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HomeMy WebLinkAbout2015-12-16 PACKET 03.A. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM #� DATE 12/16/2015 PREPARED BY: City Clerk Joe Fischbach ORIGINATING DEPARTMENT DEPARTMENT HEAD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * � � * * * * * * * * * * COUNCIL ACTION REQUEST: City Council Meeting Minutes Approval—December 2, 2015 Regular Meeting. STAFF RECOMMENDATION: Approve the request. SUPPORTING DOCUMENTS: ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Draft minutes. ADMINISTRATORS COMMENTS: � �� � .� '� � �� (,� �7 /.`� City Administrator Date � * :� * * * * � * * * * * * * * * * * * * * * * * * * * * � * * * * * * * * * * * * * * * * * * Cottage � Grove �here Pride an8 Qr°sperity Mee� MINUTES COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 12800 RAVINE PARKWAY SOUTH December 2, 2015 CALL TO ORDER — Mayor The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on December 2, 2015, at Cottage Grove City Hall, 12800 Ravine Parkway South. Mayor Bailey called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE The audience, staff, and Mayor and City Council Members recited the Pledge of Allegiance. ROLL CALL — City Clerk The following were present: Mayor Myron Bailey, Council Member Steve Dennis, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede. Also present were: Charlene Stevens, City Administrator; Korine Land, City Attorney- LeVander, Gillen & Miller, PA; Les Burshten, Public Works Director; Zac Dockter, Parks and Recreation Director; Joe Fischbach, HR Manager/City Clerk; Jennifer Levitt, Community Development Director/City Engineer; Sharon Madsen, Communications Coordinator; Brenda Malinowski, Assistant Finance Director; Cathy Mohr, Accountant; Molly Pietruszewski, Recreation Supervisor; Robin Roland, Finance Director; Craig Woolery, Public Safety Director. OPEN FORUM Mayor Bailey asked if anyone in the audience wished to address the Council on any item that was not on the agenda. As no one wished to address the Council, Mayor Bailey closed the Open Forum. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA CITY OF COTTAGE GROVE . 12800 Ravine Parkway . Cottage Grove, Minnesota 55016 www.cottage-grove.org .651-458-2800 . Fax 651-458-2897 . Equal Opportunity Employer ;Cottage Gro�e City Council a December 2, 2p15 Page 2 Motion by Council Member Olsen, second by Council Member Thiede, to adopt the agenda as presented. Motion carried: 5-0. 2. PRESENTATIONS A. Citizen's Lifesaving Awards to Moises Moldanado and Vinny Mergens. Director Woolery introduced Sergeant Coffey, who explained the incident and how the citizens had saved a gentleman's life by performing the Heimlich maneuver. Mayor Bailey read the inscription on the plaques, presented the plaques, and thanked both of them, as did the Council Members, Director Woolery, and Sergeant Coffey. B. GFOA Certificate of Achievement for Excellence in Financial Reporting for the 25th consecutive year. Brenda Davitt, State of Minnesota GFOA Representative, explained the criteria needed to obtain the Certificate. She recognized the Cottage Grove employees and the City Council for their hard work in once again securing this Certificate. C. Chamber of Commerce #WithCommunityPride Marketing Campaign. Jake Sedlacek of the Chamber of Commerce explained the mission of the Chamber, specifically the marketing committee. He stated there were large and small companies in the Chamber, 155 total members with 65 of them located in Cottage Grove. There will soon be "With Community Pride" banners displayed throughout the City; each business can have its own. They hope the banners will help remind citizens to shop locally. D. 2015 Christmas Lights and Decoration Contest Winners and the 2015 Organizations Giving Back to the Community Award. Molly Pietruszewski of the Cottage Grove Recreation Department stated there were nine homes in the Christmas lights and decoration contest; the homes were judged the night before. There were two winners: The Gardner Family, 8834 Upper 89th Street Circle South, and the Bergeson Family, 6583 Innsdale Avenue South. Photographs of the winning homes will be online and will also be featured in the South Washington County Bulletin. The winners were presented with large plants from the City The Giving Back to the Community winner was the Hail to the Bird Committee, which hosts the 5K at Hamlet Park on Thanksgiving Day. This year they had over 600 participants, their largest turnout. All of the proceeds from that event go to the Friends in Need Food Shelf. They were not present to accept the award, but will be given a plaque from the City Council. 3. APPROVAL OF MINUTES ;Cottage Gro�e City Council becember 2, 2015 Page 3 A. November 18, 2015 City Council Meeting minutes. Mayor Bailey and the Council Members approved the minutes as presented. 4. CONSENT CALENDAR Council Member Olsen wished to pull Item H for discussion. He stated that Representative Dan Schoen had been working closely with MN D.O.T with certain projects, including the Wakota Bridge. While he supported the resolution, he asked that MN D.O.T. be responsive to issues that they might bring to them in the future. A. Accept and Place on File the Following Minutes: i. Planning Commission Meeting Minutes from November 2, 2015. B. Authorize the Letter of Understanding for Impound Housing Services 2016 with the Animal Humane Society. C. Adopt Resolution 2015-122 certifying delinquent utility bills to 2016 property taxes. D. Adopt Resolution 2015-123 updating the Personnel Policy with changes to the Health Care Savings Plan (HCSP) and Annual Leave Accrual. E. Pass Ordinance 950 for electric service franchise fees and adopt Resolution 2015-124 authorizing publication of the ordinance by title and summary. F. Accept the reallocation of the $200,000 in S1NWD CCIP grant funding from the Renewal by Andersen project to the Hy-Vee/Home Depot site storm water improvements. G. Approve the Storm Water Management Agreements with the Stu-Mac Properties. H. Adopt Resolution 2015-125 approving the Master Partnership Contract with the Minnesota Department of Transportation. I. Pass Ordinance 951 amending fees for: (1) Licenses and Permits, (2) Land Use/Development, (3) Building/Construction Permits, (4) Mechanical Permits, (5) Utilities, (6) Street Lighting, (7) City Rights-of-Way, (8) Public Safety, (9) Parks and Recreation, (10) Ice Arena, (11) Golf Course; and adopt Resolution 2015-126 authorizing publication of the ordinance by title and summary. J. Adopt Resolution 2015-127 approving changes to the 2016 Non-Represented Pay Plan, and approve changes to the organizational structure by combining the Community Development and Economic Development Departments. Motion by Council Member Thiede, second by Council Member Dennis, to approve the Consent Calendar. Motion carried: 5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES — None. 6. PUBLIC HEARINGS — None. 'Cottage Gro�e City Council, ,December 2, 20'15 Page 4 7. BID AWARDS — None. 8. UNFINISHED AND NEW BUSINESS A. Consider adopting a resolution approving the final 2016 property tax levy, and consider adopting a resolution approving the 2016 budget. Finance Director Roland stated the proposed 2016 property tax levy increase is 4.99%. The tax base has increased; the 2016 overall increase is 3%. Individual households only increased about 1.1% and 90% of the households in the City will see some sort of increase in their valuation, which contributes to the overall increase. The 2016 tax rate will be 43.13% compared to the 2015 tax rate of 41.59%. In Washington County, the average levy increase is 4.9% with Cottage Grove only slightly above that at 4.99%. The City's budget has about 66% of expenditures in personnel services and 82% of the revenue comes directly from the property tax. City taxes in 2016 are approximately $73.64 per month for an average home in Cottage Grove, which includes police services, the debt service, and capital equipment expenses. The monthly total has increased about $2 over 2015. Utility rates will increase in 2016 for storm water and street lights; water and sewer fees will not increase. There are three property tax relief programs available through the State; they will provide credits for lower income or special tax situations. Homeowners can contact the Department of Revenue for more information. Motion by Council Member Dennis to adopt Resolution 2015-128 approving the 2016 final property tax levy, second by Council Member Peterson. Motion carried: 5-0. Motion by Council Member Olsen to adopt Resolution 2015-129 approving the 2016 budget; second by Council Member Thiede. Motion carried: 5-0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS — None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Olsen thanked Council Member Dennis and Council Member Thiede for helping him out by attending some Commission meetings recently when he was unable to do so. Council Member Olsen stated after he and Council Member Dennis put together the Shop Local Business Summit and got input from the Mayor, the Council members, the Chamber of Commerce, City staff, and local business owners, he personally made a commitment that anything he purchased for the holiday Cottage Grove City Council, Decernber 2; 2015 Page 5 season this year would be purchased in Cottage Grove. He also encouraged citizens to give some thought to doing the same. Council Member Olsen stated last week the American Motorsports Bar & Grill closed. He thanked Shorty and Sherrie Shannon for all they had done as the owner/operators. They were generous to the Cottage Grove community and they will be missed. Council Member Thiede stated the Strawberry Fest logo contest entries are due, as the Strawberry Fest Committee will be looking at the entries on December 7. Council Member Peterson stated December 10 is the next Fare-For-All discount grocery-buying opportunity at All Saints Lutheran Church. Because it's on the same day as the Holiday Train, it will begin one hour earlier, at 3:00 p.m. Council Member Peterson stated if you're looking for the ugliest and cheapest Christmas sweaters, they can be found at the Stone Soup Thrift Shop; they're priced at $5 each and are replenished daily. Council Member Peterson stated the Stone Soup Thrift Shop will be hosting a fall fashion show at the new Furber Farm event center in old Cottage Grove on August 7. Mayor Bailey stated on December 6 there will be two pancake breakfasts: A Holiday Train pancake breakfast at St. Rita's Church where you will be able to sign up for a chance to ride on the Holiday Train with the Mayors of St. Paul Park, Cottage Grove, and Newport; the other is the Cottage Grove Lions Santa Breakfast at the VFW Red Barn. Mayor Bailey stated on December 6 there will be an Ugly Christmas Sweater 5K Run at the Alley Church, 8944 Innsdale Avenue; the proceeds of that event will benefit Care in Action, which prevents child abuse. Mayor Bailey stated the Holiday Train will arrive in Cottage Grove on December 10; he encouraged everyone to arrive early due to construction in the area. Mayor Bailey stated on December 13 at the River Oaks Golf Course there will be a Breakfast with Santa. Mayor Bailey stated on December 15, at the Washington County Service Center, there will be an Emerald Ash Bore informational meeting. Because the Emerald Ash Bore has arrived in Washington County, if you want to learn more about how that can affect the Cottage Grove tree canopy, you're encouraged to attend. ;Cottage Gro�e City Council December 2, 2015 Page 6 Mayor Bailey said they had a record turnout earlier this evening for the tree- lighting ceremony in front of City Hall. Cookies and cider were served and the children visited with Mr. and Mrs. Claus; he said it was a lot of fun and thanked all of the City staff who helped make that possible. Mayor Bailey stated their thoughts were with Public Safety personnel in San Bernardino, California, with the shooting incident that occurred earlier today. He wanted to express a show of support from the City of Cottage Grove. They were thinking about all of the victims and the families who had been affected. 11. PAY BILLS Motion by Council Member Thiede, second by Council Member Peterson`, to approve payment of check numbers 193994 to 194191 in the amount of $769,042.16 and EFT Payment of$145,110.92. Motion carried: 5-0. 12. WORKSHOP SESSION — OPEN TO PUBLIC A. CIP Workshop. Director Levitt stated the cost of the inclusive playground, $750,000, was slated for 2017 with the anticipation that the City would be contributing $350,000. In 2018, the Hamlet Park North enhancement at the intersection of 80th Street and Hadley Avenue will move forward. They want to obtain bids for the lot near Presbyterian Homes, in front of G-Will Liquors. Director Levitt stated they were working on the space needs for Fire Station 2 with the intent to begin construction in 2017. The total project cost has been elevated to $9,000,000 from $7,000,000. They're looking for grant money to supplement the costs. The Hero Center costs will be submitted to the Woodbury and Cottage Grove City Councils for approval and then to the State for funding. Director Levitt stated Washington County is shifting priorities to the regional network. The 2016 project with the 70th Street roundabout is $3,800,000 and those plans will be brought before the Council this winter. In 2017, the safety enhancements from Highway 61 to Jamaica Avenue are slated; there is local cost participation that Cottage Grove will have to provide to Washington County. The Keats Avenue/East Point Douglas Road roundabout opens the ability to phase the commercial development, which will cost approximately $1,000,000. Washington County will probably phase the improvements on 70th Street, which could cost $2,000,000-$3,000,000, and the City would need to pay approximately 25% of the cost. In 2021, there might be some additional safety improvements on Keats Avenue to Manning Avenue. ;Cottage Grove City Council December 2, 2015 Page 7 A new middle school will be an enhancement to the community, but it will also bring expenses; they anticipate $3,200,000 at 65th and Geneva Avenue. They're trying to actively encourage development around that area. Director Levitt stated regarding the Swanlund property, it will probably be an 8-to- 10-year takedown of the site with 385 lots. Hadley Avenue is comparable to Jamaica Avenue from a pavement management standpoint. To enable housing to move forward, the City will front the money and allow the developers to pay the City as the lots are developed. There's interest in undeveloped land in the City; however, if there's not a roadway, the City can't service them, which will require investment in a road. Developers want to know if there's going to be a roadway and when it's going to be built. In 2018, they could potentially build the roadway, which would cost about $4,000,000. However, the City has previous commitments to Washington County and also for the School District project. There are significant investments in 2016, 2017, and 2018, and Director Levitt requested feedback on how the local commitment should be prioritized. In 2017, they had looked at two pavement management projects, as well as those due for pavement rehabilitation. Director Levitt proposed scaling back pavement management in order to fund other opportunities. She also suggested pushing back a section of the 80th Street pavement management project from 2018 to 2019, as Hy-Vee is scheduled to open in the fall of 2017. Director Burshten stated they would be able to repair some streets to get another two-to- three years out of them while new developments were taking place. Mayor Bailey and the Council Members agreed with Director Levitt that pavement management could be scaled back. She advised the proposed changes would be going to the Planning Commission on December 21 and would be brought before the Council in January. 13. WORKSHOP SESSION — CLOSED TO PUBLIC A. Discussion regarding the sale of the Home Depot property. ADJOURNMENT Motion by Council Member Olsen, second by Council Member Dennis, to adjourn the regular meeting at 8:39 p.m. Motion carried: 5-0. Minutes prepared by Judy Graf and reviewed by Joe Fischbach, HR Manager/City Clerk.