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Home My WebLink About2015-04-15 PACKET 04.H. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # � DATE 4/15/15 M . PREPARED BY: Engineering Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR *�**�*****�**********�***********��*�*********** COUNCIL ACTION REQUEST Consider awarding the 2015 Joint City Wide Street Striping project to the lowest accepted quote, supplied by AAA Striping Service Co., for $52,878.01. STAFF RECOMMENDATION Adopt the resolution. BUDGET IMPLICATION: $52,000.00 $48,444.67 BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED ❑ PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES/RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS � MEMO/LETTER: Memo from Ryan BurFeind dated 4/9/15 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Quote Tabulation ADMINISTRATOR'S COMMENTS F % / , � � � t � �, �� y Administrator Date **********�*********�*�*�***************�******� COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER Cottage ,/ Grove � Pride and Pr°SPerity Meet To: Honorable Mayor and City Council Ryan Schroeder, City Administrator From: Ryan BurFeind, PE, Project Engineer Date: April 9, 2015 Re: 2015 Joint City Street Striping — Quote Award Background Each year the City of Cottage Grove extends an invitation to surrounding communities to partner on the contracting of street striping services. In 2015, the Cities of Newport and St. Paul Park will be participating in the Joint City Street Striping project. The street striping contract is administered and coordinated by the City of Cottage Grove. Discussion The City of Cottage Grove received a total of two quotes for street striping. The following summarizes the results of the street striping quotes. A complete breakdown of the quotes received are included in the attached quote tab. Contractor Quoted Amount Low AAA Striping Service Co. $52,878.01 #2 Traffic Marking Service $53,291.25 The low quote for the project was provided by AAA Striping Service Co. in the amount of $52,878.01, which compares to the engineer's estimate of $61,173.46. The value of the work for Cottage Grove is $48,444.67. The budgeted amount for the Cottage Grove portion of the work for 2015 is $52,000. Recommendation It is recommended the City Council adopt a resolution awarding the project to the lowest accepted quote supplied by AAA Striping Service Co. in the amount of $52,878.01. RESOLUTION NO. 2015-XXX RESOLUTION AWARDING THE 2015 JOINT CITY WIDE STREET STRIPING PROJECT TO AAA STRIPING SERVICE CO. IN THE AMOUNT OF $52,878.01 WHEREAS, the City of Cottage extended invitations to surrounding cities to participate in the joint purchase of street striping services; and WHEREAS, the Cities of St. Paul Park and Newport agreed to participate with Cottage Grove in the purchase of street striping services; and WHEREAS, quotes were requested to provide the necessary work; and WHEREAS, two firms submitted quotes; and WHEREAS, it appears that AAA Striping Service Co. provided the lowest accepted quote; and WHEREAS, it is the recommendation of the City Engineer that the quote be awarded to AAA Striping Service Co. in the amount of $52,878.01. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that the 2015 Joint City Wide Street Striping Project be awarded to AAA Striping Service Co. in the amount of $52,878.01. Passed this 15th day of April 2015. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk Project Name: 2015 Joint City Wide Striping � Cotiage � � Grove quote 0 enin Wednesda A ril 8, 2015, at 10 AM Owner: Cotta e Grove arn�.� *'� p g� Y, p� g � "P'_'a•s I �..� � Quote No. 1 Quote No. 2 AAA Striping Service Co. Traffic Mari<ing Service Item Units Qty. Unit Price Total Unit Price Total BASE QUOTE PART 1- Cottage Grove YELLOW SKIP LF 15,989 $ 0.053 $ 847.42 $ 0.051 $ 815.44 YELLOW SOLID LF 10,380 $ 0.053 $ 550.14 $ 0.051 $ 529.38 DOUBLE YELLOW LF 126,782 $ 0.106 $ 13,438.89 $ 0.102 $ 12,931.76 WHITE SKIP LF 25,480 $ 0.054 $ 1,375.92 $ 0.054 $ 1,375.92 WHITESOLID LF 259,632 $ 0.054 $ 14,020.13 $ 0.054 $ 14,020.13 CENTERLINE & LEFTTURN LF 52,174 $ 0.053 $ 2,765.22 $ 0.065 $ 3,391.31 Total Part 1 $ 32,997.72 $ 33,063.94 PART 2 - Cottage Grove YELLOW SKIP LF 4,581 $ 0.053 $ 242.79 $ 0.051 $ 233.63 YELLOW SOLID LF 9,850 $ 0.053 $ 522.05 $ 0.051 $ 502.35 DOUBLEYELLOW LF 49,112 $ 0.106 $ 5,205.87 $ 0.102 $ 5,009.42 WHITE SKIP LF 23,370 $ 0.054 $ 1,261.98 $ 0.054 $ 1,261.98 WHITESOIID LF 103,660 $ 0.054 $ 5,597.64 $ 0.054 $ 5,597.64 CENTERLINE & LEFTTURN LF 49,370 $ 0.053 $ 2,616.61 $ 0.065 $ 3,209.05 Total Part 2 $ 15,446.95 $ 15,814.07 PART 3 - Newport YELLOW SKIP LF 872 $ 0.053 $ 46.22 $ 0.051 $ 44.47 YELLOW SOLID LF 2,785 $ 0.053 $ 147.61 $ 0.051 $ 142.04 DOUBLEYELLOW LF 1,802 $ 0.106 $ 191.01 $ 0.102 $ 183.80 WHITESKIP LF 0$ 0.054 $ - $ 0.054 $ - WHITESOLID LF 12,550 $ 0.054 $ 677.70 $ 0.054 $ 677.70 CENTERLINE & LEFTTURN LF 3,980 $ 0.053 $ 210.94 $ 0.065 $ 258.70 Total Part 3 $ 1,273.47 $ 1,306.71 PART 4- St. Paul Park YELLOW SKIP LF 9,200 $ 0.053 $ 487.60 $ 0,051 $ 469.20 YELLOW SOLID LF 1,670 $ 0.053 $ 88.51 $ 0.051 $ 85.17 DOUBLE YELLOW LF 7,900 $ 0.106 $ 837.40 $ 0.102 $ 805.80 WHITE SKIP LF 0$ 0.054 $ - $ 0.054 $ - WHITE SOLID LF 32,340 $ 0.054 $ 1,746.36 $ 0.054 $ 1,746.36 CENTERLINE & LEFTTURN LF 0$ 0.053 $ - $ 0.065 $ - Total Part 4 $ 3,159.87 $ 3,106,53 TOTAL BASE QUOTE $ 52,878.01 $ 53,291.25 Contractor Name and Address: AAA Striping Service Co. Traffic Marking Service 12220 43rd Street NE 621 Division Street East St. Michael, MN 55376 Maple Lake, MN 55358