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Home My WebLink About2015-08-05 PACKET 01 Presentation 1 . 1 : � • ' • ' " � • August 5, 2015 ��t�� r�� ri�� r��5�� _ � �� .'r �..__. _ �__ � �� ',' � i 1► . 7 �, �-�i � `' , i• �� , ,� r 11 '� � , W f� r �` - � .�`µ : - -- --- ---- '�+ '�� ' '� _ --- -- � � �� r � �•� �, - " _ -- - -- ' � � �� 7.. ,y� .. . ., . _ . . . � - s ,� �*�., .. . -� . . �- ♦ . . • ♦ • • .t - ' � � • � ��t�� r�� Irid� ��5��,t� �I�� 1 ' 1 � ' 1 � • 1 • � • -� 1 • � • -� � Personal Services 491,595 522,094 604,800 $615,200 $681,600 • Commodities 265,160 222,322 296,500 300,250 319,200 Contractual Services 254,429 336,830 340,320 363,570 362,970 Capital Outlay 0 0 6,700 0 0 Total 1,011,184 1,081,246 1,248,320 1,279,020 1,363,770 . �-.. - .- - . - .• - 2016-Requested budgetadd- 1500000 • Stand on spreader/sprayer-$9,000 1000000 500000 p �� 2013 2014 2015 2016 2017 ��' �� Irid� ��5��ty ri'I�� - � 1 ' 1 � ' 1 � • 1 • � • -� 1 • � • -� � Personal Services $94,216 $90,411 $114,300 $119,100 $128,700 • Commodities 36,562 29,474 36,350 34,530 41,160 Contractual Services 70,511 51,444 58,800 60,450 64,170 Capital Outlay 0 0 6,405 0 0 Total 201,289 171,329 215,855 214,080 234,030 . �-.. - .- - . - .• - �:�2016-Fund with the MSA fund 2 rJ0000 �:� Replace traffic counters-$16,700 200000 �:�2017-Budget add 150000 '�' Sign post driver replacement-$4,000 100000 50000 p �� 2013 2014 2015 2016 2017 ��' �� Irid� ��5��ty ri'I�� - . • . � 1 ' 1 � ' 1 � • 1 • � • -� 1 • � • -� � Personal Services $241,452 $241,906 $194,700 $200,800 $214,100 • Commodities 249,317 277,794 292,800 285,825 298,765 Contractual Services 186,731 120,673 140,800 146,000 146,000 Capital Outlay 0 5,213 0 5,000 0 Total 677,500 645,585 628,300 637,625 658,865 . �-.. - .- - . - .• - �:�2016-Budget add 700000 �:� Plow for replacement of unit 2401-$5,000 �:� Sandblast and paint two dump trucks, 4008 and 6g0000 4105-$5,000 660000 �:�2017-Budget add �:� Sandblast and paint two dump trucks-4001 and 640000 4002-$5,000 620000 - 600000 �� 2013 2014 2015 2016 2017 ��' �� Irid� ��5��ty ri'I�� - : • • ❑ Reduction in Franchise Fees receivable of approximately � $165,000 for 2015. This is to fund the undergrounding of utilities at E Point Douglas Road. 2016 will return to normal franchise �m� �ma �ms �m� �m� � revenues. � ❑ Fund balance at the end of any year needs to be the total of $540,767 $542,689 $360,100 $540,000 $540,000 fees collected from developers in advance of the first seal coating a new development receives. At 12/31/15, new developments to Aggregate Tax 26,135 26,235 28,000 26,000 26,000 be done equal $90,849. Charges for service 86,903 270,928 0 0 0 Investment Interest (3,306) 3,747 0 0 0 Other 27,286 37,381 0 0 0 Total Revenue 677,785 880,980 388,100 566,000 566,000 Commodities 32,840 44,545 10,000 32,000 33,000 � Contractual Svc. 702,400 696,967 350,000 558,500 665,800 10C CapitalOutlay 0 0 0 0 0 800 Total Expenses 735,240 741,512 360,000 590,500 698,800 � Net Operating (57,455) 139,448 28,100 (24,500) (132,800) 600 Fund Balance Y/E 313,607 453,075 481,175 456,675 323,875 400 200 0 � #} 2013 2014 2015 2016 2017 ��L L�� Revenues ■ Expenses �� Irid� �1'��5��ty ri'I�� - : • • ❑ As outlined in a four year plan introduced in 2014, a 4.5% • increase in charges is proposed for 2016; from $4.40 per month ' per residence to$4.60 per month. This is necessary to sustain �� system maintenance expenditures. ❑ Recommended fund balance level is 50%of annual $649,343 $684,119 $711,650 $749,000 $786,300 � expenditures or$400,000. Intergovernmental 49,461 47,437 0 0 0 „ Invest. lncome (1,736) 1693 1,000 1,000 1,000 Total Revenue 697,068 733,249 712,650 750,000 787,300 Personnel 231,357 234,418 238,915 255,600 263,400 Commodities 3,768 2,841 57,430 51,180 51,430 Contractual Svc. 393,555 227,046 282,850 302,960 310,850 - - - •- - • - • Capital Outlay 0 66,963 0 0 0 850 Total Expenses 628,680 599,289 579,195 609,740 625,680 800 Transfers in (out) (70,186) (68,051) (117,600) (137,400) (145,600) Admin Transfer(out) (30,900) (35,020) (35,020) (35,020) (35,020) 750 - Net Operating (32,698) 30,889 (19,165) (32,160) (19,000) 700 Fund Balance Y/E 154,074 253,014 233,849 201,689 182,689 650 600 ` � #} 2013 2014 2015 2016 2017 ��L L�� Revenues ■ Expenses �� Irid� �1'��5��ty ri'I�� - � • ' • • • ❑ Includes Meter replacement project$211,250 annually for ► optional 4th and 5th year in 2016 and 2017. ❑ 2016 and 2017 Capital outlay reflected in Transfers out each 201? "'�14 2015 "^'S 2017 ' year for Pavement Management costs. '+ct�� 6udeP' Pron � ❑ Budget add to Personal services in 2016 for half the cost of a $1,933 $1,828 $2,186 $2,186 $2,186 � Public Service worker shared with the Sewer operations fund. . ❑ 2016 also includes the cost of putting meters in all city buildings Cell Antenna Leases 409 0 0 0 0 ► and replacing the fencing around the water reservoir at 815t Invest. Income (17) 90 70 70 70 � Street. Other Income 28 41 12 12 12 Total Revenue 2,353 1,959 2,268 2,268 2,268 Personnel 446 449 482 519 554 � Commodities 394 318 356 391 374 � Contractual Svc. 674 604 728 787 767 30( CapitalOutlay 99 725 730 27 0 25Gu Total Expenses 1,613 2,096 2,296 1,724 1,695 � 2000 Transfers in (out) 69 (47) (59) (86) (91) 1500 Admin Transfer G.F. (160) (167) (167) (167) (167) Debt Service (289) (132) (132) (134) (137) 1000 Net Operating 360 (483) (386) 157 178 500 Cash Balance Y/E 4,851 4,748 4 4,954 5,132 0 � 2013 2014 2015 2016 2017 ' �� ■ Revenue ■ Expense �� Irid� �1'��5��ty ri'I�� - � • ' • • • ❑ Anticipate an increase in MCES charges of 3%for 2016 based on flows and rate increases. ❑ Capital outlay in 2016 and 2017 for PM project expenses: -^"' "^�.4 2015 "^'S 2017 � $166,000 and $175,000 respectively. ' gudgeF Pron • ❑ Staff is not proposing rate increases for 2016. � $2,171 $2,137 $2,300 $2,300 $2,300 ❑Budget add to Personal services in 2016 for half the cost of a � Public Service worker shared with the Water operations fund. Invest. Income (3) 69 75 75 75 � Other 4 14 2 2 2 � Total Revenue 2,172 2,220 2,377 2,377 2,377 Personnel 121 124 192 232 249 Commodities 8 7 16 16 18 � Contractual Svc. 1,728 1,853 1,971 2,025 2,083 - - - '- - ' - ' Capital Outlay 0 0 0 0 0 3,000 Total Expenses 1,857 1,984 2,179 2,273 2,350 2,500 Transfers in (out) (111) (65) (114) (166) (175) 2,000 � Admin Transfer G.F. (179) (182) (182) (182) (182) 1,500 Net Operating 25 (11) (98) (244) (330) 1,000 Cash Balance Y/E 2,826 2,878 2,780 2,536 2,206 500 0 � #} 2013 2014 2015 2016 2017 ��L L�� ■ Revenue ■ Expense �� Irid� �1'��5��ty ri'I�� - � • ' • • • ❑ 2016 Capital outlay includes $168,400 for PM and $250,000 for • lights/electrical at Jamaica (70t"to Military) ❑ 2017 Capital outlay includes $458,500 for PM. -^"' 2014 2015 "^'S 2017 ❑ Other revenue = proceeds from the sale of streetlights to ,4ctual gudgeF Pron developers. Cost of those streetlights is included in "Contractual $532 $636 $529 $554 $580 Services" Expenses. ❑ Staff proposes continuation of increasing streetlight fees by 5% Invest. Income (19) 27 30 30 30 • annually,which began in 2015. � Other 49 22 208 208 208 ❑ Rate for City owned Residential 2015 = $2.57 plus ' $0.89. 2016 =$2.70 plus$0.94 per month. Total Revenue 562 685 766 791 818 � Personnel 78 80 90 95 99 � Commodities 92 91 38 60 62 Contractual Svc. 432 537 542 621 628 ' � - - - '- - ' - ' Capital Outlay 656 306 447 518 559 1600 Total Expenses 1,258 1,013 1,117 1,294 1,348 1400 Transfers in (out) (9) (27) 0 0 0 1200 Admin Transfer G.F. (45) (46) (46) (46) (46) 1000 800 Net Operating (750) (401) (397) (549) (575) 600 Cash Balance Y/E 1,650 1,332 935 386 (189) � 400 200 0 � #} 2013 2014 2015 2016 2017 ��L L�� Revenues ■ Expenses �� Irid� �1'��5��ty ri'I�� - - - - .- . - . . • 2017 Capital outlay is shelving and replacement of the Hotsy in the indoor wash bay. � � , � � , � , , .•- . . . . • 2016 Budget Adds (each one under$5,000)- • Cooling system flusher Charges for Service $1,026 $1,068 $1,142 $1,134 $1,208 • Drive line fluid exchanger Invest. Income (2) 5 0 0 0 • Cordless grease guns • Office furniture Other 19 8 0 0 0 • Strut spring compressor Total Revenue 1,043 1,080 1,142 1,134 1,208 • % inch drive and socket set . Puller set Personnel 328 317 339 354 371 Commodities 630 591 672 653 714 Contractual Svc. 71 130 86 92 94 � - - - . .- . - . . CapitalOutlay 0 0 90 0 20 1250 Total Expenses 1,028 1,038 1,187 1,099 1,199 1200 Transfers in (out) (31) 0 0 0 0 1150 Net Operating (16) 30 (45) 35 9 1100 Cash Balance Y/E 304 372 327 362 371 1050 1000 950 � #} 2013 2014 2015 2016 2017 ��L L�� Revenues ■ Expenses �� Irid� �1'��5��ty ri'I�� - � • • � • • � 1 ' 1 � ' 1 � • 1 • � • -� 1 • � • -� � Personal Services $238,527 $273,854 $293,500 $298,400 $316,100 • Commodities 24,508 16,993 19,450 23,050 19,500 Contractual Services 153,512 197,212 146,950 173,355 178,305 Capital Outlay 13,000 0 0 0 45,000 Total 429,547 488,059 459,900 494,805 558,905 . �-.. - .- - . - .• - �:�2016-Budget add rJ00000 �:� Update security at Public Works with card readers- 450000 $33,500-Fund with Municipal Building fund �:�2016-Budget add 400000 �:� Replace ice machine-$5,000 350000 �:�2017-Budget add 300000 ':' Finish updating security at Public Works with fence- $33,500-Fund with Municipal Building fund 2rj0000 �:�2017 Capital Outlay 200000 ':' Upgradetruckradios ��#}�� to VHF Digital Repeater �� 2013 2014 2015 2016 2017 System-$45,000 ��' �� Irid� ��5��ty ri'I�� - 1 • • - • �• -• Two new vehicles for Police;Two change overs 63,200 ' � � • Pick up truck-Inspections 25,190 4WD pick up%ton-Streets 32,500 '�13 2014 2015 2016 2017 � (3)4WD pick-up%ton -Parks 97,500 Aerial truck(net)- Forestry 17,500 Invest. Income ($15,296) $27,037 $27,500 $15,000 $15,000 Tandemdumptruck -Streets 255,000 Intergovernmental 71,454 0 0 0 0 � Utility vehicle-Streets 180,000 Sales-equipment 27,195 67,120 19,200 97,000 68,000 • Tractor replacement-Parks(to be explained) 185,000 Transfers In: 148,370 171,500 244,400 744,290 867,290 Total 856,290 Total Revenue 231,723 265,654 291,100 856.290 950,290 � . . - ... -. Capital Outlay General Govt. 0 0 27,000 25,190 57,690 Investigations vehicle for Police $33,000 Police 0 0 29,500 63,200 33,000 � SUV-Fire 37,100 Fire 35,201 94,445 27,700 0 52,100 Public Works 434,600 349,975 299,200 467,500 375,000 Extrication Equipment-Fire 15,000 Parks& Rec. 190,974 57,852 63,700 300,000 410,000 Pick up truck-Inspections& Bldg. maintenance 57,690 Total Expense 660,775 502,271 447,100 856,290 927,790 (2)4WD pick-up%ton -Parks 65,000 Net Income (429,052) (236,617) (156,000) 0 22,500 Big Roller-Streets 40,000 Cash BalanceY/E 1,788,846 1,624,483 1,468,483 1.468.483 1,490.983 Loaders-(1)small, (1) large-streets 230,000 Bombardier-Snow 90,000 Trailers- 2 Streets, 1 Parks 25,000 ( ) ( ) �� Tractors-(1)small,(1) regular- Parks 120,000 �� Bucket truck-Forestry 130,000 Total 927,790 �� f�� i��5�� - � � � • � � 1 � �� r�� ri�� r��5�� . - � �. . 1 ' 1 � ' 1 � • 1 • � • -� 1 • � • -� Personal Services $103,992 $106,308 $75,960 $93,560 $98,660 • Commodities 22,243 5,168 14,000 15,850 16,550 � Contractual Services 223,500 183,313 240,320 212,720 243,720 • Capital Outlay 0 0 0 0 0 Total 349,735 294,790 330,280 322,130 358,930 . �-.. - .- - . - .• - ➢ 2016 and 2017 Contractual Services budgets include EAB 375000 project expenses each year. 350000 ➢ Increased tree mulching budget by$2,000 ➢ Decreased Emerald Ash Borer budget by$31,000 325000 from 2014 ($62,000 from 2013) due to progress in 300000 the reduction of the ash tree inventory across the community. 275000 250000 225000 200000 �� 2013 2014 2015 2016 2017 ��' �� Irid� ��5��ty ri'I�� - . � ► �. 1 ' 1 � ' 1 � • 1 • � • -� 1 • � • -� � Personal Services $643,425 $682,248 $715,920 $762,860 798,660 . Commodities 163,263 156,507 172,950 182,600 186,000 ► Contractual Services 293,695 313,729 295,920 302,670 309,595 � Capital Outlay 34,733 0 0 10,000 0 Total 1,135,116 1,152,483 1,184,790 1,258,130 1,294,255 . �-.. - .- - . - .• - ➢$10,000 capital expense for purchase of an ice re-surfacer to 1400000 mount to an existing tractor. 1300000 ➢$6,160 addition to personnel to add seasonal service in the areas of turf maintenance, garden maintenance as well as 1200000 janitorial. 1100000 1000000 900000 800000 �� 2013 2014 2015 2016 2017 ��' �� Irid� ��5��ty ri'I�� - . ' . � ► �. 1 ' 1 � ' 1 � • 1 • � • -� 1 • � • -� � Personal Services $240,390 $240,378 $270,600 $271,600 $284,100 . Commodities 8,784 5,873 10,850 9,850 10,150 ► Contractual Services 66,846 83,884 78,205 88,105 91,105 � Capital Outlay 0 0 0 0 0 Total 316,020 330,135 359,655 369,555 385,355 . �-.. - .- - . - .• - 500000 400000 300000 200000 100000 p �� 2013 2014 2015 2016 2017 ��' �� Irid� ��5��ty ri'I�� - . - . . • - • • • ❑ Contract services include costs of Freon maintenance in 2016 ($25,000) and in 2017 ($100,000). � ❑ Capital outlay 2016 includes: 2013 2014 2015 2016 2017 ' ❑ Floor scrubber-$7,000 ❑ Capital outlay 2017 includes: $543 $495 $654 $628 $654 ❑ Concession stand ice cube machine-$3,000 Admissions 63 76 75 76 75 Intergovernmental 57 57 57 57 57 Other 198 234 250 265 266 Total Revenue 861 862 1,036 1,026 1,052 Personnel 345 350 375 376 395 Commodities 26 36 31 31 34 � Contract Svc. 317 379 404 348 423 1600 Capital outlay 12 9 140 7 0 1400 TotalExpense 700 774 950 762 852 1200 161 88 85 264 200 1000 � TaxLevy Support 238 241 290 290 290 800 Debt Service (505) (504) (509) (508) (506) 600 400 Total Net change (106) (175) (134) 46 (16) 200 Cash balance Y/E 100 (107) (241) (195) (211) 0 � 2013 2014 2015 2016 2017 �� L�� Revenues ■ Expenses �� Irid� �1'��5��ty ri'I�� - . - . � . • - • • • ► ❑ All years include a $10,000 set aside for Grant funded . opportunities ❑ Capital outlay for 2016 2013 2014 2015 2016 2017 ❑ Kingston Park playground remodel $100,000 . ❑ Hamlet Park improvements& softball field $420 $360 $360 $360 • • improvements $188,000 Interest 3 ❑ Woodridge fencing move& repair $20,000 ❑ Granada Park Improvement $ 50,000 Other 44 10 10 10 ❑ Irrigation at Arbor Meadows $20,000 Total Revenue 467 370 370 370 ❑ Park property ID posts (5 of 5) $17,000 Commodities 0 0 0 0 ❑ Capital outlay for 2017 ► ❑ Hamlet Park regrade football field $20,000 Contract Svc. 103 0 0 0 • Capital outlay 20 515 405 30 ► _,_ , _ �_ _ TotalExpense 123 515 405 30 � 600 344 (145) (35) 340 � 500 Transfers In (out) 81 0 0 0 Total Net change 425 (145) (35) 340 400 - Cash balance Y/E 425 280 245 585 300 � 200 100 ' 0 ` � � #} 2013 2014 2015 2016 2017 ��L L�� Revenues ■ Expenses �� Irid� �1'��5��ty ri'I�� - . � � � �� r�� ri�� r��5�� Cottage J Grove �here Pride and P�OSPerity Meet To: Honorable Mayor and City Council From: Adam Moshier, Management Assistant Date: July 28th, 2015 Subject: Equipment Replacement Priority Introduction For the 2016 budget process, Public Works staff evaluated the equipment that was due to be replaced. The list consisted of over 1.8 million dollars of Public Works equipment to be replaced in 2016. This equipment was either scheduled to be replaced in 2016 or pushed back from previous years. Staff narrowed and prioritized the equipment replacement list for Public Works in 2016 down to eight different pieces of equipment for a purchase of $800,000. The estimated resale of the used equipment is $98,000. Tandem Dump Truck-31-4103-00 The first priority for replacement in 2016 is the � , ,_ � tandem hook dump truck. The vehicle has over � " 74,000 miles and will be 16 years old in 2016. Life _ ,�� —�- '�� =. '� � � �4.._ to date maintenance on this vehicle is almost � y, �� $250,000 (Figure 1). The estimated cost to replace �__E�_ 11 � this hook truck with a regular tandem dump truck is ,. ;' c;�� ' estimated at $255,000. The truck is currently out of ' , i service and current estimates are about $5,000 for - � `~'- � parts only to fix the hook. The hook on the truck is i. � � ___ rusting out and is almost unusable. This is a front �� ,,� line truck when it comes to snow removal and �� Public Works needs this dump truck in good working order. Right now, the current lead time on a new tandem dump truck is close to a year. Staff would like to place the order for this truck as soon as possible. Holder-31-8409-04 The second priority for replacement in 2016 is the � holder. This is a 4-wheel drive utility vehicle with ' � ;,� � �._�. , attachments. The estimated cost to replace this vehicle and attachments is $180,000. The holder is " � r. '� ^'� � � ��I used year round mainly for mowing, sweeping and �/ �� . �'�`� snow removal. The holder plays a huge role in snow ' ,'�,� � . ' removal on the sidewalks and trails throughout the ,��, � City. This piece of equipment has over 3,000 hours - '� � � •�` '�'-� and will be 12 years old in 2016. It breaks down �� _ • ! � constantly and in the past year staff has replaced 4 *'�� . _ ` drive shafts. This vehicle is currently out of service _ with a broken drive shaft and will not be fixed. The machine has not been the same since the rollover about 2 winters ago. The holder is out of service more than it is in service and Public Works needs a machine that can be reliable to complete the job tasks. The total life maintenance costs through March of 2014 equal almost $160,000 (Figure 2), most of that coming within the last 4 years. This machine has been pushed back in years past, is no longer efficient, is becoming very expensive to maintain and Public Works believes it needs to be replaced. 4 Wheel Drive Tractor with Attachments-41-8404-02 The third priority for replacement is the 4 wheel drive tractor with attachments. This is an �____ articulating tractor used for mowing and snow ' � ' -� removal. The tractor has over 2,500 hours and will �_� , , ' be 14 years old in 2016. The total life to date � �' �" - - - y�..,,..e.��M maintenance costs exceed $117,000 (Figure 3). � '"� �. �- ;� ��__ Staff is requesting to replace this tractor with — �..g. different pieces of equipment. Instead of _ ` . ` ,� t� purchasing a large tractor that is used year round � ` ;�,; ` '� for mowing and snow removal, staff would like to � purchase a smaller tractor, a big blower and lease a loader. The total estimated cost to replace this tractor with a snow blower ($115,000), small tractor ($50,000) and leasing a loader ($20,000) is estimated at $185,000. The resale of the tractor with attachments should bring in about $55,000. The small tractor will be mainly used for rough cut mowing during the summer months. This option will cut down on maintenance for the tractor as it would no longer be used for snow removal. The tractor doesn't seem to hold up in the winter and is always broken down. The loader would be leased for 5 months during the winter and would be strictly used for snow removal. The loader is more suited for snow removal than a tractor and would be more efficient. The money spent for leasing the loader can be applied to purchase the loader. One of the loaders is up for replacement starting in 2017. A big blower would also be purchased to replace the attachment blower that was with the old tractor. The blower is a key piece in snow removal when trying to clear sidewalks and right-of- ways. It is a piece of equipment that you need in certain situations and cannot rent. 3/4 Ton Pickup-36-1302-07 The fourth priority for replacement is forestry's pickup. The forestry division would like the early replacement of the current pickup with an aerial service truck. Staff would purchase a used aerial service truck for an estimated price of $50,000. This would be a new service for the forestry division and would be increasing the services offered by the City. This aerial service truck would be adding a vehicle to the fleet. The old pickup needs to stay in the fleet as it is a front line plow truck used in cul-de-sacs. With the addition of an aerial service truck as an everyday vehicle, the forester will have the ability to trim and pick up branches throughout any day as time permits. A list won't have to be made as he can take care of the problem the day of, which will reduce the amount of trips back and forth to the shop and also alleviate some level of customer complaints on timeliness. Further, staff is always concerned with the liability involved in regards to having safety concerns, such as a hanging limb, on a list for extended periods of time. The quicker we can remove safety concerns, the safer the public and the less liable the City is in potential litigation. Staff believes the end result of transitioning to this type of vehicle for the City Forester is increased customer service, increased efficiency in tree maintenance requirements and increased safety of the boulevards and parks. 1 Ton Van-41-2401-03 The fifth priority for replacement is the van in parks. The current van will be 13 years old and the life to date maintenance costs is over $26,600 (Figure 4). The van has over 76,000 miles. Staff would be purchasing a 1 ton pickup with plow to replace the van for an estimated price of $32,500. Staff would also like to place the order for the truck and plow this year rather than in 2016 to help save money. There will be a new contract come 2016 and the price will increase. The plow is needed due to Public Works only having one backup pickup plow truck in the fleet. There are 17 different machines including loaders, pickup trucks and tractors that have a cul- de-sac route. If one of those machines goes down, staff only has one available backup plow which is a 1996 pickup truck and plow to use. Staff is seeing an increase in developments which will bring a new cul-de-sac route in the near future as well. This van will be cycled down in the fleet and staff would sell an older van. '/2 Ton Pickup-41-1407-03 The sixth priority for replacement is the '/ ton pickup in parks. This truck has over 126,000 miles and will be 13 years old in 2016. The life to date maintenance costs are just over $20,500 (Figure 5). The axle seals, front shocks, rear shocks and steering shaft need replacing for an estimated cost of$2,200. The high mileage and increasing maintenance costs are main reasons to replace this vehicle and move it out of the front line trucks. This is one of the few '/ ton pickups remaining. Staff would replace the '/ pickup with a 3/ ton pickup for an estimated price of $32,500. Staff would like to place the order this year rather than in 2016 to help save money. There will be a new contract come 2016 and the price will increase. This pickup will be cycled down and an older seasonal vehicle will be sold. There is a small difference in miles per gallon when comparing the two different types of pickups. The 3/ton pickup isn't required to have factory miles per gallon posted but the average from consumers is 14-15mpg. The miles per gallon is not required because the truck can be used in many different situations that would affect that number. For a '/ ton pickup, the factory mpg are 17-18. Driving throughout the city, hauling trailers and different loads will affect mpg on these trucks and the mechanics don't believe there will be a noticeable difference from a '/ ton to a 3/ ton. The difference in price from a '/ to 3/ is about $3,000. In order to haul almost any trailer the City owns, a 3/ton truck is needed. Public Works believes a 3/ton truck can complete the job tasks more efficiently than a '/ ton pickup. A plow can also be put on a 3/ ton pickup. 3/4 Ton Pickup-31-1001-04 The seventh priority for replacement is a 3/ ton pickup in streets. The current pickup will be 13 years old in 2016 and the life to date maintenance costs is almost $26,000 (Figure 6). The increased maintenance costs and the age of the truck are key components in replacing this truck. The front and rear shocks need replacing for an estimated cost of $1,500. This pickup is used for hauling a trailer and roller in small paving operations. There is also a water tank in the back of this truck that is always full. This pickup has just over 85,000 miles on it. The replacement vehicle will be a 3/ton pickup at an estimated cost of $32,500. Staff would like to place the order this year rather than in 2016 to help save money. There will be a new contract come 2016 and the price will increase. This vehicle will stay in the fleet as a seasonal vehicle and will no longer be used as a front line vehicle. An older seasonal vehicle will be sold in its place. One thing staff will be analyzing with the new fleet maintenance program (Pubworks) is if there is a trend with maintenance costs and age of the truck. When viewing maintenance costs for this truck, one can see at year eight the costs jump considerably. In the first eight years, maintenance totaled about $11,000. In years 9-12, the costs totaled $15,000. If the truck were to be sold at year 8, it would only have about 56,000 miles on it and resale value would be extremely higher. Instead of putting $15,000 into an old pickup, the money could be used towards the purchase of a new vehicle along with the resale of the 8 year old pickup. This will have to be analyzed more in depth but this scenario is what staff is seeing with the pickup trucks. This can be seen on the graphs attached. '/2 Ton Pickup-51-5008-04 The eighth priority for replacement is a '/ pickup for parks admin. This truck will be 12 years old in 2016. There are 77,000 miles on the truck and a life to date maintenance cost of over $24,000 (Figure 7). This truck is also starting to rust significantly. This truck needs an alignment, rear shocks, intermediate steering shaft, front shocks, blower motor resistor, ball joints, and axle seal for a total of $5,300. It will be determined at the time of replacement if this truck will be kept in the fleet as a seasonal vehicle. The replacement vehicle will be a 3/ ton crew cab pickup at an estimated cost of $32,500. Staff would also like to place the order this year rather than in 2016 to help save money. There will be a new contract come 2016 and the price will increase. This truck is used for hauling the float in the parade, training activities and everyday transportation for administration. Conclusion For the past few years, staff has been pushing equipment back and the maintenance costs are becoming very costly. In Public Works alone, there was over 1 million dollars of equipment replacement pushed back for 2016. As we continue to push back equipment, the total replacement costs continue to grow, exceeding almost $900,000 for Public Works alone each year until 2020. Staff believes these eight pieces of equipment need to be replaced to increase efficiency, decrease maintenance costs and enhance the fleet. Staff has taken a considerable amount of time in narrowing this list down to only eight pieces of equipment. Figure 1 Maintenance Costs Per Year 4103-Tandem Dump Truck $40,000 $35,000 $30,000 $25,000 +� o $20,000 U $15,000 $10,000 $5,000 $0 o0'L �'b � �h D�O 0� � 0 y0 ,yti ,y'L y'>i ,y0 ,y ,y ,y ,yo ,yo ,yo ,yo° ,yo° ,yo ,yo ,yo ,yo ,yo Year Figure 2 Maintenance Costs Per Year 8409-Holder $40,000 $35,000 $30,000 $25,000 +� v $20,000 $15,000 $10,000 $5,000 $0 ti�� ti��h ti�� ti��1 ti�� ti�� ti�yo ti�yy ti�y� ti�y� Year Figure 3 Maintenance Costs Per Year �8404-Tractor $zo,000 $is,000 $i6,000 $i4,000 � $iz,000 "o S1o,000 U $8,000 $6,000 $4,000 $2,000 $0 O�� O�� O�� O�y O�� O�1 O�� O�� O,'� O,'y O,'� O,'� O�'� ti ti ti ti ti ti ti ti ti ti ti ti ti Year Figure 4 Maintenance Costs Per Year �2401-Van $s,000 $�,000 $6,000 � $5,000 v $4,000 $3,000 $2,000 $1,000 $0 �O� ��h �000 �0�1 ��4� �O�oi �O,�,O �O,y'Y �O,y'L �O,y'>i �O,yO� Year Figure 5 Maintenance Costs Per Year 1407-pickup $s,000 $�,000 $6,000 � $5,000 � v $4,000 $3,000 $2,000 $1,000 $0 o°� o°� o°�' o°� o°^ o°� o°� oti° otiti oti� oti� oti� ti ti ti ti ti ti ti ti ti ti ti ti Year Figure 6 Maintenance Costs Per Year 1001-pickup $s,000 $�,000 $6,000 $5,000 � v $4,000 $3,000 $2,000 $1,000 $0 'L��'�i 'L��A 'LO��i 'L�p� 'LO�� 'LO��b 'L�� 'LDyO 'L�,�'1 'L�y'L 'L��y'�i 'L�,�,A Year Figure 7 Maintenance Costs Per Year 5008-pickup $9,000 $s,000 $�,000 $6,000 � $5,000 0 v $4,000 $3,000 $2,000 $1,000 $0 �o� �ooh �� otio �otiti �otiti �oti3 �otia Year 2016 Public Works Scheduled Replacement Life to Date Fleet Replacement Acquisition Replaceme Vehicle Asset Replacement cost Trede in/Sale Mileage/hours Maintenance Division Description Description Date Date Number Number Streets Tandem dump with TANDEM DUMP 2000 2015 4103 2632/2445 $ 255,000.00 $ 25,000.00 74,214 $ 249,596.23 4WD utility vehicle with Streets Holder attachments 2004 2013 5409 2569 $ 150,000.00 $ 10,000.00 3037hrs $ 159,500.23 Lease a loader,purchase big Parks 4WDTRACTOR w att blower,purchase small tractor 2002 2015 5404 2720 $ 155,000.00 $ 55,000.00 2,556 hrs $ 117,615.54 Forestry Pickup 3/4 TON Aerial service truck 2007 2019 1302 3162 $ 50,000.00 46,000 $ 15,565.00 Parks Van 1 TON Pickup(with plow) 2003 2015 2401 2527 $ 32,500.00 $ 2,000.00 76,219 $ 26,600.00 Parks Pickup 1/2 TON 3/4 TON 2003 2015 1407 2524 $ 32,500.00 $ 2,000.00 122,667 $ 20,500.00 Streets Pickup3/4TON 3/4TON 2003 2015 1001 2523 $ 32,500.00 $ 2,000.00 55,154 $ 26,000.00 3/4 TON-4 door crew cab 6.75 Parks Pickup 1/2 TON box 2004 2016 SOOS 2913 $ 32,500.00 $ 2,000.00 77,000 $ 24,451.SS $soo,000.00 $9s,000.00 Net purchase for Public Works $702,000.00 2016 Scheduled Replacement Pushed Back Life to Date Fleet Replacement Acquisition Replaceme Vehicle Asset Replacement cost Trede in/Sale Mileage/hours Maintenance Division Description Description Date Date Number Number Streets Tailgate Paver Self propelled paver 1996 2005 5303 2034 $ 195,000.00 $ 20,000.00 Water Van 3/4ton pickup 2003 2016 2501 2530 $ 35,000.00 $ 2,000.00 Streets Small loader Bobcat Small loader Bobcat T250-track 2004 2016 5202 2567 $ 60,000.00 $ 10,000.00 2674 hrs $ 62,2S7.7S Parks SmallloaderBobcat SmallloaderBobcat5220-tires 2004 2016 5203 2S6S $ 55,000.00 $ 10,000.00 64,407 $ 35,503.95 3/4 ton pickup,lights,running Fleet Van boards,toolboxes 2003 2015 2201 2533 $ 35,000.00 $ 2,000.00 54,400 $ 13,339.54 3/4 ton pickup,lights,running Parks 3/4ton pick up boards,toolboxes 2003 2015 1401 2525 $ 35,000.00 $ 1,500.00 46,000 $ 15,323.50 3/4 ton pickup,lights,running Parks Van boards,toolboxes 2003 2015 2402 2526 $ 35,000.00 $ 2,000.00 $ 15,030.97 Parks Tractor TRACTOR 2004 2016 5406 2566 $ 40,000.00 $ 5,000.00 Streets Roller Roller 2006 2016 5301 3105 $ 30,000.00 $ 5,000.00 1765 hrs Streets Roller Roller 2000 2011 5302 2447 $ 40,000.00 $ 3,000.00 $ 19,522.59 Water Trailer TRAILER 2000 2015 7009 2500 $ 5,000.00 $ 1,000.00 Parks CushmanTruckster SmallTractor 2004 2015 5701 2905 $ 50,000.00 $ 6,000.00 Streets SingleTrailer TandemTrailerforroller 1996 2013 7002 2050 $ 9,000.00 $ 500.00 $ 6,314.74 Parks TRAILER Tandemaxletrailer 1995 2013 7005 2311 $ 4,000.00 $ 500.00 Parks TRAILER Trailer-Singleaxle 1995 2013 7007 2347 $ 4,000.00 $ 500.00 Parks TRAILER Trailer-Singleaxle 1995 2013 7011 2330 $ 4,000.00 $ 500.00 Parks TRAILER Trailer-Singleaxle 1999 2014 7012 2414 $ 4,000.00 $ 500.00 Parks Tandem Trailer Tandem Trailer 1993 2011 7015 1392 $ 10,000.00 $ 1,000.00 $ 9,533.34 Streets GraderlD Graderwithsnowplow 1993 2013 5002 1443 $ 235,000.00 $ 10,000.00 Parks Grader Mini-grader 1993 2011 5003 1440 $ 110,000.00 $ 1,000.00 2,OSS hrs Water Pressure Washer Pressure Washer 1997 2012 6006 2251 $ 18,000.00 $ 3,000.00 Water AIRCOMPRESSOR AIRCOMPRESSOR 1996 2004 6007 2063 $ 20,000.00 $ 3,000.00 Parks TRAILER Tandemaxletrailer 1990 2005 7014 712 $ 10,000.00 $ 1,000.00 Parks Truck 1-TON 1-TON 2004 2016 4202 2972 $ 70,000.00 $ 12,000.00 35510 PW Admi Pickup 1/2 TON Pickup 2004 2016 1701 2910 $ 35,000.00 $ 3,000.00 $i,vs,000.00 $io�,000.00 Net Public Works Pushed Back From 2016 $1,071,000.00 2017 Public Works Scheduled Replacement Replacement Mileage/ Maintenance Fleet Replacement Acquisition Replacement Vehicle Asset cost Trade in/Sale hours to Date Division Description Description Date Date Number Number Parks 3/4ton pick up 3/4ton pickup,lights,running boards,toolboxes 2003 2015 1401 2825 $32,500.00 $1,500.00 54,400 $ 15,323.80 Fleet Van 3/4 ton pickup,lights,running boards,toolboxes 2003 2015 2201 2833 $32,500.00 $2,000.00 64,407 $ 13,339.54 Parks Van 3/4 ton pickup,lights,running boards,toolboxes 2003 2015 2402 2826 $32,500.00 $2,000.00 46,000 $ 15,030.97 Forestry Bucket truck Bucket truck 2009 2029 6004 3363 $130,000.00 $10,000.00 41,000 $ 27,687.73 Streets Single Trailer Tandem Trailer for roller 1996 2013 7002 2050 $9,000.00 $1,000.00 $ 6,314.74 Streets Single Trailer Single Trailer 2006 2026 7004 3133 $6,000.00 $1,000.00 $ 3,421.26 Parks Tandem Trailer Tandem Trailer 1993 2011 7018 1392 $10,000.00 $1,000.00 $ 9,83334 Streets Small loader Bobcat T250-track Small loader Bobcat T250-track 2004 2017 8202 2867 $60,000.00 $10,000.00 2755hrs $ 62,287.78 Parks Small loader Bobcat 5220-tires Small loader Bobcat 5220-tires 2004 2016 8203 2868 $85,000.00 $10,000.00 2674 hrs $ 35,803.98 Water Backhoe/Loader Backhoe/Loader 2005 2017 8204 3056 $90,000.00 $5,000.00 2681hrs $ 52,695.03 Streets Large Loader Largeloader 2004 2017 8205 2870 $170,000.00 $20,000.00 4915 hrs $ 103,714.87 Streets Roller Roller 2000 2011 8302 2447 $40,000.00 $3,000.00 1765 hrs $ 19,522.59 Parks Toro workman small tractor 2004 2015 8701 2908 $50,000.00 $6,000.00 3235 hrs $ 36,893.57 Parks Toro workman Toro workman 2005 2020 8703 3043 $20,000.00 3200 hrs $ 31,558.19 Streetlights Forklift Forklift 1999 2019 8707 2407 $30,000.00 $1,000.00 4931hrs $ 16,357.12 Parks Tractor Tractor 2005 2020 8405 3042 $50,000.00 $5,000.00 1631 hrs $ 55,327.92 Snow Bombardier sidewalk machine Bombardier sidewalk machine 2002 2017 8708 2715 $90,000.00 $5,000.00 1043hrs $ 37,258.50 $937,500.00 $83,500.00 Net purchase Public Works $854,000.00 2017 Scheduled Replacement Pushed Back Mileage/ Life to Date Fleet Replacement Acquisition Replacement Vehicle Asset Replacement Trade in/Sale hours Maintenance Division Description Description Date Date Number Number cost Water Van 3/4 ton pickup 2003 2016 2501 2830 $ 35,000.00 $ 2,000.00 Parks Tractor TRACTOR 2004 2016 8406 2866 $ 40,000.00 $ 8,000.00 Water Trailer TRAILER 2000 2015 7009 2500 $ 5,000.00 $ 1,000.00 Parks TRAILER Tandem axle trailer 1998 2013 7008 2311 $ 4,000.00 $ 500.00 Parks TRAILER Trailer-Singleaxle 1998 2013 7007 2347 $ 4,000.00 $ 500.00 Parks TRAILER Trailer-Singleaxle 1998 2013 7011 2330 $ 4,000.00 $ 500.00 Parks TRAILER Trailer-Singleaxle 1999 2014 7012 2414 $ 4,000.00 $ 500.00 Streets GraderlD Graderwithsnowplow 1993 2013 8002 1443 $ 235,000.00 $ 10,000.00 Parks Grader Mini-grader 1993 2011 8003 1440 $ 110,000.00 $ 1,000.00 2,088 hrs Water Pressure Washer Pressure Washer 1997 2012 6006 2251 $ 18,000.00 $ 3,000.00 Water AIRCOMPRESSOR AIRCOMPRESSOR 1996 2004 6007 2063 $ 20,000.00 $ 3,000.00 Parks TRAILER Tandem axle trailer 1990 2005 7014 712 $ 10,000.00 $ 1,000.00 Parks Truck 1-TON 1-TON 2004 2016 4202 2972 $ 70,000.00 $ 12,000.00 35810 Water Enclosed trailer Enclosed trailer 2002 2017 7021 2732 $ 12,000.00 $ 1,500.00 Streets Loader LARGE LOADER 2004 2017 8201 2907 $ 170,000.00 $ 15,000.00 Streets Roller ROLLER 2006 2016 8301 3108 $ 35,000.00 $ 2,000.00 PW Admin Pickup 1/2 TON Pickup 2004 2016 1701 2910 $ 35,000.00 $ 3,000.00 Streets Tandem Dump Tandem Dump 2002 2017 4101 2711 $ 255,000.00 $ 25,000.00 PW Admin Escape Escape 2010 2022 1702 3455 $44,000.00 $1,500.00 92,280 $ 11,816.08 $1,110,000.00 $91,000.00 Net Public Works Pushed Back From 2017 $1,019,000.00