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HomeMy WebLinkAbout2015-08-12 PACKET 04.H. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # � DATE 8/12/15 � e PREPARED BY: Community Development Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR * :� * * * :� � * * * * * � * * * :� * * * * � * * :� * �: * � * * * � * * * * :� * :� � * * * * * * :� COUNCIL ACTION REQUEST: Consider adopting the resolution approving final payment in the amount of$276,085.80 to Pearson Brothers, Inc. for the 2015 Seal Coatin� Project. STAFF RECOMMENDATION: Approve the request. BUDGET IMPLICATION: $278,117.55 $276,085.80 BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE SUPPORTING DOCUMENTS: � MEMO/LETTER: Memo from Ryan Burfeind dated 8/4/15 � RESOLUTION: Draft ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Request for Payment; Project Cost Spreadsheet ADMINISTRATOR'S COMMENTS: , - ��� �_�;.��� Ci y Ad- nist ator Date � * * * ** * :� * * :� * * � * � :� � � * * * � * * * * :� * � � :� * * * * * � * * * :� � * * * * COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER Cottage J Grove �heYe Pride and Pr°SPerity Meet To: Honorable Mayor and City Council Ryan Schroeder, City Administrator From: Ryan BurFeind, P.E., Project Engineer Date: August 4, 2015 Re: 2015 Seal Coating Project Final Payment & Cioseout Backqround The 2015 seal coating project was a joint project with the Cities of Newport, St. Paul Park, and Denmark Township. The project was awarded to Pearson Brothers, Inc. at the May 6, 2015 City Council meeting in the amount of$278,117.55. Discussion The final cost for this project is $276,085.80. A detailed breakdown for the total project costs can be seen in the attached spreadsheet. While the project came in under budget, there was a slight increase in the Cottage Grove portion of the work from the bid amount of $151,141.25 to $155,934.80. The reason for this increase was the addition of two parking lots in the City of Cottage Grove. The final cost for the City of Cottage Grove is still under the original Engineer's Estimate of$179,500. . Recommendation The Contractor, Pearson Brothers, Inc., has satisfactorily completed the work in accordance with the contract plans and specifications. Therefore, it is recommended that the final payment of $276,085.80 is made to the Contractor, and the project is accepted by the City of Cottage Grove. RESOLUTION NO. 2015-XXX RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $276,085.80 TO PEARSON BROTHERS, INC. FOR THE 2015 SEAL COATING PROJECT WHEREAS, the City Engineer has certified that work has been satisfactorily completed; and WHEREAS, the original total contract amount was $278,117.55. The actual contract amount completed was $276,085.80, which is $3,431.75 less than the contract amount; and WHEREAS, the project has been satisfactorily completed in accordance with the contract plans and specifications. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that$276,085.80 is paid to Pearson Brothers, Inc. for the final payment of the 2015 Seal Coating Project. Passed this 12th day of August 2015. Myron Bailey, Mayor Attest: Joe Fischbach, City Clerk