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Home My WebLink About2015-08-05 PACKET 03 2016 & 2017 Equipment Requests FUNCTION General Government 9210 DEPARTMENT Equipment Replacement Equipment Replacemen MISSION To provide a systematic method of replacing equipment and vehicles by setting aside reserve funds in anticipation of future expenses. DESCRIPTION OF ACTIVITY Equipment replacement funds the purchases of various pieces of equipment and vehicles. Equipment or vehicles which cost greater than$5,000 with an estimated life of greater than 3 years are included in a 5 year equipment replacement program. Financing is provided through general fund revenue and property tax levies transferred to this fund. MAJOR OBJECTIVES FOR 2016 Evaluate current method of equipment and vehicle replacement. Establish a replacement criteria. CASH BALANCE TARGET In an effort to assure fund stability, cash balance targets are established based on future demands on the fund resources. This chart reflects historical trends and future expectations. Equipment Replacement Fund 3,500,000 3,000,000 I 2,500,000 ��Reve n ues oExpenditures 2,000,000 Year End Cash Balance � �Cash Balance Target 1,500,000 — — 1,000,000 500,000 0o rn o ti N m a �n io n o0 0 0 ,� ,� ,� ,� ,� ,� ,� ,� ,� 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N 2016 CAPITAL OUTLAY Purchase Sale price of old Form Price equipment Forfeiture vehicle for Investigative Aid(340-03, 3170) Police Pol-1 100 - Investigation Van (350-04, FA 2911) Police Pol-2 $33,000 Squad for Captain(362-10, 3445) Police Pol-3 30,000 - Squad coming out of service(348-08, 3323) Police Investigations 100 Pickup(5004-08, 3208) Inspections BA-30 25,190 Tandem dump(4103-00, FA 2448/2632)Streets PW-1 255,000 25,000 4WD utility vehichle with attachments(8409-04, FA 2869) PW-2 180,000 10,000 Lease loader, purch. blower, purc.tractor(8404-01, FA 2720) Parks PW-3 185,000 55,000 Aerial truck for forestry(Budget Addition) Forestry PW-4 50,000 One ton pickup(2401-04, FA 2827 Parks PW-5 32,500 2,000 4WD pickup 3/4 ton(1407-04, FA 2824 Parks PW-6 32,500 2,000 4WD pickup 3/4 ton(1001-04, FA 2823 Streets PW-7 32,500 2,000 4WD pickup 3/4 ton(5008-04, FA 2913 Parks PW-8 32,500 2,000 Leas Self-propelled asphalt paver(8303-96, FA 2034)Streets PW-9 20,000 - Pass down Forester pickup (32,500) (2,000) Total Fund $875,790 $96,000 $779,790 2017 CAPITAL OUTLAY New Investigations Vehicle Police Pol-4 33,000 $0 Extrication equipement Fire Fire-1 15,000 $0 SUV(3127-04, FA 2920) Fire Fire-2 37,100 $1,500 Inspections vehichle(5004-08, FA 3208) Inspections BA-30 25,190 $1,000 4WD pickup 3/4 ton(2201-04, FA 2833) Bldg Maint PW-11 32,500 $2,000 4WD pickup 3/4 ton(2402-04, FA 2826) Parks PW-12 32,500 $2,000 4WD pickup 3/4 ton(1401-04, FA 2825) Parks PW-13 32,500 $1,500 Tractor(8405-05, FA 3402) Parks PW-14 50,000 $5,000 Small loader(8202-04, FA 2867)Streets PW-16 60,000 $5,000 Large loader(8205-04, FA 2870)Streets PW-17 170,000 $20,000 Small loader(8203-04, FA 2868) Parks PW-18 85,000 $5,000 Small tractor(8701-04, 8703-05 FA 2908, 3043) Parks PW-20 70,000 $6,000 Bombardier(8708-95, FA 2715)Snow PW-21 90,000 $5,000 Big Roller(8302-00, FA 2447)Streets PW-22 40,000 $3,000 Trailer for roller(7002-91, FA 2050)Streets PW-23 9,000 $0 Trailer(7004-06, FA 2026)Streets PW-24 6,000 $0 Trailer-longerversion(7018-93, FA 1392) Parks PW-25 10,000 $1,000 Bucket truck(6004-04, FA 3363) Forestry PW-26 130,000 $10,000 927,790 $68,000 859,790 2017 AND 2018 CAPITAL OUTLAY-FUNDING TO BE DETERMINED Aerial appartatus Fire Fire-3 1,300,000 2018 Purchase Delayed from 2017 Grass rig(3118-97, FA 2128) Fire Fire-4 59,000 $2,000 SUV hybrid(1702-11, FA 3455) PW Admin PW-10 44,000 � Equipment Request Form Today's Date: 6/9/2015 Program Number: 1200 Fixed Asset# 2448&2632 Department Name: PW Fleet Number/Unit 4103 Tandem Dump Year Requested: 2016 Division: Streets Description of Requested Equipment Tandem Dump Estimated Useful life of new equipment: 15 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures Cost efficiency X Current Information Age of Equipment 15 Condition of Equipment Poor 2014and 2015 repair costs $ 19 357.94 2014 miles or hours , 74220 Life to Date Maintenance Costs 195,555.02 Information on Replacement year Age of Equipment 16 Condition of Equipment Poor Will equipment be sold or traded? Traded or sold If not, why? Purchase price: $ 255,000.00 Trade (if any) $ 20,000.00 Net Purchase price $ 235,000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2016\[4103 Tandem Dump.xlsx]Sheetl � Equipment Request Form Today's Date: 6/9/2015 Program Number: 1200 Fixed Asset# 2869 Department Name: PW Fleet Number/Unit 8409 Holder Year Requested: 2017 Division: Streets Description of Requested Equipment p� � � �� (� j� �� 4WD utility vehicle with attachments Estimated Useful life of new equipment: 12 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures X Cost efficiency X Current Information Age of Equipment 11 Condition of Equipment Poor '— Life including 2013 maintenance costs $ 159,635.69 2014 hours 3037 Information on Replacement year Age of Equipment 13 Condition of Equipment Poor Will equipment be sold or traded? Sold If not,why? Purchase price: $ 180,000.00 Trade (if any) $ 10,000.00 Net Purchase price $ 170,000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[8409 4 WD Utility Vehicle,xlsx]SheE � Equipment Request Form Today's Date: 6/9/2015 Program Number: 1500 Fixed Asset# 2720 Department Name: Parks Fleet Number/Unit 8404 4 WD Tractor w Year Requested: 2016 Division: Parl<s Description of Requested Equipment Public Worl<s will not be purchasing the same tractor. Instead, we will purchase a big blower to replace the attachement blower, lease a loader and rent a tractor if need be during the summer for a couple of weel<s.This will help cut down maintenance costs and increase equipment use. Estimated Useful life of new equipment: 15 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures X Cost efficiency X Current Information Age of Equipment 13 Condition of Equipment Poor 2014 repair costs $ 5,127.00 2014 hours 2556 Life to Date Maintenance Costs 113,540.41 Information on Replacement year Age of Equipment 14 Condition of Equipment Poor Will equipment be sold or traded? Sold If not,why? C�► � `��3 I �S,CJ�S�J �a� p�� Purchase price: $ 140,000.00 19,000 for loader lease Trade (if any) $ 15,000.00 115,000 for blower purchase Net Purchase price $ 125,000.00 4,000 a year for renting of tractor \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2016\[8404 4WD Tractor.xlsx]Sheetl �.� Equipment Request Form Today's Date: 6/9/2015 Program Number: 1500 Fixed Asset# 3162 Department Name: Parl<s Fleet Number/Unit 1302 Pick up Year Requested: 2016 Division: Forestry Description of Requested Equipment Aerial trucl<with service body.This will be a trucl<similar to Kevin Zittel's in the street light division.This will allow Steve to cut down branches when he is out and about in his trucl<rather than making a list and coming bacl<and cutting them at a later date.This will improve procedures and expand our service to the residents. Estimated Useful life of new equipment: 12 Purpose (check all that apply) Scheduled replacement Obsolete equipment Reduce personnel time Expand service X New service X Comply with mandate Improve procedures X Cost efficiency X Current Information Age of Equipment 8 Condition of Equipment Good 2014 and 2015 repair costs $ 674.00 2014 miles or hours 46000 Life to Date Maintenance Costs 12,117.94 Information on Replacement year Age of Equipment 9 Condition of Equipment Fair Will equipment be sold or traded? Neither If not, why? The picl<up trucl<will be I<ept in the fleet as a seasonal use.This will help in the aging seasonal fleet available to staff. �. �t�r��d `�-c� 5��,�� Purchase price: $ 95,000.00 ' � �� , � � Trade (if any) $ - � �� Net Purchase price $ 95,000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2016\[1302 Picl<up.xlsx]Sheetl � Equipment Request Form Today's Date: 6/9/2015 Program Number: 1500 Fixed Asset# 2827 Department Name: Parks Fleet Number/Unit 2401 1 Ton Van Year Requested: 2016 Division: Parl<s Description of Requested Equipment The van will be replaced with a 1 ton picl<up.The picl<up will be more useable in a variety of situations and Public Works is going away from the vans.This trucl<will also be used for cleaning hockey rinl<s and as a spare culdesac route. Estimated Useful life of new equipment: 12 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment X Reduce personnel time Expand service New service Comply with mandate Improve procedures X Cost efficiency Current Information Age of Equipment 12 Condition of Equipment Poor 2014 and 2015 repair costs $ 3,211.86 2014 miles or hours 76219 Life to Date Maintenance Costs 30,173.79 Information on Replacement year Age of Equipment 13 Condition of Equipment Poor Will equipment be sold or traded? Sold If not, why? Purchase price: $ 35,000.00 1 L�c� r�� {� 3�� @� Trade (if any) $ 2,000.00 � • Net Purchase price $ 33,000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2016\[2401 1 Ton Van.xlsx]Sheetl � Equipment Request Form Today's Date: 6/9/2015 Program Number: 1500 Fixed Asset# 2824 Department Name: Parl<s Fleet Number/Unit 1407 1/2 Ton PU Year Requested: 2016 Division: Parks Description of Requested Equipment 3/4 Ton Picl<up. Public Works is moving to all 3/4 ton picl<ups so all trucks have the ability to haul trailers. Estimated Useful life of new equipment: 12 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures X Cost efficiency Current Information Age of Equipment 12 Condition of Equipment Poor 2014 and 2015 repair costs $ 2 666.55 , 2014 miles or hours 122667 Life to Date Maintenance Costs 18,798.67 Information on Replacement year Age of Equipment 13 Condition of Equipment Poor Will equipment be sold or traded? not sure If not,why? This may be I<ept in the fleet for seasonal use and an older truck will be sold.Will have to evaluate. Purchase price: $ 35,000.00 �� ,�� y�� ¢ � � Trade (if any) $ 2,000.00 Net Purchase price $ 33,000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2016\[1407 Pick up.xlsx]Sheetl �� Equipment Request Form Today's Date: 6/9/2015 Program Number: 1200 Fixed Asset# 2823 Department Name: PW Fleet Number/Unit 10013/4 Ton Pick up Year Requested: 2016 Division: Streets Description of Requested Equipment 3/4 Ton Picl< up with a water tanl<. This vehicle is used with the paving crew. Estimated Useful life of new equipment: 12 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures Cost efficiency Current Information Age of Equipment 12 Condition of Equipment Poor 2014 and 2015 repair costs $ 3 222.68 2014 miles or hours , 85155 Life to Date Maintenance Cost $ 19,540.38 Information on Replacement year Age of Equipment 13 Condition of Equipment Poor Will equipment be sold or traded? Neither If not, why? Will be I<ept for seasonal use. A different trucl<will be sold possibly. (Get rid of GMC 92) Purchase price: $ 35,000.00 7 �� c� 3�,�� b �"a t�t c� Trade (if any) $ 2,000.00 Net Purchase price $ 34 000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2016\[1001 Picl<up.xlsx]Sheetl � Equipment Request Form Today's Date: 6/9/2015 Program Number: 1500 Fixed Asset# 2913 Department Name: Parks Fleet Number/Unit 5008 1/2 Ton PU Year Requested: 2016 Division: Parl<s Description of Requested Equipment 3/4 Ton Crew Cab Picl<up. Estimated Useful life of new equipment: 12 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures X Cost efficiency Current Information Age of Equipment 11 Condition of Equipment Poor 2014 and 2015 repair costs $ 1 434.00 , 2014 miles or hours 77000 Life to Date Maintenance Costs 17,329.21 Information on Replacement year Age of Equipment 12 Condition of Equipment Poor Will equipment be sold or traded? sold If not, why? This will have to be evaluated at the time of purchase of new one. Most lil<ely the trucl<will be sold as it is only a 1/2 ton and the uses are limited for seasonal use. Purchase price: $ 35,000.00 � �� Trade (if any) $ 2,000.00 �� Net Purchase price $ 33 000.00 , \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2016\[5008 Picl<up.xlsx]Sheetl �� Equipment Request Form Today's Date: 6/12/2015 Program Number: Fixed Asset# 2034 Department Name: PW Fleet Number/Unit 8303 Year Requested: 2016 Division: streets Description of Requested Equipment Self Propelled Asphalt Paver- Public Worl<s is currently renting a paver this summer to try it out.The money spent on the rental will be able to go towards the purchase of a new paver. Estimated Useful life of new equipment: 12 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service X New service X Comply with mandate Improve procedures X Cost efficiency X Current Information Age of Equipment 19 Condition of Equipment Poor 2014 repair costs 2014 miles or hours Information on Replacement year Age of Equipment 20 Condition of Equipment poor Will equipment be sold or traded? sold If not, why? Purchase price: $ 195,000.00 Money from rental $ 20,000.00 Net Purchase price $ 175,000.00 � �� C)r�° ��f� � � \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2016\[8303 paver.xlsx]Sheetl �r Equipment Request Form Today's Date: 6/9/2015 Program Number: 2005 Fixed Asset# 3455 Department Name: PW Fleet Number/Unit 1702 Escape Year Requested: 2017 Division: PW Admin Description of Requested Equipment Ford Escape Hybrid Estimated Useful life of new equipment: 12 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures Cost efficiency Current Information Age of Equipment 5 Condition of Equipment Fair Life including 2013 maintenance costs $ 5 346.16 2014 miles or hours , 92280 Information on Replacement year Age of Equipment 7 Condition of Equipment Fair Will equipment be sold or traded? kept If not, why? I<ept in the fleet and used in admin, sell another car Purchase price: $ 44 000.00 , Trade (if any) $ 1,500.00 Net Purchase price $ 42 500.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[1702 Escape.xlsx]Sheetl �� Equipment Request Form Today's Date: 6/9/2015 Program Number: 3000 Fixed Asset# 2833 Department Name: PW Fleet Number/Unit 2201 Van Year Requested: 2017 Division: Fleet Description of Requested Equipment 3/4 ton picl<up. Public Works is going away from the vans. Estimated Useful life of new equipment: 12 Purpose (check all that apply) Scheduled replacement X Obsolete equipment X Reduce personnel time Expand service New service Comply with mandate Improve procedures X Cost efficiency X Current Information Age of Equipment 12 Condition of Equipment Fair Life inlcuding 2013 maintenace costs $ 9,884.67 2014 miles or hours 64407 Information on Replacement year Age of Equipment 14 Condition of Equipment Poor Will equipment be sold or traded? Sold If not,why? Purchase price: $ 35,000.00 Trade (if any) $ 2,000.00 Net Purchase price $ 33,000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[2201 Van.xlsx]Sheetl �� Equipment Request Form Today's Date: 6/9/2015 Program Number: 1500 Fixed Asset# 2826 Department Name: Parks Fleet Number/Unit 2402 Van Year Requested: 2017 Division: Parks Description of Requested Equipment 3/4 ton pick up Estimated Useful life of new equipment: 12 � Purpose (checl<ali that apply) Scheduled replacement X Obsolete equipment X Reduce personnel time X Expand service X New service Comply with mandate Improve procedures X Cost efficiency X Current Information Age of Equipment 12 Condition of Equipment Fair Life including 2013 maintenance costs $ 15,030.97 2014 miles or hours 46000 Information on Replacement year Age of Equipment 14 Condition of Equipment Poor Will equipment be sold or traded? Sold If not, why? Purchase price: $ 35,000.00 Trade (if any) $ 2,000.00 Net Purchase price $ 33,000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[2402 Van.xlsx]Sheetl �� Equipment Request Form Today's Date: 6/9/2015 Program Number: 1500 Fixed Asset# 2825 Department Name: Parl<s Fleet Number/Unit 1401 3/4 Ton Picl< up Year Requested: 2017 Division: Parl<s Description of Requested Equipment 3/4 ton picl<up Estimated Useful life of new equipment: 12 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures Cost efficiency X Current Information Age of Equipment 12 Condition of Equipment Fair Life including 2013 maintenance $ 14,225.11 2014 miles or hours 54400 Information on Replacement year Age of Equipment 14 Condition of Equipment Poor Will equipment be sold or traded? Neither If not, why? I<ept in fleet as a seasonal vehicle, sell an older vehicle that was kept. Purchase price: $ 35,000.00 Trade (if any) $ 1,500.00 Net Purchase price $ 33,500.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[1401 Pick up.xlsx]Sheetl Equipment Request Form Today's Date: 6/9/2015 Program Number: 1500 Fixed Asset# 3042 Department Name: PW Fleet Number/Unit 8405 New Holland Tr Year Requested: 2017 Division: Parl<s Description of Requested Equipment Tractor Estimated Useful life of new equipment: 12 _� Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures X Cost efficiency X Current Information Age of Equipment 10 Condition of Equipment Poor Life including 2013 maintenance costs $ 48,939.48 2014 hours 1631 Information on Replacement year Age of Equipment 12 Condition of Equipment Poor Will equipment be sold or traded? Sold If not, why? Purchase price: $ 6 , �.00 f�� Trade (if any) $ 5,000.00 Net Purchase price $ .00 � � e \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[8405 New Holland Tractor.xlsx]Sr �� Equipment Request Form Today's Date: � 6/9/2015 Program Number: 1200 Fixed Asset# 2867 Department Name: PW Fleet Number/Unit 8202 smal) loader Year Requested: 2017 Division: Streets Description of Requested Equipment Small Loader Bot 250 Estimated Useful life of new equipment: 12 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures X Cost efficiency X Current Information Age of Equipment 11 Condition of Equipment Poor Life including 2013 maintenance costs $ 60,319.84 2014 hours 2755 Information on Replacement year Age of Equipment 13 Condition of Equipment Poor Will equipment be sold or traded? Sold If not, why? Purchase price: $ 60,000.00 Trade (if any) $ 5,000.00 Net Purchase price $ 55,000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[8202 Small Loader BOT250.x1sx]S �� Equipment Request Form Today's Date: 6/9/2015 Program Number: 1200 Fixed Asset# 2870 Department Name: PW Fleet Number/Unit 8205 Large LoaderJC Year Requested: 2017 Division: Streets Description of Requested Equipment Large Loader JD Estimated Useful life of new equipment: 12 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures Cost efficiency X Current Information Age of Equipment 11 Condition of Equipment Fair Life including 2013 maintenance costs $ 95,444.04 2014 hours 4915 Information on Replacement year Age of Equipment 13 Condition of Equipment Fair Will equipment be sold or traded? If not, why? Purchase price: $ 170,000.00 Trade (if any) $ 20,000.00 Net Purchase price $ 150,000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[8205 Large LoaderJD.xlsx]Sheetl �� Equipment Request Form Today's Date: 6/9/2015 Program Number: 1500 Fixed Asset# 2868 Department Name: PW Fleet Number/Unit 8203 Smal) Loader Year Requested: 2017 Division: Parl<s Description of Requested Equipment Small Loader BOS220 Estimated Useful life of new equipment: 12 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures Cost efficiency X Current Information Age of Equipment 10 Condition of Equipment Life including 2013 maintenance costs $ 32,675.23 2014 hours 2674 Information on Replacement year Age of Equipment 12 Condition of Equipment Will equipment be sold or traded? Sold If not, why? Purchase price: $ 85,000.00 Trade (if any) $ 5,000.00 Net Purchase price $ 80,000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[8203 Small Loader.xlsx]Sheetl �� Equipment Request Form Today's Date: 6/9/2015 Program Number: 3000 Fixed Asset# 3056 Department Name: PW Fleet Number/Unit 8204 New Holland B� Year Requested: 2017 Division: Water Description of Requested Equipment Backhoe/Loader Estimated Useful life of new equipment: 12 Purpose (check all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures Cost efficiency X Current Information Age of Equipment 10 ' Condition of Equipment Life including 2013 maintenance costs $ 51,062.01 2014 hours 2681 Information on Replacement year Age of Equipment 12 Condition of Equipment Will equipment be sold or traded? Sold If not,why? Purchase price: $90,000 Trade (if any) $ 5,000.00 Net Purchase price $ 85,000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[8204 New Holland Bacl<hoe.xlsx]� � Equipment Request Form Today's Date: 6/9/2015 Program Number: 1500 Fixed Asset# 3043 &2908 Department Name: Parl<s Fleet Number/Unit 8701 &8703 Toro W� Year Requested: 2017 Division: Parl<s Description of Requested Equipment Replace a toro worl<man with a small tractor. However, Public Works would lil<e to keep one of the two worl<mans in the fleet. Estimated Useful life of new equipment: 12 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time X Expand service New service X Comply with mandate Improve procedures Cost efficiency X Current Information Age of Equipment 10 Condition of Equipment Life including 2013 maintenance costs 36893.57 31558.19 2014 hours 3235, 3200 Information on Replacement year Age of Equipment 12 Condition of Equipment Will equipment be sold or traded? If not, why? Replace one Worl<man and upgrade to a tractor Purchase price: $70 000 Trade (if any) $ 6,000.00 Net Purchase price $ 64 000.00 , \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[8701 &8703 Toro Worl<man.xlsx] � � Equipment Request Form Today's Date: 6/9/2015 Program Number: 1290 Fixed Asset# 2715 Department Name: PW Fleet Number/Unit 8708 Year Requested: 2017 Division: Snow Description of Requested Equipment Bombadier Estimated Useful life of new equipment: 12 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures Cost efficiency X Current Information Age of Equipment 20 Condition of Equipment Fair Life inlcuding 2013 maintenance costs $ 37 258.50 2014 miles or hours / 1043 Information on Replacement year Age of Equipment 22 Condition of Equipment Fair Will equipment be sold or traded? Sold If not,why? Purchase price: $ 90,000.00 Trade (if any) $ 5,000.00 Net Purchase price $ 85 000.00 , \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[8708 Bombadier.xlsx]Sheetl Equipment Request Form Today's Date: 6/9/2015 Program Number: 1200 Fixed Asset# 2443 Department Name: PW Fleet Number/Unit 8302 Roller Year Requested: 2017 Division: Streets Description of Requested Equipment Bigger Roller Estimated Useful life of new equipment: 15 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service X New service Comply with mandate Improve procedures X Cost efficiency X Current Information Age of Equipment 15 Condition of Equipment Fair Life including 2013 maintenace costs $ 19,522.59 2014 miles or hours 1765 Information on Replacement year Age of Equipment 17 Condition of Equipment Fair Will equipment be sold or traded? Sold If not, why? Purchase price: $ 40,000.00 Trade (if any) $ 3,000.00 Net Purchase price $ 37,000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[8302 Roller.xlsx)Sheetl Equipment Request Form Today's Date: 6/9/2015 Program Number: 1200 Fixed Asset# 2050 Department Name: PW Fleet Number/Unit 7002 Trailer Year Requested: 2017 Division: Streets Description of Requested Equipment Trailer for roller Estimated Useful life of new equipment: 15 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures Cost efficiency X Current Information Age of Equipment 19 Condition of Equipment Poor Life including 2013 maintenance costs $ 6,314.74 2014 miles or hours Information on Replacement year Age of Equipment 21 Condition of Equipment Poor Will equipment be sold or traded? Sold If not, why? Purchase price: $9,000 Trade (if any) Net Purchase price $ 9,000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[7002 Trailer.xlsx]Sheetl Equipment Request Form Today's Date: 6/9/2015 Program Number: 1200 Fixed Asset# 3133 Department Name: PW Fleet Number/Unit 7004 Trailer Year Requested: 2017 Division: Streets Description of Requested Equipment Trailer Estimated Useful life of new equipment: 15 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures Cost efficiency X Current Information Age of Equipment 9 Condition of Equipment Poor Life including 2013 maintenance costs $ 2 690.35 2014 miles or hours ' Information on Replacement year Age of Equipment 11 Condition of Equipment Poor Will equipment be sold or traded? Sold If not, why? Purchase price: $6 000 Trade (if any) I Net Purchase price $ 6 000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[7004 Trailer.xlsx]Sheetl Equipment Request Form Today's Date: 6/9/2015 Program Number: 1500 Fixed Asset# Department Name: PW Fleet Number/Unit 7018 Trailer Year Requested: 2017 Division: Parks Description of Requested Equipment Trailer- longer version of car hauler Estimated Useful life of new equipment: 15 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures Cost efficiency X Current Information Age of Equipment 22 Condition of Equipment Poor Life including 2013 maintenance costs $ 9 833.34 , 2014 miles or hours Information on Replacement year Age of Equipment 24 Condition of Equipment Poor Will equipment be sold ortraded? Sold If not, why? Purchase price: $ 10 000.00 Trade (if any) $ 1,000.00 Net Purchase price $ 9 000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[7018 Trailer.xlsx]Sheetl � Equipment Request Form Today's Date: 6/9/2015 Program Number: 1500 Fixed Asset# 3363 Department Name: Parl<s Fleet Number/Unit 6004 Bucket truck Year Requested: 2017 Division: Forestry Description of Requested Equipment Bucl<et trucl<for Forestry Estimated Useful life of new equipment: 12 Purpose (checl<all that apply) Scheduled replacement Obsolete equipment X Reduce personnel time X Expand service X New service Comply with mandate - Improve procedures X Cost efficiency Current Information Age of Equipment 11 Condition of Equipment Fair Life including 2013 maintenance costs $ 16 592.06 , 2014 miles or hours . 41000 Information on Replacement year Age of Equipment 13 Condition of Equipment Fair Will equipment be sold or traded? Traded If not, why? Purchase price: $ , . � � � � � � Trade (if any) $ 10,000.00 Net Purchase price $ �6:0� { a � , b \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[6004 Bucl<et Truck.xlsx]Sheetl � � Equipment Request Form Today's Date: 6/9/2015 Program Number: 1400 Fixed Asset# 2407 Department Name: PW Fleet Number/Unit 8707 Forklift Year Requested: 2017 Division: Streetlights Description of Requested Equipment Forklift Estimated Useful life of new equipment: 15 Purpose (check all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures Cost efficiency X Current Information Age of Equipment 20 Condition of Equipment poor Life including 2013 maintenace costs $ 16 357.12 2014 miles or hours 4931 Information on Replacement year Age of Equipment 22 Condition of Equipment poor Will equipment be sold or traded? Sold If not, why? Purchase price: $ 30 000.00 Trade (if any) $ 1,000.00 Net Purchase price $ 29 000.00 , \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\PW2017\[8707 Forklift.xlsx]Sheetl i o lic�� Equipment Request Form ; Today's Date: 6/10/2015 � Program Number: 500 Fixed Asset# 3170 Departmenfi Name: PS Police Fleet Number/Unit ; 340 YearRequested: 2016 Description of Requested Equipment 2003 Toyota Rav 4- Investigative Aid vehicle-a forfeiture vehicle which was placed into service. This vehicle is planned to be replaced by outgoing Squa`354. j Estimated Useful life of new equipment: ; 4 , � Purpose (checl<all that apply) Scheduled replacement Obsolete equipment � Reduce personnel time Expand service New service � Comply with mandate Improve procedures X �, Cost efficiency X _ Current Information Age of Equipment 11 yrs Condition of Equipment fair 2015 repair costs 2015 miles or hours 65431 Information on Replacement year � Age of Equipment 13 yrs Condition of Equipment fair Will equipment be sold or traded? sold Forfeiture Split w/Cty&State Required If not,why? Purchase price: $ - Replaced with existing Police Trade(if any) $ - Vehicle going out of Patrol ; Net Purchase price $ - Rotation \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\Pofice\[EQVE 2016 0500 02-3170.x1sx]Sheetl � � oLd�� a Equipment Request Form ' � � Today's Date: 6/9/2015 Program Number: 500 Fixed Asset# 2911 Department Name: PS-Police Fleet Number/Unit 350 YearRequested: 2016 Description of Requested Equipment 2004 Chrysler T.own &Country Van-The vehicle is on a 10 year replacement schedule, however, is being moved out to 12 years and will be ready for replacement to a more economical vehicle, preferably of the same type. Estimated Useful life of new equipment: 10 Purpose (checl<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures Cost efficiency X Current Information Age of Equipment 12 Condition of Equipment fair 2015 repair costs 2015 miles or hours 60125 Information on Replacement year Age of Equipment 12 Condition of Equipment fair Will equipment be sold ortraded? sold If not,why? Hold the car until 2017 it will be replaced with additional admin car that we lost in 2011 budget Purchase price: $ 33,000.00 Trade(if any) Net Purchase price $ 33,000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\Police\[EQVE 2016 0500,01-2911.x1sx]Sheetl �� ;� m� Equipment Request Form ( Today's Date: 6/9/2015 � Program Number: 500 Fixed Asset# `3445_ Department Name: PS Police Fleet Number/Unit �346 �'�� Year Requested: 2016 `— Description of Requested Equipment 2010 Ford Expedition-Captains Vehicle-Replace Estimated Useful life of new equipment: 10 years Purpose (checl<all that apply) Scheduled replacement X Mileage High/Major Repairs needed Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures � Cost efficiency X � Current Information Age of Equipment 6 years Condition of Equipment Poor 2015 repair costs $ 4 000.00 , 2015 miles or hours 101225 Information on Replacement year Age of Equipment 6 years Condition of Equipment poor Will equipment be sold or traded? sold If not, why? Purchase price: $ 33 000.00 , Trade (if any) $ 3,000.00 Net Purchase price $ 30 000.00 , \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\Police\[EQVE 2016 0500 01-3445.x1sx)Sheetl � C�� _ � Equipment Request Form Today's Date: 6/9/2015 Program Number: 500 Fixed Asset# 3445 Department Name: PS Police Fleet Number/Unit 340 YearRequested: 2017 Description of Requested Equipment Additional admin squad for investigations. SRO's were changed to juvenile detectives and we currently have 7 admin cars for 11 staff, this would increase the admin fleet to 8 for 11 staff Estimated Useful life of new equipment: 10 years Purpose (checl<all that apply) Scheduled replacement X Replace lost squad from 2010 Obsolete equipment Reduce personnel time Expand service X New service Comply with mandate Improve procedures Cost efficiency X Current Information Age of Equipment 2004 Condition of Equipment fair 2016 repair costs 2015 miles or hours 61000 Information on Replacement year Age of Equipment 13 Condition of Equipment fair Will equipment be sold or traded? sold If not, why? Purchase price: $ 33,000.00 Trade (if any) $ 3,000.00 Net Purchase price $ 30,000.00 \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\Police\[EQVE 2017 0500.01-XXXX.xlsx]Sheet� �r�� Equipment Request Form Today's Date: 6/15/2015 Program Number: Fixed Asset# Department Name: Fire Fleet Number/Unit Year Requested: 2017 Division: 26 Description of Requested Equipment New aeria) apparatus with an extention/articulation height of 115'. Estimated Useful life of new equipment: 25 years Purpose (checl<all that apply) Scheduled replacement Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures X �, Cost efficiency Current Information Age of Equipment 13 years Condition of Equipment good 2015 repair costs 2015 miles or hours 24,120/ 1,772 Information on Replacement year Age of Equipment 14 Condition of Equipment good Will equipment be sold or traded? Yes If not,why? Purchase price: $ 1,300,000.00 Trade (if any) Net Purchase price $ 1,300,000.00 � \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\Fire\[New Aerial Apparatus- RR.xlsx]Sheetl � �'„��„ � Equipment Request Form � Today's Date: 6/8/2015 Program Number: 800 Fixed Asset# 2920 Department Name: FIRE Fleet Number/Unit 3127 YearRequested: 2017 Description of Requested Equipment Replacement SUV Estimated Useful life of new equipment: 10 Purpose (checl<ail that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures X � Cost efficiency X Current Information Age of Equipment 11 yrs Condition of Equipment Fair 2015 repair costs $1,114.57 2015 miles or hours 67881 Information on Replacement year Age of Equipment 13 years Condition of Equipment poor Will equipment be sold or traded? sold If not,why? Purchase price: $28,500 +8,600 set up=37,100 Trade (if any) $ 1,500 Net Purchase price $35,600 � \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\Fire\[EQVE 2017 0800.01-3127- RR.xlsx]Shee � f�� Equipment Request Form � Today's Date: 6/15/2015 Program Number: Fixed Asset# Department Name: Fire Fleet Number/Unit Year Requested: 2017 Division: 26 Description of Requested Equipment Battery powered extrication equipment ie spreader, cutter, and a ram. Estimated Useful life of new equipment: 10 years Purpose (checl<all that apply) Scheduled replacement Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures X � Cost efficiency X Current Information Age of Equipment 12 years Condition of Equipment good 2015 repair costs 2015 miles or hours n/a Information on Replacement year Age of Equipment 14 Condition of Equipment good Will equipment be sold or traded? Yes If not, why? Purchase price: $ 15,000.00 Trade (if any) Net Purchase price $ 15,000.00 � \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\Fire\[Battery Extrication Equip- RR,xlsx]She 1 r°� � Equipment Request Form � Today's Date: 6/8/2015 Program Number: 800 Fixed Asset# 2128 Department Name: FIRE Fleet Number/Unit 3118 YearRequested: 2017 Description of Requested Equipment Replace grass brush truck Estimated Useful life of new equipment: 15 Purpose (checi<all that apply) Scheduled replacement X Obsolete equipment Reduce personnel time Expand service New service Comply with mandate Improve procedures X �� Cost efficiency X � Current Information Age of Equipment 18 yrs Condition of Equipment good 2015 repair costs $ 211.75 2015 miles or hours 15081 Information on Replacement year Age of Equipment 20 Condition of Equipment fair Will equipment be sold or traded? sold If not, why? Purchase price: $59,000 Trade (if any) $ 2,000 Net Purchase price $57,000 � \\cocg-fs1\common\common\BUDGET\2016 Budget\Equipment\Fire\[EQVE 2017 0800.02-3118- RR.xlsx]Shee � BUDGET ADDITION BUDGET YEAR 2016-2017 F�No: 9�a i o TOTAL COST Use following lines for additional funds. 2016 - $25,190 2017 - $25,190 PROGRAM NUMBER 1000 DIVISION 4375 SERVICE LEVEL EXISTING YES NO SERVICE LEVEL NEW YES NO SERVICE LEVEL REPLACE YES NO IS THIS REQUEST RELATED TO A NEW OR NEW EXISTING EXISTING GRANT? NO EXPLAIN SERVICE CHANGE: None DESCRIPTION: : (please describe the budget item you are requesting, including dollar amount) Due to the accelerated rusting of both the 2006 &2008 Dodge Dakota Inspection vehicles a budget add was requested in 2013 for early replacement or rust removal approved for the vehicles. In the 2013 budget the final decision was to utilize Public Safety SUV's for early replacement for 2015 and 2016, The Public Safety vehicles upon further review were no longer available therefore no longer a replacement option. � JUSTIFICATION: (please explain why this budget item is necessary to operations) Both vehicles were scheduled to be replaced per the 12 year replacement policy however both vehicles have experienced more than normal general maintenance, very costly repairs (i.e. rear axle, transmission, transfer case, passenger air bag bracket replacement) are getting very poor gas mileage and are rusting prematurely within the engine compartment, under the doors and the truck boxes, we feel that both vehicles will require further, extensive, costly repairs prior to the scheduled replacement date and suggest that this replacement date be modified from 2018 &2020 to 2016 &2017. FUNDING SOURCE: (is there a specific funding source?) 1000-4375 2016 -$25,190 2017 -$25,190 ADMINISTRATOR'S RECOMMENDATION: APPROVE DENY City Administrator 1502 E HOWARD ST RANGER GM HIBBING,MN 55746 THE STATE CONTRACT PRICING IS FOR OUR BASE MODEL TRUCK YOUMAYADD ANY OF THE OPTIONS LISTED BELOW TO MATCH YOUR REQUIRED SPECIFICATION. ADDITIONAL OPTIONS MAY REQUIRE ANOTHER OPTION FOR COMPATABILITY OPTIONS LISTED BELOW MAY BE STANDARD ON SOME MODELS OR DESIGNED FOR A CERTAIN CAB CONFIGURATIONS. WE WILL VALIDATE OPTION CONTENT 1. L83 5.3L V8 355HP Direct Injection w/Active fuel inanageinent 930.75 2. RCS TIRES LT265/70R17C ALL TERRAIN 335.75 3. RC3 TIRES P265/70R17 ALL TERRAIN 170.00 4. AZ3 40/20/40 SEAT W/DRIVER 10 WAY POWER 352.75 5. I04 4.2" COLOR DISPLAY RADIO WBLUETOOTH 255.00 6. PCX APPEARANCE PKG(chrome clad wheels deep t-glass) 348.50 7. PDD CONVIENENCE PKG(incl lceyless entry ll 0 volt AC heated mirrors) 675.75 8. PCR FLEET CONVINCE PKG(heated mirrors lceyless entry power windows) 518.50 9. PDM. BED PROTECTION PKG(bed mat,tailgate liner, soft tonneau) 684.25 10. K47 HD AIR CLEANER 21.25 11.KOS BLOCK HEATER 76.50 12. G80 LOCKING REAR AXLE 335.75 13.Z82 TRAILERING PKG(inc17 and 4 pin connectors,hitch and coolers) 318.75 14. JL1 BRAKE CONTROLLER 1NTEGRATED ELECRONIC 195.50 � 15. V76 FRONT TOW HOOKS (std on 4x4's) 42.50 16. S41 REAR WHEEL HOUSE LINERS 136.00 17. VPB V1NYL SOFT TONNEAU COVER 493.00 18. VXH CHROME TUBULAR STEPS 6"RECTANGULAR 552.50 19. RVQ BLACK TUBULER STEPS 6"RECTANGULAR 510.00 20. VXJ CHROME TUBULAR STEPS 4"ROLIND 488.75 21. RVS BLACK TUBULAR STEPS 4"ROLIND 446.25 22. UF2 LED CARGO BOX LIGHTING 51.00 23. TRW PROVISIONS FOR CAB MOUNTED LIGHT 25.50 23.DF2 CAMPER STYLE RV MIRRORS 59.00 -- _ 24. DPN REMOTE CONTROL CAMI'ER RV MIRRORS (req PCR) 255.00 2S. TGS SINGLE SLOT CD PLAYER(req I04 radio upgrade) 85.00 26. 9L7 UPFITTER SWITCHES 4�ASH MOLTNTED 106.25 27. C49 REAR WINDOW DEFROSTER 148.75 • 28. KIA 110 VOLT POWER OUTLET 106.25 29. 8S3 BACKUP ALARM 117.30 30.UVC REAR BACKUP CAMERA. 170.00 Contact Bob O'Hara e-mail 800-894-7579 Cell#218-349-8955 rwohara0l@aol.com fax 218-263-7576 �: ,�; �� '�'��.I�� .�,�� +�T. U�ork�le%f3; d5db�� ; F�C�Asal�C�t �'�ll7ilgB� h� ��L�,�'�� ka��XD: �.��,$678 ��> 75i�=95CI��T'��lf'1"Nr Ct�'AGE�f��V�� MN �'� �„ ��0�:� �� F��or��: {�5�,}�&�-2{��lQ �� ?C:{�5�.��52-�a2t� , , , �� s p��l�rtrinary`��r�ia�:� :`�, ;;,� ... _ _ , _ ;�,. ... . �h ►��'�at1��'f ��t''i��t�'�'�'A+CE�€�-�'i`V�RU��:Y�1N�#�I�� E�►IVu�t�#��r� ;,� _ , r.�. lh+ritf�tt t�py Rpn l�ic�on� `;` �s �;; Ti�ur�z C�Y.t7�.G0"ft'AGE,GROV� �o.ilcy�': �ialt��: !;� Y:r , . H.) �[�sl��wa�K� ,r. 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