HomeMy WebLinkAbout2015-05-06 PACKET 07.A. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # ��
DATE 5/6/15 . .
PREPARED BY: Community Development Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
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COUNCIL ACTION REQUEST:
Consider awarding the bid for the 2015 Seal Coat Project, which includes the Cities of Cottage
Grove, Newport, St. Paul Park, and Denmark Township, to Pearson Brothers, Inc., who was
the lowest bidder, in the amount of$278,117.55.
STAFF RECOMMENDATION:
Adopt the resolution.
BUDGET IMPLICATION: $179,500 $151,141.25 (Cottage Grove portion)
BUDGETED AMOUNT ACTUAL AMOUNT
SUPPORTING DOCUMENTS:
� MEMO/LETTER: Memo from Ryan BurFeind dated 4/27/15
� RESOLUTION: Draft
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: Bid Tabulations
ADMINISTRATOR'S COMMENTS:
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City Administrator Date
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
Cottage
Grove
�'here Pride andProsperity Meet
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Ryan BurFeind, Project Engineer
Date: April 28, 2015
Re: 2015 Seal Coat Project— Bid Award
Backqround/Discussion
The 2015 Seal Coat Project is a contracted service that Cottage Grove will be administering and
coordinating for the Cities of Newport, St. Paul Park, and Denmark Township. The low base bid,
provided by Pearson Brothers, Inc., was $278,117.55, compared to the Engineer's estimate of
$313,300. A Bid Tabulation is included. Copies will also be distributed to each Bidder after
award by the City. The following is a summary of the bids received:
Contractor Bid Amount
Low Pearson Brothers, Inc. $278,117.55
#2 Allied Blacktop Company $285,487.00
Pearson Brothers, Inc. bid by community:
• Cottage Grove - $151,141.25
• Denmark Township - $38,957.75
• Newport - $42,435.30
• St. Paul Park—$45,583.25
The City of Cottage Grove's portion of the bid is $151,141.25 and compares to the Engineer's
estimate of $179,500. Cottage Grove's budgeted amount for the 2015 Seal Coat project is
$200,000.
Costs incurred from work in other communities is recovered through our Joint Service Agree-
ment with each community. Each community also pays Cottage Grove a 6 percent administra-
tion fee for all services perFormed as part of the Joint Services Agreement.
Recommendation
It is recommended the City Council award the 2015 Seal Coat Project to Pearson Brothers, Inc.
for $278,117.55.
RESOLUTION NO. 2015-XXX
RESOLUTION AWARDING THE BID FOR THE 2015 SEAL COAT PROGRAM
TO PEARSON BROTHERS, INC. IN THE AMOUNT OF $278,117.55
WHEREAS, plans and specifications for the 2015 Seal Coat Program were
completed according to City standards; and
WHEREAS, bids were requested to provide the necessary work; and
WHEREAS, two firms submitted bids; and
WHEREAS, it appears that Pearson Brothers, Inc. is the lowest responsible
bid; and
WHEREAS, it is the recommendation of the City Engineer that the bid be
awarded to Pearson Brothers, Inc. in the amount of$278,117.55.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, the bid for the 2015
Seal Coat Program is awarded to Pearson Brothers, Inc. in the amount of
$278,117.55.
Passed this 6th day of May 2015.
Myron Bailey, Mayor
Attest:
Joe Fischbach, City Clerk
Project Name: 2015 Seal Coating Project
�Cottage
��=�' �� �� Bid Opening:Thrusday,April 23,2015,at 10:00 AM Owner: Cottage Grove
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Bid No.1 Bid No.2
BID TABULATION Pearson Brothers,Inc, Allied Blacl<top Company
Item
Number Item Units Qty. Unit Price Total Unit Price Total
PART 1-COTTAGE GROVE
Bituminous Mat.Latex Modified Emuslified
1 Asphalt Cationic CRS-2 L.M. GaI 41,065 $ 3,45 $ 141,674.25 $ 2.00 $ 82,130.00
Seal Coat Aggregate Class A,FA-2 Install,
2 Furnished by City Ton 1,467 $ 1.00 $ 1,467.00 $ 48.00 $ 70,416.00
3 Screening of City furnished aggregate Ton 2,000 $ 4.00 $ 8,000.00 $ 3.50 $ 7,000.00
TOTAL PART 1 $ 151,141,25 $ 159,546,00
PART 2-ST.PAUL PARK
Bituminous Mat.Emuslified Asphalt Cationic
4 CRS-2 Gal 12,905 $ 3.45 $ 44,522.25 $ 1.50 $ 19,357.50
Seal Coat Aggregate Class A,FA-2 Install,
5 Furnished by City Ton 461 $ 1.00 $ 461.00 $ 58.00 $ 26,738.00
6 Screening of City furnished aggregate Ton 150 $ 4.00 $ 600.00 $ 12.00 $ 1,800.00
TOTAL PART 2 $ 45,583.25 $ 47,895.50
PART 3-DENMARK TOWNSHIP
Bituminous Mat.Emuslified Asphalt Cationic
7 CRS-2 Gal 7,195 $ 3.45 $ 24,822.75 $ 1.50 $ 10,792.50
Seal Coat Aggregate Class A,1/8"Dresser
Trap Rock Chips Furnish and Install,
8 Furnished by Contractor Ton 257 $ 55.00 $ 14,135.00 $ 106.00 $ 27,242.00
TOTAL PART 3 $ 38,957.75 $ 38,034.50
PART 4-NEWPORT
Bituminous Mat.Emuslified Asphalt Cationic
9 CRS-2 Gal 12,174 $ 3.45 $ 42,000.30 $ 1.50 $ 18,261.00
Seal Coat Aggregate Class A,FA-2 Install,
10 Furnished by City Ton 435 $ 1.00 $ 435.00 $ 50.00 $ 21,750.00
TOTAL PART 4 $ 42,435.30 $ 40,011,00
TOTAL BASE BID $ 278,117.55 $ 285,487.00
Contractor Name and Address: Pearson Brothers,Inc. Allied Blacktop Company
11079 Lamont Ave.NE 1503 89th Avenue N
Hanover,MN.55341-4063 Maple Grove,MN 55369