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Home My WebLink About2015-09-02 PACKET 04.A.ii. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # ' • DATE 09/02/15 � ./� . PREPARED BY: Public Safety Craig Woolery ORIGINATING DEPARTMENT STAFF AUTHOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * � * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * � � COUNCIL ACTION REQUEST: Pass a motion to accept and place on file the July 28, 2015 minutes of the Public Safety, Health and Welfare Commission meeting minutes. STAFF RECOMMENDATION: Pass a motion to accept and place on file the July 28, 2015 meeting minutes. ADVISORY COMMISSION ACTION: DATE REVIEWED APPROVED DENIED �`"'�� PUBLIC SAFETY MEETING 08/25/15 x x SUPPORTING DOCUMENTS: � MINUTES: July 28, 2015 meeting minutes of the Public Safety, Health and Welfare Commission ADMINISTRATORS COMMENTS: � � , � . , . ,� w . "'.� � � � �� ity Admini r ate � * * * � * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * � * * * * * * * COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER Cottage J Grove PUBLIC SAFETY, HEALTH AND WELFARE �he/e Pride ana PCpSPerity Meet C O M M I SS I O N MINUTES OF MEETING July 28, 2015 Pursuant to due notice, a meeting of the Public Safety, Health and Welfare Commission was held at the City Hall. 1. REGULAR MEETING 01.A. Call to Order: The July 28, 2015, meeting of the Cottage Grove Public Safety, Health and Welfare Commission was called to order at 7:00 pm. Members Present: Jodi Lewis, AJ Janssen, Bill Serpico, Lise' Rediske, Kent Griffith, Pat Forsythe, Evan Davik Members Absent: Shelly Hanson Staff Present: Council Liaison Steve Dennis, Interim City Administrator/Director of Public Safety Craig Woolery, Captain Pete Koerner, Fire Chief Rick Redenius 01.B. Approval of Minutes Due to no June 23�d, 2015 meeting being held, Commission Chair Jodi Lewis informed the Commission there are no minutes to be approved. 01.C. Approval of Aqenda Commission Chair Jodi Lewis presented the July 28, 2015 agenda of the Public Safety, Health and Welfare Commission for review. On a motion by Commission member Kent Griffith, seconded by Commission member Bill Serpico, the July 28, 2015 agenda was accepted and approved by the Commission. Motion carries. 2. OPEN FORUM Commission Chair Jodi Lewis invited citizens present to address the Commission regarding any matters that were not on the approved agenda. There being no items, Commission Chair Jodi Lewis closed the Open Forum segment of the meeting. 3. PRESENTATIONS 03.A. Fire Station 2 Presentation — Interim City Administrator/Director of Public Safety Craig Woolery Page 2 PSHWC Minutes July 28, 2015 Interim City Administrator/Director of Public Safety Woolery gave an update on the process of the space needs study for Fire Station 2. He stated the tentative schedules out to 2017 for construction is to begin on Fire Station 2. The city contracted with Wold Architect for the Space Needs Study in 2015. A Core Planning Group is comprised of City Finance Director Robin Roland, Council member Justin Olsen, Interim City Administrator/Public Safety Director Craig Woolery, Fire Chief Rick Redenius, Fire Marshal PJ McMahan, Public Safety Commission Chair Jody Lewis, and members from Wold Architect. He informed the Commission of the Mission Statement and Guiding Principles as well as the Goals and Objectives for implementation are developed by the Core Planning Group for future planning. The next step is to set up tours to look at other departments — Roseville, Eagan, Richfield, St. Paul and Stillwater. He provided a copy of ineeting minutes for the Commission's information. He stated he would like feedback from the Commission on future Fire Station 2 location. There was some discussion regarding location staying at its current location on 80t" Street as it appears to be "in the community" rather than near City Hall "in a park setting". Also, there will be development expanding to the east in the future. Also, discussion as to whether Fire Station 2 would be destroyed prior to the construction of a new building. Fire Chief Redenius said that it would not and that it would house fire fighters and equipment until the new building was ready to transition to and then possibly use some of the older building (apparatus bays) for use as part of training area (HERO Center). 03.B. City Administrator Update — Interim City Administrator/Director of Public Safety Craig Woolery Informed the Commission that Springsted was the hiring firm that City Council hired to recruit applicants. Based on criteria by City Council, there were 26 applicants and after review by Council brought the number down to 14. There was a sub-committee that included Mayor Bailey, Council member Olsen, Interim City Administrator/Director of Public Safety Woolery and City Attorney Kori Land. The sub-committee then reviewed the 14 applicants and brought that number down to 5 with interviews schedufed during the first week of office. All are good candidates and from the 5 state mid-west area. Once finalists are announced, they will be stated publicly. There will be a social event held with invitations to include Commissions. Also tours of the city facilities and areas and the last day have interviews with candidates. It has been a thorough process from the start of the process until now. 4. OLD BUSINESS None at this time. Page 3 PSHWC Minutes July 28, 2015 5. New Business None at this time. 6. RESPONSE TO PREVIOUSLY RAISED COMMENTS AND REQUESTS None at this time. 7. COMMISSION COMMENTS AND REQUESTS None at this time. 8. STAFF REPORTS 08.A. Police — Captain Koerner informed the Commission of the following: The 2016 budget process is keeping everyone very busy. Public Safety will be at a Council workshop tomorrow night going over our budget and budget additions. On 8- 19 at 6 pm there will be a City Council-All city commissions' budget presentation and open house. Strawberry Fest events — Public Safety had 7 calls that were somewhat related to festival, ie. Band music too loud, a couple of intoxicated people, lost keys. One of our CSOs was hired by St. Cloud PD, so we are going to be hiring a CSO. CSOs are usually retained here for 2-3 years, and then often hired by a police department. Citizen Academy is being postponed until this fall and will be held on Tuesday nights beginning October 6 until November 24. The Crime Board has recently changed their name to the Public Safety Board. Emily Buss did an article on what the Board has done over the years. They held fund raising event for all elements of public safety— Police, fire and ems. Recently worked with Cottage Grove Lions and donated an AED to our VFW. They are involved in Night to Unite, Safety Camp, and are also redoing their web page and new logo. Contact Officer Gail Griffith if interested. Safety Camp was last week. Coordinated effort with our public safety department and Parks and Rec department and is held for 2 days. Awesome event. Page 4 PSHWC Minutes July 28, 2015 Holiday Train Committee will be holding their first meeting in August. Friends in Need Food Shelf is looking at getting a new building and will be holding a capital campaign —with fund raising events coming up, including OktoberFest. All Commission budget presentation on August 19t" at 6 pm at City Hall. Also, at the August 25t" Commission meeting we will be covering the Hunting ordinance. 08.B. Fire — Fire Chief Redenius informed the Commission of the following: Call responses are 250 for the month of May and down to 20 for the month June, which is not uncommon. There were some very busy weekends that included lightning strikes. We have our 7t" Firefighter in place and he is now out on his own. In 2016, the part time fire staff will be on a new schedule by going to a bid schedule. 08.C. Council Recap Council member Dennis informed the Commission of the following Council recaps: This time of year Council meetings have been on the lighter side due to the budget process. He did inform the Commission he felt had only one issue that would fall under the interest of the Commission that relates to revoking rental licenses from the June 3rd and June 15th meetings. 532 licenses granted for 2015. There were a total of 6 license applications that had violations of either challenges in getting their applications into us or had other violations found that are termed as life or safety issues. 3 of the 6 were revoked. It is the hope that the issues identified get taken care of and they can reapply for licenses and get back in good standing. Night to Unite will be Tuesday August 4t" from 5 to 9 pm. This year we have over 40 parties registered with the city. This is a great opportunity to get to know your neighbors. Thursday July 30th from 7 to 9 pm, Council member Justin Olsen and Council member Steve Dennis will be holding a Town Hall meeting at City Hall and invited citizens to stop by for discussion and would welcome any questions or ideas they would like to bring to their attention. Page 5 PSHWC Minutes July 28, 2015 Code Enforcement Officer Emily Schmitz has accepted a position as a Planner for Carver County and we wish her well. Thank you to the Commission for volunteering their service. He then introduced Evan Davik as a newly appointed Youth Member to the Commission. 9. ADJOURN Motion to adjourn the meeting by Commission member AJ Janssen, seconded by Commission member Bill Serpico. Motion carried. Meeting adjourned at 8:00 p.m. Respectfully submitted by, Cyndee Engfer Administrative Secretary