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2015-06-03 PACKET 04.C.
REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # � � DATE 6/3/15 , PREPARED BY: Community Development Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR * * * * * * * * * * * * * * * � * * * * * * * * * * * * * * � * * * * * * * * * * * * * * * * * COUNCIL ACTION REQUEST: Consider adopting a resolution approving the plans and specifications and establishing a June 24, 2015, bid date for the 2015 Trail & Parking Lot Seal Coating Project. STAFF RECOMMENDATION: Approve the request. BUDGET IMPLICATION: $N/A $N/A N/A BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION: DATE REVIEWED APPROVED DENIED ❑ PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES/RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS: � MEMO/LETTER: Memo from Ryan BurFeind dated 5/26/15 � RESOLUTION: Draft ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Maps ADMINISTRATOR'S COMMENTS: � � �� i� City Administrator Date * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * � * * * * * * * * * * * COUNCIL ACTION TAKEN: ❑ APPROVED - ❑ DENIED ❑ OTHER i � Cottage I J Grove � �he�e Pride anaPr°sPerity Meet ! I To: Honorable Mayor and City Council Ryan Schroeder, City Administrator ' From: Ryan Burfeind, PE, Project Engineer Date: May 26, 2015 ' , Subject: 2015 Trail & Parking Lot Seal Coating —Approve Plans & Specifications and . Establish Bid Date Background: , i Each year, the City of Cottage Grove selects a certain number of trails and parking lots for seal , coating. The process involves first filling the cracks and then coating the bituminous pavement ' with an oil and aggregate sealer. This process helps to prevent water from entering the bitumi- nous pavement and gives it a protective layer from the elements, which extends the life of the pavement. This year there were approximately 6.7 miles of trail selected for seal coating. There are also I 24,800 square yards of parking lot seal coating included in this project. The 2015 project includes three primary areas in the City of Cottage Grove: , Northwest Area —Trails and Peter Thompson Park Parking �ot I Public Safety/City Hall Parking Lots River Oaks Golf Course —Trails and Clubhouse Parking Areas I I Discussion: ; ; Plans and Specifications ' Plans and specifications have been prepared in accordance with the City's standards and spe- � cifications. The engineer's estimate for the crack filling and seal coat application is $150,230. I Bid Date ' A bid date of June 24, 2015, at 10:00 a.m. offers ample time to provide the legal advertisement � and notification to contractors. ( Recommendation: ' It is recommended the City Council adopt the attached resolution approving the plans and specifications and establishing a June 24, 2015, bid date for the 2015 Trail & Parking Lot Seal � Coating Project. ' i ( RESOLUTION NO. 2015-XXX RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND '' ESTABLISHING A BID DATE FOR THE 2015 TRAIL & PARKING LOT SEAL COATING PROJECT � WHEREAS, plans and specifications have been prepared in accordance ' with the City Standards and Specifications for the 2015 Trail & Parking Lot Seal Coating Project; and WHEREAS, a bid date has been established for June 24, 2015; and WHEREAS, the City Engineer has presented such plans and specifications �I to the City Council for approval. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, approves the plans � and specifications and establishes a bid date of June 24, 2015, for the 2015 Trail & Parking Lot Seal Coating Project. Passed this 3rd of June, 2015. ' � Myron Bailey, Mayor Attest: ; i Joe Fischbach, City Clerk ' i i. i �c°���° :�. ��k�__��o���''�� 2015 Trail & Parking Lot Seal Coating - Northwest Area Trails --��:��• � -- 4 Legend - _ - , �_ � � __ _ , - I- I j �_- ,;� _ -..__ I �_,'__ �.. P E Q I I I " "_" ' ' O C 2015 Trail Sealcoat - . � ' i i , I_.��._.�I_ o �I - ----_ a .._I- �--- ...1---�-I— - I = �I Q _:. 0 I _ I Y Y BLVD S .. - \� CG Cit Boundar I, , ---_-- i �_!__ - CG Major Roads I 2� M - --- -----I i � � � _ - -.. -- _. � P$ .� '.<_ I -_-I � " - _-... - ISD 833 property - 's°I I , - I— _ I _.._.: -- - _ � -- - -- --- I ' - ; _ --I -, i - ,' ' Wetland � ', I - 1 � �_ � _ i��5 I I I � �� O..._.I _ � I I , II ' . j Park and O en S ace ' �� P P , � � � � : <T _ I I � � -- - � < 1 Mississi i River o . I I:::: _ . , pP � � I � , . 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