HomeMy WebLinkAbout2015-12-02 PACKET 04.F. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # ��
DATE 12/2/15 « •
PREPARED BY: Community Development Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
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COUNCIL ACTION REQUEST:
Consider accepting the reallocation of the $200,000 in S1NWD CCIP grant funding from the
Renewal by Andersen project to the Hy-Vee/Home Depot site stormwater improvements.
STAFF RECOMMENDATION:
Approve the request.
BUDGET IMPLICATION: $ $
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION:
DATE REVIEWED APPROVED DENIED
❑ PLANNING ❑ ❑ ❑
❑ PUBLIC SAFETY ❑ ❑ ❑
❑ PUBLIC WORKS ❑ ❑ ❑
❑ PARKS AND RECREATION ❑ ❑ ❑
❑ HUMAN SERVICES/RIGHTS ❑ ❑ ❑
❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑
❑ ❑ ❑ ❑
SUPPORTING DOCUMENTS:
� MEMO/LETTER: Memo from Ryan BurFeind dated 11/24/15
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: SW1ND CCIP Grant Contracts for Renewal by Andersen & Hy-Vee/Home Depot
ADMINISTRATOR'S COMMENTS:
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,� �� ��' j� ��`��
City Administrator Date
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
Cottage
./ Grove
�here Pride and ProsPerity Meet
To: Honorable Mayor and City Council
Charlene Stevens, City Administrator
From: Ryan BurFeind, Project Engineer
Date: November 24, 2015
Re: Accept Reallocation of 2015 SW1ND CCIP Grant Funding
Background/Discussion
This year the City of Cottage Grove applied for several grants related to the South Washington
Watershed District's (SWWD) Coordinated Capital Improvement Program (CCIP). The City
received grant funding for three projects in the City; the Renewal by Andersen regional pond
expansion, 7210 and 7300 East Point Douglas Road site stormwater improvements (Hy-Vee
and Home Depot Site), and the 2015 Stormwater Pond Improvements.
Due to changes in the project scope related to the Renewal by Andersen project, the regional
pond expansion was not completed as part of their construction project. As a result of this
change, the SW1ND has proposed reallocation of the $200,000 in funding from the Renewal by
Andersen project to the Hy-Vee and Home Depot site stormwater improvements. This will
bring the total 2015 CCIP grant funding for this project to $400,000.
The proposed improvements will involve the removal of the existing stormwater pond along
East Point Douglas Road and replacement with an underground filtration system, which will be
constructed underneath the Hy-Vee parking lot. Due to the size of this project, at the time of
initial application the City proposed funding over multiple years, with an additional $200,000 in
the 2016 CCIP. This would bring the total funding to $600,000 for the project.
Recommendation
Accept the reallocation of the $200,000 in SWIND CCIP grant funding from the Renewal by
Andersen project to the Hy-Vee/Home Depot site stormwater improvements.
Page 1 of 2
$OE!$ff �/�3h�n�,'t0ii
- �� r � __ 2015 COORDIRlfO,T�f� CAPITAL iMPROV�M�iUT
���f���� PROGaAM CUNTRACT
General Information {to be complefed bySWWA)
OrganlzaUon ' ConfractNumber Otherfederalorotherstate p��endment � Canceled �
swwa ccipaaz5-oos �°ndS7
Yas❑ No� Board mee{Ingdate(s) Board meetingdate:Nav10.2015 �
+1(contrast amended,aitach amendmentform(s)ro tBis contra�k � — �
Organization/Contact
Organfxatlon
City of Cottage Grove
ContactPerson Address CityfState Z7 cede
Jennifer Levitt 12800 Ravine Pi<wy Cattage Grove, MN 55016
�mall phonc
jlevitt@cottage-grflve.org 65�.-458-2890
ProJect Location
Qddress CityJState Ztp mde
Anderson Regional Infiltration Cottage Grove
Contract Information �
I(we),the underslgned,do hereby request cosfi-share assistance to help defray the cost of installing the following practice{s)listed
an the second page of this contract, it is understaod that:
�.. 5WWD's Coordin�t�d Capital Improvement Prosram is a Reimhursement Prosram Applicants wil!be relmbursed for the
contract amount upon successfui completian ofthe project and submission of alf required docuii�entatlon. ,
2, The City is responsible for full establishment, operation,and maintenance of aq practices and upland treatment criteria applied
under this program to ensure that the conservation obJective of the practice is met and the effecfiive life,a minimum of 10
years, is achieved.
�. Shoufd the City fail ta ma[nfiain the practice during its effective life,the City is liabfe to the Sauth Washington Watershed District
for the amount up ta�.00%of the amounfi of financiai asslstance recelved to instafl and establish the practice unless the failure
was caused by reasons beyond the Iand occupier's cantrol,or if conservation practices are applled at the City's expense that
provide equivalent protection vf the soil and water resources.
4. This contract,when approved by the SWWD board,will remain in effect un(ess canceled by mutual agreem�nt, E'ractices will be
campieted by Decem�er 31.2016 unfess this contract is amended by mutual consent to reschedttle the work and funding.
S. Items of cosC far wh�ch reirnbursement is ciaimed are to be supported by invalces/receipts for payments anc!wiU be verified by
fihe arganization board as practicaf and reasonable. The organization board has the autitorlty to make adJustments to the costs
submitted far reimbursement.
Update 2019
Page 2 of 2
Applicant Signatures
The City's signature indicates agr�emenfi fio:
�
1. Grant the Distrlct's representative(s}access to the parcel where the conservation practice will be located.
2. Obtain all permits required in conjunction with the instaf(ation and establishmenfi of the practice prior to starting canstructlan
of the practice.
3. Be responsible for the operation and rnaintenance af conservation practices applied under this program in accordance with an
operation and ma[ntenance plan prepared by the organization technicaf representative,if applicable.
4. Not accept cost-share funds,from state and federal sources combined,that are in excess of 7.00%percent af the total cost to
estabfish the conservation practice and provide copies of ali forms and conCracts pertinent to any other state or fed�ral
programs that are contributing funds toward this proJect.
Date Organtzatlnn'sputhorizedRepresentative
Conservation Practice{to be compteted by Technical Representativej
The primary practice for which cost-share is requested is Anderson Re�ional Infiltratian
ProcUcestandardsoreligibleeomponent{s) EngineeredPractice Tota(ProJectCostEstlmate
Construction of a re ianal infiltration basin (�yQsor[�no) $572,000
� e�or�r�at Pr��a�e
(❑yes or�no}
The estimated benefits of this project are:
Total Phosphoros Gaptared Nitmgeh Capiured Runof(Valume Reductloh
�.�'h
Technical Assessment and Cost Estimate
f have fihe appropriate technica)expertise and have reviewed fihe site where the above lis#ed practice is to be installed and find it is
needed and that the estima�ed benefits and costs are practical and reasonabie.
Da[e TechnicalRepresentative
Amount Authorized for Financial Assist�nce(to be completed by SWWD)
The SWWD Board has authorized Che fol(owing for financial assistance,total not to exceed the ov�rall percent iisted indicated in 4,
above.
$ �9�989:�9 from '^��-���
Enter program name aml fiscal year
$ from
Enter program name and fiscal year
$ from
� Enter program nama and fiscai year
BoardMeetlnoDate Authorize a TotalAmountAolhor3zed
11/10/15 $�88;899:99--Canceled
Upda�e 2013
Page 1 of 2
5outh W��hing�o�
�� �� .� _ 2U15 COORDIfV/-�T�D CAP(TAL tMPROVEIVI�NT
� �������� � PROGR�4M C�NTRACT
Genera!Information (to be completed by SWWD)
ot�anlzaUon contractNumber qtherfadaralorothe�state Amendment � Canceled ❑
SWWJ� CCIP2015-Op2 f°°dS?
' Yes� No� Board meeting date�s) Nov10.2015_ 6oarc1 meetin6 datef
•I(contractarnended,attachamendmenf(orm(sjtotldsmntract. � - -
Qrganization/Contact
Organizatton �
City of Cattage Grove
Contact person Address C{ty/State Zip rode
Jennifer L.evitt 12800 Ravine Pl�wy Cottage Grave, MN 55016
ema�t
Phone
jlevitt@cottage-grove.org 651�458-2890
Project Loc�tion
Address Ctty/State 21p code
Nome Depot Retrofit Cottage Grove
Contract fnformation
f(we),the undersigned,do hereby request cast-share assistance to help defray the cost of installing the following practice(s)fisted
on the second page of this contract. It is understood that;
�.. SWWD's Coordlnated Capita)ImprovEment pro�ram is a Reimbursement Proeram, Applicants wiil be reimburs�d for the
contract amount upon successful completion af the project and suhmission of all required documentatfon.
2, The Ciry(s responsible for fulf estabfishment,operation,and n�aintenance of all�ractices and upland treatment criteria appiied
under this program to ensure that fihe conservation objective of the practice is met and the effectiv�life,a minimum of lo
years, is achieved.
3. Should the Cfty fail to maintain the practice dur-ing its effective[ife,the City is liable ta the South Washington Wat�rshed District
for the amounfi up to 100%af the amount of financia(assistance received to install and establish the practice im[ess the failur-e
was caused by reasons beyond the land occupier's control,or if conservation practices are applied ai the City's expense that
provlde equfvalent protection of the soil and water r�sources.
4. This contract,when approved by the SWWD board,will remain in effect unless canceled by mutual agreement. Practices wiil be
completed by 13ecember 32.2016 unless this contract is amended by mu#ual consent to reschedule the work and funding.
5, Items of cost for which reimbursement is clalmed are to be supported by invoices/receipts for payments and wiil be verified by
the organization board as practicaf and reasona�le. The organization board has the autho'rity ta make adjustments ta the costs
submitted far reimbursement.
Update 2013
I
�
Page 2 of 2
Applicant Signatures •
The City's signature indicates agrflement fio:
�.. Grant the District's representatfve(s}access to the pa�-ce1 where the canservation practice wil(be focated.
2, obtain al!permits required in conjunetion with the installation and establishment of the practice priar to startfng construction
of the practice.
3. Be responsible for the aperation and maintenance af conservation practices applled under this program in accordance with an
operation and mafntenance plan prepared by the orga��ization technical representative,if applicable.
4. Not accept cost-share funds,from state and federal sources combined,that are in excess of 100%percent of the to#al cosfi ta
esfablish the conservation practice and provide copies of all forms and contracts pert3nent to any other state or federal
programs that are contributfng funds toward this project.
bate QrBanlrat(ob'sAuthorizedRepreseritative ,
Conservation Practice{to be completed hy Techn�ca!Representative)
The primary practice for which cost-share is t�equested is Home pe�ot Retrofit
Practicestandardsoreligihleaomponent(s) EngineeredPracUc¢ TotalProJectcostEstimate
lnstallation of underground stora�e and filtration system {�vQ50f�n°� $1,250,000
Ecological practice
{[�yes or�noy �
The estimated benefits of this project are:
Total Phosphorus Captured Nftwgen Captured Runoff Volume RedUction
�J'F .
Technical Assessment and Cost Estimate
I have the appropriate technica)expertise and have rev3ewed the site where the above fisted practice is to be installed and ffnd it 3s
needed and that the estimated benefits and costs are practical and reasonable.
Date � Technlcalftepresentative ' .
Amount Authorixed for Financial Assistanc�(to be completed by SWWD)
The SWWD Board has authorized the fallowingforfinai�cial assistance,total not to exceed the averall percent listed indicafied In 4,
abave,
$ 400;000:00 from 2015 CCIP
Enter program name and fiscal yoar
$ from
Enter program name and flscal year
$ from
Enter progrom name and flscal year
BoardMeetingpate Authortze re 7otalAmountAuthorized
11/a.o/�.� $aao;oo:o:oo
Update 2013