HomeMy WebLinkAbout2015-04-15 PACKET 04.G. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # � �
DATE 4/15/15 � •
PREPARED BY: Engineering Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
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COUNCIL ACTION REQUEST
Consider awarding the 2015 Joint City Wide Crack Sealing project to the lowest accepted
quote, supplied by Northwest Asphalt Maintenance, for $80,195.00.
STAFF RECOMMENDATION
Adopt the resolution.
BUDGET IMPLICATION: $69,750 $53,850.00
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION
DATE REVIEWED APPROVED DENIED
❑ PLANNING ❑ ❑ ❑
❑ PUBLIC SAFETY ❑ ❑ ❑
❑ PUBLIC WORKS ❑ ❑ ❑
❑ PARKS AND RECREATION ❑ ❑ ❑
❑ HUMAN SERVICES/RIGHTS ❑ ❑ ❑
❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑
❑ ❑ ❑ ❑
SUPPORTING DOCUMENTS
� MEMO/LETTER: Memo from Ryan BurFeind dated 4/9/15
� RESOLUTION: Draft
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: Quote Tabulations
ADMINISTRATOR'S COMMENTS '
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
Cottage
J Grove
� Pride ana Qr°SPerity Meet
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Ryan BurFeind, PE, Project Engineer
Date: April 9, 2015
Re: 2015 Joint Crack Sealing — Quote Award
Background
Since 2011 the City of Cottage Grove has been partnering with surrounding communities to
complete crack sealing on City streets. This a standard maintenance procedure that is com-
pleted annually to prevent water from infiltrating in the pavement and class 5 base, extending
the life of the street. This year, the Cities of Newport, St. Paul Park, and Denmark Township
partnered with the City of Cottage Grove on the Joint Crack Sealing project.
Discussion
The City of Cottage Grove received a total of 4 quotes for crack sealing. The following
summarizes the results of the crack sealing quotes. A complete breakdown of the quotes
received are included in the attached quote tab.
Contractor Quoted Amount
Low Northwest Asphalt Maintenance $80,195.00
#2 Fahrner Asphalt Sealers, LLC $99,953.65
#3 Gopher State Sealcoat, Inc. $117,382.10
#4 Allied Blacktop Company $118,567.35
The low quote for the project was provided by Northwest Asphalt Maintenance in the amount
of $80,195.00, which compares to the engineer's estimate of $93,517.95. The value of the
work for Cottage Grove is $53,850. The budgeted amount for the Cottage Grove portion of
the work for 2015 is $69,750.
Recommendation
It is recommended the City Council adopt a resolution awarding the project to the lowest
accepted quote supplied by Northwest Asphalt Maintenance in the amount of $80,195.00.
RESOLUTION NO. 2015-XXX
RESOLUTION AWARDING THE 2015 JOINT CITY WIDE CRACK SEALING
PROJECT TO NORTHWEST ASPHALT MAINTENANCE
IN THE AMOUNT OF $80,195.00
WHEREAS, the City of Cottage extended invitations to the Cities of St. Paul Park,
Newport, and Denmark Township to participate in the joint purchase of crack sealing
services; and
WHEREAS, all three cities agreed to participate with Cottage Grove in the
purchase of crack sealing services; and
WHEREAS, quotes were requested to provide the necessary work; and
WHEREAS, four firms submitted quotes; and
WHEREAS, it appears that Northwest Asphalt Maintenance provided the lowest
accepted quote; and
WHEREAS, it is the recommendation of the City Engineer that the quote be
awarded to Northwest Asphalt Maintenance in the amount of $80,195.00.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage
Grove, County of Washington, State of Minnesota, that the 2015 Joint City Wide Crack
Sealing Project be awarded to Northwest Asphalt Maintenance in the amount of
$80,195.00.
Passed this 15th day of April 2015.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
Project Name: 2015 Joint Crack Sealing Projed
Cottage
f�� ��„m.�� Quote Opening: Wednesday, April 8, 2015, at 10 AM Owner: Cottage Grove
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Quote No. 1 Quote No. 2 Quote No. 3 Quote No. 4
QUOTE TABULATION Allied Blacktop Company FahrnerAsphalt Sealers LLC GopherState Sealcoat, Inc. NorthwestAsphalt Mainetenance
Item
Number Item Units Qty. Unit Price Total ( Unit Price Total I LJnit Price Tntal ( n.,cr o���e T...�i
BASE QUOTE
Application of Crefco 535 Joint Sealant by
1 the Route & Seal Method LB 48,095
Application of Crafco 535 Joint Sealant by
2 the Blow & Overbanding Method LB 17,850
TOTAL BASE QUOTE
I$ 1.53 $ 73,58535 $ 1.67 $ 80,318.65 $ 1.78 $ 85,609.10 $
$ 2.52 $ 44,982.00 $ 1.10 $ 19,635.00 $ 1J8 $ 31,773.00 $
$ 118,56735 $ 99,953.65 $ 117,382.10
130 $ 62,523.50
0.99 $ 17,671.50
$ 80,195.00
Contractor Name and Address: Allied Blacktop Company Fahrner Asphalt Sealers LLC Gopher State Sealcoat, Inc. Northwest Asphalt Mainetenance
1503 89th Avenue N 6615 US HWY 12 12519 Rhode island Avenue 11560190th Street NE
Maple Grove, MN 55369 Eau Ciaire, WI 54703 Savage, MN 55378 Theif River Falls, MN 56701