HomeMy WebLinkAbout2015-10-21 PACKET 04.C. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # ��
DATE 10/21/15 •
.
PREPARED BY: Community Development Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
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COUNCIL ACTION REQUEST:
Consider approving the Stormwater Management Agreement with Renewal by Andersen.
STAFF RECOMMENDATION:
Approve the request.
BUDGET IMPLICATION: $ $
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION:
DATE REVIEWED APPROVED DENIED
❑ PLANNING ❑ ❑ ❑
❑ PUBLIC SAFETY ❑ ❑ ❑
❑ PUBLIC WORKS ❑ ❑ ❑
❑ PARKS AND RECREATION ❑ ❑ ❑
❑ HUMAN SERVICES/RIGHTS ❑ ❑ ❑
❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑
❑ ❑ ❑ ❑
SUPPORTING DOCUMENTS: -
� MEMO/LETTER: Memo from Ryan Burfeind dated 10/13/15
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: Stormwater Management Agreement
ADMINISTRATOR'S COMMENTS:
,�
:�
/� �' �
City Administrator Date `
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
Cottage
J Grove
�here Pride ana PCOSPerity Meet
To: Honorable Mayor and City Council
Charlene Stevens, City Administrator
From: Ryan BurFeind, P.E., Project Engineer
Date: October 13, 2015
Re: Approve Renewal by Andersen Stormwater Management Agreement
Background/Discussion
To meet new requirements in the City's Municipal Separate Storm Sewer (MS4) Permit
with the MPCA, the City has been working with Renewal by Andersen, LLC to execute a
stormwater management agreement related to their 2015 expansion project. This
agreement is related to the inspection and maintenance of the structural stormwater facili-
ties that are being constructed as part of the expansion project.
The City's new MS4 Permit requires that municipalities monitor the inspection and mainte-
nance of private structural stormwater facilities, inclulding infiltration basins, stormwater -
retention ponds, and sump catch basins. This requirement applies only to stormwater
facilities that are constructed after the date the permit was approved by the MPCA, which
was August 1, 2013. If private entities do not maintain their structural stormwater facilities,
the City will be required to conduct the maintenance and assess the associated costs to
the owner.
This agreement requires Renewal by Andersen to conduct an annual inspection of their
structural stormwater facilities and provide the inspection results to the City. If they fail to
conduct this annual inspection, the City will have the right to conduct the inspection. Also,
if required maintenance is not completed, this agreement states that the City will conduct
the maintenance and assess the costs to the owner of the site.
Recommendation
It is recommended the City Council approve the Stormwater Management Agreement with
Renewal by Andersen, LLC.
(Reserved forRecordingData)
STORMWATER
- MANAGEMENT AGREEMENT
P�
s�r���,���
This AGREEMENT made this 3b day of�4trgas#�; 2015, by and between the CITY OF
COTTAGE GROVE, a Minnesota municipal corporation (hereinafter referred to as the "City") �
and RENEWAL BY ANDERSEN LLC, a Minnesota limited liability company, (hereinafter
referred to as the"Developer").
WHEREAS, the Developer is the fee owner of certain real property situated in the City of
Cottage Grove, County of Washington, State of Minnesota legally described on the attached
Exhibit"A".
(hereinafter referred to as the "Subject Property") which the Developer has obtained the
� approval of the City for the renovation of improvements located thereon ; and
WHEREAS, the term "STORMWATER MANAGEMENT FACILITIES" refers to the
infiltration basin and sump structures which are located on the Subject Property OUTSIDE of
the public road right-of-way(ROW).
WHEREAS, the City has required that the Developer make provision for the
construction, maintenance and repair of the Stormwater Management Facilities located within
the boundaries of the Subject Property as the same are described and depicted in those certain
construction plans drawn by Rehder&Associates, Inc. attached hereto as Exhibit"B" ("Plans").
WHEREAS, the City and Developer desire to set forth their understanding with respect
to the construction, repair and maintenance of the Stormwater Management Facilities and the
responsibility relating to the costs of the repair and maintenance of the Stormwater
Management Facilities.
NOW THEREFORE, in consideration of the foregoing facts and circumstances, and for
other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties hereto hereby agree as follows:
1
1. Construction and Maintenance of Stormwater Manaqement' Facilities. The
Developer agrees to construct the Stormwater Management Facilities according to the Plans
and repair and maintain the Sformwater Management Facilities at its sole cost and expense.
Maintenance of the Stormwater Management Facilities shall mean (i) monthly inspections of the ,
infiltration basin and sump structures and, if necessary, removal of all litter, debris, sediment,
and replacement of mulch, vegetation, and eroded areas to ensure establishment of healthy
functioning plantlife therein; and (ii) an annual inspection, and certification, by a qualified
individual or company reasonably acceptable to the City that the infiltration basin and sump
structures are functioning in accordance with the Plans and have maintained the proper
operation of the stormwater treatment as a infiltration basin or sump structure according to the
City Standards set forth in Chapter 4 of Title 8 of the Cottage Grove City ordinances, as
amended. If, as a result of an annual inspection by such qualified individual or company
reasonably acceptable fo the City or City staff, it is determined that the infiltration basin or sump
structures (1) have not been maintained; or (2) are not functioning as originally designed and
intended; or (3) are in need of repair, the Developer agrees to restore the infiltration basin or
sump structure so that it functions as it was designed and intended. The Developer further
agrees that they will not use the infiltration basin for snow storage and will inform its snow
removal contractors of this provision of the Agreement.
Subject to Section 5 below, Developer shall be solely responsible for the repair and
maintenance of the infiltration basin and sump structures and shall provide a copy of the
required annual inspection report of the onsite Stormwater Management Facilities to the City. If
the required annual inspection report is not submitted to the City by September 30th of each
year, the Developer shall provide the City with the right to enter onto the property to conduct the
annual inspection.
2. Developer's Default. In the event of default by the Developer as to any of the
work to be performed by it hereunder, following at least thirty (30) days prior written notice and
Developer's (i) failure to cure such default within such time-frame or (ii) if cure cannot be
completed within thirty days, failure to commence cure within such time-frame and to diligently
pursue cure thereafter, excepfi in an emergency as reasonably determined by the City in which
case as much notice as is practicable under the circumstances shall be given, the City may, at
its option, perform the work and the.Developer shall promptly, following receipt of an invoice and
reasonable substantiation of such costs, reimburse the City for any reasonable out-of-pocket
expense incurred by the City. This Agreement includes a license for the City to act when so
authorized under this Agreement, and it shall not be necessary for the City to seek a Court order
for permission to enter the Subject Property to perform its permitted actions under this
Agreement; provided, however, the City shall give the Developer as much prior notice as
possible under the circumstances. When the City does any such work permitted hereunder as
described above, the City may, in addition to its other remedies, assess the reasonable out-of-
pocket cost in whole or in part. With respect to any entry by the City onto the Subject Property,
the City agrees (i) to restore the Subject Property to the condition in which it was found prior to
the commencement of its actions, including removal of debris and equipment resulting from or
used in connection with such actions and (ii) not to disturb any then-existing improvements upon
the Subject Property unless such disturbance is required for the City to perForm its permitted
actions hereunder, in which event, the City agrees to restore said improvements and the
Subject Property to the condition existing prior to commencement of its actions hereunder.
3. Future Citv Policv. Notwithstanding anything contained in this Agreement to the
contrary, in the event the City shall in the future establish a policy for repair and maintenance by
the City of stormwater ponds owned by private parties located elsewhere in the City under
2
which policy the costs of such repair and maintenance are to be paid either out of general City
revenues or by collection of utility or service fees or charges, then any owner of any portion of
the Subject Property shall be entitled to petition the City for the inclusion of the Stormwater
Management Facilities under such repair and maintenance program. The recording of a
certified copy of the Resolution of the City Council of the City which sets forth the consent and �
authorization described in the foregoing sentence shall serve to terminate this Agreement,
without further action on the part of any party hereto.4. Chanqes to Site Confiquration or
Stormwater Management Facilities. If Developer materially alters the configuration of the
improvements located upon the Subject Property or the Stormwater Management Facilities,
causing material decreased effectiveness of the Stormwater Management Facilities, then the
City may require that new or improved stormwater management facilities must be implemented
to ensure the conditions for post-construction stormwater management continue to be met as
required by the City ordinances.
5. Terms and Conditions. This Agreement shall run with the land and shall be
binding upon Developer's successors and assigns with respect to the Subject Property. The
terms and conditions of this Agreement shall be binding upon, and shall inure to the benefit of,
the parties hereto and their respective successors and assigns. This Agreement shall be
governed by Minnesota law. This Agreement may be executed in counterparts, each of which
shall be deemed an original, but all of which together shall constitute one instrument. This
Agreement represents the entire agreement and understanding of the parties with respect to the .
subject matter hereof and supersedes any and all previous agreements of whatever nature
between the parties with respect to the subject matter. The Agreement may not be altered or
amended except by an agreement in writing signed by the parties.
[signatures on following pages]
3
IN WITNESS WHEREOF, the parties hereto have caused
, this document to be executed as of the day and year first above
written.CITY OF COTTAGE GROVE
J
BY:
Myron Bailey, Mayor
(SEAL)
BY:
Jennifer Levitt, City Engineer
STATE OF MINNESOTA . )
) ss. �
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this t"day of ,
20_, by Myron Bailey and by Jennifer Levitt, the Mayor and City Engineer of the City of
Cottage Grove, a Minnesota municipal corporation, on behalf of the corporation and pursuant to
the authority granted by its City CounciL
NOTARY PUBLIC
4
DEVELOPER:
� RENEWAL BY ANDERSEN LLC
BY: ��
Its: �',Sl
STATE OF 1 � ► )n f�esl��.. )
'� l ) ss.
COUNTY OF UV�� 1 "�7�YG ) �
� � � ��Y
The for oing instrument was acknowledged . fore m�t^his day of ,
20�� bY ��'i,(,C ��Gl�t,t.�ft� the �rC��(G�i'l- __ of
Renewal by Andersen LLC, a Minnesota limited liability company, on behalf of the limited
liability company.
,
a`�";.�'^r SHARON KALLEM �
�I`'. .�
�. .� NOTARY pUQLtC � � � ' I��
`Z MINNESOTA NO�' ARY PUBLIC
���:p;,;; ° My Commission Expires Jan.31,2020
DRAFTED BY:
COMMUNITY DEVELOPMENT DEPARTMENT
City of Cottage Grove �
12800 Ravine Parkway South
Cottage Grove, MN 55016
Telephone:(651)458-2800 -
5
EXHIBIT "A"
Leqal Desription
The east 1302.91 feet of that part of the Southwest Quarter of Section 21,Township 27, Range
21,Washington County,Minnesota described as follows:
Beginning at a point on the South line of said Southwest Quarter distant 550.00 feet West from
the Southeast corner of said Southwest Quarter; thence North 0 degrees 07 minutes 51 seconds
East,bearing oriented to Washington County coordinate system,North American Datum 1983
and parallel with the East line of said Southwest Quarter, 1240.70 feet;thence North 89 degrees
52 minutes 09 seconds West 87.11 feet; thence on a tangential cu�ve to the right an arc distance
of 105.06 feet, said curve having a radius of 340.00 feet and a central angle of 17 degrees 42
minutes 13 seconds; thence on a reverse curve to the left an arc distance of 343.85 feet, said
cuive having a radius of 415.50 feet and a cenhal angle of 47 degrees 24 minutes 56 seconds;
thence on a reverse cuive to the right an arc distance of 314.09 feet, said cuive having a radius
of 399.87 feet and a central angle of 45 degrees 00 minutes 18 seconds; thence North 74 degrees
34 minutes 35 seconds West,tangent to lasYdescribed curve, 810.02 feet; thence on a tangential
curve to the left an arc distance of 198.81 feet, said curve having a radius of 743.78 feet and a
central angle of 15 degrees 18 minutes 54 seconds; thence North 89 degrees 53 minutes 28
seconds West,tangent to last described cuive,268.00 feet more or less to a point on the West
line of said Southwest Quarter distant 1424.27 feet North from the Southwest corner of said
Southwest Quarter; thence South 0 degrees 06 minutes 32 seconds West to the Southwest corner
of said Southwest Quarter;thence South 89 degrees 53 minutes 43 seconds East 2071.71 feet
along the South line of said Southwest Quarter to the point of beginning. �
Except that pat�t of the north 40 feet lying west of the east 60 feet thereof.
Except that part of the south 50 feet lying west of the east 60 feet thereof.
Except the east 60 feet thereof.
Except that par�t of the remainder lying north of the following described line:
Beginning at a point on the south line of said Southwest Quarter distant 550.00 feet west from
the southeast corner of said Southwest Quarter; thence North 0 degrees 07 minutes 51 seconds
East,bearing oriented to Washington County coordinate system,North American Datum 1983
and parallel with the east line of said Southwest Quarter, 1240.70 feet;thence North 89 degrees
52 minutes 09 seconds West 87.11 feet; thence on a tangential cu�ve to the right an arc distance
of 105.06 feet, said curve having a radius of 340.00 feet and a cent�al angle of 17 degrees 42
minutes 13 seconds; thence on a reverse cuiwe to the left an arc distance of 343.85 feet, said
curve having a radius of 415.50 feet and a cent��al angle of 47 degrees 24 minutes 56 seconds;
thence on a reverse curve to the right an arc distance of 314.09 feet, said curve having a radius
of 399.87 feet and a central angle of 45 degrees 00 minutes 18 seconds; thence South 15 degrees
25 minutes 25 seconds West 40 feet to the actual point of beginning of the line to be described;
thence South 74 degrees 00 minutes 13 seconds East 807.77 feet to the west line of the east 60
6
feet of the first above described parcel and there terminating.
. �
EXHIBIT "B"
Grading & Storm Sewer Plans
s
, 3131317 v.2
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