HomeMy WebLinkAbout2015-12-16 PACKET 04.G. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # ��
DATE 12/16/15 � �
PREPARED BY: Community Development Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
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COUNCIL ACTION REQUEST:
Consider approving the feasibility report and calling for a public hearing for the 2016 Pavement
Management Project.
STAFF RECOMMENDATION:
Approve the request.
BUDGET IMPLICATION: $ $
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
SUPPORTING DOCUMENTS:
� MEMO/LETTER: Memo from Jennifer Levitt and Ryan BurFeind dated 12/10/15
� RESOLUTION: Draft
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: Notice of Public Hearing
2016 Pavement Management Project Feasibility Report
ADMINISTRATOR'S COMMENTS:
�� � /' � '��'�
City Administrator Date
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
Cottage
/ Grove
�here Pr�de ana P�OSPerity Meet
To: Honorable Mayor and City Council
Charlene Stevens, City Administrator
From: Jennifer Levitt, P.E., Community Development Director/City Engineer
Ryan BurFeind, P.E., Project Engineer
Date: December 10, 2015
Re: 2016 Pavement Management Project
• Approve Feasibility Report
• Call for Public Improvement Hearing
Background
On July 3, 2015, the City Council authorized a feasibility report for the 2016 Pavement
Management Project as outlined in the Capital Improvement Plan for the following areas:
1) F3/F5 Residential area generally bound by south of 80th Street, east of East Central
Ravine Park, west of Keats Avenue, and north of 85th Street.
2) D2 Residential area generally bound by south of Pine Hill Elementary school, east of
Hadley Avenue, west of Hamlet Park, and north of 95th Street.
3) 80th Street from Ideal Avenue to Jamaica Avenue.
The City Council held a workshop session on November 18, 2015, to discuss the various ele-
ments of the proposed improvements. At the workshop, staff presented the preliminary findings
of several different tests that were completed on the existing pavement and utilities. Due to the
poor pavement condition, along with good sub-grade soils and curb condition, a full pavement
replacement and spot curb replacement were recommended for the F3/F5 residential area. With
the poor pavement and curb condition and aging street light system, full pavement replacement
and full curb replacement, along with replacement of the street light wires with conduit are pro-
posed for the D2 residential area. Finally, testing and assessments completed along 80th Street
found good subgrade soils and curb condition. Based on this, a full pavement replacement and
spot curb replacement is proposed for 80th Street, along with repaving of the bituminous trails.
A neighborhood meeting for this project was held on December 8, 2015, at 7:00 p.m. at Cottage
Grove Middle School. There were 30 people in attendance. At this meeting a presentation was
given highlighting the various improvements proposed for the 2016 project, along with infor-
mation on the proposed assessments.
Discussion
Feasibilitv Report
On the basis of the Council's previous action, a feasibility report has been prepared. Upon this
analysis, the project is felt to be physically and financially feasible. The feasibility report is en-
closed for the Council's review.
Honorable Mayor, City Council, and Charlene Stevens
2016 Pavement Management Project
December 10, 2015
December Page 2 of 3
Call for Public Improvement Hearinq
The public improvements associated with the 2016 Pavement Management Area will benefit
properties in the immediate area. Therefore, for the costs to be assessed to all benefited prop-
erties, it will be necessary to hold a public hearing for the project. A hearing date of January 6,
2016, will afford the necessary time to publish legal notices and send out letters to affected
property owners.
Summary of Road and Infrastructure Improvements
The rehabilitation method proposed for the residential streets in area F3/F5 is to remove the ex-
isting asphalt surface and replace it with a new surFace, which will consist of two lifts of bitumi-
nous. Spot curb replacement throughout the area will also be completed, along with spot
replacement of sidewalk panels along Johansen Avenue and Joliet Avenue. Finally, minor utility
improvements for sanitary sewer, water, street lights, and stormwater will also be included. The
total estimated project cost for the F3/F5 residential area is $2,184,504. The potential assess-
ment for the improvements listed above is estimated at $3,619.52 per residential buildable lot
equivalent (RBLE). Single-family residential is assessed at a rate of 1.0 of the RBLE. Special
benefit appraisals were completed for single-family residential lots in this area, which found the
special benefit to single-family residential properties to be $5,000, which supports the proposed
assessment of$3,619.52.
The rehabilitation method proposed for the residential streets in area D2 is to remove the exist-
ing asphalt surFace and replace it with a new surFace, which will consist of two lifts of bitumi-
nous. Due to the poor condition, full curb replacement is also proposed to be completed. A 28-
inch wide surmountable curb and gutter section is proposed in place of the existing 24-inch wide
surmountable curb and gutter. Due to the age of the system and reliability issues, replacement
of the existing street light wires in conduit, along with replacement of feed points, is proposed for
this project area. Finally, minor utility improvements for sanitary sewer, water, and stormwater
will also be included within the D2 project area. Televising data that was completed for the 2016
Pavement Management project found large amounts of root intrusion into the 18-inch sanitary
sewer trunk line that runs along the eastern boundary of area D2, within Hamlet Park. Based on
this data, lining of the trunk sanitary line is proposed to be included in the project. Costs related
to this lining project are not included as an assessable cost for area D2. The total estimated pro-
ject cost for the D2 residential area is $2,245,565. The potential assessment for the improve-
ments listed above is estimated at $4,757.02 per residential buildable lot equivalent (RBLE).
Single-family residential is assessed at a rate of 1.0 of the RBLE. Special benefit appraisals
were completed for single-family residential lots in this area and found the special benefit to
single-family residential properties to be $5,100, which supports the proposed assessment of
$4,757.02.
The rehabilitation method proposed for 80th Street is to remove the existing asphalt surface and
replace it with a new surface, which will consist of two lifts of bituminous. Spot curb replacement
will also be completed, along with repaving of the bituminous trails along 80th Street. Finally,
minor utility improvements for sanitary sewer, water, street lights, and stormwater will also be
included. Televising data for the utilities on 80th Street identified severe deterioration in the in-
vert of the 54-inch storm sewer pipe that connects Pine Tree Valley Pond to Pine Tree Pond
underneath 80th Street. Based on this data, rehabilitation of the 54-inch pipe is proposed as part
of the project. To enhance safety at Fire Station #2 related to emergency vehicles pulling out
Honorable Mayor, City Council, and Charlene Stevens
2016 Pavement Management Project
December 10, 2015
December Page 3 of 3
onto 80th Street, an Emergency Vehicle Hybrid Beacon (EVHB) is proposed to be installed. The
EVHB will look similar to a traffic signal over 80th Street, with mast arms and lights, which can
be activated by authorized emergency personnel to stop traffic on 80th Street while emergency
vehicles le� ve the station. The costs related to the 54-inch storm sewer pipe rehabilitation and
the EVHB ��re not included as an assessable cost for 80th Street. The total estimated project
cost for 80t1� Street is $1,590,733.
There is only one residential property located within the 80th Street project area. Residential
properties are not assessed for additional cost due to living on a four-lane street. With full
pavement replacement and spot curb replacement proposed, the same assessment as F3/F5 is
proposed in the amount of $3,619.52. A special benefit appraisal was completed for this resi-
dential property and found the special benefit to be $6,100, which supports the proposed
assessmenfi of $3,619.52. Per the City's special assessment policy, the assessment amount for
religious ins�itutions is computed as 75 percent of the improvement costs for streets adjacent to
the propert�. The assessment calculation for the Church of St. Rita provided an assessment
amount of 4a87,771.18. The special benefit appraisal for the Church of St. Rita found the benefit
to the property to be $36,700, so the assessment is capped at the special benefit amount. The
special benefit appraisal for Crossroads Church found no benefit to the property as there is no
direct access to 80th Street.
Oakwood ��ark Improvements
Improvements to Oakwood Park are also included in the 2016 Pavement Management Project
scope. The improvements include reconstruction and expansion of the parking lot with curb and
gutter, realignment of the entrance drive, and construction of sewer and water services into the
park. Completion of these improvements is contingent upon the hotel RFP that is currently out
for the vacant parcel adjacent to Oakwood Park. The total costs for these improvements is
estimated at $360,000. Per the special assessment policy, park improvements are not included
as an assessable project cost.
Proiect Fundinq Analysis
The total project cost for the road work, utility, and park improvements is $6,415,019. According
to the City's policy, 45 percent of the total project cost for road work and utilities is assessed
against the benefiting residential properties, and 75 percent of the total cost is assessed against
benefiting religious institutions. The total project value that is assessed is $1,821,319. The Cost
Estimate Summary can be viewed in Appendix C of the Feasibility Report.
Recommendation
It is recommended the City Council adopt the attached resolution approving the feasibility report
and establishing a January 6, 2016, public improvement hearing date for the 2016 Pavement
Management Project.
RESOLUTION NO. 2015-XXX
RESOLUTION APPROVING THE FEASIBILITY REPORT AND CALLING FOR
A HEARING FOR THE 2016 PAVEMENT MANAGEMENT PROJECT
WHEREAS, pursuant to the resolution adopted by the City Council on June 3, 2015, a report
was authorized to be prepared by Bolton &Menk, Inc. for the 2016 Pavement Management Project;
and
WHEREAS, the feasibility report has been prepared and does find the construction of said
improvements to be necessary, cost-effective, and feasible; and
WHEREAS, the City desires to assess the cost of said improvements to all benefited
properties.
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove,
Washington County, Minnesota,
1. The feasibility report, which was prepared pursuant to Resolution No. 2015-068 for
the 2016 Pavement Management Project, finds the improvements to be necessary,
cost effective, and feasible and is hereby approved.
2. The City Council will consider the improvement of such streets, sanitary sewer, water
main, storm sewer, storm water quality, and lighting in accordance with the feasibility
report and the assessment of benefitting property for all or a portion of the cost of the
improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost
of the improvement of$6,415,019.
3. A public hearing shall be held on such proposed improvements on the 6th day of
January 2016 in the Council Chamber of City Hall at 7:00 p.m. and the Clerk shall
give mailed and published notice of such hearing and improvement as required by
law.
Passed this 16th day of December 2015.
Myron Bailey, Mayor
Attest:
Joe Fischbach, City Clerk
CITY OF COTTAGE GROVE
NOTICE OF PUBLIC HEARING
ON PROPOSED IMPROVEMENTS FOR THE
2016 PAVEMENT MANAGEMENT PROJECT
NOTICE IS HEREBY GIVEN, that the City Council of the City of Cottage Grove, Minnesota, will meet at 7:00
p.m. on Wednesday, January 6, 2016, at Cottage Grove City Hall, 12800 Ravine Parkway South, Cottage
Grove, Minnesota, to consider the making of an improvement on the following streets, pursuant to Minn. Stat.
Chapter 429.011 to 429.111:
District D2
1. Harkness Avenue S. from 95th Street S. to 92nd Street S.
2. Harkness Court S. from Harkness Avenue S. to cul-de-sac (9448-9476)
3. 92nd Street S. from Harkness Avenue S. to Hadley Avenue S.
4. Hamlet Avenue S. from 95th Street S. to Harkness Avenue S.
5. Hames Avenue S. from Hamlet Avenue S. to Harkness Avenue S.
6. 94th Street S, from Hadley Avenue S. to Hamlet Avenue S.
7. Lower 94th Street S. from Hale Avenue S. to Hallmark Avenue S.
8. Hale Avenue S. from Lower 94th Street S. to 92nd Street S.
9. Hallmark Avenue S. from Lower 94th Street S. to 92 Street S.
District F3
1. Johansen Avenue S. from Jody Avenue S. to Joliet Avenue S.
2. Jody Avenue S. from Johansen Avenue S. to Joliet Avenue S.
3. Joliet Avenue S. from Johansen Avenue S. to 80th Street S.
4. Jocelyn Avenue S. from Jody Avenue S. to 80th Street S.
5. Jocelyn Avenue S. from Jocelyn Avenue S. to cul-de-sac (8024-8072)
6. Jocelyn Avenue S. from Jocelyn Avenue S. to cul-de-sac (8033-8065)
District F5
1. Johansen Avenue S. from approximately 160 feet south of 85th Street S. to Jody Avenue S.
2. Jody Lane S. loop from Johansen Avenue S. to Johansen Avenue S.
3. Jody Court S. from Jody Lane S. to cul-de-sac (8448-8478)
4. 85th Street Place S. from 85th Street S. to cul-de-sac (9758-9794)
5. 84th Street S. from Johansen Avenue S. to Jorgensen Avenue S.
6. 84th Street Bay S. from 84th Street S. to cul-de-sac (9632-9680)
7. 84th Street Circle S, from 84th Street S. to cul-de-sac (9712-9744)
8. Jorgensen Avenue S. from 85th Street S. to 84th Street S.
9. Jorgensen Alcove S. from Jorgensen Avenue S. to cul-de-sac (8261-8315)
10. 82nd Street S, from Johansen Avenue S. to 82nd Street S.
11. 82nd Street from 82nd Street S. to cul-de-sac (9686-9772)
12. 82nd Street S. from Jorgensen Avenue S. to County Road 19
13. Joliet Avenue South from 82nd Street S. Johansen Avenue S.
Other
1. 80th Street S. from Ideal Avenue S. to Jamaica Avenue S.
The area proposed to be assessed for such improvements is the 2016 Pavement Management Area (District
D-2, a portion of districts F-3 and F-5, and 80th Street from Ideal Avenue to Jamaica Avenue). The estimated
total cost of the improvement is $6,310,040.14. A reasonable estimate of the impact of the assessment will
be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement
will be heard at this meeting.
Individuals unable to attend the public hearing can make written comments by writing to Charlene Stevens,
City Administrator, City of Cottage Grove, 12800 Ravine Parkway South, Cottage Grove, MN 55016. Written
comments must be received prior to the public hearing.
BY ORDER OF THE CITY COUNCIL
Published on December 23, 2015, and December 30, 2015.
District D-2
Cottage Grove, MN
AET Job #: 28-01026
C-1
Core #:
Location:Hale Ave S
Date Cored: August 3, 2015
Core Diameter: 4”
Downhole measurement: 3 ¾”
Totalcore length:2 ¼”
Two layers arevisible
Layer 1: ¼” sealcoat
Layer 2: 2”
Notes:
Sealcoat at surface. Core moderately
stripped.
Aggregate Base: Silty sand and gravel
Depth: 5”
Classification: A-
District D-2
Cottage Grove, MN
AET Job #: 28-01026
C-2
Core #:
Location:Harkness Ave S (Nof Hamlet)
Date Cored: August 3, 2015
Core Diameter: 4”
Downhole measurement: 3”
Totalcore length:1 ¾”
One lift wasvisible
Notes:
Core taken on crack. Sealcoat at surface.
Lower1 ¾” severely stripped,remainder
of the core moderately stripped.
Aggregate Base: Silty sand and gravel
Depth: 9”
Classification: A-
District D-2
Cottage Grove, MN
AET Job #: 28-01026
C-3
Core #:
Location: Hallmark Ave S
Date Cored: August 3, 2015
CoreDiameter: 4”
Downhole measurement: 4”
Totalcore length:4”
Twolifts were visible
Lift 1: 1 ½”
Lift 2: 2 ½”
Notes:
Sealcoat at surface. Coreseverely
stripped.
Aggregate Base: Silty sand and gravel
Depth: 12”
Classification: A-
District D-2
Cottage Grove, MN
AET Job #: 28-01026
C-4
Core #:
Location:Hames Ave S
Date Cored: August 3, 2015
Core Diameter: 4”
Downhole measurement: 4 ¾”
Totalcore length:3 ¾”
Twolayers were visible
Layer1: 1 ¼:
Layer2: 2 ¼”
Notes:
Sealcoat at surface. Full length of core
severely stripped
Aggregate Base:
Depth: 12”
Classification: A-
District D-2
Cottage Grove, MN
AET Job #: 28-01026
C-5
Core #:
Location:Harkness Ave S (S of Hames)
Date Cored: August 3, 2015
Core Diameter: 4”
Downhole measurement: 4 ¼”
Totalcore length:3 ¼”
Twolayers were visible
Layer1: 1 ¾”
Layer2: 1 ½”
Notes:
Core taken on crack.Sealcoat at surface.
Core moderately stripped.
Aggregate Base:
Depth: 16”
Classification: A-
District F-3 & F-5
Cottage Grove, MN
AET Job #: 28-01026
C-6
Core #:
Location:Jocelyn Ave S
Date Cored: August 3, 2015
Core Diameter: 4”
Downhole measurement: 4”
Totalcore length:3 ¾”
Twolayers were visible
Layer1: 1¾”
Layer2: 2”
Notes:
Sealcoat at surface. Upper 2 ½” slightly
stripped. The remainder of the core
moderately stripped.
Aggregate Base: Silty sand and gravel
Depth: 14”
Classification: A-
District F-3 & F-5
Cottage Grove, MN
AET Job #: 28-01026
C-7
Core #:
nd
Location:Johansen Ave S(North of 82)
Date Cored: August 3, 2015
Core Diameter: 4”
Downhole measurement: 3 ¾”
Totalcore length:2 ¾”
Two layerswere visible
Layer1: 1¼”
Layer2: 1 ½”
Notes:
Sealcoat at surface. Upper 1 ¼” slightly
stripped. The remainder of the core
severely stripped.
Aggregate Base: Sand with silt and gravel
Depth: 7”
Classification: A-
District F-3 & F-5
Cottage Grove, MN
AET Job #: 28-01026
C-8
Core #:
Location:Joliet Ave S
Date Cored: August 3, 2015
Core Diameter: 4”
Downhole measurement: 5”
Totalcore length:4”
Three layerswere visible
Layer1: 1” patch/sealcoat
Layer2: 1 ½”
Layer 3: 1 ½”
Notes:
Patch delaminating from surface. Core
moderatelyto severelystripped.
Aggregate Base: Sand with silt and gravel
Depth: 4”
Classification: A-
District F-3 & F-5
Cottage Grove, MN
AET Job #: 28-01016
C-9
Core #:
nd
Location:82Street S (E of Joliet)
Date Cored: August 3, 2015
Core Diameter: 4”
Downhole measurement: 5”
Totalcore length:4 ¼”
Three layerswere visible
Layer1: ¾” patch and sealcoat
Layer2: 1 ½”
Layer 3: 2”
Notes:
Full core moderately stripped.
Aggregate Base: Sand with silt and gravel
Depth: 6 ¼:
Classification: A-
District F-3 & F-5
Cottage Grove, MN
AET Job #: 28-01026
C-10
Core #:
Location:Jorgensen Ave S
Date Cored: August 3, 2015
Core Diameter: 4”
Downhole measurement: 4”
Totalcore length:3¾”
Twolayers were visible
Lift 1: 1 ¼”
Lift 2: 2 ½”
Notes:
Layer 1 delaminating. Core severely
stripped.
Aggregate Base: Sand with silt and gravel
Depth: 18”
Classification: A-
District F-3 & F-5
Cottage Grove, MN
AET Job #: 28-01026
C-11
Core #:
th
Location:85Street Places
Date Cored: August 3, 2015
Core Diameter: 4”
Downhole measurement: 3 ½”
Totalcore length:3”
Twolayers were visible
Layer1: ½”
Layer2: 2 ½”
Notes:
Layer 1 delaminating. Core severely
stripped.
Aggregate Base: Sand with silt and gravel
Depth: 12”
Classification: A-
District F-3 & F-5
Cottage Grove, MN
AET Job #: 28-01026
C-12
Core #:
th
Street Bays
Location:84
Date Cored: August 3, 2015
Core Diameter: 4”
Downhole measurement: 5”
Totalcore length:3”
Twolayers were visible
Layer1: ¼”sealcoat
Layer2: 2 ¾”
Notes:
Sealcoat delaminated. Core severely
stripped.
Aggregate Base: Silty sand with gravel
Depth: 9”
Classification: A-
District F-3 & F-5
Cottage Grove, MN
AET Job #: 28-01026
C-13
Core #:
Location:Jody Lane S (N of Jody Ct)
Date Cored: August 3, 2015
Core Diameter: 4”
Downhole measurement: 4 ½”
Totalcore length:4 ¼”
Threelayers were visible
Layer1: ½” sealcoat
Layer2: 1 ¾”
Layer 3: 1”
Notes:
Sealcoat at surface. Core severely
stripped.
Aggregate Base: Silty sand and gravel
Depth: 13 ½”
Classification: A-
District F-3 & F-5
Cottage Grove, MN
AET Job #: 28-01026
C-14
Core #:
Location:Jody Lanes S (S of Jody Ct)
Date Cored: August 3, 2015
Core Diameter: 4”
Downhole measurement: 4 ½”
Totalcore length:4 ½”
Threelayers were visible
Layer1:½”sealcoat
Layer2: 2 ½”
Layer 3: 1 ½”
Notes:
Core severely stripped
Aggregate Base: Silty sand with gravel
Depth: 10”
Classification: A-
District F-3 & F-5
Cottage Grove, MN
AET Job #: 28-01026
C-15
Core #:
th
Location:Johansen Ave S (Sof 84)
Date Cored: August 3, 2015
Core Diameter: 4”
Downhole measurement: 4 ½”
Totalcore length:4 ½”
Threelayers were visible
Layer1: ½”
Layer2: 2 ½”
Layer 3: 1 ½:
Notes:
Core severely stripped.
Aggregate Base: Silty sand with gravel
Depth: 7 ½”
Classification: A-
District F-3 & F-5
Cottage Grove, MN
AET Job #: 28-01026
C-16
Core #:
nd
Street S (W of Joliet)
Location:82
Date Cored: August 3, 2015
Core Diameter: 4”
Downhole measurement: 4 ¾”
Totalcore length:4 ¾”
Three layers were visible
Layer1: 1”
Layer2: 1 ¾”
Layer 3: 2”
Notes:
Core severely stripped.
Aggregate Base: Silty sand with gravel
Depth: 9”
Classification: A-