HomeMy WebLinkAbout2015-04-01 MINUTES
MINUTES
COTTAGE GROVE CITY COUNCIL
COUNCIL CHAMBER
12800 RAVINE PARKWAY
April 1, 2015
OPEN FORUM - 7:15 P.M.
During open forum, a person may address the City Council on any topic not on the regular
meeting agenda, but must limit their remarks to three minutes per person. The purpose of
open forum is to give the public an opportunity to present information or to request action by
the City Council. It may not be used to make personal attacks, to air personality grievances,
to make political endorsements, or for political campaign purposes. Open forum will adjourn
to the regular meeting at 7:30 p.m.
The following were present: Council Member Steve Dennis, Council Member Justin Olsen,
Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey.
The following were absent: None.
Also present were: Ryan Schroeder, City Administrator; Korine Land, City Attorney-
LeVander, Gillen & Miller, PA; Jennifer Levitt, Community Development Director/City
Engineer; Robin Roland, Finance Director; Craig Woolery, Public Safety Director; and Les
Burshten, Public Works Director.
Mayor Bailey asked if anyone in the audience wished to address the City Council on any
topic not on the agenda.
Philip Virgin, 6740 Innsdale Avenue South, Cottage Grove, addressed the Council in
opposition to the definition of a “wild animal” under Title 5-4-1 of the Cottage Grove City
Code relating to constrictor snakes and Title 5-4-6 which prohibits keeping them as pets. He
stated that he would like to keep a ball python as a pet.
Mayor Bailey closed open forum to the regular meeting.
REGULAR MEETING – 7:30 P.M.
CALL TO ORDER – Mayor
The City Council of the City of Cottage Grove, Washington County, Minnesota, held a
regular meeting on April 1, 2015, at the Cottage Grove City Hall, 12800 Ravine Parkway.
Mayor Bailey called the meeting to order at 7:30 p.m.
CITY OF COTTAGE GROVE 12800 Ravine Parkway Cottage Grove, Minnesota 55016
www.cottage-grove.org 651-458-2800 Fax 651-458-2897 Equal Opportunity Employer
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Cottage Grove City Council
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PLEDGE OF ALLEGIANCE
The audience, staff, and the Mayor and City Council members pledged allegiance to the
flag of the United States of America and the State of Minnesota.
ROLL CALL – City Administrator
The following were present: Council Member Steve Dennis, Council Member Justin Olsen,
Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey.
The following were absent: None.
Also present were: Ryan Schroeder, City Administrator; Korine Land, City Attorney-
LeVander, Gillen & Miller, PA; Jennifer Levitt, Community Development Director/City
Engineer; Robin Roland, Finance Director; Craig Woolery, Public Safety Director; and Les
Burshten, Public Works Director.
Mayor Bailey presided over the meeting.
1. ADOPTION OF AGENDA
Motion by Council Member Olsen, seconded by Council Member Thiede, to approve
the agenda as presented. Motion carried. 5-0.
2. PRESENTATIONS
A. Special Event Permit Process – Deputy Public Safety Director Pete Koerner
Deputy Public Safety Director Pete Koerner gave a presentation on the
special event permitting process and responded to questions and concerns
from the Council.
3. APPROVAL OF MINUTES
A. March 18, 2015 Regular Meeting
Mayor Bailey and members of the City Council approved the minutes as
presented.
4. CONSENT CALENDAR
Motion by Council Member Olsen, seconded by Council Member Thiede, to:
A. Accept and place on file the following:
i. Planning Commission minutes from the February 23, 2015 meeting;
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ii. Public Safety, Health and Welfare Commission minutes from the
February 24, 2015 meeting.
B. Authorize the purchase of workers compensation insurance from the League
of Minnesota Cities Insurance Trust in the amount of $358,826.00, which
includes an additional premium for our experience modifier, a premium credit,
and a $10,000.00 per occurrence medical deductible.
C. Adopt Resolution No. 2015-033, a resolution approving interfund transfers
between funds.
Adopt Resolution No. 2015-034, a resolution authorizing closing certain
funds.
D. Authorize issuance of the following licenses to the Church of St. Rita, 8694
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80 Street South: Calendar raffle on April 29, 2015 (Single Occasion
Gambling); Pig roast on August 8, 2015 (Temporary On-Sale Intoxicating
Liquor); Fall festival on September 12 and 13, 2015 (Single Occasion
Gambling and Temporary On-Sale Intoxicating Liquor).
E. Authorize issuance of the following licenses to the Cottage Grove Lions Club:
Strawberry Fest events at Kingston Park on June 19 and 20, 2015 and Lamar
Park softball complex on June 20, 2015 (Temporary On-Sale Intoxicating
Liquor); big ticket raffle on August 19, 2015 at American Motorsports Bar &
Grill, 7240 East Point Douglas Road (Single Occasion Gambling).
F. Pass Ordinance No. 942, an ordinance for the City of Cottage Grove,
Minnesota, amending Title 10, subdivision ordinance; Chapter 4, general
subdivision standards; Section 10-4-3, public sites and open spaces;
subsection C-1, schedule of park dedication requirements, of the Cottage
Grove City Code relating to increasing the park fee in lieu of land dedication.
G. Adopt Resolution No. 2015-035, a resolution providing for the sale of
$6,000,000 General Obligation Improvement Bonds, Series 2015A and to
meet on May 6, 2014 at 7:30 p.m. to consider sealed proposals and to award
the sale of bonds.
H. Award the renovation of the Woodridge Park Activity Building to the vendors
listed in the memorandum from Jennifer Levitt, Community Development
Director/City Engineer, and bid tabulation for a total construction cost of
$252,718.00.
I. Pass Ordinance No. 943, an ordinance for the City of Cottage Grove,
Minnesota, amending Title 4, Chapter 1, Section 3; nuisances affecting health
and Title 8, Chapter 2; individual sewage treatment system of the Cottage
Grove City Code relating to the prohibition of land spreading septage from
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subsurface sewage treatment systems.
J. Approve the Promissory Note of $39,000 for the 0.75 acres of land on the
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Goebel property located south of 70 Street on the future Ravine Parkway
alignment.
K. Pass Ordinance No. 944, an ordinance for the City of Cottage Grove,
Minnesota, amending Title 9, and Chapter 7 of the Cottage Grove City Code
relating to licensing of rental property.
Pass Ordinance No. 945, an ordinance for the City of Cottage Grove,
Minnesota, amending Title 3, Chapter 9 of the Cottage Grove City Code
relating to building contractors.
Pass Ordinance No. 946, an ordinance for the City of Cottage Grove,
Minnesota, amending City fees (rental dwelling-late fees).
Adopt Resolution No. 2015-036, a resolution authorizing publication of
ordinance establishing fees by title and summary.
L. Adopt Resolution No. 2015-037, a resolution amending Resolution No. 06-
138 to correct the legal description of vacated easement.
M. Authorize the purchase of 65,945 pounds of Roadsaver 535MN Crafco
Sealant from Brock White.
N. Pass Ordinance No. 947, an ordinance for the City of Cottage Grove,
Minnesota, amending City Code Title 5-5-4, subsection 20 in relation to
special event permits.
Motion carried. 5-0.
5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES – None.
6. PUBLIC HEARINGS
A. Consider Authorizing Issuance of a Special Event Permit to Modern
Automotive Performance for an event on May 2, 2015 contingent on the
recommended conditions.
Deputy Public Safety Director Koerner reviewed the application and staff’s
recommendation to issue the permit.
The applicant was in attendance and responded to questions from the City
Council.
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There was discussion regarding noise, traffic, off-duty officers, and parking
issues.
Mayor Bailey opened the hearing to receive comments and/or objections from
those in attendance. There being none, Mayor Bailey closed the hearing.
Motion by Council Member Olsen, seconded by Council Member Dennis,
to authorize issuance of the special event permit to Modern Automotive
Performance for an event on May 2, 2015 contingent on the recommended
conditions. Motion carried. 5-0.
7. BID AWARDS – None.
8. UNFINISHED AND NEW BUSINESS - None.
9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS
– None.
10. COUNCIL COMMENTS AND REQUESTS
Council Member Olsen asked the Public Safety Department to give an update on the
social host ordinance at an upcoming regular meeting.
Council Member Peterson announced that April is “Volunteer Appreciation Month”
and she extended her appreciation to all of the volunteers in the community. She
encouraged people to attend the Washington County Community Forum on drug
abuse in teens and young adults to be held at Park High School. The next Fare for
All is April 9 at All Saints Lutheran Church. The Stone Soup Super Bowl is at Park
Grove Bowl on April 18. The Newport Transit Station is holding a Grand Opening on
April 27. Lastly, a Memorial Day Celebration will be held at City Hall on May 25.
Council Member Thiede announced that the Strawberry Fest still has spaces
available in the Business Expo and Parade. The committee is still looking for
volunteers. For additional information on the festival, go to www.cottagegrove
strawberryfest.com.
Mayor Bailey stated that the First Annual Easter Egg Hunt will be held at the Ice
Arena on April 4. He stated that the City is still accepting nominations for volunteer of
the year, April 25 is Arbor Day and a ribbon cutting will be held at Summer Hill Park.
He encouraged the public to attend the Spring Business Expo.
11. PAY BILLS
A. Approve Payment of Check Numbers 190213 to 190394 in the amount of
$382,863.19 and EFT Payment of $22,265.14.
Motion by Council Member Peterson, seconded by Council Member Thiede,
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to approve payment of check numbers 190395 through 190592 in the amount
of $746,044.93 and EFT payment of $144,435.62. Motion carried. 5-0.
12. WORKSHOP SESSION – OPEN TO PUBLIC
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A. 80 Street Improvements
Community Development Director/City Engineer Jennifer Levitt highlighted
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the 80 Street improvements needed from TH 61 to CSAH 19 for pavement
rehabilitation and how the project could be moved forward from the proposed
2018 CIP date. In order to reduce the financial impact to the MSA fund, the
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improvements to 80 Street need to be split into three phases:
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Phase 1 (2016): 80 Street – Ideal Avenue to Jamaica Avenue = $1,604,000
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Phase 2 (2017): 80 Street – Jamaica Avenue to CSAH 19 = $2,127,000
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Phase 3 (2018): 80 Street – TH 61 to Ideal Avenue = 3,273,000
At the workshop, the Council reviewed the MSA fund project list of projects,
discussed assumptions made on project development, and reviewed other
funding options for the projects and potential future levy impacts.
The City Council reviewed the benefit cost analysis of concrete versus
bituminous for each segment. The Council’s recommendation was to proceed
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with staff’s recommendation of 80 Street improvements. The Council’s
desire was to review the 2018 project in more detail when the time comes to
prepare a feasibility report.
13. WORKSHOP SESSION – CLOSED TO PUBLIC – None.
ADJOURNMENT
The regular meeting adjourned.
Prepared by,
Caron M. Stransky
City Clerk
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