HomeMy WebLinkAbout2015-08-12 PACKET 04.H. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # �
DATE 8/12/15 � e
PREPARED BY: Community Development Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
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COUNCIL ACTION REQUEST:
Consider adopting the resolution approving final payment in the amount of$276,085.80 to
Pearson Brothers, Inc. for the 2015 Seal Coatin� Project.
STAFF RECOMMENDATION:
Approve the request.
BUDGET IMPLICATION: $278,117.55 $276,085.80
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
SUPPORTING DOCUMENTS:
� MEMO/LETTER: Memo from Ryan Burfeind dated 8/4/15
� RESOLUTION: Draft
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: Request for Payment; Project Cost Spreadsheet
ADMINISTRATOR'S COMMENTS:
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Ci y Ad- nist ator Date
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
Cottage
J Grove
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To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Ryan BurFeind, P.E., Project Engineer
Date: August 4, 2015
Re: 2015 Seal Coating Project Final Payment & Cioseout
Backqround
The 2015 seal coating project was a joint project with the Cities of Newport, St. Paul Park,
and Denmark Township. The project was awarded to Pearson Brothers, Inc. at the May
6, 2015 City Council meeting in the amount of$278,117.55.
Discussion
The final cost for this project is $276,085.80. A detailed breakdown for the total project
costs can be seen in the attached spreadsheet. While the project came in under budget,
there was a slight increase in the Cottage Grove portion of the work from the bid amount
of $151,141.25 to $155,934.80. The reason for this increase was the addition of two
parking lots in the City of Cottage Grove. The final cost for the City of Cottage Grove is
still under the original Engineer's Estimate of$179,500. .
Recommendation
The Contractor, Pearson Brothers, Inc., has satisfactorily completed the work in
accordance with the contract plans and specifications. Therefore, it is recommended that
the final payment of $276,085.80 is made to the Contractor, and the project is accepted
by the City of Cottage Grove.
RESOLUTION NO. 2015-XXX
RESOLUTION APPROVING FINAL PAYMENT IN THE
AMOUNT OF $276,085.80 TO PEARSON BROTHERS, INC. FOR THE
2015 SEAL COATING PROJECT
WHEREAS, the City Engineer has certified that work has been satisfactorily
completed; and
WHEREAS, the original total contract amount was $278,117.55. The actual
contract amount completed was $276,085.80, which is $3,431.75 less than the
contract amount; and
WHEREAS, the project has been satisfactorily completed in accordance with
the contract plans and specifications.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, that$276,085.80 is paid
to Pearson Brothers, Inc. for the final payment of the 2015 Seal Coating Project.
Passed this 12th day of August 2015.
Myron Bailey, Mayor
Attest:
Joe Fischbach, City Clerk