HomeMy WebLinkAbout2015-08-12 PACKET 04.G. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 8/12/15 .
PREPARED BY: Community Development Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
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COUNCIL ACTION REQUEST:
Consider adopting the resolution approving final payment in the amount of$21,891.30 to
Valley Paving, Inc. for the 2014 Pavement Management Project.
STAFF RECOMMENDATION:
Approve the request.
BUDGET IMPLICATION: $2,511,649.48 $2,100,120.26
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
SUPPORTING DOCUMENTS:
� MEMO/LETTER: Letter from Jeff Toutant, Bolton & Menk, Inc.
� RESOLUTION: Draft
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
❑ OTHER:
ADMINISTRATOR'S COMMENTS:
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
RESOLUTION NO. 2015-XXX
RESOLUTION APPROVING FINAL PAYMENT IN THE
AMOUNT OF $21,981.30 TO VALLEY PAVING, INC. FOR THE
2014 PAVEMENT MANAGEMENT PROJECT
WHEREAS, the City Engineer has certified that work has been satisfactorily
completed; and
WHEREAS, the original total contract amount was $2,511,649.48. There was
one change order for a deduction in the amount of$41,216.96 resulting in a revised
contract amount of $2,470,432.52. The actual contract amount completed was
$2,100,120.26, which is $370,312.26 less than the revised contract amount; and
WHEREAS, the project has been satisfactorily completed in accordance with
the contract plans and specifications.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, that $21,981.30 is paid
to Valley Paving, Inc. for the final payment of the 2014 Pavement Management
Project.
Passed this 12th day of August 2015.
Myron Bailey, Mayor
Attest:
Joe Fischbach, City Clerk
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. Consulting Engineers & Surveyors
" 2035 County Road D East•Suite B • Maplewood, MN 55109-5314
Phone(651)704-9970• Fax(651)704-9971
www.bolton-menk.com
Jennifer Levitt
Community Development Director and City Engineer
City of Cottage Grove
12800 Ravine Parkway South
Cottage Grove, MN 55106
Re: City of Cottage Grove, Minnesota
2014 Pavement Management Project
File No. N15.106799
Dear Ms. Levitt:
Attached are (5) signed copies of Contractors Pay Request No. 8 & Final for the 2014 Pavement
Management Project. Also included are the IC 134 forms and Lien Wavers as submitted by the
Contractor. The contractor for this project is Valley Paving, Inc.
REVIEW OF PROJECT HISTORY
The contractor began this project in May of 2014 and the project was substantially completed in
September of 2014. The contractor returned in the spring of 2015 to complete the remaining punch
list work.
CONSTRUCTION COST OVERVIEW
As indicated on the final request for payment, the original contract amount was $2,511,649.48. The
project included one Change Order for a deduction in the amount of-$41,216.96 resulting in a
revised contract amount of$2,470,432.52. The final construction cost as shown is$2,100,120.26
which is$370,312.26 less than the revised contract amount. The reduced construction cost was
primarily due to underruns in item such as aggregate, driveway replacement, pavement items, and
restoration.
RECOMMENDATION
Valley Paving, Inc, in accordance with the contract plans and specifications has satisfactorily
completed this work. Therefore, it is recommended that final payment of$21,981.30 is made and
the City of Cottage Grove accepts the project. After acceptance, please distribute all requests for
payments as appropriate.
If you have any questions or require further information please contact me.
DESIGNING FOR A BEITER TOMORROW
Bolton&Menk is an equal opportunity employer
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Sincerely,
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Jeff Toutant
Senior Technician
Bolton & Menk, Inc.
Enclosure
cc: File