HomeMy WebLinkAbout2015-11-18 PACKET 04.H. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # �
DATE 11/18/15 .
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PREPARED BY: Community Development Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
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COUNCIL ACTION REQUEST:
Consider adopting the resolution approving the final payment to Fahrner Asphalt Sealers in the
amount of$85,919.88 for the 2015 Trail & Parking Lot Seal Coating Project.
STAFF RECOMMENDATION:
Approve the request.
BUDGET IMPLICATION: $116,625 $106,532.50
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION:
DATE REVIEWED APPROVED DENIED
❑ PLANNING ❑ ❑ ❑
❑ PUBLIC SAFETY ❑ ❑ ❑
❑ PUBLIC WORKS ❑ ❑ ❑
❑ PARKS AND RECREATION ❑ ❑ ❑
❑ HUMAN SERVICES/RIGHTS ❑ ❑ ❑
❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑
❑ ❑ ❑ ❑
SUPPORTING DOCUMENTS:
� MEMO/LETTER: Memo from Ryan BurFeind dated 11/10/15
� RESOLUTION: Draft
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
❑ OTHER:
ADMINISTRATOR'S COMMENTS:
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Cit A ministrator ate
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
Cottage
J Grove
�h�re Pride and PCosperity Meet
To: Honorable Mayor and City Council
Charlene Stevens, City Administrator
From: Ryan BurFeind, P.E., Project Engineer
Date: November 10, 2015
Re: 2015 Trail & Parking Lot Seal Coating Project— Final Payment & Closeout
Background
Each year, the City of Cottage Grove selects a certain number of trails and parking lots for seal
coating. The process involves first filling cracks in the pavement and then coating the bituminous
pavement with an oil and aggregate sealer. This process helps to prevent water from entering
the bituminous pavement and gives it a protective layer from the elements, which extends the
life of the pavement.
The 2015 project included City park and River Oaks Golf Course trails and parking lots. This
included approximately 3.3 miles of park trails and 3.4 miles of golf course trails. The Peter
Thompson Park and River Oaks Golf Course parking lots were also included in the project. This
project was awarded to Fahrner Asphalt Sealers on July 1, 2015, in the amount of$116,625.00.
Discussion
The final cost for this project is $106,532.50. There are two primary reasons for the reduction in
the final project amount compared to the bid amount. The first is a result of portions of the
pavement that were to be sealed at River Oaks being over-laid with asphalt during the summer.
This was completed in areas where the pavement had deteriorated beyond the point of a seal
coat being effective. The second reason for the reduction is portions of the City trails were
removed and replaced this summer with concrete sidewalk. Additionally, there were a few small
areas that were removed from the scope of work.
Recommendation
The contractor, Fahrner Asphalt Sealers, has satisfactorily completed the work in accordance
with the contract plans and specifications. Therefore, it is recommended that the final payment
of $85,919.88 is made to the Contractor, and the project is accepted by the City of Cottage
Grove.
RESOLUTION NO. 2015-XXX
R��6L11�16N A��R6\/IN� �'INAL. �i41(ii��N� IN `�H�
AMOUNT OF $85,919.88 TO FAHRNER ASPHALT SEALERS
FOR THE 2015 TRAIL & PARKING LOT SEAL COATING PROJECT
WHEREAS, the City Engineer has certified that work has been satisfactorily
completed; and
WHEREAS, the original total contract amount was $116,625.00. The actual
contract amount completed was $106,532.50, which is $10,092.50 less than the
original contract amount; and
WHEREAS, the project has been satisfactorily completed in accordance with
the contract plans and specifications.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, that $85,919.88 is paid
to Fahrner Asphalt Sealers for the final payment of the 2015 Trail & Parking Lot Seal
Coating Project.
Passed this 18th day of November 2015.
Myron Bailey, Mayor
Attest:
Joe Fischbach, City Clerk
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OWi18r: CIt of Cotla e Grove 12800 Ravine Parkwa Soulh,Cottage Grove,MN 650t6 Date: November 12 2015 �
For Period: Se tember 1,2015 November 9,2016 Re uost No: 2-Final
Contractor; Fahrner As halt Sealers LLC,2a0o Mecca Drive Plover WI 54467
CONTRACTOR'S R�'QUEST FOR PAYMENT
2015 Tratl&partcincy I..ot Sealcoating Project
SUMMARY
1 Original Contract Amount $ 11B,625.00
2 Change Order-Addition $ 0.00
3 Ghange Order-Deduction $ 0,00
4 RevisedContractAmount $ 11�,628.00
5 Value Completed to Date $ 106,532.50
6 Material on Hand $ 0.00
7 Amount Earned $_ 106,532.50
8 Less Retainage 0% $ 0.00
9 Subtoiai $ 10�,532.50
10 Less Amount Pafd Prevfously $_ 20,612.62
11 Liquidated damages- � $ 0,00
12 AMOUNT DUE TNIS REQUEST FOR PAYMENT N0. 2 $ 85,919.88
Recommended for Approval by: Approved by Owner:
Ryan SurPetnd,P.E.,City Eng(neering CITY OF COTTAGE GROVE
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Approved by Contractor:
Fahr��phlat$ealers,LLC Date:
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Specified Contract Completion Date:
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pny Reques�No.2-Final �
2Qi5 Traii&Parking Lot Seal Coating QuanGt;es
September 1,2015 through November 9,2015
Cornractor:Fahmer Asphalt Sealers
Quantity
Contrad Compieted Previous
item Units Bid Price Quantity Bid Amount to Date Totai Requests Retainage This Request
Part 1-Norwest Area Trai[s SY $ 2S0 I5,500 $ 38,750.00 12,776 $ 31,940.00 $ - $ - $31,940.00
Part 2-River Oaks Goff Course Trails East SY $ 2.50 9,830 $ 24,525.00 9,501 $ 23,75250 $ - $ - $23,752.50
Part 3-Peter Thompson Parking Lot SY $ 2.50 2,000 $ 5,000.00 2,000 $ 5,000.00 $ - $ - $ 5,000.00
Part4-River Oaks Gotf Course Parking Cot SY $ ZSO 13,150 $ 32,875.00 12,146 $ 30,365.00 $ 20,612.62 $ - $ 9,752.38
Aiternate 1-River Oaks Goif Course Trails West SY $ 2.50 6,190 $ 15,475.00 6,190 $ 15,475.00 $ - $ - $15,475.00
$ 116,625.00 $ 306,532.50 $ 20,612.b2 $ - $85,919.88