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Home My WebLink About2015-09-16 PACKET 04.C. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM #�� DATE 9/16/2015 • . PREPARED BY: Finance Robin Roland ORIGINATING DEPARTMENT STAFF AUTHOR * * * * * * * * * * * * * * * * * * * * * * * * � � :� * * * :� * * * � * * * * * * � * * * * * * COUNCIL ACTION REQUEST: 1. Consider declaring costs to be assessed and ordering the preparation of the proposed assessment roll for the removal of hazardous conditions from private property. 2. Consider calling a hearing on the proposed assessment for the removal of hazardous conditions from private property. STAFF RECOMMENDATION: 1. Adopt the resolution declaring costs to be assessed and ordering the preparation of the proposed assessment roll for the removal of hazardous conditions from private property. 2. Adopt the resolution calling a hearing on the proposed assessment for the removal of hazardous conditions from private property. BUDGET IMPLICATION: $ $ BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION: DATE REVIEWED APPROVED DENIED ❑ PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERUICES/RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS: � MEMO/LETTER: � RESOLUTION: ❑ ORDINANCE: ADMINISTRATORS COMMENTS: ,� � .�� ' City Administr� Date * * * * * * * * * * * � * * * * * * * � * * * * * * * * * * * * * * * * * * * * * * * * * � * * COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER C ity of Cottage G rove M e m o � Finance and Community Development Departments TO: Honorable Mayor and City Council Craig Woolery, City Administrator FROM: Robin Roland, Finance Director Lauren Nacar, Assessment Clerk DATE: September 16, 2015 RE: Assessment of Charges for Removing Hazardous Conditions on Private Property Introduction Minnesota State Statute 463 provides cities the ability to assess the costs associated with the removal or elimination of public health or safety hazards from private property. There were two properties that the City was required to clean-up due to public health and safety concerns in the last year. Discussion In fall of 2014, the Council approved the abatement of the listed properties due to various hazardous and safety violations. The City completed the abatements because the property owners failed to do so. Owner's Name at the Cost of PID Time of Abatement Pro erty Address Abatement reason Abatement Ocwen Loan Servicing Debris, appliance 09.027.21.31.0082 LLC 7583 Ideal Ave S removal and cleaning $2,576.32 15.027.21.31.0087 Daneen Roberts 9407 Hillside Trl S Debris removal 275.03 The City .incurred costs to remove nuisance conditions that affect health and safety and invoiced the property owners for these costs. These invoices have not been paid. Staff is recommending that these costs be assessed to the listed properties per MN Statute 463. In addition to the above charges, the City will incur $162.00 to publish the assessment notice and $4.00/lot for placing the assessment on the tax roll. The publishing fee will be distributed evenly among the properties. Therefore, the total assessment amount of$3,021.35 is recommended. The assessment notice will be published on September 23, 2015, and an individual notice will be sent to the property owners. The assessment hearing will be held on October 7, 2015. Once these costs are assessed they become a lien on the individual property that will be collected along with property taxes over a one-year period. Recommendation Adopt the resolutions as presented to declare the costs and call the assessment hearing. RESOLUTION NO. 15-XXX RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR REMOVAL OF HAZARDOUS CONDITIONS FROM PRIVATE PROPERTY WHEREAS, contracts were let for the removal of hazardous conditions from private properties. The costs incurred for such removal were $2,851.35 with additional publishing fees of $162.00 and county fees of$4.00/lot. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, as follows: 1. The net cost of such removal to be assessed is declared to be $3,021.35. 2. The Finance Director will calculate the proper amount to be assessed for such improvements against the benefiting properties without regard to cash valuation as provided by law and shall file a copy of proposed assessment roll in the City Clerk's office for public inspection. 3. The City Clerk shall, upon completion of such assessment roll, notify the City Council therefor Passed this 16t" day of September, 2015. Myron Bailey, Mayor Attest: Joe Fischbach, City Clerk CITY OF COTTAGE GROVE ASSESSMENT ROLL Pro"ect Removal of Hazardous Conditions interest Rate 7.00% Ado ted Term 1 Owner's Name at the Time of Current Owner's Mailing Cost of PID Abatement Current Owner's Name Pro e Location Address Pro'Desc Abatement Other Costs Total 1661 Worthington Rd Ste 100,West Paim Beach,FL 09.027.21.31.0082 Ocwen Loan Senricin LLC Ocwen Loan Servicin LLC 7583 Ideal Ave S 33409 Haz Condition 2,576.32 85.00 2,661.32 9407 Hillside Trls S,Cottage 15.027.21.31.0087 Daneen Roberts Daneen Roberts 9407 Hillside Trl S Grove,MN 55016 Haz Condition 275.03 85.00 360.03 Total $ 2,851.35 $ 170.00 $ 3,021.35 Page 1 of 1 RESOLUTION NO. 15-XXX RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR REMOVING HAZARDOUS CONDITIONS FROM PRIVATE PROPERTY WHEREAS, by Resolution 15-XXX, passed by the City Council on September 16, 2015, the Council directed the Finance Director to prepare the proposed assessment roll for removing hazardous conditions from private properties and WHEREAS, the City Clerk has notified the Council that such assessment roll is com- plete and filed in his office for public inspection. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, as follows: 1. A hearing shall be held on the 7t" day of October 2015 at 7:30 p.m. to pass upon such proposed assessment roll. 2. The Finance Director is hereby directed to cause a Notice of Hearing on the pro- posed assessments to be published in the Washington County Bulletin, the offi- cial newspaper of the City, at least two (2) weeks prior to the hearing and shall state in the notice the total cost of the improvement. The Finance Director shall cause mailed notices to be given to the owner of each parcel described in the assessment roll. Passed this 16t" day of September, 2015. Myron Bailey, Mayor Attest: Joe Fischbach, City Clerk