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Home My WebLink About2015-06-03 PACKET 08.A. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 6/3/2015 r � PREPARED BY: City Clerk Joe Fischbach ORIGINATING DEPARTMENT DEPARTMENT HEAD * * * * * * * * * * * * * * * * * * * * * * * * � * * � * * * * * * * * * * * * * * * * * * * * COUNCIL ACTION REQUEST: Consider authorizing Strawberry Fest events on public property from June 18 — 21 contingent on compliance with staff recommendations. STAFF RECOMMENDATION: Approve the request. SUPPORTING DOCUMENTS: � MEMO/LETTER: Memo from N. Belscamper 5/27/2015. ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Public Notice mailed 5/20/2015. ADMINISTRATORS COMMENTS: �, `� ��i �1� ' y Administrator ` Date * * * * * * * * * * * * * * * * * * * * * * � * * * * :� * * * * * * * * * * * * * * * * * * * * Cottage Grove �here Pride and PCp5Perity Meet To: Honorable Mayor and City Council Members From: Neil Belscamper, Deputy City Clerk Date: May 27, 2015 Subject: Strawberry Festival Events The Cottage Grove Area Strawberry Festival, Inc. has applied for a special event permit for the 2015 Strawberry Fest, June 18 - 21. Our City Code allows an exemption from the formal Special Event permit process and fee for "Any event that is held on publicly owned property, public or railroad right of way and involves the review or approval of the government entity or agency controlling that property through a permit, agreement or other approval process." This review/approval process for holding the event on public property allows for the exemption from the formal Special Event permit and is essentially the same process without charging the $100.00 permit fee. Any requirements and fees for other City Services, Building Permits, etc., still apply. Major event activities are similar to past years with most events taking place at Kingston Park and Lamar Fields, in addition to the Parade, and the 5K Race &Walk. Public Notice A notice was mailed on May 20, 2015 to all residents residing within 500 feet of Kingston Park informing them of the event. Hours of Operation Thursday, June 18, 4:00 to 10:00 pm Friday, June 19, 2:00 pm to Midnight Saturday, June 20, 8:00 am to Midnight Sunday, June 21, 8:00 a.m. to 10:00 p.m. Noise The application requests approval of amplified live music from 6 to 10 p.m. on Thursday, and from 4 p.m. to Midnight on Friday and Saturday. The fireworks demonstration is scheduled for Saturday at 10:30 p.m. It is recommended that the music and firework display be granted an exception to the noise ordinance. Building Permits Building and Electrical Permits and any associated fees are required for temporary stage, tents over 750 square feet, electrical hookups, and any other usage as required by the uniform building code, state statute, or local ordinance. In addition, all tents must meet the requirements listed in the Uniform Fire Code. Proof of the fire retardant treatment for all tents must be provided for inspection. Incident Action Plan The applicant and the Public Safety Department discussed the Incident Action Plan (IAP) for instances of severe weather and emergencies. The applicant will coordinate with Public Safety. The plan will include evacuation routes, evacuation signage, and the will utilize Grey Cloud Elementary for a temporary shelter. Security The applicant and the Public Safety Department discussed site security. Based on projected attendance estimates, the Public Safety Department will supply four uniformed police officers on Friday and Saturday from 8 p.m. to 12:30 a.m. for the outdoor dances/bands. EMS/First Aid The applicant and the Public Safety Department will coordinate a medical service plan and the applicant will have a first aid booth. Traffic and Emergency Lanes The applicant must designate and maintain adequate egress and ingress entrances on streets adjacent to the event's property to prevent traffic from stacking on adjacent roadways and property. The applicant is responsible for maintaining all fire and emergency lanes located within the event property. These fire and emergency lanes will be designated by the Public Safety Department. Sanitation The applicant must provide and adequately maintain additional portable toilets at Kingston Park and Grey Cloud Elementary. One portable toilet for every 240 estimated attendees is required. Food Sales All on-site food sales locations must be licensed and inspected by the Washington County Health Department. Alcohol Sales The St. Paul Park/Newport Lions Club and the Cottage Grove Lions have obtained temporary "On Sale" intoxicating liquor licenses for the event. A fence will be placed around the perimeter of the outdoor beer tent to be located contiguous to the paved parking lot. During the bean bag tournament, alcohol will be allowed on the tennis courts until 5 pm. After 5 pm, all alcohol must be kept in the perimeter of the paved parking lot. Selling, serving or dispensing liquor to a person under the age of twenty one (21) years of age is prohibited. Persons twenty one (21) years of age or older purchasing alcoholic beverages shall be issued a wristband for identification purposes. The license holders will be required to obtain proof of age for purchasing or consuming liquor by: a. Valid driver's license or identification card issued by Minnesota, another state, or a province of Canada, which includes the photograph and date of birth of the licensed person. b. Military identification card issued by the United States Department of Defense, or c. A valid passport. No sale or display of alcoholic beverages will be allowed after midnight. Glass Containers No glass containers will be used, displayed, or allowed in the event or perimeter parking lots. Waste Collection A sanitation firm will provide 35 collection containers and additional dumpsters at the location. Staff will empty containers throughout the festival event. Fencing In addition to fencing at Kingston Park in the main parking lot, it is recommended that snow fence be added on the east side of the parking lot behind the pavilion. Fireworks The applicant is scheduling a fireworks display on Saturday night at 10:30 p.m. The Fire Marshal or designee will review the plan and inspect the site on Friday. The Fire Department will station a grass rig at the site during the fireworks. Parade � � The applicant also submitted a parade permit request for Saturday at 10:30 a.m. The parade route begins on 80th Street between Jenner and Jamaica Avenues, heads north on Jamaica to Indian Boulevard, then east on Indian Boulevard to Cottage Grove Middle School. Applicant is requesting assistance from the police reserves for traffic control and barricades from Public Works. 5K Race The applicant also submitted a 5K race permit. The race will be held on Saturday at 8:00 a.m. Police reserves will assist with traffic control where the race crosses Jamaica Ave. Additional staff will be along the route. Cottage Grove Parks and Recreation is coordinating the race. Public Safety approved the route for the race. Insurance The applicant has provided proof of commercial general liability insurance as outlined in City Code Title 5-5-10. As Cottage Grove Area Strawberry Festival, Inc. has declared they have no employees and own no automobiles, the requirements for Workers' Compensation coverage and Automobile coverage specified under this section of the Code will not be required. Recommendation Approve the event contingent on compliance with the conditions outlined in this memo and all other applicable state and local statutes. PUBLIC NOTICE City of Cottage Grove Dear Resident, An application has been filed with the City of Cottage Grove for a special events permit by the Cottage Grove Area Strawberry Festival, Inc., for their annual community festival to be held June 18 thru 21. Most of the events will take place at Kingston Park and Grey Cloud Elementary School and this notice is being mailed to residents within 500 feet of these locations. The City Council will consider the application at their June 3, 2015 regular meeting at 7:30 p.m., at Cottage Grove City Hall, 12800 Ravine Parkway South, Cottage Grove. For more information on the proposed events, a link to the Strawberry Fest website is available on the City's website at www.cottaqe-qrove.orq under the News & Events dropdown tab. Dated: May 20, 2015 Joe Fischbach City Clerk jfischbach@cottage-grove.org , za� �� a��a e ra��e traut e ��s� 0 0 0 0 o a 00000000a 00 00 0000 ��oo� 000 �. June 18-21 �� '�nt �c u e �► 2oi5 �ve Stra �rrs�a�,�une�8f�i STRAWBERRIES FOR SALE—(Information Booth)—SPONSORED BY AFTON APPLE.............................................................................................4 PM—8 PM STRAWBERRY FEST INFORMATION BOOTH—SPONSORED BY WALMART—COTTAGE GROVE.......................................................................4 PM—8 PM BUNGEE TRAMPOLINE—($7.00 per person)—PROVIDED BY ARCADE HIGHWAY..................................................................................................4 PM—9 PM FOODVENDORS..............................................................................................................................................................................................................4 PM—10 PM CARNIVAL.........................................................................................................................................................................................................................4 PM—10 PM KID POWER PEDAL TRACTOR PULL—(Waiver-signing 5:30 PM)—SPONSORED BY RENEWAL BY ANDERSEN............................................................6 PM TALENT SHOW—(Main Stage)—(Check-in 6:30 PM at Info Booth)—SPONSORED BY COTTAGE GROVE EYECARE CLINIC .........................................7PM MINNESOTA SINGS—(Main Stage)—(Check-in 6:30 PM at Info Booth)—SPONSORED BY COTTAGE GROVE STRAWBERRY FEST ............................7PM �ri�a�, �Ju�e Tgfh STRAWBERRIES FOR SALE—(Information Booth)—SPONSORED BY AFTON APPLE.............................................................................................2 PM—8 PM STRAWBERRY FEST INFORMATION BOOTH—SPONSORED BY WALMART—COTTAGE GROVE.......................................................................2 PM—8 PM ULTIMATE WATER BALLOON GAME—PROVIDED BY WATER WARS.......................................................................................................................2 PM—8 PM BUNGEE TRAMPOLINE—($7.00 per person)—PROVIDED BY ARCADE HIGHWAY..................................................................................................2 PM—9 PM FOODVENDORS........................................................................................................................................................................................................2 PM—Mi�Ni�HT BEER GARDENS—SPONSORED BY ST. PAUL PARK/NEWPORT LIONS CLUB...............................................................................................2 PM—Mi�Ni�HT MARGARITA BAR—SPONSORED BY COTTAGE GROVE LIONS CLUB.............................................................................................................2 PM—Mi�Ni�HT CARNIVAL...................................................................................................................................................................................................................2 PM—MIDNIGHT TOP CHEF CONTEST—(Registration 5:00 PM,Event 6:00 PM,Winners announced on Main Stage 730 PM)—SPONSORED BY ANCHOR BANK and .......... TENNIS SANITATION &ROLL OFF LLC..................................................................................................................................................................5 PM—730 PM HAPP-E-HILL EXPRESS TRAIN RIDES—($2.00 per person)—PROVIDED BY HAPP-E-HILL EXPRESS............................................................................5 PM CHALK WALK—(Registration 5:45PM,Event 6:OOPM,Winners 7:00PM)—SPONSORED BY COTTAGE GROVE RECREATION DEPARTMENT.................................................................................................................................................................................................................6 PM—7 PM BAND—"CHAD PFEIFER&THE SWEET CORN PICKERS"—(Main Stage)—SPONSORED BY ST PAUL PARK/NEWPORT LIONS CLUB.8 PM—Mi�Ni�HT �afur�a�,June 20E�i MEN'S SOFTBALL TOURNAMENT—(Lamar Complex)—SPONSORED BY COTTAGE GROVE RECREATION DEPARTMENT.......................................8 aM 5K RACE&WALK—(Registration 7 aM)—SPONSORED BY COTTAGE GROVE RECREATION DEPARTMENT.................................................................8 aM STRAWBERRIES FOR SALE—(Information Booth)—SPONSORED BY AFTON APPLE...........................................................................................8 aM—10 PM STRAWBERRY FEST INFORMATION BOOTH—SPONSORED BY WALMART—COTTAGE GROVE.....................................................................8 aM—10 PM AMERICAN RED CROSS BLOOD MOBILE .....................................................................................................................................................................9 aM—3 PM KIDS 1 K—(10&under)— (Registration 9:15 aM)—SPONSORED BY COTTAGE GROVE RECREATION DEPARTMENT.............................................9:30 aM BUSINESS EXPO—(Set-up time will be available from 8:00 aM to Expo Opening)—SPONSORED BY 3M..........................................................10 aM—4:30 PM HAPP-E-HILL EXPRESS TRAIN RIDES—($2.00 per person)—PROVIDED BY HAPP-E-HILL EXPRESS................................................................10 aM—8 PM BUNGEE TRAMPOLINE—($7.00 per person)—PROVIDED BY ARCADE HIGHWAY................................................................................................10 aM—8 PM ULTIMATE WATER BALLOON GAME—PROVIDED BY WATER WARS.....................................................................................................................10 aM—8 PM CARNIVAL................................................................................................................................................................................................................. 10 aM—Mi�Ni�HT FOODVENDORS...................................................................................................................................................................................................... 10 aM—Mi�Ni�HT BEER GARDENS—SPONSORED BY ST. PAUL PARK/NEWPORT LIONS CLUB............................................................................................. 10 aM—Mi�Ni�HT MARGARITA BAR—SPONSORED BY COTTAGE GROVE LIONS CLUB........................................................................................................... 10aM—Mi�Ni�HT GRANDE DAY PARADE—(corner 80th/Jamaica to CG Middle School)—SPONSORED BY 3M.......................................................................................10:30 aM STRAWBERRY FEST AMBASSADOR WELCOME and PARADE AWARDS—(Main Stage)............................................................................................12:30 PM BEAN BAG TOURNAMENT—(Tennis Courts at Kingston Park)—PROVIDED BY COTTAGE GROVE LIONS CLUB...........................................................1 PM MEN'S HOME RUN DERBY—(Lamar Softball Complex)—SPONSORED BY WERNER ELECTRIC COMPANY..................................................................1 PM PIE EATING CONTEST—(Main Stage)—(Check-in 12:30 PM at Info Booth)—SPONSORED BY ADVANCED INNOVATIVE MGMT CORP......................1 PM AMBUSH MAKEOVER SELECTION—(next to Information Booth)—SPONSORED BY BELISSIMO SALON &DAY SPA....................................................1 PM CAR SHOW—SPONSORED BY BELLA PIZZA and GRAPHIC RESOURCES............................................................................................................. 1 PM— 4 PM PETTING FARM—SPONSORED BY AFTON APPLE.....................................................................................................................................................1 PM— 5 PM TEDDY BEAR BAND—(Main Stage)—SPONSORED BY LSP COTTAGE GROVE L.P.......................................................................................................... 2 PM STORY WALK—SPONSORED BY PARK GROVE LIBRARY................................................................................................................................................... 2 PM PET SHOW—(Registration 1 PM at Pet Show Tent)—SPONSORED BY AIMEE'S PAMPERED PET PARLOR,CHUCK&DON'S PET FOOD OUTLET, ........ LA'POOCH PET SALON and PARK GROVE PET HOSPITAL.................................................................................................................................2 PM—330 PM BAND—"8 FOOT 4"—SPONSORED BY TENNIS SANITATION &ROLL OFF LLC........................................................................................................3 PM-7 PM DOGGIE DASH—(Check-in 3:30 PM at Information Booth)—SPONSORED BY HERRINGER COMPANIES..........................................................................4 PM HOT AIR BALLOON RIDES—($3 per person &weather permitting)—SPONSORED BY RE/MAX PROFESSIONALS...............................................7 PM—9 PM AMBUSH MAKEOVER REVEAL—(Main Stage)—SPONSORED BY BELISSIMO SALON &DAY SPA............................................................................7:30 PM BAND—"ROCK GODZ"—SPONSORED BY NORTHERN TIER.............................................................................................................................8 PM—Mi�Ni�HT FIREWORKS—SPONSORED BY SWC BULLETIN.............................................................................................................................................................10:30 PM �tain SEa�e�'venfr Pro�uclion— SPONSORED BY VERIZON WIRELESS/WIRELESS WORLD OF COTTAGE GROVE and JOHN S.GERMO INSURANCE AGENCY S'un�a�,June 2�sf STRAWBERRY FEST INFORMATION BOOTH—SPONSORED BY WALMART—COTTAGE GROVE...................................................................10aM—NooN STRAWBERRIES FOR SALE—(Information Booth)—SPONSORED BY AFTON APPLE.........................................................................................10 aM—NooN CARNIVAL.........................................................................................................................................................................................................................11 aM—4 PM ?�ton�a�,June 22n� COTTAGE GROVE STRAWBERRY FEST BUTTON RAFFLE DRAWING—SPONSORED BY COTTAGE GROVE STRAWBERRY FEST........................6 PM COTTAGE GROVE STRAWBERRY FEST AMBASSADOR CORONATION —(Park High School—8040 80th Street) .....................................................6:30 PM RECEPTION immediately following the Coronation at American MotorSports Bar&Grill—7240 East Point Douglas Road South 0 0 � � c��y cio�,d � � � � :� � r � + 3t v ) w. �� , �"�r,� i�y T� 1 �.i��it�i y � f1 ��r ,yax ��, '1, y,�� I. �'�° z � �I ,s� l f.� r ,�� t J �r�"'� +7�.Ki�1't, : �t,-., _ys"' �h�v(' �t� j.'id.. � ��1' 4�Cx x�5 C F�yF T y 1 f '� ��. fy . il •T��1 t� � I 4�� t}�l] ,�rt 4 i � �,4 �x+.�["�' �;r � r � '� . , � . � , � - � ��f� y { �+ � i Y� , � ,4� L J�y� �. , � e...,.�, � �y�^„ � r /�,.Y} qqq�� r � . . i.t � �ry. .,� �3 � .. j, � � f�j� � r � r' '4. r ,�1 . �; �. �ktrt�@� � � a f a�rr'. 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