that (name of organization) enter into a
host site agreement with the MPCA that identifies the terms, conditions, roles and responsibilities;
BE IT RESOLVED THAT (name of organization) hereby agrees to enter into
and sign a host site agreement with the MPCA to carry out the member activities specified therein and
to comply with all of the terms, conditions, and matching provisions of the host site agreement and
authorizes and directs (name of a position) to sign the grant agreement on its
behalf.
Print name of signing officerTitle
Signature of an officer with our governing bodyDate your governing body agreed to this resolution
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Appendix D. SampleHost Site Agreement
The actual agreement is subject to change based on updated CNCS/AmeriCorps policies for the
2015-2016program year.
I.Purpose
This Agreement is between the State of Minnesota, acting through its Commissioner of the Minnesota
Pollution Control Agency(MPCA), 520 Lafayette Road North, St Paul, MN 55155, using the Minnesota
GreenCorps Program, herein after referred to as “State” or “MPCA,” and <Insert host site name and address>,
herein after referred to as the “Host Site.”The Agreement delineates the terms, conditions, and rules of
participationin the Minnesota GreenCorps Program for the 2014-2015program year.
II.Term of Agreement
Effectivedate:<Insert effective date>or the date the State obtains all required signatures under Minn. Stat. §
16C.05, subd.2, whichever is later.
Expiration date: <Insert ending date>,or until all obligations have been satisfactorily fulfilled, whichever occurs
first.
III.Authorized Representatives
The MPCA’s Authorized RepresentativeisKaren Solas,Minnesota GreenCorps Program Coordinator,520
Lafayette Road North, St Paul, MN 55155, 651-757-2676,karen.solas@state.mn.usor her successor.
The Host Site’sAuthorized Representative is<Name, title, address, telephone number, email>,or his/her
.
successorIf the Host Site’s Authorized Representative changes at any time during this Agreement, the Host
Site must immediately notify the MPCA.
The Host Site supervisor(s) is/are: <Name, title, address, telephone number, email>, or successor.
If the supervisor(s)changes at any time during this Agreement, the Host Site must immediately notify the
MPCA.
IV.Member Position Description
The HostSite, along with listed partners, will provide direction, supervision, and resources for the following
Minnesota GreenCorps member (Member) position(s)<Insert position description(s)>.
V.Responsibilities of the MPCA
The MPCA, acting through the MinnesotaGreenCorps Program Coordinator, supporting staff, and
management, is responsible for providing oversight to theMinnesotaGreenCorps Program on a statewide
level, including member management, site management, and compliance with all AmeriCorps regulations.
A.Member Selection Process
1.Interviewing: The MPCA will accept and screen all applicationsfor Member positions. The MPCA will
sort and review applications, and select candidates for interviews.
2.Selecting: The MPCA will make selection decisions. The MPCA has the responsibility and authority
to extend an offer for a position to an applicant, and will make the final selection decisions.
3.Background checks: The MPCA will conduct background checks on applicants prior to their official
acceptance into theMinnesotaGreenCorps Program. The check will include a 1) national sex
offender database search,2)state criminal database search, and 3) Federal Bureau of Investigation
(FBI) fingerprint based check. Member participation in theMinnesotaGreenCorps Program is
contingent upon passing these relevantbackground checks.
B.Member Management
1.Member training: The MPCA is responsible for coordinating the logistics and scheduling the member
trainings that occur throughout the year.This includes a pre-service orientation, and four quarterly
training events.The MPCA will reimburse mileage for Members to attend MinnesotaGreenCorps
required training.
2.Oversight:While the Host Site will provide day-to-day supervision, the MPCA will communicate
regularlywith the HostSite supervisor to ensure that the tasks and activities of the member project
align with the position description and goals of the Minnesota GreenCorps Program and the MPCA.
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3.Mentors: The MPCA will provide each Member with an MPCA (or other state agency or University of
Minnesota, as applicable) mentor that will provide technical assistance and support throughout the
program year.
4.Member site visits:The MPCA will conduct up totwo site visits during the year with each Member.
Site visits will be scheduled by the MPCA.
5.Monitoringprogram requirements: The Minnesota GreenCorps Program Coordinator will track and
monitor each Member’s progress in completing program requirements. This includes monitoring
Members’ service hours to ensure the Member will fill the minimum hour requirement by the end of
the program year.
6.Member personnel file: The MPCA will maintain a personnel file for each Member.
7.Member benefits: The MPCA is responsible for administering/overseeing member benefits (as
applicable) including: living allowance, health insurance and workers’ compensation. The MPCA will
provide assistance to qualifying Members in receiving federal student loan forbearance, child care
reimbursement, and education awards from the corresponding government entities that provide such
benefits.
8.Reasonable accommodation: A reasonable accommodation is any modification or adjustment to a
job, practice, orwork environment that makes it possible for an individual with a physical or mental
disability to perform the essential functions of a job.The MPCA must provide such accommodations,
upon request by members withdisabilities, unless doing so imposes undue financial or administrative
burden to the program.
9.Member discipline: The MPCA will work closely with the Host Site supervisor regarding setting
expectations and, if necessary, administering discipline for performance-related issues, including but
not limited to: tardiness, failure to meet deadlines, failure to complete service position duties, etc.
10.Grievance procedures: The MPCA will ensure that employee work problems are appropriately
resolved; when necessary, the MPCA will ensure that Grievance Procedures are administered as
prescribed in the Member Service Agreement.
11.Memberre-assignment: In the event that a Host Site environment becomes unsuitable for a Member
to continue their service work, the MPCA reserves the right to terminate the site partnership and
move the Member to another site, should an opportunity exist.
12.Member position refilling: If a Member leaves the program for cause or compelling personal
circumstances, and by no fault of the Host Site, the MPCA may work with the Host Site to refill the
member slot. If this occurs within 30 days of the program start date, the position can be re-filled as a
full time position. If this occurs after 30 days, and the exiting Member has completed less than 30% of
their service hours, the MPCA may consider re-filling the position with a reduced-hours position. If a
Member exits for cause or compelling personal circumstances with more than 30% of their hours
completed, the MPCA is unable to refill that member position at the site.
C.Member Suspension and Release from Service
1.Only the MPCA’s designated staff has the authority to suspend or release a Member either for cause
or for compelling personal circumstances. Host Site supervisors must actively work with the MPCA to
address performance issues before suspension or release from service is considered.
D.Host Site Management
1.Supervisor background checks: Per the Corporation for National and Community Service (CNCS)
requirements, the MPCA will conduct a backgroundcheckon all Host Site supervisors whose time
will be usedas a match to the program. This includes: 1) anational sex offender database search
and 2)astate criminal database search. If the Host Site supervisors have recurring access to
vulnerable populations (i.e., children, elderly, persons with a disability), the MPCA will also conduct a
FBI fingerprint-based background check. Host Site participation in the Minnesota GreenCorps
Program is contingent upon Host Site supervisors passing these relevant background checks. If the
Host Site has such records that meet CNCS standards available on the designated supervisor(s),
they may provide them to the MPCA instead.
2.Site visits: The Minnesota GreenCorps Program Coordinator will conduct up to two site visits with
each Host Site. The site visit will review progress inrelation to the expectations laid out in the Host
Site Agreement, recognize success,and provide assistance in problem solving. The MPCA will also
check in periodically, via telephone, with Host Site supervisors throughout the program year.
3.Monitor and approve in-kind:Minnesota GreenCorps Program staff will monitor in-kind reports
submitted by theHostSite supervisor, and will approve in-kind reports once proper documentation is
received.
VI.Host Site Responsibilities
The Host Site, acting primarily through the Host Site supervisor,is responsible for the followingas a Minnesota
GreenCorps participant:
A.Time commitment: Provide day-to-day professional supervision of the Member(s), equating to at least
0.08full time employee (FTE) for one Member (3.2hours per week), and at least 0.16FTE for two
Members (6.4hours per week). The MPCA will provide general oversight and communicate regularly with
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the Host Site and Host Site supervisor to ensure that the tasks and activities of the member project align
with the position description and goals of the Minnesota GreenCorps Program and the MPCA.
B.Attend supervisor training: Participate in a Host Site Supervisor Orientation at the start of the program
year to learn roles and responsibilities. Also attend a portion of the Member Orientation following the Host
Site Supervisor Orientation. If a Host Site is unable to attend the supervisor training, they must let the
MPCA know in writing and work with the MPCA to receive proper training.
C.Provide daily supervision and support: Provide daily supervision and support to the Member. Create an
environment that will allow the Member to feel valued and part of the team (i.e., invite the Member to Host
Site trainings,introduce the Member to staff). Set a daily schedule with the Member to ensure a full-time
Member is serving approximately 40 hours per week, and then hold the Member accountable to this set
schedule. Provide an on-site orientation for the Member. This will include a tour of the building(s),
explanation of Host Site policies (including dress code and confidentiality), rules of conduct, and Host Site
expectations. Support Members as necessary in their required activities with ongoing training and/or
volunteer management.
D.Provide appropriate safety training, including right-to-know and emergency procedures.
E.Member work plan:Prepare a specific workplan for the Member based on the position description
contained in this Agreement andproposed activities in theapplicationsubmitted by theHost Site, which
will be approved by the MPCA prior to the start of the program.
F.Approve timesheets: Verify the Member’s service hours by approving his or her timesheet online once
every two weeks through the OnCorps Reports online system.
G.Participate insite visits: Participate insite visits facilitated by Minnesota GreenCorps Program staff. The
purpose of the visits will be to review progress in relation to the expectations laid out in the Host Site
Agreement, celebrate success and provide assistance in problem solving.
H.Maintain open lines of communication: Maintain open lines of communication with the Member,
MinnesotaGreenCorps Program staff, and the MPCA’s professional staff in relation to the Member’s role
and performance.Ensure that Members complete their service position duties.
I.Member performance management: Ensure that Members comply with the terms and policies of the
Minnesota GreenCorps Program and the member code of conduct, as detailed in the Member Service
Agreement.
J.Discipline (if necessary): Resolvework problems of Members as related to performance, including but not
limited to: tardiness, failure to meet deadlines, failure to complete service position duties, etc. Take
disciplinary actions including oral and written reprimands. The Host Site supervisor should work closely
with the Minnesota GreenCorps Program Coordinator and the MPCA’s Human Resource staff on
disciplinary action that rises to the level of a written reprimand. Only the MPCA’s designated staff has the
authority to suspend or release a Member from service for disciplinary reasons.
K.Complete performance evaluation: Complete a mid-year and end-of-year member performance
evaluation.
L.Grievance procedures: Discuss work problems with Members, engage in informal problem solving, and (if
required) support the Grievance Procedures included in the Member Service Agreement.
not employees
M.Member recognition: AmeriCorps members are of Minnesota GreenCorps, the State,
their host site, or of the federal government. The definition of “participant” in the National and Community
Service Act of 1990 as amended applies to AmeriCorps members. As such, “a participant (Member) shall
not be considered to be an employee of the Program in which the participant (Member) is enrolled” (42
U.S.C. 12511(17) (B)). Language referring to the AmeriCorps program should not be “employee related”
(i.e., “Job description” should be a “position description”, “stipend” should be referred to as a “living
allowance” not a “wage” or “salary,” and the Member does not “work,” but “serves” at a site).
N.Workspace, computer access, supplies, materials: Reasonable workspace for Members to complete the
tasks of their project. This includes a desk, phone, computer, access to office supplies, access to a copy
machine, and materials needed for Member projects (displays, fact sheets, manuals, etc.).Members must
have regular access to the internet forMinnesotaGreenCorps-related purposes (i.e., completing
timesheets, using theMinnesotaGreenCorps website, checking email) as well to complete the tasks of
their project. It is recommended the Host Site provide a Host Site emailaddress for the Member, if
possible.
O.On-site training: Invite the Members to participate in relevant on-site training and/or staff meetings.
Members may record this time toward their service hours.
P.Reporting and measurable outcomes: Oversee the Member’s submission of quarterly updates to the
MPCA on project progress on forms and a timeline determined by the MPCA, and a final report that
includes lessons learned and project measures for success. The MPCA will work with the Member and
Host Site to refine project measures throughout the term of service. Additional measures/outcomes may
be developed.
Q.Work environment: Maintain a work environment for the Member that is welcoming,respectful,free of
harassment and discrimination,and safe.
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R.Site identification: Host Site will post a sign provided by MPCA that identifies the organization as a
Minnesota GreenCorps and AmeriCorps site.
S.Name badge: Provide the Member with a name badge, if required, according to the personnel policies of
the Host Site.
T.Reasonable accommodation: Members with mental or physical disabilities have the right to request
reasonable accommodations through their host site. The host site should work closely with the Minnesota
GreenCorps Program Coordinator and the MPCA’s Human Resource Office to support and respond to
such requests.
U.Submit in-kind documentation: Submit in-kind reports and hours, provide hard copy documentation, as
directed in Section X.
VII.Prohibited Activities for AmeriCorps Members
The Host Site understands that when accumulating service or training hoursat the Host Site, or otherwise
performingproject-relatedactivities supported by the AmeriCorps program or the CNCS,Members may not
engage in the following activities:**
A.Attempting to influence legislation.
B.Organizing or engaging in protests, petitions, boycotts, or strikes.
C.Assisting, promoting or deterring union organizing.
D.Impairing existing agreements for services or collective bargaining agreements.
E.Engaging in partisan political activities or other activities designed to influence the outcome of an election
to any public office.
F.Participating in, or endorsing, events or activities that are likely to include advocacy for or against political
parties, platforms, political candidates, proposed legislation, or elected officials.
G.Engaging in religious instruction; conducting worship services; providing instruction as part of a program
that includes mandatory religious instruction or worship; constructing or operating facilities devoted to
religious instruction or worship; maintaining facilities primarily or inherently devoted to religious instruction
or worship; or engaging in any form of religious proselytization.
H.Providing a direct benefit to: a for-profit business entity, a labor union, a partisan political organization, a
non-profit organization that fails to comply with the restrictions contained in section501(c)(3) of the
Internal Revenue Code of 1986 or an organization engaged in the religious activities described above.
I.Engaging in voter registration drives.
J.Raise funds for living allowances or for an organization's general (as opposed to project) operating
expenses orendowment; or write a grant application to the Corporation or any other federal agency.
K.Per § 2520.40AmeriCorps members may:
1.Raise resources directly in support of a program's service activities.
2.Perform fundraising activities including; but not limited to, the following:
a.Seeking donations of books from companies and individuals for a program in which volunteers
teach children to read.
b.Writing a grant proposal to a foundation to secure resources to support the training of volunteers.
c.Securing supplies and equipment from the community to enable volunteers to help build houses
for low-income individuals.
d.Securing financial resources from the community to assist in launching or expanding a program
that provides social services to the members of the community and is delivered, in whole or in
part, through the members of a community-based organization.
e.Seeking donations from alumni of the program for specific service projects being performed by
current members.
L.An AmeriCorps member may spendno more than 10% of his or her originally agreed-upon term of
service, as reflected in the member enrollment.
M.Clerical work and research activities other than those listed above unless such activities are incidental to
the Member’s direct service activities.
N.Providing abortion services or referrals for receipt of such services.
O.Such other activities as the CNCS may prohibit.
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P.AmeriCorps members may not engage in the above activities directly or indirectly by recruiting, training, or
managing others for the primary purposes of engaging in one of the activities listed above. Individuals
may exercise their rights as private citizens and may participate in the activities listed above on their
initiative, on non-AmeriCorps time, and using non-CNCS funds. Individuals should not wear the
AmeriCorps logo while doing so.
Nonduplication.Per§ 2540.100, Corporation assistance may not be used to duplicate an activity that is
already available in the locality of a program. And, unless the requirements of the non-displacement clause
(below) are met, Corporation assistance will not be provided to a private nonprofit entity to conduct activities
that are the same or substantially equivalent to activities provided by a State or local government agency in
which such entity resides.
Nondisplacement.Per§ 2540.100, an employer may not displace an employee or position, including partial
displacement such as reduction in hours, wages, or employment benefits, as a result of the use by such
employer of a participant in a program receiving Corporation assistance.
VIII.Non-displacement Policy
A.Prohibition on displacing an employee, a position or volunteer. The use of a Member may not displace an
employee, position or volunteerat the Host Siteincluding partial displacement such as reduction in hours,
wages or employment benefits.
B.Prohibition on promotional infringement. Creation of a community service opportunity that will infringe in
any manner on the promotional opportunity of an employed individual is prohibited.
C.Prohibition on displacing employee services, duties or activities. AMember may not perform any services
or duties, or engage in activities that would otherwise be performed by an employee, as part of the
assigned duties of such employee.
D.Prohibition on supplanting, hiring or infringing on recall rights. AMember may not perform any services or
duties, or engage in activities, that:
1.
Will supplant the hiring of employed workers.
2.
Are services, duties,or activities with respect to which an individual has recall rights pursuant to a
collective bargaining agreement or applicable personnel procedures.
E.Other Prohibitions. AMember may not perform services or duties that have been performed by or were
assigned to any:
1.
Currently employed worker.
2.
Employee who recently resigned or was discharged.
3.
Employee who is subject to a reduction in force or who has recall rights pursuant to a collective
bargaining agreement or applicable personnel procedures.
4.
Employee whois on leave (terminal, temporary, vacation, emergency,or sick).
5.
Employee who is on strike or is being locked out.
IX.Harassment and Non-discrimination Policy
TheMinnesota GreenCorps program prohibits discrimination based on race, color, creed, religion, national
origin, sex, marital status, status with regard to public assistance, membership,or activity in a local human
rights commission, disability, sexual orientation, age, political affiliation, and, in most cases, religion.
Harassment based on the protected class status listed in the paragraph aboveis also prohibited, including
both overt acts of harassment and those acts that create a negative work environment.
Discriminatory harassment is any behavior based on protected class status that is unwelcome and personally
offensive and, thereby, may affect morale and interfere with the Member’s ability to perform. For example,
harassment based on national origin has been defined by the U.S. Equal Employment Opportunity
Commission as “Ethnic slurs and other verbal or physical conduct relating to an individual's national origin.”
Sexual harassment has also been specifically defined by the Minnesota Human Rights Act, which states in
regard to employment, that:
“Sexual harassment” includes unwelcome sexual advances, requests for sexual favors, sexually
motivated physical contact or other verbal or physical conduct or communication of a sexual nature
when: (1) submission to that conduct or communication is made a term or condition, either explicitly
or implicitly, of obtaining employment; (2) submission to or rejection of that conduct or
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communication by an individual is used as a factor in decision affecting that individual's employment;
or (3) that conduct or communication has the purpose or effect of substantially interfering with an
individual's employment, and in the case of employment, the employer knows or should know of the
existence of the harassment and fails to take timely and appropriate action.
Discriminatory harassment may occur: 1) among peers or coworkers, 2) between managers and
subordinates, or 3) between Members and the public.
Non-discrimination (In accordance with Minn. Stat. § 181.59)
The Host Site will comply with the provisions of Minn. Stat. § 181.59 which require:
“Every contract for or on behalf of the state of Minnesota, or any county, city, town, township,
school, school district, or any other district in the state, for materials, supplies, or construction
shall contain provisions by which the Host Site agrees:
(1) that, in the hiring of common or skilled labor for the performance of any work under any
contract, or any subcontract, no contractor, material supplier, or vendor, shall, by reason of
race, creed, or color, discriminate against the person or persons who are citizens of the
United States or resident aliens who are qualified and available to perform the work to
which the employment relates;
(2) that no contractor, material supplier, or vendor, shall, in any manner, discriminate against,
or intimidate, or prevent the employment of any person or persons identified in clause (1)
of this section, or on being hired, prevent, or conspire to prevent, the person or persons
from the performance of work under any contract on account of race, creed, or color;
(3) that a violation of this section is a misdemeanor; and
(4) that this contract may be canceled or terminated by the state, county, city, town, school
board, or any other person authorized to grant the contracts for employment, and all
money due, or to become due under thecontract, may be forfeited for a second or any
subsequent violation of the terms or conditions of this contract.”
Complaint procedures
Members have the right to report a concern or complaint about discrimination or discriminatory harassment to
their Host Site supervisor, the MPCA’s Minnesota GreenCorps Program Coordinator, the MPCA Community
and Business Assistance Development Manager, or to the MPCA Human ResourcesDepartment. In fulfilling
the obligation to maintain a positive and productive work environment, Host Site supervisors, the MPCA’s
MinnesotaGreenCorps staff, and the MPCA Human Resources Department are expected to address or report
any suspected discrimination or discriminatory harassment.
The following is the contact information for the MPCA Human ResourcesOffice:
Minnesota Pollution Control Agency Human Resources Office
520 Lafayette RoadNorth
Saint Paul, MN 55155
651-757-2410 (voice), 651-282-5332 (TTY)
651-296-5341 (fax); katherine.hanson@state.mn.us(email)
Members also have a right to contact other local, state, and federal government agencies, including:
Office of Civil Rights and Inclusiveness
Corporation for National and Community Service
1201 New York Avenue, NW
Washington, D.C. 20525
202-606-7503 (voice); 202 565-2799 (TTY)
202-565-3465 (fax); eo@cns.gov(email)
Retaliation
It is unlawful to retaliate against any person who, or organization that, files a complaint about such
discrimination. In addition to filing a complaint with local and state agencies that are responsible for resolving
discrimination complaints, Members maybring a complaint to the attention of CNCS.
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X.In-Kind Contributions
In-kind contributions are expenses that are incurred by the Host Site or Host Site partners as a result of
participating in the Minnesota GreenCorps Program and hosting an AmeriCorps Member. In-kind contributions
may include any time, resources, or services that are donated to the MPCA by the Host Site over the course of
the Member’s project. In-kind contributions reported by Host Sites cannot be provided from a federal source of
funds,unless the funding federal agency has granted permission for the use of said funds as match.The Host
Site must notify MPCA if any federal funds are to be used as a match, and must have approval from the
funding federal agency.
The Host Site is responsible for in-kind contributionsestimated at approximately $5,500 for each Member
hosted. The MPCA estimated in-kind costs for the following categories as part of theServeMinnesota budget,
and reports this information monthly. Required in-kind contribution (indicated in the Host Site application
guidance) isidentified forthe following categories:
CategoryEstimated amount/Member
1
Day-to-day supervision (at least 0.08FTE, 3.2 hours per week)$4,000
Operating costs (computer, office space, internet access,telephone $1,500
access, fax)
Total
$5,500
The Host Site must report in-kind contributions monthly,on an in-kindreport and timetableprovided by the
MPCA.The in-kind reportwill ask for the value of the contribution, how the expense was calculated, and
certificationfrom the Host Site. Additional documentation (e.g.,receipts, invoices, payroll verification, etc.)can
eitherbe provided with in-kind reports, or the Host Sitemust agree to keep any supporting documentation on
file at their organization that can verify their in kind contributions. The Host Site must maintain all in-kind
documentation in their files for seven (7) years. The MPCA may request additional documentation or
verification of costs in the event of a fiscal review or audit during or after the program year.
Host Site supervisors must also submit timesheets monthly in OnCorps Reports to account for supervisor
hours. Host Sites must submit a letter from their Human Resources or administrative staff that verifies the
hourly salary of a supervisor.
Acceptable forms of supporting documentation include:
ExpenseAcceptable documentation
Salary / timeLetter from Human Resources stating hourly salary and employment timesheets
Official letter from accounting office documenting how the calculation for space was
Office spacedetermined; actual leasing or rent bills
Official letter from accounting office documenting how calculation for ongoing
Internet, telephone, faxinternet, telephone, fax access was determined; monthly receipts
ComputerReceipt or invoice; fair market estimated value with calculation of value
In-kind contributions (including operating costs and supervision hours)must be reported, along with
thth
appropriate documentation, by the 5of each month. If the 5occurs on a weekend, the report and
documentation is due the Friday before. The Host Site must notify the MPCA in writing if the in-kind report form
th
and/or documentation cannot be reported by the 5of each month. The first monthly in kind report, along with
supervisory hours,isdue by November 5,2014. Detailed instructions for submitting in-kind contributions will
be covered during Host Site Supervisor Orientation and included in the Host Site manual.
Host Sites who donate in-kind contributions beyond what is listed above (e.g.,mileage, use of an
organizationalvehicle)shouldstill report such contributions. However, the Host Site is not required to provide
documentation to the MPCA for these additional in-kind expenses.
If the Host Site is obtaining in-kind contribution from a partner, the partner should be identified in the OnCorps
reporting, and the Host Site is responsible for obtaining acceptable documentation of the in-kind contribution
and submitting it to the MPCA. The Host Site is also responsible for verifying that partner contributions do not
come from a federal funding source, without prior approval.
XI.Host Site Partners
Any additional partners that will either be providing supervision or in-kind contribution to the Minnesota
GreenCorps Programare listed below. In-kind contribution may include, but is not limited to, supervision, office
space, and supplies.
<Insert host site partners (where applicable)>
1
Based on an annual salary of $50,000.
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XII.Recital
1.Under Minn. Stat. § 15.061 the State is empowered to engage such assistance as deemed necessary.
2.The State is in needof agreeing upon rules of participation, roles, and responsibilities for Host Sites.
3.The Host Site represents that it is duly qualified and agrees to perform all services described in this
Contract to the satisfaction of the State.
XIII.Survival of terms
The following clauses survive the expiration or cancellation of this Contract: Indemnification; State audits;
Government data practices; Governing law, jurisdiction, and venue; and Data disclosure.
Indemnification
In the performance of this Contract by Host Site, or Host Site’s agents or employees, the Host Site must
indemnify, save, and hold harmless the State, its agents, and employees, from any claims or causes of action,
including attorney’s fees incurred by the State, to the extent caused by Host Site’s:
1)Intentional, willful, ornegligent acts or omissions.
2)Actions that give rise to strict liability.
3)Breach of contract or warranty.
The indemnification obligations of this section do not apply in the event the claim or cause of action is the
result of the State’s sole negligence. This clause will not be construed to bar any legal remedies the Host Site
may have for the State’s failure to fulfill its obligation under this Contract.
State audits
Under Minn. Stat. § 16C.05, subd. 5, the Host Site’s books, records, documents, and accounting procedures
and practices relevant to this Contract are subject to examination by the State and/or the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years from the end of this Contract.
Government data practices
Government data practices. The Host Site and State must comply with the Minnesota Government Data
Practices Act, Minn. Stat. ch.13, (or, if the State contracting party is part of the Judicial Branch, with the Rules
of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court as the same
may be amended from time to time) as it applies to all data provided by the State under this Contract, and as it
applies to all data created, collected, received, stored, used, maintained, or disseminated by the Host Site
under this Contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data governed by the
Minnesota Government Practices Act, Minn. Stat. ch. 13, by either the Host Site or the State.
If the Host Site receives a request to release the data referred to in this clause, the Host Site must immediately
notify and consult with the State’s Authorized Representative as to how the Host Site should respond to the
request. The Host Site’s response to the request shall comply with applicable law.
Governing law, jurisdiction, and venue
Minnesota law, without regard to its choice-of-law provisions, governs this Contract. Venue for all legal
proceedings out of this Contract, or its breach, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey County, Minnesota.
Data disclosure
Under Minn. Stat. § 270C.65, subd. 3 and other applicable law, the Host Site consents to disclosure of its
social security number, federal employer tax identification number, and/or Minnesota tax identification number,
already provided to the State, to federal and state agencies, and state personnel involved in the payment of
state obligations. These identification numbers may be used in the enforcement of federal and state laws
which could result in action requiring the Host Site to file state tax returns, pay delinquent state tax liabilities, if
any, or pay other state liabilities
XIV.Certification
x
This Agreement serves as a binding contract between the Host Site and the MPCA for the 2014-2015
program year. The terms of this Agreement will end on <Insert ending date>.The MPCA may cancel this
Agreement at any time, with or without cause, upon 30 days’ written notice to the Host Site. Amendments
to this Agreement may be made only with the consentof both parties and shall be done in writing.
x
If a Member exits the Minnesota GreenCorps Program early either for cause or compelling personal
circumstances, or is relocated to a different Host Site, this agreement will automatically end on the last
day of the Member’s service at this Host Site.
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x
Failure to adhere to policies or to fulfill responsibilities outlined in this Agreement will become part of the
selection criteria in the event of a re-application process for future year programs.
x
Termination for Insufficient Funding.The State may immediately terminate this Agreement if it does not
obtain funding from ServeMinnesotaor other funding source; or if funding cannot be continued at a level
sufficient to allow for the payment of the work scope covered here.Termination must be by written or fax
notice to the Host Site.The State is not obligated to pay for any work performed after notice andeffective
date of termination.However, the Host Site will be entitled to payment, determined on a pro rata basis, for
services satisfactorily performed to the extent that funds are available.The State will not be assessed any
penalty if the Agreement is terminated because of the decision of the Minnesota Legislature or other
funding source not to appropriate funds.The State must provide the Host Site notice of the lack of funding
within a reasonable time of the State's receiving that notice.
x
By signing this Agreement, I acknowledge that I have read, understand and agree to all terms and
conditions of this Agreement.
1.Host Site
The Host Site certifies that the appropriate persons have executed the Agreement on behalf of the Host Site
as required by applicable articles, bylaws, resolutions, or ordinances.
Host Site Authorized RepresentativeHost Site Supervisor
<Insert position title>
Print name:Print name:
Title:Title:
Signature:Signature:
Date:Date:
2.Minnesota Pollution Control Agency
(with delegated authority)
Print name:
Title:
Signature:
Date:
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