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Home My WebLink About2015-09-16 PACKET 04.B. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # � DATE 9/16/2015 . r PREPARED BY: Finance Department Robin Roland ORIGINATING DEPARTMENT STAFF AUTHOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * � * * * � * * * * * * * * * * * * * COUNCIL ACTION REQUEST: 1. Consider declaring costs to be assessed and ordering the preparation of the proposed assessment roll for the removal of noxious weeds and plants from private property. 2. Consider calling a hearing for October 7, 2015 on the proposed assessment for the removal of noxious weeds and plants from private property. STAFF RECOMMENDATION: 1. Adopt the resolution declaring costs to be assessed and ordering the preparation of the proposed assessment roll for the removal of noxious weeds and plants from private property. 2. Adopt the resolution calling a hearing for October 7, 2015 on the proposed assessment for the removal of noxious weeds and plants from private property. BUDGET IMPLICATION: $ $ • BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION: DATE REVIEWED APPROVED DENIED ❑ PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES/RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS: � MEMO/LETTER: � RESOLUTION: ❑ ORDINANCE: ADMINISTRATORS COMMENTS: � r� � , �� ity Administra Date * :� * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * � * * * * * * * * COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER City of Cottage Grove MerpO JFinance and Community Development Departments TO: Honorable Mayor and City Council Craig Woolery, City Administrator FROM: Robin Roland, Finance Director Lauren Nacar, Assessment Clerk DATE: September 16, 2015 RE: Assessment of Removal of Weeds on Private Property Introduction City Ordinance 4-3-1 (Noxious Weeds and Plants; height restrictions) states that it is unlawful to allow or permit any growth of weeds, grass, brush, or other rank vegetation to a height greater than eight inches, or any accumulation of dead weeds, grass or brush. The City was required to contract for the removal of these conditions on several properties and Minnesota State Statute 429.101 provides cities the ability to assess the costs associated with the removal or elimination of weeds from these private properties. Discussion In 2015, the Code Enforcement Officer issued 65 letters to property owners for violations of the City's Noxious Weeds and Plants; height restrictions ordinance. The property owner was given ten days to abate the conditions or the City would do so and assess the property owner for the cost of the mowing and an abatement fee. In 17 instances, the property owners did not abate the conditions. There has not been a notable increase in number of grass and weed abated properties since 2014. Currently, all but two of these properties are vacant. The City contracted with a vendor to have these properties mowed. This assessment is for the actual cost of the mowing and a tall weed abatement fee which is charged as follows: o $50.00 for first violation in 24-months o $100.00 for second violation in 24-months commencing within first violation o $200.00 for third and subsequent violations in 24-months commencing within first violation The assessment notice for these weed violations will be published on September 23, 2015, and an individual notice will be sent to the property owners. The assessment hearing will be held on October 7, 2015. Once these costs are assessed it becomes a lien on the property that will be collected along with property taxes over a one-year period. Recommendation Adopt the resolutions as presented to declare the costs and call the assessment hearing. RESOLUTION NO. 15-XXX RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR REMOVAL OF NOXIOUS WEEDS AND PLANTS FROM PRIVATE PROPERTY WHEREAS, contracts were let for the removal of noxious weeds and plants from private property and the costs incurred for such removal were $4,633.75, with administrative costs incurred amounting to $2,300.00 for a total cost of$6,933.75. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, as follows: 1. The net cost of such removal to be assessed is declared to be $6,933.75. 2. The Finance Director will calculate the proper amount to be assessed for such improvements against the benefiting property without regard to cash valuation as provided by law and shall file a copy of proposed assessment roll in the City Clerk's office for public inspection. 3. The City Clerk shall, upon completion of such assessment roll, notify the City Council therefor Passed this 16t" day of September 2015. Myron Bailey, Mayor Attest: Joe Fischbach, City Clerk RESOLUTION NO. 15-XXX RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE REMOVAL OF NOXIOUS WEEDS AND PLANTS FROM PRIVATE PROPERTY WHEREAS, by Resolution 15-XXX, passed by the City Council on September 16, 2015, the Council directed the Finance Director to prepare the proposed assessment roll for removal of noxious weeds and plants from private property and WHEREAS, the City Clerk has notified the Council that such assessment roll is com- plete and filed in his office for public inspection. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, as follows: 1. A hearing shall be held on the 7t" day of October, 2015 at 7:30 p.m. to pass upon such proposed assessment roll. 2. The Finance Director is hereby directed to cause a Notice of Hearing on the pro- posed assessments to be published in the Washington County Bulletin, the offi- cial newspaper of the City, at least two (2) weeks prior to the hearing and shall state in the notice the total cost of the improvement and the proposed interest rate of 7 percent. The Finance Director shall cause mailed notices to be given to the owner of each parcel described in the assessment roll. Passed this 16t" day of September, 2015. Myron Bailey, Mayor Attest: Joe Fischbach, City Clerk Project Tall Weeds interest Rate 7.00% Adopted Term 1 owmg a ee s Invoice Abatement Date Mowed PID Property Owner Name Owner Address Property Address Proj Desc Amount Fee Total Amount 6/2/2015 08.027.21.13.0103 Benjamin Tourville 7303 Hidden Valley Ln S,Cottage Grove,MN 55016 7303 Hidden Valley Ln S Tall Weeds $ 112.50 $ 50.00 $ 162.50 7/10/2015 08.027.21.13.0103 Benjamin Tourville 7303 Hidden Valley Ln S,Cottage Grove,MN 55016 7303 Hidden Valley Ln S Tall Weeds 112.50 100.00 212.50 7/1/2015 12.027.21.32.0014 US Bank Nati Assoc Trs 3815 West Temple S,Salt Lake City,UT 84115 7597 Lamar Ave S Tall Weeds 162.50 50.00 212.50 6/15/2015 12.027.21.32.0025 JP Morgan Chase Bank Nati Assoc 3415 Vision Dr,Columbus,OH 43219 7600 Lawton Ave S Tall Weeds 137.50 50.00 187.50 6/15/2015 17.027.21.41.0001 Thomas&Tracy Wendel 7854 E Pt Douglas Rd S,Cottage Grove,MN 55016 7854 E Pt Douglas Rd S Tall Weeds 287.50 50.00 337.50 6/19/2015 15.0272122.0111 Wells Fargo Bank NA 3476 Statewide Bivd,Fort Mill,SC 29715 8055 Jeffery Lane Tall Weeds 87.50 50.00 137.50 7/7/2015 16.027.21.23.0020 Wells Fargo Bank 3476 Stateview Blvd,Fort Mill,SC 29715 8158 83rd Street S Tall Weeds 137.50 50.00 187.50 10/13/2014 15.027.21.22.0024 Bank America National 400 National Way,Simi Valley,CA 93065 8195 Janero Ave S Tall Weeds 112.50 100.00 212.50 6/18/2015 16.027.21.14.0050 Mainstreet Lending LLC 9617 Oak Ridge Trl,Minnetonka,MN 55305 8300 Isle Ave Tall Weeds 137.50 50.00 187.50 5/28/2015 16.0272124.0036 Lawrence Carr 8323 81st Street Ln s,Cottage Grove,MN 55016 8323 81st Street LN S TaII Weeds 175.00 100.00 275.00 7/27/2015 16.027.21.24.0036 Tax ForF Land-State of MN 14949 62nd St N,Stillwater,MN 55082 8323 81st Street LN S Tall Weeds 162.50 - 162.50 5/27/2015 21.027.21.12.0021 Shea Distributing Co PO Box 187,Owatonna,MN 55060 8479 E Pt Douglas Rd S Tall Weeds 337.50 50.00 387.50 6/4/2015 21.027.21.12.0021 Shea Distributing Co PO Box 187,Owatonna,MN 55060 8479 E Pt Douglas Rd S TaII Weeds 175.00 50.00 225.00 6/15/2015 21.027.21.12.0021 Shea Distributing Co PO Box 187,Owatonna,MN 55060 8479 E Pt Douglas Rd S Tall Weeds 112.50 50.00 162.50 6/23/2015 21.027.21.12.0021 Shea Distributing Co PO Box 187,Owatonna,MN 55060 8479 E Pt Douglas Rd S Tall Weeds 112.50 50.00 162.50 7/1/2015 21.027.21.12.0021 Shea Distributing Co PO Box 187,Owatonna,MN 55060 8479 E Pt Douglas Rd S Tall Weeds 187.50 50.00 237.50 7/7/2015 21.027.21.12.0021 Shea Distributing Co PO Box 187,Owatonna,MN 55060 8479 E Pt Douglas Rd S Tall Weeds 187.50 50.00 237.50 7/14/2015 21.027.21.12.0021 Shea Distributing Co PO Box 187,Owatonna,MN 55060 8479 E Pt Douglas Rd S Tall Weeds 112.50 50.00 162.50 7/21/2015 21.027.21.12.0021 Shea Distributing Co PO Box 187,Owatonna,MN 55060 8479 E Pt Dougias Rd S Tall Weeds 137.50 50.00 187.50 7/28/2015 21.027.21.12.0021 Shea Distributing Co PO Box 187,Owatonna,MN 55060 8479 E Pt Douglas Rd S Tall Weeds 112.50 50.00 162.50 8/4/2015 21.027.21.12.0021 Shea Distributing Co PO Box 187,Owatonna,MN 55060 8479 E Pt Douglas Rd S Tall Weeds 137.50 50.00 187.50 5/27/2015 16.027.21.42.0100 Brook Dean 7724 Dunmore Road,St Paul,MN 55125 8583 Inwood Ave S Tall Weeds 162.50 50.00 212.50 7/22/2015 18.027.21.42.0020 US Bank Natl Assoc Trs 1000 Technology Dr,0'Falion,MO 63368 8745 Greenway Ave S TaII Weeds 137.50 50.00 187.50 7/27/2015 16.027.21.11.0055 MN REO Field Senrices 2950 Morgan Ave N,Minneapolis,MN 55411 8891 80th Street S Tall Weeds 162.50 50.00 212.50 6/15/2015 21.027.21.11.0054 Shaun Sirek&Aimee Warner 9066 Janero Ave S,Cottage Grove,MN 55016 9066 Janero Ave S Tall Weeds 112.50 50.00 162.50 9/15/2014 15.027.21.31.0087 Daneen Roberts 9407 Hillside Trl S,Cottage Grove,MN 55016 9407 Hiliside Trl S Tall Weeds 101.25 200.00 301.25 6/15/2015 15.027.21.31.0087 Daneen Roberts 9407 Hiliside Trl S,Cottage Grove,MN 55016 9407 Hiilside Trl S Tall Weeds 87.50 200.00 287.50 7/16/2015 15.027.21.31.0087 Daneen Roberts 9407 Hillside TrI S,Cottage Grove,MN 55016 9407 Hiliside Trl S Tall Weeds 137.50 200.00 337.50 9/9/2014 20.027.21.32.0103 Tyler Pavel&Lisa Lucci 9662 Hale Ave S,Cottage Grove,MN 55016 9662 Hale Ave S Tall Weeds 213.75 50.00 263.75 7/13/2014 15.027.21.11.0036 US Bank National 350 Highland Drive,Lewisville,l'X 75067 9758 82nd StreetS Tall Weeds 135.00 100.00 235.00 10/13/2014 15.027.21.11.0036 US Bank National 350 Highland Drive,Lewisville,TX 75067 9758 82nd Street S Tall Weeds 146.25 200.00 346.25 TOTA� 4,633.75 2,300.00 6,933.75