HomeMy WebLinkAbout2015-10-07 PACKET 06.C. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 10/7/2015 ,
.
PREPARED BY: Finance Robin Roland
ORIGINATING DEPARTMENT STAFF AUTHOR
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COUNCIL ACTION REQUEST:
1. Conduct public hearing considering the assessment at properties for the removal of
public safety hazards.
2. Adopt resolution adopting the assessment for removal of hazardous conditions.
STAFF RECOMMENDATION:
Hold the public hearing and adopt the resolution as proposed.
BUDGET IMPLICATION: $ $
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION:
None
SUPPORTING DOCUMENTS:
� MEMO/LETTER:
� RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
ADMINISTRATORS COMMENTS:
�'—��.1j�
City inistrator Date
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
City of Cottage Grove Mem o
� Finance and Community Development Departments
TO: Honorable Mayor and City Council
Craig Woolery, City Administrator
FROM: Robin Roland, Finance Director
Lauren Nacar, Assessment Clerk
DATE: September 29, 2015
RE: Assessment of Charges for Removing Hazardous Conditions on Private Property
Introduction
Minnesota State Statute 463 provides cities the ability to assess the costs associated with the removal or
elimination of public health or safety hazards from private property. There were three properties that the
City was required to clean-up due to public health and safety concerns in the last year.
At the Council meeting on September 16, 2015 the City Council declared the costs to be assessed,
ordered the preparation of the assessment roll, and called for the public hearing to consider the
assessment. The assessment notice was published on September 23, 2015 and the assessment notices
were mailed to the property owners as required by State Statute.
The action requested at this council meeting is for the Council to consider the adoption of the
assessment.
Discussion
In late 2014, the Council approved the abatement of the listed properties due to various hazardous and
safety violations. The City completed the abatements because the property owners failed to do so.
Owner's Name at the Cost of
PID Time of Abatement Property Address Abatement reason Abatement
Ocwen Loan Servicing Debris, appliance
09.027.21.31.0082 LLC 7583 Ideal Ave S removal and cleaning $2,576.32
15.027.21.31.0087 Daneen Roberts 9407 Hillside Trl S Debris removal 275.03
The City incurred costs to remove nuisance conditions that affect health and safety and invoiced the
property owners for these costs. These invoices have not been paid. Staff is recommending that these
costs be assessed to the listed properties per MN Statute 463. In addition to the above charges, the City
incurred $162.00 to publish the assessment notice and $4.00/lot for placing the assessment on the tax
roll. The publishing fee is distributed evenly among the properties. Therefore, the total assessment
amount of$3,021.35 is recommended.
Recommendation
Staff recommends that Council hold the public hearing and then adopt the assessment for the removal of
public safety hazards from the properties located above.
RESOLUTION NO. 15-
RESOLUTION ADOPTING SERVICE CHARGES FOR THE REMOVAL OR
ELIMINATION OF PUBLIC SAFETY HAZARDS FROM PRIVATE PROPERTIES
WHEREAS, State Statutes provide for the assessment of costs associated with the
removal or elimination of public safety hazards from private properties; and
WHEREAS, the primary responsibility for the removal of these hazards rests with the
property owner; and
WHEREAS, Resolutions set dates for the property owners to remove these hazardous
conditions or the City would remove these hazards and assess the cost against the
property.
NOW THEREFORE BE IT RESOLVED, the City Council of Cottage Grove, County of
Washington, State of Minnesota, as follows:
1. Such proposed assessments, in the amount of$3,021.35, a copy of which is
attached hereto and made a part hereof, is hereby accepted and shall constitute
the special assessment against the lands named therein, and each tract of land
therein included is hereby found to benefit by the proposed improvement in the
amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a
period of 1 year, at an interest rate of 7%, the first of the installments to be
payable on or before the first Monday in January, 2016, and shall bear interest
on the entire assessment from the date of assessment of this resolution until
December 31, 2016. To each subsequent installment when due shall be added
interest for one year on all unpaid installments.
3. The owner, of any property so assessed may, at any time prior to certification of
the assessment to the County Auditor, pay the whole of the assessment on such
property, with interest accrued to the date of payment, to the City Treasurer,
except no interest shall be charged if the entire assessment is paid within 30
days from the adoption of this resolution; and she/he may, at any time thereafter,
pay to the City Treasurer the entire amount of the assessment remaining unpaid,
with interest accrued to December 31 of the year in which payment is made.
Such payment must be made before November 15 or interest will be charged
through December 31 of the next succeeding year.
4. The Director of Finance shall transmit a certified duplicate of this assessment to
the County Auditor to be extended on the property tax lists of the County. Such
assessment shall be collected and paid over in the same manner as other
municipal taxes.
Passed this 7t" day of October 2015
Myron Bailey, Mayor
Attest:
Joe Fischbach, City Clerk
CITY OF COTTAGE GROVE
ASSESSMENT ROLL
Pro'ect Removal of Hazardous Conditions Interest Rate 7.00%
Ado ted Term
1
Owner"s Name at the Time of Cost of
PID Abatement Current Owner's Name Pro e Location Current Owner's Mailin Address Pro'Desc Abatement Other Costs Total
09.027.21.31.0082 Ocwen Loan Servicin LLC Ocwen Loan Servicin LLC 7583 Ideal Ave S 1661 Worthin ton Rd Ste 100 West Palm Beach,FL 33409 Haz Condition 2,576.32 85.00 2,661.32
15.027.21.31.0087 Daneen Roberts Daneen Roberts 9407 Hillside Trl S 9407 Hillside Tris S Cottage Grove,MN 55016 Haz Condition 275.03 85.00 360.03
Total $ 2 851.35 $ 170.00 $ 3 021.35
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