HomeMy WebLinkAbout2016-2017 Final Budget2016-2017
Adopted
Budget
City of Cottage Grove
Minnesota
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TABLE OF CONTENTS
INTRODUCTION Transmittal Letter .................................................................................1 Community Profile ...............................................................................6
Basis of Budgeting & Fund Structure ..................................................9
Calendar ........................................................................................... 12
SUMMARY INFORMATION Operating Budget Summary – All Funds .......................................... 13
Property Tax Levy ............................................................................ 15
Revenue Sources ............................................................................. 16
General Fund Revenue .................................................................... 18 General Fund Expenditures ............................................................. 21 Capital Outlay ................................................................................... 22
Personnel Schedule ...................................................................... 28
GENERAL FUND DETAIL Mayor-Council .................................................................................. 38 Administration ................................................................................... 40
Professional Services ....................................................................... 43
City Clerk & Elections ...................................................................... 45
Finance ............................................................................................. 48 Personnel ......................................................................................... 51 Community Programs ....................................................................... 54
City Hall ............................................................................................ 56
Community Development (Planning/Inspections) ............................ 58
Historic Preservation ........................................................................ 62 Engineering ...................................................................................... 65 Emergency Management ................................................................. 68
Police Protection ............................................................................... 71
Animal Control .................................................................................. 77
Fire Protection .................................................................................. 80 Streets .............................................................................................. 86 Signs/Street Striping ......................................................................... 89
Snow / Ice Control (Snow Plowing) .................................................. 92
Public Works Administration ............................................................. 95
Forestry ............................................................................................ 98 Parks Maintenance/Landscape Interns .......................................... 101 Recreation ...................................................................................... 105
Transfers/Contingency ................................................................... 108
TABLE OF CONTENTS (continued)
SPECIAL REVENUE FUNDS
Recycling ........................................................................................ 110
Storm Water ................................................................................... 113 Forfeiture and Seizure .................................................................... 118 Ice Arena ........................................................................................ 122
Golf Course .................................................................................... 126
Gambling ........................................................................................ 133
Economic Development Authority .................................................. 136 CAPITAL PROJECT FUNDS
Equipment Replacement ................................................................ 142
Sealcoating ..................................................................................... 149
Economic Development Trust ........................................................ 153 Parks Capital Project Improvements. ............................................. 156
ENTERPRISE FUNDS
Water .............................................................................................. 159
Sewer ............................................................................................. 165 Street Lights ................................................................................... 170 Cottage Grove EMS Ambulance .................................................... 175
INTERNAL SERVICE FUNDS
Self Insurance ................................................................................. 183 Fleet Maintenance .......................................................................... 188 Information Services ....................................................................... 191
APPENDIX
Glossary ......................................................................................... 195
To: Mayor and City Council Members Charlene Stevens, City Administrator
From: Robin Roland, Finance Director
Date: January 31, 2016
Subject: 2016 Budget Transmittal
The following is the Council Adopted Budget for the City of Cottage Grove municipal operations
during the 2016 fiscal year. The document includes all major operating funds of the City and
concludes nearly a year’s worth of planning, evaluation, and discussion by the Council and staff.
The budget, along with the Capital Improvements Program provides direction to staff to carry out community and Council initiatives throughout the year.
These initiatives are founded in the Council’s vision for Cottage Grove:
• An accessible community with an appreciation for our environment, trees, hills, ravines,
landscapes and river including quality park, green and open space areas
• A good place to raise a family through its life cycle; to grow a business engaged with the
community; to experience pride of well-maintained neighborhoods and private properties
• A fiscally responsible, engaged government with well-maintained infrastructure, access to quality
inter- and intra-community transportation and transit, and safe residential and commercial
neighborhoods and public spaces.
The budget discussion for 2016-2017 included consideration of several staffing requests and
replacement of equipment which had been postponed during the last several budget cycles as
we recovered from the “Great Recession”.
Budget Summary At the beginning of the budget process in May, staff estimated that a 9% increase in the levy
would be required to support current services and 2016 initiatives. That estimate was reduced
to 4.99% when the Council set the maximum levy in September.
The property tax levy for 2016 totals $14.07 million, which is a 4.99% increase over 2015.
Tax Levies by Fund 2016 Adopted Levy % change
General Fund $12,569,300 5.49%
Public Safety/City Hall Interfund Loan 500,000 0.00%
Economic Development Authority 111,500 0.00%
Ice Arena Debt 290,000 0.00%
Pavement Management Debt 600,000 2.48%
Total Levy $14,070,800 4.99%
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Property Tax Rates The tax rate for the City will increase for taxes payable in 2016 to 43.2% which compares to the
2015 rate of 41.6%. The 4.99% increase to the tax levy combined with the 3% increase in tax
capacity value will cause the higher tax rate. Impact on Taxpayers For an owner of a median valued home in Cottage Grove at $222,218, the estimated annual
property tax bill from the City will increase by approximately $42. Residential values have
increased an average of 1.1% for taxes payable in 2016. Commercial/industrial property values
have seen virtually no increase or decrease for 2016. Under the adopted budget, a commercial
property valued at $1 million for payable tax year 2016 will pay about $212 more per year in City taxes.
2016 Budget Initiatives
General Fund
General Fund revenues are proposed to increase by 4.1%; and expenditures are proposed to
increase by 7.6% for 2016 over 2015. The expenditure increase is primarily due to capital
equipment expenses resulting from delayed replacement of several large, expensive pieces of equipment.
Due to conservative budget practice, the general fund budget reflects a use of $513,850 in fund
balance reserves for 2016. These “assigned” reserves were set aside beginning in 2009 and
have been reviewed in the course of each year end. Should budget revenues exceed expectations recounted herein, this one time use of funds would be adjusted to the actual amount
needed to balance revenues and expenditures.
The following items are of note:
• Charges for services – both 2016 and 2017 reflect static administration and financing fees
for developments due to the anticipated level of development activity.
• Intergovernmental – in 2014, the City received Local Government Aid (LGA) for the first time since 2003. The 2016 allocation of $75,000 is an increase of $2,500 over 2015.
• Investment earnings– Investment earnings have been calculated at 0.75% for 2016 and
2017 to reflect continuing low interest rates.
• Cost of Living Increases – The budgeted cost of living increase for salaries is 2.75% for
2016 and 2017.
• Other Personnel Cost Changes – Budget amounts for health insurance reflect a 10%
increase over 2015 and 15% increase for workers comp insurance. Statutorily determined PERA rates for 2016 for the both the Coordinated plan and the Police and Fire plan remain at 2015 levels. Current mandated employer contribution rates are 7.5%
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for those employees in the Co-ordinated plan and 16.20% in the Police and Fire plan;
employees contribute 7.25% and 10.8% to the respective plans.
• Fuel Allocation- The 2016 budget includes an assumption of $3.25 per gallon for
gasoline and diesel. This is a decrease from the 2015 budget assumption of $3.60.
• Staffing – Changes to full time staffing include elimination of a Deputy Chief position in the Fire/EMS budgets and the addition of an eighth and ninth full time Firefighter/Paramedic as identified in the EMS transitional plan.
• Transfer to the Equipment Replacement Fund – the General fund transfer for capital
equipment in 2016 is $672,375 to assist in purchasing $855,890 of vehicles and
equipment.
Special Revenue Funds
Seal Coating Fund
An agreement reached with Xcel Energy decreased Franchise Fee revenues for the 15 month period October 2014 to December 2015. Franchise fees will return to pre-October 2014 levels
for 2016 and sealcoating expenditures will return to historical norms.
Ice Arena
Revenues are expected to remain constant through the 2016 budget.
In October 2014, the City Council approved a five year maintenance plan to address the
minimum improvements to the existing system to maintain the refrigeration plant. The plan calls
for $26,450 in expenses in 2016. The goal of this plan is to extend the life of the R22 coolant
system until after 2020.
The City issued bonds in January 2016 to pay off the EDA Lease Revenue debt which financed
the Ice Arena expansion in 2008. The refinancing reduced annual expenditures by $100,000
each year for the next nine years thereby improving the Arena’s financial operation. Recycling
The revenue is the recycling grant amount expected to be received from Washington County.
EDA and Economic Development Trust Funds
The EDA property levy continues at $111,500 for 2016. The EDA budget includes a full year of revenue and expenditure impacts of the operation of the Business Enterprise Center (BEC).
Utility and Enterprise Funds Storm Water Utility Fund
The rates are proposed to increase from $52.80 annually to $55.20 (or $0.20 per month) per
residential customer for 2016 and to $57.60 for 2017. These increases are necessary to
maintain the viability of the fund so the next five years of the storm water utility plan can be
financed.
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Water Fund
The 2016 expenses include a new public service worker position to be shared with the Sewer fund. 2016 will be the fourth year of the water meter replacement program and the Water Fund
budget also includes expenses for the 2016 Pavement Management project.
Sewer Fund
Met Council sewer services charges are increasing by 3% for 2016 and a similar increase is budgeted for 2017. The 2016 and 2017 budgets include the shared public service worker
position mentioned above and capital outlay items from the respective pavement management
projects for those years.
Street Light Fund Street Light fees increased by 5 % annually beginning in 2015 to assure financial resources are
available for the replacement of streetlights as part of future pavement management projects.
City owned Residential streetlight charges will increase from 2015 rates of $2.57 plus $0.89 to
the 2016 rate of $2.70 plus $0.94 per month.
Ambulance Fund
The budgeted 2016 revenue includes an increase of 3% in the rates.
A change in staffing strategy which was adopted by the City Council in 2013 is in the final stage of implementation. This strategy provides for primary response by the Fire Division providing an
ALS ambulance and Paramedic services to the community; Police Officer/Paramedics respond
for critical and multiple EMS calls. Through 2015, the Fire/EMS division has hired seven (7) full-
time Firefighter/Paramedics, reducing the need for Police Officer/Paramedics. An eighth and
ninth Firefighter/Paramedic are included in the 2016 Budget. The elimination of a Deputy Chief position in Fire/EMS operations and reduction of part time salaries will offset the costs of the
ninth Firefighter/Paramedic position.
Capital Improvements
During 2016 improvements to infrastructure and facilities are proposed in amounts exceeding
$20.2 million. For 2016, the Capital Improvements Program (CIP) includes $6 million related to
the 2016 Pavement Management project and $7.3 million development related infrastructure
improvements. Funding for these projects will come from issuance of improvement/special
assessment debt and alternative revenue sources including Washington County, State of Minnesota MSA funds and private developers. The $20.2 million reflects the total construction
budgets for all projects.
Equipment Replacement
Replacement of capital equipment is included in the 2016 budget for the general fund ($257,210) and equipment fund ($855,890) at a total of $1,113,180. Budgeted equipment includes five
police squad cars and other public safety equipment, a stand on spreader and snowplow
replacement in public works and a tractor mounted ice resurfacer in parks. The Equipment
Replacement fund includes replacement of police investigations and command staff vehicles,
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pick-up trucks for inspections streets and parks divisions, a dump truck, utility vehicle and loader
for the streets division and an aerial truck for forestry.
Conclusion As we enter 2016, economic growth continues at a solid pace. The national, state and local
unemployment rates are 5.0%, 3.5% and 2.8% respectively, reflecting improvement in the
economic outlook. The City continues to be well positioned to respond to whatever economic
growth and change will come. The City Council maintains a stated goal of ensuring the fiscal health of the organization while strategically planning for economic cycles. The City of Cottage Grove Council and staff consistently focus on fiscal opportunities, potential challenges and fund
balance growth. We continually evaluate systems and operations to discover efficiencies and
improve the delivery of City services.
Like the six budgets before it, the 2016 budget was created in concert with a draft 2017 budget to assure that current initiatives did not create future budget imbalances. This model provides
the base for long term financial planning necessary for a well-managed and fiscally stable
municipality.
Long term planning and fiscal conservatism has situated the City of Cottage Grove with strong fund balances and cash reserves. This solid base provides the City with not only the ability to
face economic challenges but also the wherewithal to take advantage of economic development
opportunities. All the planning and financial stability is nothing however without quality City
services provided to residents in a timely, responsive manner. Cottage Grove city employees provide these services to the community in good times and bad. It is my honor to call these dedicated workers my colleagues.
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Community Profile
Cottage Grove was organized as a village on July 13, 1965 and was incorporated as a city on
January 1, 1974. Cottage Grove is a suburban community located on the southern border of
Washington County, sixteen miles southeast of Downtown St. Paul. The City currently occupies 34 square miles of land.
Cottage Grove operates as a Statutory Plan A City under Minnesota law. Policy making and
legislative authority are vested in a City Council, consisting of the Mayor and four other members,
elected at large and on a non-partisan basis. The Mayor and Council appoint a full-time City
Administrator, who is responsible for overall supervision of City operations.
With a population of 35,626, Cottage Grove is the second largest city in Washington County. Most
of the population of the City concentrates in two age groups 0 - 19 years, 32.5% and 30 - 50
years, 38.1%. According to the 2010 census, the average age is 35 years and the median family
income is $80,830. This median family income is 141% higher than that of the Twin Cities Metro
Area.
BOND RATING
Standard & Poor’s has assigned the City’s bonds a rating of AA+. The rating is one step below
AAA, the highest rating available from Standard & Poor’s.
TAX BASE
Cottage Grove’s tax base is comprised of 80% residential properties and 20%
commercial/industrial property. Although the total taxable market value of all City properties
declined by 37% in the four year period 2010-2013, a 5% recovery in 2014 and 13% recovery in
2015 brought the total taxable market value to $2.7 billion. Estimates from Washington County
for 2016 reflect an addition increase of 3% in taxable value for the coming year.
0
500000
1000000
1500000
2000000
2500000
3000000
3500000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Taxable Market Value (in 1,000's)
Taxable Market Value
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DEVELOPMENT / REDEVELOPMENT
The City’s 600 acre business park is home to 1,150,000 square feet of industrial and
manufacturing businesses, including Up North Plastics, Renewal by Andersen, and Werner
Electric. Other major employers in the City include 3M Company, Target, Menard’s, Walmart,
and Aggregate Industries. The City's commercial areas include four community shopping centers
and several restaurants.
In 2014, Leafline Labs, one of two legal medical cannabis facilities in the state of Minnesota,
located in the City’s business park. The construction of a 45,000 square foot
growing/manufacturing facility was completed in the second quarter of 2015.
Renewal by Andersen, Werner Electric, Up North Plastics and American Logistics all expanded
their facilities in 2015. Combined, these businesses will add 300,000 square feet of
manufacturing and warehouse space and over 300 jobs to the Cottage Grove community as a
result of their expansions. Cottage Grove had $51.8 million in commercial construction value in
2015.
There are 10,043 residential housing units in Cottage Grove. Over 3,900 housing units were
constructed from 1960 through 1979. More recently, significant housing growth took place
between 1990 and 1999 when an average of 313 homes were built each year. Since 2007
however the average has been 68 new homes per year. The city has over 2,500 acres of vacant
land in the MUSA (Municipal Urban Service Area) which are planned and available for residential
development. Most of this acreage lies in the north and east quadrant of the City, adjacent to the
Woodbury border.
PARKS
Cottage Grove has over 1,237 acres of parkland which is developed into 33 parks, playgrounds
and fields. A splash pad at Highland Park opened in 2012. The City also operates an Ice Arena
with three sheets of ice and an 18 hole golf course, River Oaks, which overlooks the Mississippi
River.
PUBLIC SAFETY
The City’s public safety services include a police department with 41 sworn officers, a fire
department with fifty paid on call firefighters and eight full time firefighter/paramedics who also
staff the Cottage Grove Emergency Medical Service (EMS) Ambulance.
PUBLIC UTILITIES
Cottage Grove’s water and sewer public utility provide water service to over 11,400
residential and commercial customers. The City operates nine wells. Wastewater
treatment and disposal (sanitary sewer) are provided by the Metropolitan Council
Environmental Services (MCES).
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Basis of Budgeting
The accounting and budgeting system of the City is organized on a fund basis. A fund is
defined as a fiscal and accounting entity with a self-balancing set of accounts. The City’s
budgeted funds are grouped into two broad categories as follows:
• Governmental Funds – Governmental funds are used to account for the
“governmental type” activities of the City (i.e. activities that receive a significant
portion of their funding from property taxes, state aids and various grants). The
Governmental funds budgeted by the City are the General Fund and Special
Revenue funds.
o These funds are budgeted on a modified accrual basis. Under the modified
accrual basis revenues are recognized when they will be available and
expenditures are recognized in the period the liability is incurred.
• Proprietary Funds – Proprietary funds are used to account for the “business type”
activities of the City (i.e. activities that receive a significant portion of their funding
through user fees/charges). The Proprietary funds budgeted by the City are
Enterprise and Internal Service funds.
o These funds are budgeted on an accrual basis. Under this method revenues
are budgeted in the period when earned and expenditures are budgeted in
the period when they are expected to occur.
The following is a listing of the City funds covered in this budget document:
General Fund: The General Fund accounts for many operations of the City,
including all financial resources except those required to be accounted for
in another fund.
Special Revenue Funds: These funds are used to account for revenues derived
from specific revenue sources which are designated to finance particular
functions or activities of the government and cannot be diverted to other
uses. The City budgets the following special revenue funds:
Recycling fund - accounts for the activities related to the promotion of solid
waste reduction and recycling participation by City residents.
Storm water fund – provides for the maintenance and cleaning of the City’s
storm water collection and storm water holding pond system.
Forfeiture fund - provides for the collection of revenues from the forfeitures
of confiscated property and allows the expenditure of those revenues for
expenses related to the public safety of the City.
Ice Arena fund – provides for the operation of the City’s Ice Arena.
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Golf Course fund – provides for the operations of the River Oaks Golf
Course: an 18 hole golf course, driving range, pro shop, banquet and grill
facility.
Gambling fund – accounts for the collection and disbursement of proceeds
from all organizations licensed to conduct lawful gambling.
EDA fund – provides for the operations and activities of the City’s Economic
Development Authority.
Capital Project Funds: These funds are used to account for City financial
resources to be used for capital acquisition and construction activities.
Equipment Replacement fund - provides funding for purchase of capital
equipment items.
Sealcoating fund – provides for the accumulation of revenues and the
expenditure of funds for the City’s street seal coating program.
Future Economic Development fund – accounts for the accumulation of
funds to be used to further economic development within the City.
Parks Capital Project Improvements fund – accounts for the accumulation
of water tower lease revenues to be used for park capital improvement
projects and upgrades.
Enterprise Funds: These funds are used to account for City operations that are
financed and operated like private business enterprises. Revenues are
generated primarily through customer charges from those who utilize the
services provided by the activity. Expenses are budgeted in accordance
with expected revenues.
Water fund – provides for the operations of the City’s water distribution
system including wells, reservoirs and trunk infrastructure system.
Sewer fund – provides for the operations of the City’s wastewater collection
and treatment systems.
Street light fund – provides for the operations and maintenance of all City
owned streetlights and maintenance and repairs of semaphores.
EMS fund – provides for the operations of the City’s ambulance service.
Internal Service Funds: These funds are used to account for the financing of
goods and services provided by one department to other departments on a
cost reimbursement basis.
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Self Insurance – provides for the self-insurance of the City for claims less
than the deductible amount and for payments of insurance premiums for the
City and City employees.
Fleet – provides for the maintenance and repairs of all City vehicles and
large equipment.
Information Services – provides for the maintenance, repairs, and
acquisition of all City information system services.
Budget Process
The budget is prepared on an annual basis and follows the calendar year, January 1st to
December 31st. The City of Cottage Grove City code Title 1, Chapter 6-3(d) sets the
requirement that the City Administrator must prepare and submit an annual budget to the
City Council. Minnesota State Statutes requires that the preliminary budget and proposed
tax levy be approved by Council prior to September 30th of each year. The preliminary
property tax levy must then be certified to the County Auditor by September 30th. Once
adopted the preliminary tax levy may be decreased before final adoption, but not
increased.
The City’s budget process is guided by policies and ordinances which have been adopted
by the City Council. The City Administrator and City staff address the City Council’s
direction in the course of the budget preparation. The financial costs of implementation
of policies and program requests are evaluated and appropriations for the same are
included in the budget as economically feasible.
A calendar reflecting the compilation of the 2016-2017 budget is shown on the following
page.
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2016 Budget Calendar
Target Date Responsible party Action
January 24, 2015 Council Establish Strategic Plan
May 21, 2015 Finance Distribute forms to departments
June 3, 2015 Council Budget guidelines workshop
June Finance Tax Revenue forecasts
June 17, 2015 Departments Return forms to finance
June 22, 2015 Budget team Preliminary review
July 8-10, 2015 Budget team and
Departments
Review meetings
July 27, 2015 Finance Proposed Budget Document to
Council
July 29, 2015
August 5, 2015
Council Budget workshops - Council
review & comment
August 19, 2015 All Commissions All Commissions – Town Hall
meeting on Budget
August 26, 2015 Council Final budget workshop – if
necessary
September 2, 2015 or
September 16, 2015
Council Adopt preliminary levy and
budget
By September 30, 2015 Finance Certify preliminary levy and
comment hearing date
November 2015 County Notices of proposed property
taxes for 2016 taxes payable
December 2, 2015 Council Conduct budget comment
meeting
December 2 or 16, 2015 Council Adopt final budget and levy
By December 30, 2015 Finance Certify final levy
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CITY OF COTTAGE GROVE, MINNESOTA2016 Operating Budget Summary
Future ParksIceEquipmentEconomicCapital TotalGeneralRecyclingStorm Water Forfeiture Arena Golf Course Gambling EDA Replacement Sealcoating Development Project GovernmentalRevenues:Fund Fund Fund Fund Funds Fund Fund Fund Fund Fund Fund Fund Funds General property taxes 12,569,300$ -$ -$ -$ 290,000$ -$ -$ 111,500$ -$ -$ -$ -$ 12,970,800$ Franchise & other taxes 40,800 - - - - - - - - 566,000 - - 606,800 Special assessments 19,500 - - - - - - - - - - - 19,500 Licenses and permits 623,575 - - - - - - - - - - - 623,575 Intergovernmental 597,250 77,490 - - - - - - - - - - 674,740 Charges for services 591,600 - - - 1,020,000 - - - - - - - 1,611,600
Fines and forfeits 175,000 - - 29,000 - - - - - - - - 204,000 Interest Revenue 60,000 - 1,000 500 6,000 - - 2,000 15,000 - 25,000 - 109,500 Sales - - 749,000 - - 1,505,500 - - - - - - 2,254,500
Rents - - - - - - - 120,000 - - - 360,000 480,000 Refunds 32,185 - - - - - - - - - - - 32,185 Miscellaneous 118,900 - - - - - - 7,500 96,000 - - 10,000 232,400 Subtotal before transfers 14,828,110 77,490 750,000 29,500 1,316,000 1,505,500 - 241,000 111,000 566,000 25,000 370,000 19,819,600 Transfers In 525,710 - - - - - - 30,000 672,375 - - - 1,228,085 Total revenues 15,353,820 77,490 750,000 29,500 1,316,000 1,505,500 - 271,000 783,375 566,000 25,000 370,000 21,047,685
Expenditures: Employee Services 10,473,855 32,700 255,600 - 376,300 781,000 - 211,000 - - - - 12,130,455 Supplies 1,253,480 9,100 51,180 4,500 31,200 168,650 - 1,200 - 32,000 - - 1,551,310 Contractural Services 3,263,910 43,880 302,960 14,620 322,750 479,980 - 165,875 - 558,500 - - 5,152,475 Capital Outlay 206,500 15,000 - 15,000 32,000 169,000 - 30,000 855,890 - 400,000 405,000 2,128,390 Miscellaneous - - - - - - - - - - - - - Depreciation - - - - - - - - - - - - Debt Service - - - 417,700 38,200 - - - - - - 455,900Subtotal before transfers 15,197,745 100,680 609,740 34,120 1,179,950 1,636,830 - 408,075 855,890 590,500 400,000 405,000 21,418,530 Transfers Out 672,375 - 172,420 - - - 5,000 - - - 30,000 - 879,795 Total expenditures 15,870,120 100,680 782,160 34,120 1,179,950 1,636,830 5,000 408,075 855,890 590,500 430,000 405,000 22,298,325
Revenues over (under) expenditures (516,300) (23,190)(32,160) (4,620)136,050 (131,330) (5,000) (137,075)(72,515)(24,500)(405,000)(35,000)(1,250,640)
Projected Fund Balance:
Beginning Balance 9,512,141 47,292 233,849 39,375 (109,689) (1,429,066) 9,300 163,840 1,467,685 481,175 4,594,861 280,598 15,291,361
Non Expense item in Enterprise - - - - - - - - - - - -
Ending Balance 8,995,841$ 24,102$ 201,689$ 34,755$ 26,361$ (1,560,396)$ 4,300$ 26,765$ 1,395,170$ 456,675$ 4,189,861$ 245,598$ 14,040,721$
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CITY OF COTTAGE GROVE, MINNESOTA2016 Operating Budget Summary
Enterprise Funds TotalTotalInternalBudgetedWaterSewerStreet Light EMS Enterprise Service FundsRevenues:Fund Fund Fund Fund Funds Funds 2016 General property taxes -$ -$ -$ -$ -$ -$ 12,970,800$ Franchise & other taxes - - - - - - 606,800 Special assessments - - - - - - 19,500 Licenses and permits - - - - - - 623,575 Intergovernmental - - - - - - 674,740 Charges for services - - 207,500 - 207,500 3,369,600 5,188,700
Fines and forfeits - - - - - - 204,000 Interest Revenue 70,000 75,000 30,000 6,000 181,000 40,000 330,500 Sales 2,185,950 2,300,400 538,770 1,558,000 6,583,120 - 8,837,620
Rents - - - - - - 480,000 Refunds - - - - - 20,000 52,185 Miscellaneous 12,000 2,000 15,000 4,000 33,000 1,000 266,400 2,267,950 2,377,400 791,270 1,568,000 7,004,620 3,430,600 30,254,820 Transfers In - - - - - - 1,228,085 Total revenues 2,267,950 2,377,400 791,270 1,568,000 7,004,620 3,430,600 31,482,905 0Expenditures: Employee Services 519,050 232,350 94,900 1,244,100 2,090,400 2,110,650 16,331,505 Supplies 390,580 15,885 59,770 97,515 563,750 715,020 2,830,080 Contractural Services 786,710 2,096,688 621,260 171,715 3,676,373 522,095 9,350,943 Capital Outlay 27,000 - 418,400 - 445,400 99,000 2,672,790 Miscellaneous - - - - - 130,000 130,000 Depreciation 815,000 451,700 145,000 67,600 1,479,300 46,000 1,525,300 Debt Service 133,670 - - - 133,670 - 589,570 Subtotal before transfers 2,672,010 2,796,623 1,339,330 1,580,930 8,388,893 3,622,765 33,430,188 Transfers Out 252,600 347,210 45,850 91,680 737,340 - 1,617,135 Total expenditures 2,924,610 3,143,833 1,385,180 1,672,610 9,126,233 3,622,765 35,047,323
Revenues over (under) expenditures (656,660) (766,433) (593,910) (104,610) (2,121,613) (192,165)(3,564,418)
Projected Fund Balance:
Beginning Balance 35,958,908 25,512,893 5,994,814 1,648,062 69,114,677 3,429,222 87,835,260
Non Expense item in Enterprise 137,000 - 418,400 - 555,400 99,000 654,400
Ending Balance 35,439,248$ 24,746,460$ 5,819,304$ 1,543,452$ 67,548,464$ 3,336,057$ 84,925,242$
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CITY OF COTTAGE GROVE
PROPERTY TAX LEVY
1/7/2016
Fund
General Levies
100 General Fund
525 Public Safety/City Hall interfund loan
210 Equipment replacement
100 Park shelter replacement/Landscape initiative
525 Future Buildings
280 Economic Development
Total levy subject to limit
Debt Levies
250 Ice Arena expansion bonds
Pavement Mgmt bonds 2015
488 Pavement Mgmt 2008
481 Pavement Mgmt 2000 (2009C)
484 Pavement Mgmt 2010/2011
484 Pavement Mgmt 2013
485 Pavement Mgmt 2002c
484 Pavement Mgmt 2003
484 Pavement Mgmt 2002
Total debt levy
Total Gross levy
Change in Gross levy
Debt levy as % of Gross levy
Adopted Adopted Adopted Proposed Proposed
2013 2014 2015 2016 2017
10,867,000$ 11,265,030$ 11,915,100$ 12,569,300$ 12,981,400$
550,000 500,000 500,000 500,000 500,000
30,000
30,000
108,100 108,100 111,500 111,500 111,500
11,585,100 11,873,130 12,526,600 13,180,800 13,592,900
240,000 240,000 290,000 290,000 290,000
100,000 300,000
175,000 175,000 175,000 150,000 165,000
159,550 ***
81,600 81,000 80,500 50,000 75,000
330,000 330,000 300,000 350,000
656,150 826,000 875,500 890,000 1,180,000
12,241,250 12,699,130 13,402,100 14,070,800 14,772,900
0.00%3.74%5.54%4.99%4.99%
5.4%6.5%6.5%6.3%8.0%
1
5
REVENUE ASSUMPTIONS FOR ALL FUNDS
General Property Taxes – Property taxes are a revenue source in the General and Special
Revenue fund types (as shown in the budget) and also in the Debt fund type (non
budgeted). Property taxes are collected and distributed by Washington County twice
annually. Taxes on individual properties vary with changes in the market value.
Franchise and other taxes - Franchise fee revenues are remitted to the City by the Electric
and Gas utility providers who collect a specified amount on residents’ utility bills. These
franchise fees are directed to the Seal coating Special Revenue fund and are used to pay
for the annual seal coating project.
Special Assessments – Special assessments are charges levied against properties
benefiting from improvement projects and are a revenue source in the General Fund as
a result of unpaid charges for services which have been certified to the property receiving
the service.
Licenses and Permits – This revenue source is found only in the General Fund. Licenses
and Permit Fees are based on city determined license rates, State regulated rates and
the Uniform Building Code.
Intergovernmental - The majority of revenue in this category is distributed by the State on
a semi-annual or annual basis. The amounts are established by the State and include
State Highway Aid, Police Aid, and Fire Aid. Highway state aid is a portion of fuel taxes
distributed to communities for road maintenance and roadway construction. State Police
and Fire Aid are derived from surcharges on auto and property insurance and are
designed to help finance pension obligations for police and fire personnel.
For the first time in ten years, the City received Local Government Aid in 2014 and this
will continue in 2016. The 2016 budget includes $75,000 for this item. Other
intergovernmental revenues come from the County and the School District in the form of
grants for recycling and payments for School Resource officers.
Charges for services – Charges for services come from a variety of sources in the General
Fund; development administration fees, public safety and public works services and
various recreation fees. Charges are reviewed annually and are based on the cost of
providing the service in conjunction with an acceptable level of City subsidy. Recreation
fees are collected from participants for various recreation activities. The price supports
the cost of providing the activity, including some personnel costs.
Charges for services in the Ice Arena Special Revenue fund include ice rental fees,
skating lesson fees and concessions.
Charges for service from the Golf Course Special Revenue fund are for rounds of golf
played, golf cart rentals and banquet facility usage. Rates are market driven and
evaluated every year.
16
Charges for services in the Enterprise funds include Water utility, Sewer utility, Storm
water utility and streetlight utility fees:
Water and Sewer sales are billed monthly and are included in the City Services
Bill. 2016 rates are not proposed to increase. The fee is based on the cost to
support operations and to pay for the replacement of infrastructure. The current
water rates are a $1.50 base charge, plus $1.30 per 1,000 gallons use up to 10,000
gallons, $1.90 per 1,000 gallons for use over 10,000 gallons and less than 20,000
gallons, and $2.15 per 1,000 over 20,000 gallons. The sewer fee is based on
charges from the Metropolitan Waste Control Commission, costs of operations,
and costs to replace infrastructure. The charge is based on winter water
consumption. The current sewer rates are $1.75 per month base charge plus $3.15
per 1,000 gallons for all uses less than 30,000 gallons and $3.70 per 1,000 gallons
for use over 30,000 gallons.
Storm water charges and streetlight charges are also billed monthly and are
included in the City Services Bill. The charge is based on the costs of operating,
maintaining, and improving those systems. Storm water fees and streetlight
charges are proposed to increase by 4.5% and 5% respectively in 2016.
Charges for EMS (ambulance) services are for basic and advanced life support services
in four communities. The charge is based on the market and on the cost to provide the
service.
Fines and Forfeits – These revenues are found in both the General fund and the Forfeiture
Special Revenue Fund. Fine revenues are distributed by Washington County and are
based on awards from the Court system. Other revenue is collected as forfeiture cases
are closed and items sold at auction. The funds are deposited to cover drug enforcement
related expenditures.
Interest – Interest earnings on the City’s pooled cash are allocated to each fund based
on the fund’s proportional cash value. Budget estimates are based on current and
expected market rates of return.
Admin fees – This revenue source in the General fund represents the charges collected
from Enterprise funds for the services provided to those funds by administrative activities,
commodities, contracted services and employees accounted for in the General fund.
These administrative fees are recorded as a transfer in the General fund and a transfer
out in the Enterprise funds.
17
2013 Actual 2014 Actual
2015 Adopted
Budget 2016 Budget 2017 Budget
PROPERTY TAXES
3011 - CURRENT PROP TAX 10,783,871$ 11,186,181$ 11,915,100$ 12,569,300$ 12,981,400$
3012 - DEL PROP TAXES 1,370 107,056 - - -
3013 - NON LEVY PROPERTY TAX 55,378 55,328 38,000 40,800 40,800
3014 - FORF TAX SALES 6,043 - - - -
3016 - EXCESS TIF REVENUE 11,607 9,123 - - -
PROPERTY TAXES 10,858,269 11,357,688 11,953,100 12,610,100 13,022,200
SPECIAL ASSESSMENTS
3030 - S.A. - CURRENT 8,217 3,286 19,500 19,500 19,500
3031 - S.A. - DELINQUENT 268 23,210 - - -
3041 - S.A. - NEW ROLL - 201 - - -
3044 - MISC PEN & INT 35 - - - -
SPECIAL ASSESSMENTS 8,520 26,697 19,500 19,500 19,500
LICENSES AND PERMITS
3110 - CONTRACT LICENSE 12,695 13,780 13,000 13,000 13,000
3112 - SOLID WASTE LIC 3,200 6,050 5,000 5,000 5,000
3113 - CIGARETTE LIC 5,500 5,125 4,250 4,250 4,250
3114 - BEER LICENSE 3,150 3,950 3,000 3,000 3,000
3115 - LIQUOR LICENSE 48,350 48,550 48,000 48,000 48,000
3116 - AMUSEMENT DEVICE 235 250 300 300 300
3117 - ALARM LICENSE 11,000 11,675 11,000 11,000 11,000
3119 - GAMBLING ENFORCE 1,400 800 600 600 600
3122 - OUTDOOR EVENTS 100 100 - - -
3125 - LAWN CARE LIC 2,250 3,450 2,300 2,300 2,300
3127 - PEDDLER TEMP 300 200 100 100 100
3128 - SAUNA/MASSAGE PARLOR 400 200 200 200 200
3129 - MISCELLANEOUS LICENSE 200 200 - - -
3130 - MASSAGE THERAPY 1,325 1,075 600 600 600
3138 - ENGINEERING PERMITS 800 4,000 - - -
3139 - ELECTRICAL PERMITS 51,449 54,403 40,000 40,000 40,000
3140 - BUILDING PERMIT 372,065 386,893 290,150 227,975 227,975
3141 - HTG/REFR PERMIT 56,852 43,340 35,000 40,000 40,000
3142 - PLBG PERMIT 34,023 29,653 25,000 26,000 26,000
3143 - REINSPECTION FEE 1,002 1,194 1,100 1,100 1,100
3144 - ANNL PLANT INSP 12,813 13,579 12,000 12,000 12,000
3145 - BUILDING PLAN REVIEW 158,971 174,455 106,050 106,050 106,050
3146 - RENTAL LICENSE 38,180 60,760 40,000 40,000 40,000
3147 - BLDG PERMITS DNMRK 14,432 14,544 13,000 13,000 13,000
General Fund Revenues by Revenue Type
18
2013 Actual 2014 Actual
2015 Adopted
Budget 2016 Budget 2017 Budget
General Fund Revenues by Revenue Type
3148 - RENTAL LICENSES SPP - - - - -
3150 - ANIMAL LICENSE 26,675 21,234 27,000 27,000 27,000
3159 - MISC NON-BUS LIC 3,590 4,940 2,100 2,100 2,100
LICENSES AND PERMITS 860,957 904,400 679,750 623,575 623,575
INTERGOVERNMENTAL
3310 - FEDERAL GRANTS 29,234 234,981 22,000 22,000 22,000
3321 - MVHC 2,686 2,609 - - -
3322 - LOCAL GOVERNMENT AID - 59,626 72,500 75,000 75,000
3324 - STATE GRANTS 12,908 - - - -
3325 - MN STREET MAINT 44,715 44,715 42,000 42,000 42,000
3328 - MN POLICE AID 275,061 300,196 270,000 270,000 270,000
3329 - MN FIRE AID 181,742 177,804 123,000 123,000 123,000
3338 - PERA AID 21,448 21,448 21,450 21,450 21,450
3339 - OTHER MN AID 30,603 17,994 16,000 16,000 16,000
3349 - COUNTY AID 20,251 10,840 8,000 8,000 8,000
3359 - OTHER GOV AID 14,447 13,701 19,800 19,800 19,800
INTERGOVERNMENTAL 633,095 883,914 594,750 597,250 597,250
CHARGES FOR SERVICES
3454 - CLOTHING-NONTAX 2,266 2,550 500 500 500
3510 - MAPS/DOC SALES 109 222 - - -
3511 - ASSESS SEARCH 280 200 300 300 300
3514 - PLANNING FEE 18,346 22,520 9,500 9,500 9,500
3515 - SPECIAL MEETING FEE - 500 - - -
3516 - ADM CHARGE - GEN 520,760 - - - -
3517 - ADM CHARGE-CONST 4,432 - - - -
3518 - ENGINEERING CHG-PRIVATE 220,746 78,634 60,000 60,000 60,000
3519 - OTHER CHARGE SVS 27,085 44,526 39,800 39,800 39,800
3520 - FIN CHARGE-CONST 6,648 - - - -
3521 - ACCID REPORTS - - - - -
3522 - LICENSE INVEST 600 2,900 500 500 500
3523 - SRO REIMB 75,000 75,000 75,000 75,000 75,000
3524 - ENG. CHG-PUBLIC PROJECTS - 16,714 150,000 150,000 150,000
3530 - TOWING & REIMB 5,692 4,925 5,000 5,000 5,000
3532 - FALSE ALARM FEES - 3,600 5,000 5,000 5,000
3533 - LOCK OUT FEE 5,317 5,936 6,000 6,000 6,000
3535 - FIRE SERVICE - - - - -
3536 - ANIMAL POUND CHG 133 - - - -
3537 - OUT POLICE EMPL 18,002 17,846 25,000 25,000 25,000
3539 - MISC PUB SAFETY 4,658 4,824 4,500 4,500 4,500
3547 - ST OPEN PERMIT 4,122 3,875 2,500 2,500 2,500
3548 - RIGHT OF WAY PERMITS 22,581 17,581 12,000 12,000 12,000
19
2013 Actual 2014 Actual
2015 Adopted
Budget 2016 Budget 2017 Budget
General Fund Revenues by Revenue Type
3549 - MISC PUBLIC WORK 36,500 40,265 38,100 38,100 38,100
3561 - ADMISSIONS 6,204 8,071 8,000 8,500 8,500
3562 - OPEN PLAYGROUNDS 89 378 150 150 150
3563 - SUPERVISED PLAYGROUNDS 34,089 32,098 41,000 36,000 36,000
3567 - EDUCATIONAL LESSONS 27,860 21,960 36,000 31,000 31,000
3568 - FEE FOR SERVICE 39,421 35,049 2,500 2,500 2,500
3569 - LEAGUE FEES 31,652 38,657 35,000 43,000 43,000
3571 - CONCESSION SALES 2,114 1,896 2,750 2,750 2,750
3572- VENDING SALE - - - - -
3575 - SPECIAL EVENTS 4,656 7,354 9,000 9,000 9,000
3580 - FACILITY USE 20,375 24,253 19,700 25,000 25,000
CHARGES FOR SERVICES 1,139,737 512,334 587,800 591,600 591,600
FINES AND PENALTIES
3610 - COURT FINES 168,668 151,201 175,000 175,000 175,000
3612 - NOT FOUND - 500 - - -
FINES AND PENALTIES 168,668 151,701 175,000 175,000 175,000
INVESTMENT INTEREST
3810 - INVEST INTEREST (30,389) 120,571 60,000 60,000 60,000
INVESTMENT INTEREST (30,389) 120,571 60,000 60,000 60,000
MISCELLANEOUS
3812 - DONATE & CONTRI 39,392 26,747 107,000 105,000 105,000
3813 - SALE OF GOODS 12,745 9,786 13,500 13,500 13,500
3814 - RENTAL INCOME - - 400 400 400
3816 - REFUND & REIMBRS 51,396 22,177 32,170 32,185 32,185
3829 - MISC - OTHER 8,538 12,655 - - -
3830 - CASH OVER - - - - -
MISCELLANEOUS 112,071 71,365 153,070 151,085 151,085
OTHER FINANCING SOURCE
3962 - DEPOSIT 50,000 - - - -
OTHER FINANCING SOURCE 50,000 - - - -
TRANSFERS IN
3898 - RESIDUAL EQUITY - - - - -
3899 - TRANSFER IN 3,000 523,710 528,710 525,710 525,010
TRANSFERS IN 3,000 523,710 528,710 525,710 525,010
13,803,928$ 14,552,380$ 14,751,680$ 15,353,820$ 15,765,220$
20
2013 Actual 2014 Actual
2015 Adopted
Budget 2016 Budget 2017 Budget
ADMINISTRATION/FINANCE
01 MAYOR-COUNCIL 235,253$ 127,491$ 102,750 115,200 90,950
02 ADMINISTRATION 267,469 243,661 268,715 278,385 292,235
04 CITY CLERK 161,763 134,038 162,385 133,385 142,485
04 ELECTIONS 14,421 67,114 5,640 49,490 5,640
05 FINANCE 510,090 509,795 529,925 554,725 574,425
06 PERSONNEL 110,253 105,775 111,825 156,725 168,025
ADMINISTRATION/FINANCE 1,299,249 1,187,874 1,181,240 1,287,910 1,273,760
LEGAL/ASSESSING -
03 PROFESSIONAL SERVICES 339,053 343,179 341,500 346,550 352,550
LEGAL/ASSESSING 339,053 343,179 341,500 346,550 352,550
CITY HALL/SPECIAL PROGRAMS
08 COMMUNITY & EMPLOYEE PROG 49,653 61,511 65,930 63,830 63,830
09 CITY HALL BUILDINGS 277,250 377,397 376,975 435,265 451,165
CITY HALL/SPECIAL PROGRAMS 326,903 438,908 442,905 499,095 514,995
COMMUNITY DEVELOPMENT
10 PLANNING & ZONING 348,048 320,791 322,360 338,185 351,485
11 HISTORIC PRESERVATION 1,908 11,204 10,395 11,750 12,900
13 PROTECTIVE INSPECTION 492,079 500,092 548,660 559,980 585,980
COMMUNITY DEVELOPMENT 842,035 832,087 881,415 909,915 950,365
PUBLIC SAFETY
15 EMERGENCY PREPAREDNESS 28,360 62,972 76,645 76,345 60,320
21 POLICE PROTECTION 5,426,418 5,471,056 5,912,230 6,124,390 6,493,790
23 ANIMAL CONTROL 30,244 30,212 39,235 39,645 39,945
26 FIRE PROTECTION 907,997 1,271,554 1,020,080 1,121,820 1,148,890
PUBLIC SAFETY 6,393,019 6,835,794 7,048,190 7,362,200 7,742,945
PUBLIC WORKS
14 ENGINEERING 52,574 98,246 184,930 195,415 204,115
31 STREET MAINTENANCE 1,011,184 1,081,246 1,248,320 1,303,870 1,379,220
32 TRAFFIC SIGNAGE 201,289 171,330 215,855 211,880 228,330
34 SNOWPLOWING 677,500 645,585 628,300 637,625 658,865
35 PUBLIC WORKS ADMINISTRATION 429,547 488,060 459,900 483,300 547,125
PUBLIC WORKS 2,372,094 2,484,467 2,737,305 2,832,090 3,017,655
PARKS AND RECREATION
36 FORESTRY 349,735 294,790 330,280 332,300 359,100
41 PARKS MAINTENANCE 1,123,461 1,123,654 1,156,220 1,212,780 1,258,905
Landscape Interns 11,655 28,829 28,570 45,350 35,350
42 PARKS DEVELOPMENT 136,202 - - - -
51 RECREATION PROGRAMS 316,021 330,135 359,655 369,555 385,355
PARKS AND RECREATION 1,937,074 1,777,408 1,874,725 1,959,985 2,038,710
OTHER
CONTINGENCY - - - - -
TRANSFERS 213,070 372,494 244,400 672,375 859,790
OTHER 213,070 372,494 244,400 672,375 859,790
13,722,497$ 14,272,211$ 14,751,680$ 15,870,120$ 16,750,770$
Budget Revenues:14,751,680$ 15,353,820$ 15,765,220$
-$ (516,300)$ (985,550)$
General Fund Expenditures by Department
21
2016 Capital Outlay
Department Description Amount Subtotal
General Fund
Admin Camera 750 750
Finance Misc. Equipment 500 500
Police 8 Tasers 12,700
Police 4 PBTs (includes trade-in value)1,500
Police 8 Glock Handguns (Includes trade-in value)800
Police Rifle and/or shotgun 1,425
Police Squad equipment 6,225
Police K9 Unit 16,400
Police Setup of new squads in 0500-4530 42,500
Police Five squads($28,000/squad) in 0500-4530 140,000
Fire Equipment for new firefighter/paramedic 1,810
Fire Misc Equipment 1,000 224,360
Streets Stand on spreader/sprayer 9,000
Snow removalSnowplow for pickup replacing unit 2401 5,000
PW Admin Replace Ice Machine 4,000
Forestry Chipper (1/2 cost; shared with Golf Course)3,600
Parks Maint.Tractor Mounted Ice Resurfacer 10,000 31,600
Total Fund 257,210
Recycling
Recycling Containers in community parks 15,000
Total Fund 15,000
Forfeiture
Replace squad camera system(IS Fund/Forfeiture)15,000
Scout Portable Alert System (VARDA)4,500
Total Fund 19,500
Ice Arena
Floor scrubber replacement 7,000
Freon system maintenance 25,000
Total Fund 32,000
Golf Course
Fairway mower 55,000
Chipper (1/2 cost; shared with Golf Course)3,600
Concrete wash pad with containment 15,000
Chemical storage area 70,000
Dumpster at Clubhouse 11,000
Replace fuel tank 18,000
Total Fund 172,600
EDA Capital outlay at BEC 30,000
Total Fund 30,000
22
2016 Capital Outlay
Department Description Amount SubtotalFuture Economic Development
Infrastructure development and redevelopment 400,000
Total Fund 400,000
Equipment Replacement Fund Gross
Sale price
of old
equipmentInvestigation Van (350-04, FA 2911) Police 33,000
Forfeiture vehicle for Investigative Aid (340-03, 3170) Police 100
Squad for Captain (362-10, 3445) Police 30,000
Squad coming out of service (348-08, 3323) Police Investigations 100
Pickup (5004-08, 3208) Inspections 25,190
Lease loader, purch. blower, purc. tractor (8404-01, FA 2720) Park 185,000 55,000
Aerial truck for forestry (Budget Addition) Forestry 50,000
4WD utility vehicle with attachments (8409-04, FA 2869)180,000 10,000
4WD pickup 3/4 ton (1001-04, FA 2823 Streets 32,500 2,000
4WD pickup 3/4 ton (1407-04, FA 2824 Parks 32,500 2,000
4WD pickup 3/4 ton (5008-04, FA 2913 Parks 32,500 2,000
One ton pickup (2401-04, FA 2827 Parks 32,500 2,000
Tandem dump (4103-00, FA 2448/2632) Streets 255,000 25,000
Pass down Forester pickup -32,500 -2,000
Total Fund 855,890 96,000
Parks Capital Project Fund
Hamlet Park Improvements 188,000
Kingston Park playground remodel 100,000
Granada Park Improvements 50,000
Park property surveying & installation of id posts (Phase 5 of 5)17,000
Woodridge Park fencing move and repair 20,000
Matching grant program 10,000
Irrigation at Arbor Meadows Park ballfield areas 20,000
Total Fund 405,000
Water Operating
Pull Well 70,000 *
Meter replacement prog.(opt. 4th yr of 5 yr prog.)211,250 **
Meters in City facilities 24,000 **
Fencing replacement (Tanks at 81st & Innsdale)27,000
Pavement management 86,050
Total Fund 418,300
*item coded to 3000-4371
**item coded to 3000-4210
Sewer Operating
Pavement Management 165,600
Slip lining 50,000 ***
Total Fund 215,600
***item coded to 3100-4371
Streetlight Maintenance
Lighting - Jamaica 70th to Military 250,000
System improvements 100,000 *
Pavement Management 168,400
Total Fund 518,400
*item coded to 1400-4370
23
2016 Capital Outlay
Department Description Amount SubtotalFleet
Upgrade office equipment 4,000
Replace grease guns (4)1,350
Cooling system flusher 4,100
Puller set 3,500
Drive line fluid exchanger 2,300
Socket & Ratchet set 1,900
Strut spring compressor 1,350
18,500
MIS
Staff growth-PC, MS Office & Phone-2 4,000
Toughbooks and mounts for PD (5@5000)25,000
Replace Ipads-12 (Surface Pro)9,600
Mobile computers for fire-2 10,000
Replace aging switches/firewalls 3,700
Upgrade city Wi-Fi to ac access points 4,000
Expand data storage servers 60,000
Add Laserfiche forms portal 9,000
Replace squad camera system(IS Fund/Forfeiture)30,000
Add NAS device for PD for cell phone data 3,000
158,300
Total All 3,516,300
24
2017 Capital Outlay
Department Description Amount Subtotal
General Fund
Finance Misc. Equipment 500 500
Police 8 Tasers 12,700
Police 4 PBTs (includes trade-in value)1,500
Police 8 Glock Handguns (Includes trade-in value)800
Police Rifle and/or shotgun 1,425
Police Squad Equipment 6,225
Police Setup of New Design on Squads($8,500/squad x 5) in 0500-4530 42,500
Police Five squads($28,000/squad) in 0500-4530 140,000
Fire Misc Equipment 1,000 206,150
Signs Post Driver 4,000
PW Admin Upgrade Radios 45,000 45,000
Total Fund 251,650
Forfeiture
Replace squad camera system(IS Fund/Forfeiture)10,000
Total Fund 10,000
Recycling
Recycling Containers in neighborhood parks 25,000
Total Fund 25,000
Ice Arena
Ice machine replacement 3,200
Freon system maintenance 100,000
Total Fund 103,200
Golf Course
Rough mower 63,000
Silt seeder 5,000
Tow blower 6,500
Irrigation escrow 100,000
Total Fund 174,500
Future Economic Development
Infrastructure development and redevelopment 400,000
Total Fund 400,000
EDA
Capital outlay at BEC 30,000
Total Fund 30,000
25
2017 Capital Outlay
Department Description Amount Subtotal
Equipment Replacement Fund Gross
Sale price
of old
equipmentNew Investigations Vehicle Police 33,000 -
SUV (3127-04, FA 2920) Fire 37,100 1,500
Extrication equipment Fire 15,000 - Inspections vehicle (5004-08, FA 3208) Inspections 25,190 1,000
4WD pickup 3/4 ton (1401-04, FA 2825) Parks 32,500 1,500
4WD pickup 3/4 ton (2201-04, FA 2833) Bldg Maint 32,500 2,000
4WD pickup 3/4 ton (2402-04, FA 2826) Parks 32,500 2,000
Tractor (8405-05, FA 3402) Parks 50,000 5,000
Small loader (8202-04, FA 2867) Streets 60,000 5,000
Large loader (8205-04, FA 2870) Streets 170,000 20,000
Small loader (8203-04, FA 2868) Parks 85,000 5,000
Small tractor (8701-04, 8703-05 FA 2908, 3043) Parks 70,000 6,000
Bombardier (8708-95, FA 2715) Snow 90,000 5,000
Big Roller (8302-00, FA 2447) Streets 40,000 3,000
Trailer for roller (7002-91, FA 2050) Streets 9,000 -
Trailer (7004-06, FA 2026) Streets 6,000 -
Trailer-longer version (7018-93, FA 1392) Parks 10,000 1,000
Bucket truck (6004-04, FA 3363) Forestry 130,000 10,000
927,790 68,000
Parks Capital Project Fund
Matching grant program 10,000
Hamlet Park: Re-grade football/soccer field 20,000
Total Fund 30,000
Water Operating
Pull Well 70,000 *
Meter replacement program (optional 5th year of 5 year program)211,250 **
Pavement Management 91,250
Total Fund 372,500
*item coded to 3000-4371
**item coded to 3000-4210
Sewer Operating
Pavement Management 174,740
Slip lining 50,000 ***
Total Fund 224,740
***item coded to 3100-4371
Streetlight Maintenance
System improvements 100,000
Pavement Management 458,500
Total Fund 558,500
Ambulance Operating
ALS Monitors (5)146,000
Power Stretchers (3)38,600
Stair Chair Stretchers 94)11,700
Total Fund 196,300
26
2017 Capital Outlay
Department Description Amount Subtotal
Fleet
Replace Hotsy in wash bay 10,000
Replace shelving 10,000
Total Fund 20,000
MIS
Staff growth-PC, MS Office & Phone-2 4,000
Toughbooks and mounts for PD (5@5000)25,000
Replace squad camera system(IS Fund/Forfeiture)10,000
Total Fund 39,000
Total All 3,363,180
27
Department Name 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
General Government
Administration
City Administrator 0.80 0.80 0.80 0.80 0.80 0.80 0.90 0.90 0.90 1.00
Dir. Of Finance & Administrative Services 0.10 0.10 0.10 0.10 0.00 0.00 0.00 0.00 0.00 0.00
Technical Position 0.20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Administrative Assistant 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.00
Office Clerk II 0.00 0.00 0.00 0.00 0.00 0.25 0.25 0.00 0.00 0.00
Communications Coordinator 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 1.00 1.00
Management Analyst 0.50 0.80 1.04 1.04 0.90 0.65 0.65 0.00 0.00 0.00
Administration 1.90 2.00 2.24 2.24 2.00 2.00 2.10 2.20 2.20 2.00
Personnel
Dir. Of Finance & Administrative Services 0.10 0.10 0.10 0.10 0.00 0.00 0.00 0.00 0.00 0.00
Technical Position 0.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Management Analyst 0.66 0.91 0.91 0.91 1.05 0.95 0.95 0.00 0.00 0.00
HR Manager/Deputy City Clerk 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.80 0.80 0.00
HR Manager/City Clerk 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00
Management Assistant 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.50
Administrative Assistant 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.00
Office Clerk II 0.00 0.00 0.00 0.00 0.00 0.25 0.25 0.10 0.00 0.00
Personnel 1.56 1.31 1.31 1.31 1.35 1.50 1.50 1.20 1.10 1.50
City Hall
Secretary/Customer Service Rep.0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 1.00
Building Maintenance-PT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.50 0.00
Public Service Worker 0.20 0.20 0.20 0.20 0.20 0.10 0.10 0.10 0.00 1.00
City Hall 0.20 0.20 0.20 0.20 0.20 0.10 0.10 0.10 1.50 2.00
2007-2016 Budgeted Personnel Schedule
Full time equivalents
2
8
Department Name 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
2007-2016 Budgeted Personnel Schedule
City Clerk
City Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00
HR Manager/City Clerk 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.20 0.20 0.00
Deputy City Clerk 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00
Management Assistant 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.50
Administrative Assistant 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.40 0.00
Management Analyst 0.30 0.45 0.45 0.45 0.45 0.40 0.40 0.00 0.00 0.00
Office Clerk II 0.00 0.00 0.00 0.00 0.00 0.50 0.50 0.90 0.00 0.00
Part Time Hourly FTE 0.55 0.52 0.77 0.41 0.00 0.00 0.00 0.00 0.00 0.00
City Clerk 2.15 2.27 2.52 2.16 1.75 2.20 2.20 2.40 1.60 1.50
Finance
Dir. Of Finance & Administrative Services 0.75 0.75 0.75 0.75 0.00 0.00 0.00 0.00 0.00 0.00
Finance Director 0.00 0.00 0.00 0.00 0.95 0.95 0.95 0.95 0.95 1.00
Assistant Finance Director 0.00 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00
Receptionist 0.55 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Accountant 0.63 0.63 0.63 0.63 0.63 0.63 1.00 1.00 1.00 1.00
Accounting Clerk II/Accounting Specialist 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Financial Analyst 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00
Clerical Assistant 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Part Time Hourly FTE 0.55 0.22 0.63 0.63 0.28 0.28 0.28 0.28 0.00 0.00
Finance 5.48 4.60 5.01 5.01 4.86 4.86 5.23 5.23 4.95 5.00
Management Information Services
MIS Coordinator / Staff 1.33 1.33 1.33 1.33 1.33 0.00 0.00 0.00 0.00 0.00
Management Information Services 1.33 1.33 1.33 1.33 1.33 0.00 0.00 0.00 0.00 0.00
General Government 12.62 11.70 12.61 12.25 11.49 10.66 11.13 11.13 11.35 12.00
2
9
Department Name 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
2007-2016 Budgeted Personnel Schedule
Community Development
Planning/Historic Preservation
Community Development Director 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00
City Engineer 0.00 0.00 0.00 0.00 0.00 0.00 0.13 0.13 0.13 0.13
Economic Development Director 0.00 0.00 0.00 0.00 0.00 0.75 0.00 0.00 0.00 0.00
Economic Development Specialist 0.00 0.00 0.00 0.00 0.00 0.25 0.00 0.00 0.00 0.00
Senior Planner 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
GIS Technician 0.60 0.60 0.60 0.60 0.60 0.00 0.00 0.00 0.00 0.00
Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.95 0.95 0.95 0.95
Planning/Historic Preservation 4.60 4.60 4.60 4.60 4.60 4.00 3.08 3.08 3.08 3.08
Inspections
Chief Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
City Engineer 0.00 0.00 0.00 0.00 0.00 0.00 0.12 0.12 0.12 0.12
Building Inspector 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.95 0.95
Secretary 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Secretary-PT 0.72 0.72 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Inspections 5.72 5.72 5.00 5.00 5.00 5.00 5.12 5.12 5.07 5.07
Community Development 10.32 10.32 9.60 9.60 9.60 9.00 8.20 8.20 8.15 8.15
Public Safety
Police
Public Safety Director 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80
Deputy Director/Captain 1.85 1.88 1.88 1.88 1.88 1.88 1.90 1.90 1.95 1.95
Sergeant 5.85 5.76 5.76 5.76 5.76 5.76 5.80 5.90 5.95 5.95
Investigator 2.00 1.00 1.00 2.00 2.00 2.00 2.00 2.00 4.00 5.00
Investigator/Paramedic 0.00 0.88 0.88 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Task Force Officer/Paramedic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Police/Paramedic 16.15 14.96 14.96 13.08 13.08 14.08 14.40 12.35 9.00 8.00
Police Officer 8.00 10.00 10.00 12.00 12.00 11.00 11.00 15.00 17.00 18.00
Records Clerk 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Support Services Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Records Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Management Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00
3
0
Department Name 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
2007-2016 Budgeted Personnel Schedule
Management Analyst 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 1.00 1.00
Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Secretary 2.75 2.75 1.75 1.75 1.75 1.75 0.75 1.00 1.10 1.10
Secretary-PT 0.00 0.75 0.00 0.00 0.00 0.00 0.63 0.08 0.00 0.00
Transcriptionist-PT 0.25 0.25 0.25 0.25 0.25 0.73 0.73 0.73 0.73 0.73
Receptionist 0.15 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Receptionist-PT 0.00 0.10 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Property Room Tech 0.00 0.00 0.00 0.00 0.00 0.73 0.73 0.73 0.73 0.73
Investigative Aid 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Part Time Hourly FTE 3.03 3.35 3.30 3.81 3.59 2.55 2.55 2.55 2.86 2.86
Police 47.83 48.48 46.58 47.33 47.11 47.28 47.29 49.04 50.12 51.12
Fire/Emergency Management
Public Safety Director 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15
Fire Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Fire Marshal 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80
EMS Coordinator 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10
Firefighter/Paramedic 0.25 0.25 0.25 0.25 0.25 0.25 0.50 1.50 1.50 2.00
Secretary 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.40 0.40
Secretary-PT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.32 0.00 0.00
Part Time Hourly FTE 7.64 6.79 7.16 7.52 7.93 8.72 9.20 5.91 5.91 5.91
Fire/Emergency Management 9.94 9.09 9.46 9.82 10.23 11.02 11.75 9.78 9.86 10.36
Public Safety 57.77 57.57 56.04 57.15 57.34 58.30 59.04 58.82 59.98 61.48
Public Works
Streets/Signs/Snow
PW Supervisor 0.28 0.28 0.28 0.28 0.28 0.28 0.28 0.28 0.28 0.28
PW Foreperson 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
PW Lead Worker 1.10 1.10 1.10 1.10 1.10 1.10 1.10 1.10 1.10 1.10
PW Forester 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10
Public Service Worker 6.60 6.50 6.50 6.50 6.50 6.50 6.60 7.60 7.60 7.60
Part Time Hourly FTE 2.64 2.36 2.35 2.35 2.35 2.35 2.35 2.35 2.35 2.35
Streets 11.72 11.34 11.33 11.33 11.33 11.33 11.43 12.43 12.43 12.43
3
1
Department Name 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
2007-2016 Budgeted Personnel Schedule
Public Works Administration
Public Works Director 0.90 0.90 0.90 0.90 0.90 0.90 1.00 1.00 1.00 1.00
Management Assistant 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 1.00 1.00
Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Management Analyst 0.80 0.80 0.80 0.80 0.80 0.00 0.00 0.00 0.00 0.00
Part Time Hourly FTE 0.00 0.00 0.15 0.63 0.00 0.00 0.00 0.00 0.00 0.00
Public Works Administration 2.70 2.70 2.85 3.33 2.70 1.90 2.00 3.00 3.00 3.00
Engineering
City Engineer 1.00 1.00 1.00 1.00 1.00 0.87 0.55 0.55 0.55 0.55
Public Works Technician 0.80 0.80 0.80 0.80 0.80 0.80 0.75 0.00 0.00 0.00
Graduate Engineer 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.75 0.75 0.75
Part Time Hourly FTE 0.34 0.26 0.00 0.00 0.00 0.00 0.00 0.07 0.08 0.08
Engineering 2.14 2.06 1.80 1.80 1.80 1.67 1.30 1.37 1.38 1.38
Parks Maintenance and Forestry
Parks & Recreation Director 0.00 0.00 0.00 0.00 0.00 0.60 0.60 0.60 0.60 0.70
Ice Arena/Rec Manager 0.20 0.20 0.20 0.20 0.20 0.00 0.00 0.00 0.00 0.00
PW Supervisor 0.18 0.18 0.18 0.18 0.18 0.03 0.18 0.18 0.18 0.18
PW Foreperson 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90
PW Lead Worker 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90
Public Service Worker* New PSW starts 4/1/13 5.40 4.50 4.50 4.50 4.50 4.50 5.40 5.40 5.40 5.40
PW Forester 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90
Office Clerk II 0.00 0.00 0.00 0.00 0.00 0.00 0.10 0.10 0.10 0.10
Part Time Hourly FTE 4.80 4.18 4.00 4.00 4.49 4.49 4.19 4.19 4.23 4.53
Parks Maintenance and Forestry 13.28 11.76 11.58 11.58 12.07 12.32 13.17 13.17 13.21 13.61
Recreation
Parks & Recreation Director 0.00 0.00 0.00 0.00 0.00 0.20 0.20 0.20 0.20 0.20
Ice Arena/Rec Manager 0.20 0.20 0.20 0.20 0.20 0.00 0.00 0.00 0.00 0.00
Recreation Coordinator/Supervisor 0.90 0.90 0.90 0.90 0.90 0.90 0.95 0.95 0.95 0.95
Recreation Program Assistant 0.90 0.90 0.90 0.90 0.90 0.90 0.95 0.95 0.95 0.95
Office Clerk II 0.50 0.50 0.50 0.50 0.50 0.50 0.45 0.45 0.45 0.45
Recreation Program Assistant (HRA)0.50 0.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Part Time Hourly FTE 5.10 5.00 4.11 4.38 4.42 4.42 4.27 4.08 4.08 4.08
Recreation 8.10 8.00 6.61 6.88 6.92 6.92 6.82 6.63 6.63 6.63
Public Works 37.94 35.87 34.17 34.92 34.82 34.14 34.71 36.59 36.64 37.05
Total General Fund 118.65 115.46 112.42 113.92 113.26 112.10 113.08 114.74 116.12 118.68
3
2
Department Name 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
2007-2016 Budgeted Personnel Schedule
Special Revenue Funds
Recycling
Public Works Director 0.10 0.10 0.10 0.10 0.10 0.10 0.00 0.00 0.00 0.00
Public Works Supervisor 0.00 0.00 0.00 0.00 0.00 0.15 0.00 0.00 0.00 0.00
City Engineer 0.00 0.00 0.00 0.00 0.00 0.00 0.07 0.07 0.07 0.07
Public Works Technician 0.00 0.00 0.00 0.00 0.00 0.00 0.05 0.00 0.00 0.00
Graduate Engineer 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.05 0.05 0.05
Code Enforcement Officer 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.05 0.05
Recreation Supervisor 0.10 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Recreation Coordinator 0.10 0.10 0.10 0.10 0.10 0.10 0.05 0.05 0.05 0.05
Recreation Program Assistant 0.00 0.10 0.10 0.10 0.10 0.10 0.05 0.05 0.05 0.05
Secretary 0.00 0.00 0.00 0.00 0.00 0.00 0.10 0.10 0.10 0.10
Management Analyst 0.20 0.20 0.20 0.20 0.20 0.00 0.00 0.00 0.00 0.00
Recycling 0.50 0.50 0.50 0.50 0.50 0.45 0.32 0.32 0.37 0.37
Storm Water
PW Foreperson 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10
PW Supervisor 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10
City Engineer 0.00 0.00 0.00 0.00 0.00 0.08 0.08 0.08 0.08 0.08
Public Works Technician 0.10 0.10 0.10 0.10 0.10 0.16 0.16 0.00 0.00 0.00
Graduate Engineer 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.16 0.16 0.16
Public Service Worker 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00
Accounting Clerk II 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10
Part Time Hourly FTE 0.00 0.00 0.26 0.26 0.26 0.26 0.26 0.33 0.33 0.33
Storm Water 3.40 3.40 3.66 3.66 3.66 3.80 3.80 3.87 3.87 3.87
Ice Arena
Parks & Recreation Director 0.00 0.00 0.00 0.00 0.00 0.20 0.20 0.20 0.20 0.10
Ice Arena/Rec Manager 0.60 0.60 0.60 0.60 0.60 0.00 0.00 0.00 0.00 0.00
Ice Arena Manager 0.00 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00
Ice Arena Assistant Manager 1.00 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00
Ice Arena Maintenance Technician 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Recreation Program Assistant 0.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00
Tournament Director 0.00 0.00 0.00 0.00 0.00 0.16 0.16 0.16 0.16 0.16
Office Clerk II 0.00 0.00 0.00 0.00 0.00 0.00 0.45 0.45 0.45 0.45
Part Time Hourly FTE 2.91 4.33 3.45 3.45 3.45 3.45 3.45 3.45 3.45 3.45
Ice Arena 5.51 6.93 6.05 6.05 6.05 6.81 7.26 7.26 7.26 7.16
3
3
Department Name 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
2007-2016 Budgeted Personnel Schedule
Golf Course
Golf Manager/Pro 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Golf Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Golf Assistant Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Golf Assistant Pro/Food and Beverage Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Golf Assistant Food and Beverage Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Part Time Hourly FTE 15.21 14.30 17.77 17.77 17.77 17.77 17.77 17.77 17.77 17.77
Golf Course 20.21 19.30 22.77 22.77 22.77 22.77 22.77 22.77 22.77 22.77
Economic Development
City Administrator 0.20 0.20 0.20 0.20 0.20 0.20 0.10 0.10 0.10 0.00
Economic Development Director 0.00 0.00 0.00 0.00 0.00 0.25 1.00 1.00 1.00 1.00
Economic Development Assistant 0.00 0.00 0.00 0.00 0.00 0.75 1.00 1.00 1.00 1.00
Dir. Of Finance & Administrative Services 0.05 0.05 0.05 0.05 0.00 0.00 0.00 0.00 0.00 0.00
Finance Director 0.00 0.00 0.00 0.00 0.05 0.05 0.05 0.05 0.05 0.00
Technical Position 0.30 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Administrative Assistant 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.00 0.00
Management Analyst 0.54 0.84 0.60 0.60 0.60 0.00 0.00 0.00 0.00 0.00
Economic Development 1.19 1.19 0.95 0.95 0.95 1.35 2.25 2.25 2.15 2.00
Total Special Revenue Funds 30.81 31.32 33.93 33.93 33.93 35.19 36.41 36.48 36.43 36.18
Enterprise Funds
Cottage Grove EMS Ambulance
Public Safety Director 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05
Deputy Director/Captain 0.15 0.12 0.12 0.12 0.12 0.12 0.10 0.10 0.05 0.05
Sergeant 0.15 0.24 0.24 0.24 0.24 0.24 0.20 0.10 0.05 0.05
Fire Marshal 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20
Firefighter/Paramedic 0.75 0.75 0.75 0.75 0.75 0.75 1.50 4.50 4.50 6.00
EMS Coordinator 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90
Investigator/Paramedic 0.00 0.12 0.12 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Police/Paramedic 2.85 2.04 2.04 1.92 1.92 1.92 1.60 0.65 0.00 0.00
Secretary-PT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.40 0.00 0.00
Secretary 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.00 0.50 0.50
Part Time Hourly FTE 6.31 6.82 9.50 9.37 8.96 9.77 7.57 11.13 11.13 11.13
Cottage Grove EMS Ambulance 11.61 11.49 14.17 13.80 13.39 14.20 12.37 18.03 17.38 18.88
3
4
Department Name 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
2007-2016 Budgeted Personnel Schedule
Water/Sewer
PW Supervisor 0.36 0.36 0.36 0.36 0.36 0.36 0.36 0.36 0.36 0.36
PW Foreperson 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
PW Lead Worker 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Public Service Worker 5.00 5.00 4.00 4.00 4.00 3.90 3.90 3.90 4.00 5.00
City Engineer 0.00 0.00 0.00 0.00 0.00 0.04 0.04 0.04 0.04 0.04
Public Works Technician 0.10 0.10 0.10 0.10 0.10 0.03 0.03 0.00 0.00 0.00
Graduate Engineer 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.03 0.03 0.03
Accounting Clerk II 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90
Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.95 0.95 0.95 0.95
Receptionist-PT 0.38 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Clerical-PT 0.00 0.37 0.49 0.49 0.28 0.28 0.28 0.28 0.00 0.00
Part Time Hourly FTE 0.43 0.41 0.52 0.52 0.52 0.52 0.52 0.66 0.68 0.68
Water/Sewer 10.47 10.14 9.37 9.37 9.16 9.03 8.98 9.12 8.96 9.96
Street Lights
Public Service Worker 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
PW Supervisor 0.04 0.04 0.04 0.04 0.04 0.04 0.04 0.04 0.04 0.04
City Engineer 0.00 0.00 0.00 0.00 0.00 0.01 0.01 0.01 0.01 0.01
Graduate Engineer 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.01 0.01 0.01
Part Time Hourly FTE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.26 0.26
Street Lights 1.04 1.04 1.04 1.04 1.04 1.06 1.06 1.06 1.32 1.32
Total Enterprise Funds 23.12 22.67 24.57 24.21 23.59 24.29 22.41 28.21 27.66 30.16
Internal Service Fund
Fleet Maintenance
PW Foreperson 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
PW Supervisor 0.04 0.04 0.04 0.04 0.04 0.04 0.04 0.04 0.04 0.04
PW Lead Worker 0.80 0.80 0.80 0.80 0.80 0.00 0.00 0.00 0.00 0.00
Public Service Worker (Mechanic)2.00 2.00 2.00 2.00 2.00 3.00 3.00 3.00 3.00 3.00
Fleet Maintenance 3.84 3.84 3.84 3.84 3.84 4.04 4.04 4.04 4.04 4.04
Management Information Services
MIS Coordinator / Staff 0.00 0.00 0.00 0.00 0.00 1.33 2.08 2.10 2.10 1.80
Management Information Services 0.00 0.00 0.00 0.00 0.00 1.33 2.08 2.10 2.10 1.80
Total Internal Service Fund 3.84 3.84 3.84 3.84 3.84 5.37 6.12 6.14 6.14 5.84
Total All 176.42 173.30 174.77 175.90 174.61 176.95 178.01 185.57 186.35 190.86
3
5
Department Name 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
2007-2016 Budgeted Personnel Schedule
Regular Part Time 4.91 5.38 3.31 3.31 3.31 3.92 5.17 5.36 5.06 4.26
Full Time 122.00 119.00 117.00 117.00 117.00 118.00 120.00 127.00 128.00 133.00
Part Time Hourly FTE 49.51 48.92 54.46 55.59 54.30 55.03 52.84 53.21 53.29 53.60
PT FTE Calculation: 2080 - 12 holidays - 144 hrs vacation = 1840
BREAKDOWN BY DEPARTMENT
General Government 23.93 23.38 23.45 23.09 22.12 22.52 23.84 23.86 23.75 22.95
Public Safety 69.39 69.07 70.21 70.95 70.73 72.50 71.40 76.85 77.36 80.36
Public Works 62.90 61.55 58.34 59.09 58.99 59.15 60.00 62.09 62.47 64.77
Golf 20.21 19.30 22.77 22.77 22.77 22.77 22.77 22.77 22.77 22.77
176.42 173.30 174.77 175.90 174.61 176.95 178.01 185.57 186.35 190.86
# FTE added from 2007 to 2016
General Government (0.98)
Public Safety 10.98
Public Works 1.87
Golf 2.56
14.43
Changes 2015 Budget to 2016 Budget
7th Firefighter/Paramedic (Start 1-15)1.00
8th Firefighter/Paramedic (Start 1-16)1.00
Police Officer #41 (Start 10-15)1.00
Pub. Ser. Worker-Utilities (Start 1-16)1.00
Pub. Ser. Worker-CH to full time 0.50
Seasonal staff-Parks (Start 5-16)0.30
MIS staffing changes (0.30)
4.50
3
6
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37
FUNCTION General Government DIVISION 01DEPARTMENTMayor & Council PROGRAM 0010
MISSION
Provide excellence in the delivery of public services to community residents, businesses and owners
of property.
DESCRIPTION OF ACTIVITY
Composed of five elected officials, the City Council meets the first and third Wednesday each month to consider adoption of legislative and administrative measures providing services to citizens. They also meet periodically in workshops for in-depth discussion of other potential actions to be taken.
GUIDING PRINCIPLES FOR 2016-2020
*Be an employer of choice through a culture of continuous improvement, a spirit of collaborationbetween departments and divisions, a proactive approach to internal and external communications,
job enrichment, employee growth and training, injury reduction and work-place efficiencies.
*Achieve customer satisfaction in the top 20% of peer communities across all metrics.
*Meet or exceed financial targets toward improvement of rating agency outlooks.
*Create an environmentally focused and sustainable organization.
* Ensure proactive evaluation of technology opportunities for business lines and service delivery as
"return on investment" justifies implementation.
IMPACT MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017
Regular Council Meetings 22 21 21 21 21Special Council Meetings 8 11 10 10 10
BUDGET ADDITIONS
2016$25,000 Community Survey
2017
None
CAPITAL OUTLAY
None
38
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 01 - MAYOR-COUNCIL
Category: 4100 - PERSONAL SERVICES
4120 - SAL-P.T./TEMP 36,336 36,336 36,400 36,400 36,400 36,400
4141 - PERA 1,139 1,139 1,600 1,600 1,600 1,600
4142 - FICA 1,368 1,368 1,950 1,950 1,950 1,950
4148 - WORKERS COMP 100 100 100 100 100 100
PERSONAL SERVICES TOTAL 38,942 38,942 40,050 40,050 40,050 40,050
Category: 4200 - COMMODITIES
4200 - OFFICE SUPPLIES 490 48 500 500 500 500
4210 - OP SUPPLY-OTHER 556 890 600 700 700 700
COMMODITIES TOTAL 1,046 938 1,100 1,200 1,200 1,200
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 69,261 42,980 61,250 20,600 32,500 7,500
4301 - ENGINEERING SVS - 460 - - - -
4305 - FEES FOR SERVICE - - - 900 - -
4340 - PRINTING 81 97 - 100 100 100
4350 - INSURANCE CHARGE 5,400 5,400 5,400 5,400 5,400 5,400
4380 - RENTAL/LEASE - - 300 300 300 300
4401 - DUES & SUBS 31,088 31,910 31,600 32,600 34,150 34,900
4403 - TRAVEL/TRAIN/CON 1,870 6,286 1,500 1,500 1,500 1,500
4434 - SPECIAL EVENTS 87,564 478 - - - -
4449 - OTHER CONTRACT - - 100 100 - -
CONTRACTUAL SERVICES TOTAL 195,265 87,611 100,150 61,500 73,950 49,700
Total MAYOR-COUNCIL:235,253 127,491 141,300 102,750 115,200 90,950
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
39
FUNCTION General Government DIVISION 02DEPARTMENTAdministrationPROGRAM0110
MISSION
The Administration Department facilitates the linkage of Cottage Grove citizens, elected Mayor and
City Council, and the City’s operating departments and employees in the process of empowered
community decision-making, and in the delivery of superior municipal services.
DESCRIPTION OF ACTIVITY
The City Administrator and department staff provide general administrative services for management of the City to ensure that all Council policies and directives are implemented. The City Administrator
consults with the Mayor and City Council in their responsibilities as the community’s elected decision makers. Department support includes managing Council agendas and directing information flow and
action requests to the Council.
The department provides general oversight and supervision of all City operating departments
and consultants who provide the direct delivery of services to the community.
DEPARTMENTAL GOALS 2016-2020
1 Using Communications plan adopted in 2015, refine media and social media approaches to
disseminating the City's message
2 Maintain licensing/data management at 100% customer satisfaction levels3Create and/or initiate fund capacity building toward an S&P AAA bond rating
2016 OBJECTIVES
**Facilitate at least two all Advisory Commission meetings; spring & fall. **Provide leadership on capital project planning and implementation.
**Continue service enhancements and operational efficiencies of operational departments;evaluate where outside vendors and contractors may provide more cost effective solutions.
**Refine five-year operational, staffing, training and financing plans. Identify short-termimplementation strategies for those plans.
**Guide annual budget process by integrating Council mission and community goals with
spending and taxation levels.
IMPACT MEASURES
Actual Actual Estimated Projected ProjectedItem20132014201520162017
Regular Council Meetings 22 21 21 21 21
Special Council Meetings 8 11 10 10 10
40
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
City Administrator 0.90 0.90 1.00 1.00Admin. Assistant 0.30 0.30 0.00 0.00Communications Coordinator 1.00 1.00 1.00 1.00
Total 2.20 2.20 2.00 2.00
BUDGET ADDITIONS
None
CAPITAL OUTLAY
2016
$750 Camera
2017
None
Regular Status
Personnel Schedule-FTE's
41
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 02 - ADMINISTRATION
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 195,545 188,371 201,200 208,700 212,300 221,200
4140 - PENSIONS 626 - 10,500 - - -
4141 - PERA 13,228 13,087 3,700 15,200 16,000 16,700
4142 - FICA 13,546 12,951 15,400 16,000 16,200 17,000
4144 - HEALTH INSURANCE 17,100 15,650 15,650 20,600 20,400 24,400
4147 - UNEMPLOYMENT 14,650 - - - - -
4148 - WORKERS COMP 940 1,000 1,000 1,100 1,400 1,600
PERSONAL SERVICES TOTAL 255,635 231,059 247,450 261,600 266,300 280,900
Category: 4200 - COMMODITIES
4200 - OFFICE SUPPLIES 968 65 600 600 600 600
4210 - OP SUPPLY-OTHER - 4 200 200 200 200
4280 - CAPITAL OUTLAY <$5,000 - - - - 750 -
COMMODITIES TOTAL 968 69 800 800 1,550 800
Category: 4300 - CONTRACTUAL SERVICES
4305 - FEES FOR SERVICE 105 - - - - -
4310 - COMMUNICATION 366 387 480 480 850 850
4321 - DATA PROCESSING 8,130 10,380 10,380 4,250 4,250 4,250
4340 - PRINTING - - 50 50 50 50
4341 - ADVER/PUBLISH 52 - - - - -
4370 - MAINT-REPAIR/EQ 1,254 1,072 100 100 100 100
4401 - DUES & SUBS 273 402 435 435 1,685 1,685
4403 - TRAVEL/TRAIN/CON 686 291 1,000 1,000 3,600 3,600
CONTRACTUAL SERVICES TOTAL 10,866 12,532 12,445 6,315 10,535 10,535
Total ADMINISTRATION:267,469 243,661 260,695 268,715 278,385 292,235
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
42
FUNCTION General Government DIVISION 03DEPARTMENTProfessional Services PROGRAM 0150
MISSION
Provides professional legal and assessing services for City operations. Legal service includes advice
and opinions to City Council and City Staff and representation of city interests in judicial and administrative
proceedings. Assessing services provide fair and equitable property valuations for all properties within
the City.
DESCRIPTION OF ACTIVITY
The City contracts for legal services to provide legal advice to City Council, staff and advisory commissions and for prosecution of criminal matters and representation in civil matters.
Levander, Gillen & Miller provides City attorney services under contract; contract runs through 2016.
F. Joseph Taylor, P.A. provides prosecuting attorney services.
Washington County Assessor’s Office provides property valuation services.
IMPACT MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017Number of parcels 12,875 13,054 13,124 13,189 13,254
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
None
BUDGET ADDITIONS
None
CAPITAL OUTLAY
None
Personnel Schedule
43
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 03 - PROFESSIONAL SERVICES
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 147,882 150,315 158,300 155,500 155,500 155,500
4302 - LEGAL SERVICE 191,171 192,864 173,100 185,900 190,950 196,950
4341 - ADVER/PUBLISH - - 100 100 100 100
CONTRACTUAL SERVICES TOTAL 339,053 343,179 331,500 341,500 346,550 352,550
Total PROFESSIONAL SERVICES:339,053 343,179 331,500 341,500 346,550 352,550
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
44
FUNCTION General Government DIVISION 04DEPARTMENTCity Clerk & Elections PROGRAM 0200 & 0210
MISSIONThe mission of the City Clerk's office is to provide recordings and retention of all official proceedings
and actions taken by the Mayor and City Council. Ensure compliance with all applicable State and Local
regulations relating to licensing. Conduct elections in accordance with State, Federal and Local laws.
DESCRIPTION OF ACTIVITY
The City Clerk records all regular, special, and emergency City Council meetings and is the keeper of official minutes and permanent archival records. The City Clerk supervises work of the administrative assistant.
The City Clerk’s Office is the Licensing arm of the City.
This function also manages the City's Risk management and insurance: processing, submittingand following up claims with the League of Minnesota Cities Insurance Trust.
The City Clerk works directly with employees who are on Family & Medical Leave (FMLA) or who
are receiving Short-Term Disability, Workers Compensation or Long-Term Disability benefits.
The City Clerk is the Responsible Authority and Data Practices Compliance Official for the City in compliancewith the Data Practices Act.
MAJOR OBJECTIVES FOR 2016
City Clerk
1.Continue conversion of City records from paper or images to Laserfiche.2.Receive and issue permits/licenses.3.Amend the City Code as needed.4.Receive and process employee applications for FMLA, Leave of Absences, STD, and LTD benefits.5.Process claims for work related injuries (workers' compensation) and claims for automobile, propertyand general liability claims.
Elections - 2016
1.Coordinate two major elections - Primary, General and Mayor and Council Races.2.Evaluate polling place boundaries and establish new polling places where necessary.3.Update campaign manual for local City Council race.4.Recruit and train 105 qualified individuals to serve as Co-Head, Regular, Equipment, and Student Judges.5.Prepare Election Judge Manual and instructional materials.6.Train Election Judges on new equipment to be purchased by Washington County.7.Prepare supply boxes and set up polling places.
8.Test equipment and ballots.
9.Amend Precinct Finder and Precinct Maps.
Elections - 2017
1.Coordinate the School District Election for Washington County.2.Recruit 85 Election Judges to work.3.Prepare supply boxes and set up polling places.4.Transmit results of election from four polling places to Washington County.
45
IMPACT MEASURES CLERK
Actual Actual Estimated Projected ProjectedItem20132014201520162017Special meeting minutes 11 10 10 10 10Regular meeting minutes 22 21 21 21 21Resolutions146124135140145
Ordinances 15 13 15 15 15
Business licenses/permits issued 240 245 245 245 245
ELECTIONS
Actual Actual Actual Actual ProjectedItem20082010201220142016No. of Elections 2 2 2 2 2No. of Polling Places 12 12 11 11 11
Primary
7:00 a.m. Election Day
Registered 19,825 20,516 20,810 20,804 21,000
Number Voting 1,657 3,270 1,107 1,398 1,400
Voter Turnout 8%16%5%7%7%
General 7:00 a.m. Election Day 20,359 20,607 21,119 20,780 21,000 Number Voting 19,050 13,345 19,727 11,166 15,000 Voter Turnout 94%64.80%93.40%54%70%
OUTCOME MEASURES
Actual Actual Estimated Projected Projected 2013 2014 2015 2016 2017None
CITY CLERK
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017City Clerk 1.00 1.00 0.00 0.00HR Manager/Deputy City Clerk 0.20 0.20 0.00 0.00Deputy City Clerk 0.00 0.00 1.00 1.00Management Assistant 0.00 0.00 0.50 0.50Admin. Assistant 0.30 0.40 0.00 0.00Office Clerk II 0.90 0.00 0.00 0.00
Total 2.40 1.60 1.50 1.50
ELECTIONS
Budget Budget Budget Budget
Position Title (Hours)2010 2012 2014 2016Head Judges/Co-Heads 942.25 505.75 506 515Regular Judges 1,986 2,379 1,879 1,900Equipment Judges 524.25 379.25 379.25 385.00Students0563563565
Election Assistant 0 0 500 500
Total 3,453 3,827 3,827 3,865
BUDGET ADDITIONS
None
CAPITAL OUTLAY
None
Regular StatusPersonnel Schedule- FTE’s
Temporary StatusPersonnel Schedule
46
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 04 - CITY CLERK/ELECTIONS
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 122,326 110,136 110,300 118,900 93,400 99,000
4110 - OVERTIME F. T.268 1,130 800 - 800 -
4120 - SAL-P.T./TEMP 7,879 36,964 35,000 - 37,000 -
4141 - PERA 8,252 7,932 8,100 8,900 7,200 7,600
4142 - FICA 9,078 8,849 9,000 9,100 10,000 7,600
4144 - HEALTH INSURANCE 16,400 18,500 18,500 15,000 15,300 18,300
4148 - WORKERS COMP 1,060 900 900 700 1,000 700
PERSONAL SERVICES TOTAL 165,264 184,410 182,600 152,600 164,700 133,200
Category: 4200 - COMMODITIES
4200 - OFFICE SUPPLIES 352 378 550 350 550 350
4210 - OP SUPPLY-OTHER - 151 1,750 350 1,750 350
COMMODITIES TOTAL 352 529 2,300 700 2,300 700
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 393 2,519 5,800 3,500 3,300 3,000
4301 - ENGINEERING SVS - 1,794 - - - -
4305 - FEES FOR SERVICE 915 - 100 100 100 100
4321 - DATA PROCESSING 3,250 4,150 4,150 4,250 4,250 4,250
4340 - PRINTING - 46 200 100 200 100
4341 - ADVER/PUBLISH 804 1,376 1,300 600 1,300 600
4370 - MAINT-REPAIR/EQ 5,170 5,653 5,640 5,640 5,640 5,640
4380 - RENTAL/LEASE - 500 400 - 400 -
4401 - DUES & SUBS 35 248 35 35 35 35
4403 - TRAVEL/TRAIN/CON - (73) 650 500 650 500
CONTRACTUAL SERVICES TOTAL 10,567 16,213 18,275 14,725 15,875 14,225
Total CITY CLERK/ELECTIONS:176,184 201,152 203,175 168,025 182,875 148,125
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
47
FUNCTION General Government DIVISION 05DEPARTMENTFinancePROGRAM0300
MISSION
The Cottage Grove Finance Department provides financial information, analysis of financial information and financial services for internal and external customers in a timely, accurate,
professional and fiscally responsible manner.
DESCRIPTION OF ACTIVITY
Finance is responsible for the fiscal management and financial reporting of all City funds in accordance with all Federal, State and local laws and in compliance with Generally Accepted
Accounting Standards. Activities within the department include accounts payable, payroll,
accounts receivable, investment of city funds, utility billing, ambulance billing, special assessments, budgeting and financial administration, debt management and economic development reporting.
MAJOR OBJECTIVES FOR 2016
** Review effectiveness of Electronic Purchase order system.
** Computerize the Special Assessment tracking and accounting.
** Implement electronic timesheet reporting for all employees.
** Monitor TIF fund status.
IMPACT MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017
Accounts payable checks 4,563 5,061 5,100 5,100 5,100
Payments by EFT (A/P)210 196 225 250 275
Payroll ACH notices 6,459 7,746 7,650 7,750 7,650Investment return 0.68%1.51%0.75%0.75%0.75%
W-2’s issued 435 486 440 540 440
OUTCOME MEASURES
Actual Actual Estimated Projected Projected
2013 2014 2015 2016 2017Personnel cost per payroll
transactions $8.40 $8.97 $9.91 $10.15 $10.78
Number of reportable
findings by independent
auditor
0 0 0 0 0
48
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Director of Finance 0.95 0.95 1.00 1.00Assistant Fin. Director 1.00 1.00 1.00 1.00Accountant1.00 1.00 1.00 1.00Accounting Specialist 1.00 1.00 1.00 1.00Payroll Specialist 1.00 1.00 1.00 1.00
Total 4.95 4.95 5.00 5.00
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Student Position (BPA/OJT)*520 hrs 0 0 0*Remaining hrs funded by utility funds
BUDGET ADDITIONS
None
CAPITAL OUTLAY
2016&2017
$500 Miscellaneous capital items
Personnel Schedule
Regular StatusPersonnel Schedule –FTE’s
Temporary Status
49
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 05 - FINANCE
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 387,414 390,236 382,500 392,300 409,900 421,300
4120 - SAL-P.T./TEMP 4,575 - - - - -
4141 - PERA 27,784 28,147 27,600 29,400 31,700 32,600
4142 - FICA 28,023 28,165 29,600 30,100 31,400 32,300
4144 - HEALTH INSURANCE 24,000 24,600 24,600 30,900 33,300 39,300
4148 - WORKERS COMP 2,700 2,100 2,100 2,200 2,900 3,000
PERSONAL SERVICES TOTAL 474,496 473,249 466,400 484,900 509,200 528,500
Category: 4200 - COMMODITIES
4200 - OFFICE SUPPLIES 1,072 470 1,400 1,500 1,500 1,500
4210 - OP SUPPLY-OTHER 88 105 500 500 500 500
4280 - CAPITAL OUTLAY <$5,000 - - 500 500 500 500
COMMODITIES TOTAL 1,160 575 2,400 2,500 2,500 2,500
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 20,857 18,907 20,215 19,400 19,800 20,200
4305 - FEES FOR SERVICE 70 70 200 200 200 200
4309 - CREDIT CARD FEES - - - 5,890 6,000 6,000
4311 - POSTAGE - - 50 50 50 50
4321 - DATA PROCESSING 9,760 12,460 12,460 10,625 10,625 10,625
4340 - PRINTING 185 1,104 1,850 1,950 1,950 1,950
4341 - ADVER/PUBLISH 631 286 1,100 1,100 1,100 1,100
4370 - MAINT-REPAIR/EQ 1,353 1,122 - - - -
4401 - DUES & SUBS 310 310 810 810 800 800
4403 - TRAVEL/TRAIN/CON 1,268 1,712 2,500 2,500 2,500 2,500
CONTRACTUAL SERVICES TOTAL 34,435 35,971 39,185 42,525 43,025 43,425
Total FINANCE:510,090 509,795 507,985 529,925 554,725 574,425
City of Cottage Grove
2016/2017 General Fund Expenditure Budget
50
FUNCTION General Government DIVISION 06DEPARTMENTPersonnelPROGRAM0120
MISSION
The mission of the Personnel division is to recruit and retain high level employees.
DESCRIPTION OF ACTIVITY
The division assures that all employment functions and activities comply with Federal and State
laws, regulations, and case law. The division is responsible for recruitment, union contract negotiation,administration of the compensation and pay equity programs, employee benefits, wellness, workplace safety, FMLA, workers' compensation and the coordination of citywide training efforts.
MAJOR OBJECTIVES FOR 2016
1. Continue to enhance the annual performance evaluation systems to ensure all supervisors and employees
gain constructive feedback and targeted goal-setting for the coming year.
2. Continue to coordinate the citywide organizational study process.
3. Update existing policies and add new ones as needed. Update the Personnel Policy,
Safety Manual and City Code.
4. Continue development of in-house education and training efforts for benefits information, policies, procedures, and other areas relevant to employment. This includes on-going review with the employee insurance committee.
5. Coordinate the Employee Assistance Program. Monitor results to evaluate program effectiveness.
6. Continue to explore new health insurance coverage options to lower costs for the City and the
employees, and encourage healthier lifestyles for employees and dependents.
7. Coordinate employee events to address relevant issues facing City employees
and keep employees informed about City goals and activities.
8. Continue to update and enhance the annual benefits fair to educate employees regarding the many benefit options available to them.9. Explore updating the citywide training policy to ensure the needs of the City and the employees
are being met.
10. Work with the new City Administrator regarding any new Human Resources programs that may be
identified.
IMPACT MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017
Training sessions 5 6 6 6 6
Union contracts negotiated 0 4 0 0 4
Number of positions filled 20 24 21 20 20
Wellness training/programs 4 4 4 4 4
OUTCOME MEASURES
Actual Actual Estimated Projected Projected20132014201520162017
%of positions filled within 90
days of vacancy 65%65%65%65%65%
51
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
HR Manager/Deputy City Clerk 0.80 0.80 0.00 0.00
HR Manager/City Clerk 0.00 0.00 1.00 1.00
Management Assistant 0.00 0.00 0.50 0.50
Office Clerk II 0.10 0.00 0.00 0.00
Admin. Assistant 0.30 0.30 0.00 0.00
Total 1.20 1.10 1.50 1.50
BUDGET ADDITIONS
None
CAPITAL OUTLAY
None
Regular Status
Personnel Schedule-FTE's
52
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 06 - PERSONNEL
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 78,902 78,427 76,200 78,100 112,100 119,300
4141 - PERA 5,631 5,610 5,600 5,800 8,700 9,200
4142 - FICA 5,832 5,804 5,800 6,000 8,600 9,100
4144 - HEALTH INSURANCE 10,700 9,250 9,250 10,300 15,300 18,300
4148 - WORKERS COMP 600 400 400 400 800 900
PERSONAL SERVICES TOTAL 101,665 99,491 97,250 100,600 145,500 156,800
Category: 4200 - COMMODITIES
4200 - OFFICE SUPPLIES 99 389 100 100 100 100
4210 - OP SUPPLY-OTHER - - 100 100 100 100
COMMODITIES TOTAL 99 389 200 200 200 200
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 2,500 2,500 3,000 3,000 3,000 3,000
4302 - LEGAL SERVICE 4,179 1,005 4,000 4,000 4,000 4,000
4305 - FEES FOR SERVICE - - 100 100 100 100
4321 - DATA PROCESSING 1,630 2,080 2,080 2,125 2,125 2,125
4340 - PRINTING - - 100 100 100 100
4341 - ADVER/PUBLISH - - 500 500 500 500
4401 - DUES & SUBS 180 235 200 200 200 200
4403 - TRAVEL/TRAIN/CON - 75 1,000 1,000 1,000 1,000
CONTRACTUAL SERVICES TOTAL 8,488 5,895 10,980 11,025 11,025 11,025
Total PERSONNEL:110,253 105,775 108,430 111,825 156,725 168,025
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
53
FUNCTION General Government DIVISION 08DEPARTMENTCommunity programs PROGRAM 0395
MISSION
To support community and employee programs. To keep the community informed of City activities
and events through a variety of printed communications.
DESCRIPTION OF ACTIVITY
This division's budget accounts for the publishing costs of the Cottage Grove Reports newsletter.
Prior to 2016, the newsletter was published monthly and distributed in the mailed utility bills. In 2016,
software will be acquired to distribute information weekly to residents in an e-newsletter; an eight
page expanded newsletter will be mailed quarterly to all residents.
Further, it accounts for City contributions to community and employee programs including
the employee recognition program and a volunteer recognition dinner.
IMPACT MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017
Annual Report published 1 1 1 1 1
“CG Reports” Newsletters
published 12 12 12 4 4
OUTCOME MEASURES
Actual Actual Estimated Projected Projected20122014201520162017
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
None
BUDGET ADDITIONS
2016
-$8,740 Software for e-newsletter and send CG Reports quarterly
2017
-$8,740 Software for e-newsletter and send CG Reports quarterly
CAPITAL OUTLAY
2016 and 2017
None
20%20%
Personnel Schedule
% of survey respondents
stating principal source of
City information is via
monthly "CG Reports".
28%28%25%
54
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 08 - COMMUNITY & EMPLOYEE PROG
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 2,600 1,998 3,000 3,600 3,600 3,600
4120 - SAL-P.T./TEMP 725 625 - - - -
PERSONAL SERVICES TOTAL 3,325 2,623 3,000 3,600 3,600 3,600
Category: 4200 - COMMODITIES
4210 - OP SUPPLY-OTHER - 1,601 500 500 500 500
COMMODITIES TOTAL - 1,601 500 500 500 500
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES - - - - 2,800 2,800
4305 - FEES FOR SERVICE 71 80 - - - -
4311 - POSTAGE - - - - 8,000 8,000
4340 - PRINTING 30,825 33,259 30,430 34,330 14,930 14,930
4375 - CHARGE-FLEET MNT - 958 1,000 1,000 1,000 1,000
4380 - RENTAL/LEASE - - 900 - - -
4403 - TRAVEL/TRAIN/CON - 4,024 - 8,500 15,000 15,000
4434 - SPECIAL EVENTS 15,432 18,966 17,500 17,500 17,500 17,500
4438 - PRO/MISC RESALE - - 500 500 500 500
CONTRACTUAL SERVICES TOTAL 46,328 57,287 50,330 61,830 59,730 59,730
Total COMMUNITY & EMPLOYEE PROG:49,653 61,511 53,830 65,930 63,830 63,830
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
55
FUNCTION General Government DIVISION 09DEPARTMENTCity Hall PROGRAM 2500
MISSION
Provide a clean, safe, and appropriate work environment within the main administrative offices.
DESCRIPTION OF ACTIVITY
The City contracts for custodial services to provide an appropriate environment for the public and City staff
to conduct City business. This division accounts for central supplies, utilities and shared office equipment
expenses at the City Hall building.
IMPACT MEASURES
Actual Actual Estimated Projected Projected Item 2013 2014 2015 2016 2017
Number of buildings 1 1 1 1 1
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Public service worker 0.10 0.40 1.00 1.00Customer service rep.0.00 1.00 1.00 1.00
Personnel Schedule
56
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 09 - CITY HALL BUILDINGS
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 8,344 54,068 40,000 49,400 66,700 74,900
4110 - OVERTIME F. T.3,324 3,926 - - - -
4120 - SAL-P.T./TEMP - 124 - 15,000 23,900 25,600
4141 - PERA 803 4,192 2,600 3,700 7,000 7,800
4142 - FICA 784 4,219 2,700 3,800 6,900 7,700
4144 - HEALTH INSURANCE 600 800 800 10,300 20,400 24,400
4148 - WORKERS COMP 200 200 200 500 2,000 2,400
PERSONAL SERVICES TOTAL 14,056 67,529 46,300 82,700 126,900 142,800
Category: 4200 - COMMODITIES
4200 - OFFICE SUPPLIES 2,589 3,172 5,470 5,870 4,870 4,870
4210 - OP SUPPLY-OTHER 6,112 9,267 3,100 5,800 6,800 6,800
4211 - MOTOR FUELS - - 200 200 200 200
4271 - OP SUP-OTHER IMP - 1,484 - - - -
4272 - OP SUP-BUILDINGS 3,585 7,481 3,900 4,200 4,200 4,200
4280 - CAPITAL OUTLAY <$5,000 - - 500 500 - -
COMMODITIES TOTAL 12,287 21,403 13,170 16,570 16,070 16,070
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 125 420 500 500 500 500
4301 - ENGINEERING SVS - 2,447 - - - -
4305 - FEES FOR SERVICE 7,132 5,647 10,700 9,500 9,500 9,500
4311 - POSTAGE 16,275 15,913 23,000 23,000 23,000 23,000
4321 - DATA PROCESSING - - - 6,375 6,375 6,375
4340 - PRINTING 2,866 3,360 2,900 3,100 3,100 3,100
4341 - ADVER/PUBLISH 63 1,187 - - - -
4350 - INSURANCE CHARGE 51,500 51,500 51,500 51,500 51,500 51,500
4360 - UTILITIES 112,958 124,419 93,100 112,000 115,400 115,400
4370 - MAINT-REPAIR/EQ 5,346 5,137 13,950 9,640 7,290 7,290
4372 - MAINT-REPAIR/BLD 7,029 35,458 10,000 10,000 22,760 22,760
4380 - RENTAL/LEASE 7,027 7,085 8,020 7,120 7,120 7,120
4401 - DUES & SUBS - - 250 250 250 250
4405 - CLEAN/WASTE REMV 40,478 35,781 52,920 44,720 45,500 45,500
4449 - OTHER CONTRACT 110 110 - - - -
CONTRACTUAL SERVICES TOTAL 250,908 288,464 266,840 277,705 292,295 292,295
Total CITY HALL BUILDINGS:277,250 377,397 326,310 376,975 435,265 451,165
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
57
FUNCTION General Government DIVISION 10/13DEPARTMENTCommunity Development PROGRAM 1100/1000
MISSION
The Community Development Department provides direction and vision for future economic and physical growth of Cottage Grove in a professional and courteous manner.
DESCRIPTION OF ACTIVITY
The Planning Division provides guidance for the growth and long term stability of the community and
surrounding areas through the preservation of natural and historic resources and the built environment for an enhanced quality of life.
The Building Division provides quality customer service, technical information, permit processing,
inspections and code enforcement to ensure safety and compliance with State and local standards forthe community and surrounding area.
MAJOR OBJECTIVES FOR 2016
Planning Division:
1.Improve the public health, safety, and general welfare of the community by planning for future development; assuring that public infrastructure and services are provided to address the needs of residential,
agriculture, business, and industry uses.2.Provide information on City plans and the development process to residents, developers, and others.
3.Coordinate projects with city departments, adjacent communities, Washington County, the WatershedDistrict, and state agencies.
4.Provide planning services consistent with the City Council’s vision and policies in a professional and
fiscally responsible manner with a conscious effort to continue a high level of customer service. 5.Staff Planning Commission.
6.Assist in staffing Parks, Recreation, and Parks Natural Resources Commission.7.Develop accurate and professional mapping.
8.Assist in code enforcement.9.Review and revise, as necessary, existing development related zoning ordinances.
10.Become an active partner in emergency management planning and response.11.Prepare the City's Comprehensive Plan Update.
12.Actively participate in the Washington County Library Master Planning.
13.Work with Parks and Washington County on trail and master planning efforts.14.Staff the Historic Preservation Committee.Building Division:
1.Assist with coordination of the City Hall front counter and telephone calls.2.Perform inspections of new construction and remodeling projects.
3.Coordinate electrical inspections.4.Process permits.
5.Perform plan review functions for Cottage Grove, St Paul Park, Newport, and Denmark Township.6.Ensure that all structures are constructed per the minimum requirements of all State and local
building codes and standards with an emphasis on public health and safety.
7.Provide code enforcement activities that improve neighborhood health, safety and value whilepromoting positive community vision and character.
8.Review/revise permit processing documents and information handouts to facilitate user understanding of compliance processes.
9.Continue and expand use of document imaging system for record retention.10.Manage rental license program.
58
11.Oversee facilities maintenance of City Hall, Fire Stations and BEC.IMPACT MEASURES
Actual Actual Estimated Projected ProjectedItem20132014201520162017
Application Processing(CUP, Var, PP, FP, etc.)41 48 45 50 50
Residential Rental License 522 570 642 355 355
Planning Commission
Meetings 12 12 12 12 12
Historic Preservation Mtgs.5 6 6 6 6
Code Enforcement Insp.2,826 1482*1,600 1,650 1,700
Council Action Items (Res,
Ord, Approvals)146 157 160 162 165
Field Inspections 8,016 9,516 8,700 8,800 8,900Plan Reviews*865 751 800 820 830
Permits 2,713 2,733 2,800 2,850 2,900
New Dwelling Units 56 77 72 55 75
Other 2,657 2,656 2,828 2,900 2,925
Denmark Township
Permits 147 140 130 140 145
Building Valuation (mil $)57.3 45.8 65 60 75Rental Housing Inspection 1,078 1,028 1,080 1,080 1,100
Environmental
Commission 6 8 9 8 8
*Representing only Cottage Grove
OUTCOME MEASURES
Actual Actual Estimated Projected Projected20132014201520162017
None
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
CD Director/City Engineer 0.25 0.25 0.25 0.25
Senior Planner 1.90 1.90 1.90 1.90Secretary1.95 1.95 1.95 1.95Chief Building Official 1.00 1.00 1.00 1.00
Building Inspector 2.00 2.00 2.00 2.00
Code Enforcement Officer 1.00 0.95 0.95 0.95
Total 8.10 8.05 8.05 8.05
BUDGET ADDITIONS 2016
$6,405 Comprehensive Plan update 2040(General Fund portion)-Total funding for 2016 is $30,0002017
$6,405 Comprehensive Plan update 2040(General Fund portion)-Total funding for 2016 is $30,000
CAPITAL OUTLAY
None
Regular Status
Personnel Schedule – FTE’s
59
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 10 - PLANNING & ZONING
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 217,806 227,035 213,900 219,300 225,400 231,800
4101 - ENGINEERING SALARIES & BE 5,627 - - - - -
4110 - OVERTIME F. T.976 246 - - - -
4120 - SAL-P.T./TEMP 824 - - - - -
4121 - O.T. - P.T./TEMP - 33 - - - -
4141 - PERA 15,476 15,980 15,500 16,600 17,400 17,900
4142 - FICA 15,127 15,312 16,300 16,900 17,300 17,700
4144 - HEALTH INSURANCE 31,900 22,150 22,150 27,900 30,400 36,400
4148 - WORKERS COMP 1,500 1,200 1,200 1,300 1,700 1,700
PERSONAL SERVICES TOTAL 289,236 281,956 269,050 282,000 292,200 305,500
Category: 4200 - COMMODITIES
4200 - OFFICE SUPPLIES 1,000 872 900 1,000 1,000 1,000
4210 - OP SUPPLY-OTHER 77 147 - - - -
COMMODITIES TOTAL 1,077 1,019 900 1,000 1,000 1,000
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 27,503 14,810 2,000 2,000 8,405 8,405
4301 - ENGINEERING SVS 14,548 4,004 10,000 15,000 15,000 15,000
4305 - FEES FOR SERVICE 1,518 1,785 2,400 2,500 2,500 2,500
4311 - POSTAGE 7 - 25 25 25 25
4321 - DATA PROCESSING 8,130 10,380 10,380 10,625 10,625 10,625
4340 - PRINTING 96 29 900 1,000 200 200
4341 - ADVER/PUBLISH 2,204 2,524 3,800 3,500 3,500 3,500
4350 - INSURANCE CHARGE 1,000 1,000 1,000 1,000 1,000 1,000
4370 - MAINT-REPAIR/EQ 1,483 1,318 1,000 1,100 1,100 1,100
4380 - RENTAL/LEASE - - - - - -
4401 - DUES & SUBS 620 910 910 910 930 930
4403 - TRAVEL/TRAIN/CON 613 1,057 1,700 1,700 1,700 1,700
4434 - SPECIAL EVENTS 12 - - - - -
CONTRACTUAL SERVICES TOTAL 57,735 37,816 34,115 39,360 44,985 44,985
Total PLANNING & ZONING:348,048 320,791 304,065 322,360 338,185 351,485
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
60
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 13 - PROTECTIVE INSPECTION
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 315,303 323,632 336,400 343,500 355,900 368,100
4101 - ENGINEERING SALARIES & BE 5,188 - - - - -
4110 - OVERTIME F. T.2,403 1,618 - - - -
4120 - SAL-P.T./TEMP 273 - - - - -
4141 - PERA 22,864 23,636 24,400 26,100 27,500 28,600
4142 - FICA 23,297 23,986 25,900 26,700 27,200 28,200
4144 - HEALTH INSURANCE 27,700 34,250 34,250 48,100 51,700 61,900
4148 - WORKERS COMP 1,900 2,000 2,000 2,000 2,500 2,800
PERSONAL SERVICES TOTAL 398,929 409,123 422,950 446,400 464,800 489,600
Category: 4200 - COMMODITIES
4200 - OFFICE SUPPLIES 1,672 777 1,300 1,400 1,400 1,400
4210 - OP SUPPLY-OTHER 172 877 400 800 100 100
4211 - MOTOR FUELS 5,943 5,874 6,700 7,000 6,300 7,500
4217 - CLOTHING/UNIFORM 447 108 450 450 450 450
4280 - CAPITAL OUTLAY <$5,000 1,354 - - - - -
COMMODITIES TOTAL 9,587 7,635 8,850 9,650 8,250 9,450
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 53,383 51,174 59,400 59,000 59,000 59,000
4301 - ENGINEERING SVS - 8,519 - - - -
4305 - FEES FOR SERVICE 1,061 151 1,000 2,000 2,000 2,000
4310 - COMMUNICATION 1,545 1,758 2,420 1,680 1,680 1,680
4321 - DATA PROCESSING 14,211 10,380 10,380 15,625 10,745 10,745
4340 - PRINTING 277 57 500 500 500 500
4341 - ADVER/PUBLISH 154 393 700 700 700 700
4350 - INSURANCE CHARGE 700 700 700 800 800 800
4370 - MAINT-REPAIR/EQ 12 - 1,000 1,100 - -
4375 - CHARGE-FLEET MNT 10,846 7,147 7,200 7,700 8,000 8,000
4401 - DUES & SUBS 175 680 795 1,005 1,005 1,005
4403 - TRAVEL/TRAIN/CON 1,198 2,295 2,500 2,500 2,500 2,500
4449 - OTHER CONTRACT - 80 - - - -
CONTRACTUAL SERVICES TOTAL 83,562 83,334 86,595 92,610 86,930 86,930
Total PROTECTIVE INSPECTION:492,079 500,092 518,395 548,660 559,980 585,980
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
61
FUNCTION General Government DIVISION 11DEPARTMENTHistoric Preservation PROGRAM 1070
MISSION
The City of Cottage Grove has a wealth of significant historical, architectural, and archeological properties,
which comprise a unique set of irreplaceable community resources. The primary mission of the Historic
Preservation Division is to identify, preserve, and protect cultural resources within the City limits.
DESCRIPTION OF ACTIVITY
The City Register of Historic Sites and Landmarks, authorized by Ord. No. 355 in 1981 and expanded in 1990, is the authoritative guide used by the City in identifying historic resources of local, statewide, and
national significance and to indicate what properties are worthy of preservation and consideration in the
planning process. The Historic Preservation Division conducts historical and archeological studies to
identify and gather data on historic sites and structures located within the City limits and works with State
and Federal agencies, Native American communities, property owners, and developers to safeguard and
enhance the community’s historic resources. Division staff also develops and maintains the City’s
comprehensive historic preservation plan that establishes the policies, procedures, and strategies for protecting the community’s cultural resources. Finally, the City Historic Preservation Officer staffs the Advisory Committee on Historic Preservation and coordinates historic preservation education and outreach activities through publications, school programs, historical exhibits, and other means.
MAJOR OBJECTIVES FOR 2016
1 Conduct public outreach to provide information, education, and training in historic preservation.
2 Install informational markers at two historic sites or parks.
3 Coordinate preservation of parks and open space with historic resources of the community.4 Complete Phase 2 of Historic Card Program.5 Continue Historic Awareness video program with SWCTC.6 Prepare and implement historic management plans for city-owned historic properties that are listed in the City Register of Historic Sites and Landmarks.7 Create a brochure of Historical Sites and Landmarks in the community.8 Create a barn display for City Hall.
IMPACT MEASURES
Actual Actual Estimated Projected ProjectedItem20132014201520162017Preservation Planning Cases 3*5**4 4 3Evaluations
Treatment/Conservation 3 4 4 4 4
Nominate for local historic
Register 0 0 0 1 1
Place on local register 1 0 0 1 1
Nominate for National Historic
Register 0 0 0 0 0
*2013: 7310 Lamar, Hope Glen Farm, Bruss Barn
**2014: Hope Glen Farm, 7310 Lamar, Lime Kiln, Shepard Farm, Woodland House
62
OUTCOME MEASURES
Actual Actual Estimated Projected Projected 2013 2014 2015 2016 2017
None
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Senior Planner 0.10 0.10 0.10 0.10
BUDGET ADDITIONS
None
CAPITAL OUTLAY
None
Regular Status
Personnel Schedule-FTE's
63
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 11 - HISTORIC PRESERVATION
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 38 7,600 8,000 8,200 8,500 8,700
4141 - PERA 3 550 600 600 700 700
4142 - FICA 3 580 600 600 700 700
4144 - HEALTH INSURANCE 1,100 800 800 900 1,000 1,200
4148 - WORKERS COMP 100 - - - 100 100
PERSONAL SERVICES TOTAL 1,243 9,530 10,000 10,300 11,000 11,400
Category: 4200 - COMMODITIES
4200 - OFFICE SUPPLIES - - 40 95 50 50
4210 - OP SUPPLY-OTHER - 38 - - 200 200
COMMODITIES TOTAL - 38 40 95 250 250
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES - 1,636 1,000 - 500 1,250
4341 - ADVER/PUBLISH 57 - - - - -
4403 - TRAVEL/TRAIN/CON 607 - - - - -
CONTRACTUAL SERVICES TOTAL 665 1,636 1,000 - 500 1,250
Total HISTORIC PRESERVATION:1,908 11,204 11,040 10,395 11,750 12,900
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
64
FUNCTION Community Development DIVISION 14DEPARTMENTEngineeringPROGRAM2040
MISSION
To facilitate construction of infrastructure projects according to City standards and specifications
by utilizing a combination of staff and consultant expertise.
DESCRIPTION OF ACTIVITY
Plan and implement engineering, design, construction and maintenance activities. Provide project
management of City construction projects and oversight of consulting engineers.
MAJOR OBJECTIVES FOR 2016
*
*
*
*
*
*
*Provide technical support to Public Works and Parks.
Engineering Goals
1 Achieve a Green Step 3 City by creating an environmentally friendly and sustainable community.
2
3 Address premature pavement failure and develop a CIP plan to rehabilitate streets in a cost effective manner.
4 Work cooperatively with other agencies to address water supply needs for the future.
The Engineering Division actively seeks grant opportunities to support the City’s existing
infrastructure and future improvements.
The major objective of the Engineering Department is to continue to provide for high quality design
and construction management of projects in a cost effective manner.
Engineering is striving to find ways to enhance activities related to the MS4 permit and the associated
new requirements.
Engineering is continuing to develop partnerships with agencies on activities that directly provide
value to the City, such as pavement preservation research, water management areas, Stormwater
studies and advancement.
The Engineering Division is also leading the Environmental Commission towards achieving the
environmental goals of the Council and the established work plan of the Commission.
Provide for commercial plan review, site inspections and erosion control inspections.
Improve the public health, safety, and general welfare of the community by planning for future
development; assuring that public infrastructure and services are provided to address the needs of
residential, agriculture, business, and industry uses.
65
IMPACT MEASURES
Actual Actual Estimated Projected Projected
2013 2014 2015 2016 2017
Right-of-Way Permits Issued 96 82 100 100 100
Total Number of Contracts 19 19 18 19 18
Total Value of Contracts (mil.)$12.60 $9.15 $7.35 $12.90 $10.20
OUTCOME MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017None
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
CD Director/City Engineer 0.55 0.55 0.55 0.55
Project Engineer 0.75 0.75 0.75 0.75
Total 1.30 1.30 1.30 1.30
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017Engineering Intern 120 hrs.120 hrs.140 hrs.140 hrs.
BUDGET ADDITIONS
2016$15,000 ADA review (Fund with Municipal Bldg and MSA Fund)
2017None
CAPITAL OUTLAY
None
Temporary Status
Personnel Schedule
Regular StatusPersonnel Schedule- FTE’s
66
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 14 - ENGINEERING
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 138,926 113,813 107,300 107,900 114,300 119,400
4101 - ENGINEERING SALARIES & BE (166,552) (88,566) (60,000) - - -
4120 - SAL-P.T./TEMP - 1,185 1,250 1,715 1,700 1,700
4141 - PERA 8,899 8,168 7,800 7,800 8,700 9,100
4142 - FICA 9,846 8,444 8,295 8,000 8,900 9,200
4144 - HEALTH INSURANCE 10,700 9,700 9,700 12,100 13,300 15,900
4148 - WORKERS COMP 500 650 650 500 800 900
PERSONAL SERVICES TOTAL 2,318 53,394 74,995 138,015 147,700 156,200
Category: 4200 - COMMODITIES
4200 - OFFICE SUPPLIES 509 185 400 400 400 400
4210 - OP SUPPLY-OTHER 7,135 29 400 400 400 400
4211 - MOTOR FUELS - 1,003 - - 1,100 1,300
4217 - CLOTHING/UNIFORM 100 - - - - -
COMMODITIES TOTAL 7,744 1,218 800 800 1,900 2,100
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 85 70 1,500 - - -
4301 - ENGINEERING SVS 34,449 36,145 35,500 35,500 35,000 35,000
4310 - COMMUNICATION 841 840 550 840 840 840
4311 - POSTAGE - - 100 100 100 100
4321 - DATA PROCESSING 3,250 4,150 4,150 6,375 6,375 6,375
4340 - PRINTING 42 - 1,200 - - -
4341 - ADVER/PUBLISH 95 - - - - -
4370 - MAINT-REPAIR/EQ 942 659 600 600 600 600
4375 - CHARGE-FLEET MNT - 501 - 500 500 500
4401 - DUES & SUBS 562 135 425 700 700 700
4403 - TRAVEL/TRAIN/CON 2,245 1,107 1,200 1,500 1,700 1,700
4449 - OTHER CONTRACT - 26 - - - -
CONTRACTUAL SERVICES TOTAL 42,511 43,634 45,225 46,115 45,815 45,815
Total ENGINEERING:52,574 98,246 121,020 184,930 195,415 204,115
City of Cottage Grove
2016/2017 General Fund Expenditure Budget
67
FUNCTION Public Safety DIVISION 15DEPARTMENTEmergency Management ACTIVITY 0400
MISSION
DESCRIPTION OF ACTIVITY
The City maintains 11 outdoor warning sirens to assist in warning citizens of severe weather, natural
disasters or other potential incidents. The Washington County Public Safety Communications Center
is the designated warning point for Cottage Grove and assists in activating outdoor warning sirens.
To ensure coordinated response, the Emergency Management Division provides training
for city personnel utilizing the All Hazard Plan, yearly simulating activation of the plan, and providing
updated responses to incidents; flooding, pandemic flu, terroristic threats.
MAJOR OBJECTIVES FOR 2016
1.city website to encourage people to sign up to implement emergency alerts to as many citizens
as possible.
2.Review of the City All Hazard Plan is an ongoing project and will be the focus of a committee consisting of Police, Fire, EMS and Public Works personnel. We will be meeting monthly to
update changes and electronic formatting of the plan.
3.Upgrade Civil Defense Sirens to allow remote monitoring capabilities and upgrade two sirens in 2016. Work on integrating into the Siren Monitoring System with Woodbury Emergency Management.
4.Monitor and maintain outdoor warning sirens through yearly preventative maintenance and
research a new siren placement in the area of the PSCH building.
5.Monitor NIMS compliance items by Incident Command Staff and employees to satisfy FEMA and
Washington County requirements.6.Participate in the Washington County Hazard Mitigation Group in preparedness planning for potential
natural disasters and terrorism events. The new mitigation plan has been revised and has
currently been submitted to State of Minnesota and FEMA authorities for review.7.Ongoing participation with Koch Refinery and Northern Tier Refinery to plan for fire attack and
water flow requirements at the 85th Street tank farms. City Engineer has plotted possible water
main increases in the area for future development.
Code Red notification system will continue to be advertised at City events, in newsletters and on the
Cottage Grove Public Safety collectively serves our community compassionately providing protection
of life and property. We do this with honor, integrity, pride and professionalism. We are Cottage
Grove Public Safety.
The Emergency Management Division, managed by the Director of Public Safety and Fire Chief, work
with Washington County Emergency Management and the State of Minnesota - Department of
Homeland Security for ongoing health and environmental preparedness and terroristic threat
incidents. The division is currently exploring shared services and training with Woodbury Emergency
Management.
68
8.Work with Washington County and State Emergency Management for planning and
response for flooding occurrences, pandemic flu, radiological emergency preparedness
and other potential disasters.
9.
for incidents.
10.Train more personnel in the operations of the Emergency Operations Center.
11.Work with our industrial neighbors to pre-plan and mitigate potential disasters - Wakota CAER.
12.
IMPACT MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017
# of Sirens 11 11 11 11 11
OUTCOME MEASURES
1.Planning for a 12th Siren in the area of Keats Avenue and 90th Street within the next few years.2.Future sirens will be necessary on the east border of the city at 90th and Manning Avenue
and on the north border of the city in the 6300 block of Keats Avenue.
3.Replacement of three (3) 1986 or older outdoor warning sirens. They are located at Islay and 95thStreet, Hadley Avenue and 100th Street, and Highway 61 and Pine Coulee. These sirens are not
upgradeable to battery backup or remote monitoring standards.
4.Maintain a yearly maintenance agreement to ensure operating efficiency of existing sirens.
5.Ongoing training in preparedness for response to critical incidents.
6.Annual tabletop exercises at Emergency Operations Center.
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Public Safety Director 0.05 0.05 0.05 0.05 Fire Chief/Deputy Dir. 0.15 0.15 0.15 0.15
Total 0.20 0.20 0.20 0.20
BUDGET ADDITIONS
2016
$17,925 Upgrade two of the City's civil defense sirens$3,800 Program to remotely monitor sirens
$21,725
2017
$3,800 Program to remotely monitor sirens
$3,800
CAPITAL OUTLAY
None
Personnel Schedule – FTE’s
Work with Metro Region EMS and local Emergency Management on training and preparedness
Regular Status
Provide a fully functional Emergency Operations Center in the physical space, in training, and
All-Hazard Planning.
69
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 15 - EMERGENCY PREPAREDNESS
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 5,194 7,529 19,700 20,600 21,700 22,900
4110 - OVERTIME F. T.- 560 - - - -
4120 - SAL-P.T./TEMP 3,002 1,979 2,000 2,000 2,000 2,000
4141 - PERA 728 1,045 3,000 3,300 3,500 3,700
4142 - FICA 246 266 500 500 500 500
4144 - HEALTH INSURANCE 1,000 1,600 1,600 1,900 2,000 2,400
4148 - WORKERS COMP 1,100 900 900 900 1,200 1,300
PERSONAL SERVICES TOTAL 11,269 13,878 27,700 29,200 30,900 32,800
Category: 4200 - COMMODITIES
4200 - OFFICE SUPPLIES 1,454 - 50 50 50 50
4210 - OP SUPPLY-OTHER 96 2,803 50 50 50 50
4270 - OP SUP-VEH/EQ 32 7 - - - -
COMMODITIES TOTAL 1,583 2,809 100 100 100 100
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 3,015 2,719 3,000 3,000 3,000 3,000
4305 - FEES FOR SERVICE 1,100 440 3,800 3,800 3,800 3,800
4310 - COMMUNICATION 3,637 3,683 3,700 7,500 7,500 7,500
4321 - DATA PROCESSING 2,000 - - - - -
4340 - PRINTING - - 100 100 100 100
4360 - UTILITIES 456 437 450 450 450 450
4370 - MAINT-REPAIR/EQ 4,179 36,013 37,170 30,395 28,395 10,470
4375 - CHARGE-FLEET MNT 471 786 800 700 700 700
4380 - RENTAL/LEASE - 2,207 - - - -
4401 - DUES & SUBS - - 200 200 200 200
4403 - TRAVEL/TRAIN/CON 650 - 1,200 1,200 1,200 1,200
CONTRACTUAL SERVICES TOTAL 15,508 46,284 50,420 47,345 45,345 27,420
Total EMERGENCY PREPAREDNESS:28,360 62,972 78,220 76,645 76,345 60,320
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
70
FUNCTION Public Safety DIVISION 21DEPARTMENTPolice Protection PROGRAM 0500
MISSION
DESCRIPTION OF ACTIVITY
The department will continue to empower all employees and allow for improved communications and collaboration.
Public Safety strives to make this a desired department for new employees while still engaging and retaining current
staff. Public Safety continues to focus on employee wellness (physical and mental) through training, encouraged
physical fitness, and ensuring that all Public Safety personnel have the appropriate personal protective equipment.
Cottage Grove Public Safety collectively serves our community compassionately providing protection of life and
property. We do this with honor, pride and professionalism. We are Cottage Grove Public Safety.
The Cottage Grove Public Safety Department’s vision has always been to provide the highest quality community
based services, while finding creative ways to better deliver those services. As a true Public Safety agency, we will
ensure that we are operating as efficiently as possible between police, fire, and emergency services, and minimize
duplication. With the Public Safety administration now in one facility, we are combining responsibilities of support
services to improve efficiencies.
The Washington County Records Management System (RMS/Tiburon) will be implemented in mid-September 2015.
With in-squad computers, squad cameras, and database enhancements, technology will enable officers to do
activity in individual patrol units on the road in less time. Constant improvement and upgrade of technology will
ensure that squad computers have the proper specifications to effectively run all programs and operating systems.
The department continues to aggressively pursue shared services and consolidated resources with neighboring
agencies which improve efficiencies and identify cost savings. One such area is a shared Public Safety Training
Facility (HERO Center). Secured 1.46 million dollars from the State, and Public Safety continues to explore both
public and private partnerships. Resources and equipment that can be shared will be identified and a cooperative
agreement will be formed with these agencies.
As we move forward into 2016, focus will be on areas identified as mission critical. Public Safety is working towards
the successful implementation of the 5-year EMS plan to a primarily Fire-based EMS Service. Currently the Public
Safety Department is transitioning to Fire Paramedics responding to first call medicals with police officer paramedics
responding to second call medicals. Current Police Officer/Paramedics will still be included in the minimum street
staffing for paramedics.
Continue to improve on public education, awareness, and communication with the citizens we serve. Continue to
utilize the revamped web page and ensure it stays current and up to date. As technology continues to evolve,
ensure that we stay proactive and utilize numerous social media outlets.
71
1
2
3
4
5
1
2
3
communications.
4
5 Explore and research body cameras. Plan a deployment of body cameras to patrol officers. CurrentlyState Legislature is reviewing the data practice laws and examining what is private data vs public data.6
IMPACT MEASURES
Actual Actual Estimated Projected ProjectedItem20132014201520162017
Population 35,403 35,626 35,804 35,952 36,100
Households 11,959 12,363 12,433 12,488 12,543
Total Calls for Service 18,151 18,448 19,001 19,571 20,158
Medical Requests*2,401 2,481 2,749 2,941 3,147
Crimes – Part I 783 774 797 821 846
Crimes – Part II 1,473 1,438 1,481 1,525 1,571
Crimes – Part III, IV, V 15,081 13,679 14,089 14,511 14,947
Traffic 6,352 5,184 5,340 5,500 5,665
*ICR Incidents
service.
Successful implementation of the 5-year EMS Plan to a primarily Fire-based EMS Service. Staff for Fire
In 2014, Public Safety experienced a significant turnover of Officers and Sergeants, mainly due to retirements.
With that, Public Safety hired new Officers to fill retirements and promoted two new Sergeants.
Public Safety continues to support the efforts of the City with positive messaging. Public Safety works with
local media and continues to utilize social media to get information out to the citizens. In 2015, Public Safety
Paramedics responding to first call medicals with Police Officer Paramedics responding to second callmedicals. Police Paramedics to be bench strength and ensure medical response to maintain skills.
Continue to transition towards a successful implementation of the 5-year EMS plan to a primarily fire-based EMS
MAJOR ACCOMPLISHMENTS/OBJECTIVES ACHIEVED YEAR 2014/2015
MAJOR OBJECTIVES FOR 2016
In July of 2015, implemented a new badge design that came from Officer's ideas and went through the "Round Table" committee. Utilized the City Hall/Public Safety building image to embrace the pride Officers have in the
Continue to pursue shared services and consolidation of resources with neighboring agencies. One such area is
also implemented tip411 for citizen notification and to receive tips from the public. In the fall of 2015, Public Safety began utilizing both a public and law enforcement component of Raids Online. We continued to be transparent with all aspects of Public Safety and kept citizens informed.
profession and the community.
a shared Public Safety Training Facility (HERO Center). Secured 1.46 million dollars from the State, and Public
Safety continues to explore both public and private partnerships.
Evaluate staffing and the Patrol Officer schedule. Ensure that staff is allocated to the needs of the Department. Monitor daily Patrol Officer schedule minimums and prioritize the needs of investigations with a rotating detective position, School Resource Officer, narcotics, forensics detective, and additional proactive enforcement assignments. Promote an additional Sergeant to assist with covering supervisor gaps.After years of planning, design, and evaluation, the Washington County Records Management System (Tiburon) is
scheduled to be implemented county-wide in mid-September of 2015. The Department will stay involved in the
implementation and evaluation of the new records management system. Improve reporting and tracking of case
clearance rates for police, and utilize software technology to provide internal/external services and
and develop a replacement plan for the future.
Continue with the plan to upgrade and uphold the anticipated maintenance to squad computers, squad cameras
(L3) and microphones, and 800 MHz radios and batteries. Continue the cooperative agreement and maintain the self-insurance maintenance fund with all Public Safety agencies in Washington County.
Research a nationwide trend to transition to 9mm handguns, which leads to better officer proficiency with firearms. Another benefit is that the ammunition costs less. Explore and identify a transition plan to be most cost-efficient
72
OUTCOME MEASURES 4160.66435
1. Crime Rate (Incidents per 100,000 populations) 2211.67698
2013 2014 Est. 2015 Projected 2016 Projected 2017
Population 35,403 35,626 35,804 35,952 36,100
Part I Crimes 783 774 797 821 846
Crimes/100,000 Population 2,212 2,173 2,226 2,284 2,343
Part II Crimes 1,473 1,438 1,481 1,525 1,571
Crimes/100,000 Population 4,161 4,161 4,136 4,242 4,352Part I Crimes are defined as "serious" crimes. The eight crimes represented include murder, rape,
aggravated assault, robbery, burglary, larceny, motor vehicle theft and arson. These crimes are included due
to the uniformity of definition, total volumes and probability of being reported.Part II Crimes are generally less serious in nature and include all other crime classifications other than
those listed in Part I crimes. Examples could include narcotics, other assaults and liquor violations. Part III Offenses are lost or found persons, property or animals.Part IV Incidents involve casualty, such as property damage or personal injury accidents, medicals,
animal bites.Part V Incidents encompass a variety of incidents that individual agencies define. Examples are
alarms, suspicious activity, vehicles or persons, record checks, and family assists. Traffic includes all moving violations such as careless driving and driving after suspension; also non-moving
violations such as expired registration, driving without insurance, and parking violations.The Minnesota BCA collects only Part I & II Crime Data from Law Enforcement Agencies.
2. Calls Per FTE
In comparing FTE’s, it is important to note that Part 1 – Part V Crimes and/or Incidents routinely require
the presence of two police officers, and often more than two are required to respond due to the serious and potentially dangerous nature of requests for service.
TARGET PROJECTED PROJECTED
2013 2014 2015 2016 2017
Total Calls for Service 18,151 18,448 19,001 19,571 20,158Part I Crimes 783 774 797 821 846Part II Crimes 1,473 1,438 1,481 1,525 1,571Part III Offenses 468 500 515 530 546
Part IV Incidents 3,900 2,972 3,061 3,153 3,248
Part V Incidents 10,713 10,207 10,513 10,828 11,153
TOTAL OF PARTS III - V 15,081 13,679 14,089 14,511 14,947Traffic 6,352 5,184 5,340 5,500 5,665FTE (Sworn Officers)36.90 38.95 39.70 39.70 40.70
Total calls per FTE
(sworn officers)491.90 473.63 478.61 492.97 495.28
FTE(sworn officers/CSO's)*39.45 41.04 41.98 41.98 42.98
Total calls per FTE
(sworn officers/CSO's)460.10 449.51 452.62 466.20 469.01
*Crime Statistics based on MN Bureau of Criminal Apprehension statistics
73
Budget Budget Budget BudgetPosition Title 2014 2015 2016 2017Dir. of Public Safety 0.80 0.80 0.80 0.80
Deputy Director 1.90 1.95 1.95 1.95
Sergeant 5.90 5.95 5.95 5.95
Investigator 2.00 4.00 4.00 4.00
Drug Task Force Officer 1.00 1.00 1.00 1.00
Canine Officer 0.95 1.00 1.00 1.00
Police Ofcr/Paramedic*11.40 8.00 7.00 7.00
Police Officer 15.00 17.00 19.00 19.00
Support Services Supervisor 1.00 1.00 1.00 1.00
Records Coordinator 1.00 1.00 1.00 1.00
Investigative Aide 1.00 1.00 1.00 1.00
Mgmt. Analyst 1.00 1.00 1.00 1.00
Administrative Secretary 1.00 1.00 1.00 1.00
Transcriptionist-PT 0.73 0.73 0.73 0.73
Property Room Tech.-PT 0.73 0.73 0.73 0.73
Secretary 1.08 1.10 1.10 1.10
Total 46.49 47.26 48.26 48.26
Budget Budget Budget BudgetPosition Title 2014 2015 2016 2017Community Service Officers 3,858 hrs. 4,192 hrs 4,192 hrs 4,192 hrs Transcriptionist 0 hrs. 0 hrs. 0 hrs. 0 hrs.
2014-2015 budgets includes 40 licensed officers. 2016-2017 includes 41 licensed officers.
Personnel Schedule
Personnel Schedule-FTE's
Temporary Status
Regular Status
74
BUDGET ADDITIONS
2016
$0 41st Police Officer-Fund with existing savings
$4,700 Increase annual training amount
$16,400 K-9 unit replacement (offset by donation)
$21,100
2017
$90,700 41st Police Officer
$4,700 Increase annual training amount$95,400
CAPITAL OUTLAY Greater than $5,0002016
$182,500 Five squads
2017
$182,500 Five squads
CAPITAL OUTLAY Less than $5,000
2016
$6,225 Squad equipment$1,425 Shotgun and/or rifle$12,700 Tasers-8$1,500 PBT's-4 (includes trade-in value)$16,400 K-9 unit replacement (offset by donation)
$800 Glock handguns-8 (includes trade-in value)
$39,050
2017
$6,225 Squad equipment
$1,425 Shotgun and/or rifle
$12,700 Tasers-8
$1,500 PBT's-4 (includes trade-in value)
$800 Glock handguns-8 (includes trade-in value)
$22,650
75
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 21 - POLICE PROTECTION
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 3,362,761 3,389,921 3,516,100 3,616,700 3,728,300 3,943,300
4110 - OVERTIME F. T.155,543 185,114 131,300 150,000 150,000 150,000
4115 - REGULAR-P/T REG STATUS 78,735 58,411 51,850 62,200 58,200 61,500
4116 - O/T -P/T REG. STATUS 86 - - - - -
4120 - SAL-P.T./TEMP 47,320 47,041 50,200 54,540 54,540 54,540
4121 - O.T. - P.T./TEMP 241 347 800 800 800 800
4141 - PERA 495,102 526,957 533,100 579,200 600,300 634,100
4142 - FICA 77,752 77,381 83,000 85,940 87,200 90,500
4144 - HEALTH INSURANCE 291,700 285,100 285,100 373,200 412,500 502,700
4148 - WORKERS COMP 101,600 90,500 90,500 95,500 124,500 135,400
PERSONAL SERVICES TOTAL 4,610,840 4,660,772 4,741,950 5,018,080 5,216,340 5,572,840
Category: 4200 - COMMODITIES
4200 - OFFICE SUPPLIES 7,511 4,915 6,500 7,500 6,000 6,000
4210 - OP SUPPLY-OTHER 57,852 52,281 52,000 54,500 55,000 55,000
4211 - MOTOR FUELS 122,475 118,815 152,400 155,500 136,400 162,400
4217 - CLOTHING/UNIFORM 46,634 53,167 43,500 45,000 45,000 45,000
4280 - CAPITAL OUTLAY <$5,000 42,000 23,928 26,550 69,450 39,050 22,650
COMMODITIES TOTAL 276,472 253,106 280,950 331,950 281,450 291,050
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 5,914 11,362 3,500 4,000 4,500 4,500
4302 - LEGAL SERVICE - 570 - - - -
4304 - LABOR SERVICES - - 1,000 - - -
4305 - FEES FOR SERVICE 17,275 27,323 25,850 20,000 16,700 20,000
4310 - COMMUNICATION 52,217 55,113 54,300 54,000 60,940 60,940
4311 - POSTAGE 203 173 - - 200 200
4321 - DATA PROCESSING 133,761 138,286 137,800 153,000 156,300 156,300
4340 - PRINTING 2,693 3,055 1,400 1,500 2,000 2,000
4341 - ADVER/PUBLISH 164 526 500 500 500 500
4350 - INSURANCE CHARGE 27,100 27,100 27,100 35,000 35,000 35,000
4370 - MAINT-REPAIR/EQ 22,498 26,808 19,050 22,500 25,550 25,550
4375 - CHARGE-FLEET MNT 65,181 66,147 66,200 67,300 70,000 70,000
4380 - RENTAL/LEASE 8,958 17,394 9,500 10,000 18,360 18,360
4401 - DUES & SUBS 1,119 535 400 3,400 3,550 3,550
4403 - TRAVEL/TRAIN/CON 29,323 28,892 25,300 30,000 35,000 35,000
4434 - SPECIAL EVENTS 7,000 7,039 7,500 7,500 7,500 7,500
4449 - OTHER CONTRACT 5,789 10,389 7,300 7,100 8,000 8,000
CONTRACTUAL SERVICES TOTAL 379,196 420,711 386,700 415,800 444,100 447,400
Category: 4500 - CAPITAL OUTLAY
4530 - MACH & EQUIPMENT 140,334 136,466 126,400 146,400 182,500 182,500
4540 - OTHER CAP OUTLAY 19,576 - - - - -
CAPITAL OUTLAY TOTAL 159,910 136,466 126,400 146,400 182,500 182,500
Total POLICE PROTECTION:5,426,418 5,471,056 5,536,000 5,912,230 6,124,390 6,493,790
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
76
Public Safety DIVISION 23Animal Control PROGRAM 0450
MISSION
DESCRIPTION OF ACTIVITY
1
1st Quarter $5,472.56 1st Quarter $636.75 1st Quarter $644.22
2nd Quarter $1,709.28 2nd Quarter $1,475.86 2nd Quarter $2,035.00
3rd Quarter $6,855.12 3rd Quarter $2,507.09 3rd Quarter $1,895.00
4th Quarter $9,705.43 4th Quarter $1,598.77 4th Quarter $1,810.00
$23,742.39 $6,218.47 $6,384.22
2 utilizing the Animal Humane Society.
3
4
MAJOR OBJECTIVES FOR 2015/2016
1
2
34 Update city ordinances with new language that licensing and registrations has transitioned from the City
Cottage Grove Public Safety collectively serves our community compassionately providing protection of life and
property. We do this with honor, integrity, pride and professionalism. We are Cottage Grove Public Safety.
The Animal Control Program within the Department of Public Safety functions out of the Police Division. The City
maintains a comprehensive program primarily for regulating dogs and cats, which includes licensing, patrolling,
apprehending, impounding dangerous and/or unrestrained animals, and issuing citations and written warnings for
violations of City Ordinances pertaining to animals.
Negotiated an agreement with the Animal Humane Society for impound facilities beginning in 2013
MAJOR ACCOMPLISHMENTS/OBJECTIVES ACHIEVED YEAR 2014
2012 2013
Animal Humane SocietyPark Grove
2014
Animal Humane Society
Evaluated animal pick up fees with other cities and updated fees so they were comparable to other cities
FUNCTIONDEPARTMENT
affects the safety of neighborhoods.
After evaluating impound services, veterinary, and applicable fees, the City continues with an agreement with the
Animal Humane Society in Woodbury. The Animal Humane Society evaluates the contract yearly with all
communities that they serve so the agreement and fees are consistent will all communities. The agreement
includes that the impound facility collect payments from known owners, that the animal impound turnaround is five
days to meet statutory requirements, and reviews the process of dealing with feral cats versus domestic cats.
resulting in substantial savings in contractual services.
Continue the registration of potentially dangerous and dangerous dogs, and streamline the process internally.
Continued transition of dog and cat licensing to the Public Safety Department from the City Clerk's office.
No longer impounding feral cats. If a cat is known to be feral, the citizen is directed to the Animal Humane
Evaluate and streamline current dog and cat license process for new licenses and renewals. To better serve
citizens, implement new license and renewal opportunities on-line and allow credit card payment.
Society for impoundment at no charge to citizen. No longer providing live traps unless the animal is sick or
Continue agreement with Animal Humane Society. Review the animal impound agreement yearly.
77
Clerk's office to the Public Safety Department.
5
6
7
8
IMPACT MEASURES
Actual Actual Estimated Projected Projected
2013 2014 2015 2016 2017
11,946 12,363 12,433 12,488 12,543
1,101 938 1,168 1,168 1,168
6 6 7 7 7
1,061 1,046 1,077 1,109 1,142
84 66 68 70 72
321 388 400 412 424
656 592 609 627 646
OUTCOME MEASURES
Actual Actual Estimated Projected Projected
2013 2014 2015 2016 2017
1,101 938 1,168 1,168 1,168
35,403 35,626 35,700 35,952 36,100
11,946 12,363 12,433 12,488 12,543
10.85 13.18 10.64 10.69 10.74
Temporary Status
Personnel Schedule
Budget Budget Budget BudgetPosition Title 2014 2015 2016 2017
Comm. Service Officers 890 hrs 1,064 hrs 1,064 hrs 1,064 hrs
Seasonal help 0 hrs 0 hrs 0 hrs 0 hrs
BUDGET ADDITIONS None
CAPITAL OUTLAY
None
Item
Households Served
Continue aggressive enforcement of statutory requirements for dog bites. Notification of dog owners,follow-up on compliance measures where a potentially dangerous and dangerous dog determination is
made, and utilize the Public Safety Health and Welfare Commission to hear appeals.
Ratio
Ratio of Animal Licenses Sold to Households
Households
All Other Animal Complaints
Licenses Sold
Population
Dog – At Large
Cat – At Large
Evaluate a pilot program that the Animal Humane Society deployed in 2014 for dealing with feral cats, also
Explore purchasing an animal microchip scanner and have access to the national pet recovery database so
Proactively inform citizens of their responsibility as a pet owner through various media sources, social
media, newsletters, and citizen contacts. Emphasize pet owner's conformity to licensing requirements.
Multiple Animal Licenses Sold
Animal Licenses Sold
Requests for Animal Services
program and will evaluate after 2015.
referred to as "community cats". Animal Humane Society is planning on implementing a sterilize and release
that recovered dogs and cats can be scanned prior to being transported to the Animal Humane Society.
78
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 23 - ANIMAL CONTROL:
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 1,125 - - - - -
4120 - SAL-P.T./TEMP 11,100 10,890 11,600 13,860 13,845 13,845
4141 - PERA 82 - - - - -
4142 - FICA 84 830 900 1,075 1,100 1,100
4148 - WORKERS COMP 100 100 100 100 100 100
PERSONAL SERVICES TOTAL 12,492 11,820 12,600 15,035 15,045 15,045
Category: 4200 - COMMODITIES
4200 - OFFICE SUPPLIES - 119 - 200 200 200
4210 - OP SUPPLY-OTHER 938 1,317 1,100 1,200 1,400 1,400
4211 - MOTOR FUELS 671 1,617 2,200 1,000 1,100 1,400
4217 - CLOTHING/UNIFORM 802 613 700 1,000 1,000 1,000
COMMODITIES TOTAL 2,411 3,667 4,000 3,400 3,700 4,000
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES - - 650 500 500 500
4305 - FEES FOR SERVICE 6,180 6,384 20,000 10,000 9,800 9,800
4321 - DATA PROCESSING 2,242 2,321 2,400 2,400 2,400 2,400
4340 - PRINTING 141 89 350 500 500 500
4375 - CHARGE-FLEET MNT 6,778 5,932 6,000 6,900 7,200 7,200
4403 - TRAVEL/TRAIN/CON - - - 500 500 500
CONTRACTUAL SERVICES TOTAL 15,341 14,725 29,400 20,800 20,900 20,900
Total ANIMAL CONTROL:30,244 30,212 46,000 39,235 39,645 39,945
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
79
FUNCTION DIVISION 26DEPARTMENTFire PROGRAM 0800
MISSION
DESCRIPTION OF ACTIVITY
1.
Public Safety
to primary Fire-Based Emergency Medical Services. There are now seven
ACCOMPLISHMENTS IN 2014 / 2015
Cottage Grove Public Safety collectively serves our community compassionately providing
protection of life and property. We do this with honor, integrity, pride and professionalism.
We are Cottage Grove Public Safety.
The Cottage Grove Fire Department provides protection of life and property through fire
prevention education, enforcement of the Minnesota Fire Code and local ordinances,
response to medical emergencies, fire suppression, and hazardous materials incidents.
We provide a variety of public services such as Fire Extinguisher, CPR and First Aid
Training. The Fire Division also conducts and/or supports the following: Building
Inspections, Fire Safety Inspections, Pre-Incident Building/Business Planning and a
Firefighter Explorer Program.
The Division is staffed by ten full time personnel: a Fire Chief/Emergency Manager, an
Emergency Medical Services Coordinator/Paramedic, a Fire Marshal/Paramedic and seven
Firefighter/Paramedics. Staff also includes forty-seven paid Part-Time On Call
Firefighter/EMTs and one casual paramedic.
The Fire Department also assists with providing Emergency Medical Services to the
citizens of Grey Cloud Island, Newport, and St. Paul Park. There is also a shared service
agreement with the City of Woodbury to assist each city with managing periods of heavy
call loads via mutual aid.
The Fire Department currently is in a partnership with all Washington County Police and
Fire Departments to research and implement a combination records management system
and computer aided dispatch fire component. This component should be in use in
September 2015.
The Fire Department provides Fire and Emergency Medical Mutual Aid Services to
surrounding communities within Washington County as requested.
Hired two Firefighter/Paramedics after City Council approval as part of the move
full time firefighter/paramedics responding to emergencies.
The five year transition staff goal is eight full-time Firefighter/Paramedics.
80
2.
3.
4.
5.
6.
7.
8.
9.
MAJOR OBJECTIVES FOR 2016
1.
2.
3.
4.
implementation of this response began in 2013 with the hiring of two (2)
additional full-time Firefighter/Paramedics.With City Council approval, hire an eighth Firefighter/Paramedic in 2016.
able to maintain required hours of part-time firefighters at 48 hrs/month from
the previous 60 hours/month required to meet the operations of the department.
Station duties and various training is now completed during duty crew hours,
allowing better budgetary management of part-time staff costs in the area of training.
With the increase to seven full-time Firefighter/Paramedics in 2015, the department was
Training and Education, including $4,080 to assist in training expenses. In 2014, the
Management.
funds were used for Internal Defensive Driving, Train the Trainer, and Internal
There have been several fires in 2015 that occurred in the early morning hours, including
High volume call response times were identified and the scheduled duty crew hours
Continued shared services commitment with the Woodbury Fire Department,
Firefighters received REP training from June 2014 to July 2014 at a cost of
including several joint training sessions and setting up a mutual aid response
Implemented Target Solutions web based training system to provide a broader training
plan in the event that either city is in need of additional personnel or equipment
for an incident.
approximately $5,300. This training was refunded through Washington Emergency
were adjusted accordingly, resulting in a 1.26% decrease in fire call response time.
system, reduce classroom time, and to better track training by department staff.
Engineering Courses by outside instructors.
The Fire Division also received funding through the Minnesota Board of Firefighter
The Shared Services Committee (Cottage Grove and Woodbury Public Safety
Departments) continues to research and recommend direction in the following
areas: programs, facilities, apparatus, staffing, planning for Fire Suppression/EMS
In 2014, with a duty crew response model (with paid on call Firefighters ready at the
station), the average response time for a structure fire was 7 minutes, 21 seconds.
The nearly one minute drop in response time has helped save more property from fire loss.
24/7 ambulance coverage while accommodating rapid attrition of Police Officer/
Currently there are seven (7) Firefighter/Paramedics. The ultimate goal is to achieve
7815 Hearthside, 9623 Heath, and 8125 Jewel, that were quickly extinguished. If the duty
crews did not exist, those fires would have caused much greater damage and possible
loss of life. Statistics show that a fire doubles in size every minute.
Continuation of a Fire-based Emergency Medical Service response. The
delivery systems, and Emergency Management.
Paramedics as primary responders.
The Department continues to augment and refine the duty crew response to calls,
and progress towards a smooth ambulance service operation.
81
5.
6.
7.
future.
IMPACT MEASURES
Actual Actual
Estimated Projected Projected
Item 2013 2014 2015 2016 2017
Fire Calls 283 301 338 379 383
Medical Calls 2,437 2,562 3,002 3,332 3,335
Avg Response Times -
Fire/Ems 6.22 6.27 6.22 6.22 6.22
Total Fire Loss $406,316 $607,700 $400,000 $400,000 $400,000
cancels.
OUTCOME MEASURES
Actual Actual Estimated Projected Projected
FIRE CALLS 2013 2014 2015 2016 2017
Fire Calls *148 183 193 225 260
Good Intention Calls 89 87 91 92 93 Rescue 2 3 3 3 3 Assist Other Services 5 4 4 5 5
Working Fires **39 24 47 54 37Total Fire Call Outs 283 301 338 379 379
Avg Response Time to Calls 7.25 7.34 7.25 7.25 7.25
Average Calls per Day 0.78 0.85 0.93 1.04 1.13
Average Calls per Month 23.58 25.70 28.17 31.58 35.36
Mutual Aid Calls 19 19 19 19 19
FIRE INSPECTIONS
# of plan reviews 16 17 25 25 25
# of building fire inspections 135 135 140 140 140
# of safety presentations 25 30 35 35 35
Preplans 0 1 5 5 5 Daycare/senior inspections*14 0 0 0 0
*Staff not trained currently to provide this service.
* = Cancel calls will be counted as Medical Calls not Fires as they are 99% of the
*Fire Calls = includes alarms , smoke in area, etc.
The Department will continue to support the Good to Great "Round Table"
The Fire Division will continue to apply for funds through Washington County and
Committee, and will actively participate in the monthly meetings when needed.
Continue talks on station consolidation of fire stations and equipment purchases for the
the Minnesota Board of Firefighter Training and Education to support the training
necessary for firefighter safety.
82
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Dir. of Public Safety 0.10 0.10 0.10 0.10
Fire Chief 0.85 0.85 0.85 0.85
Dep Chief/ Fire Marshal 0.80 0.80 0.80 0.80
Dep Chief/EMS Coordinator 0.10 0.10 0.10 0.10
FF/Paramedic*1.50 1.75 2.00 2.00
Secretary 0.32 0.40 0.40 0.40
Total 3.67 4.00 4.25 4.25
*FF/Paramedics allocation is .25 Fire and .75 CG EMS. 2016 budget above includes8 FF/Paramedics.
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
None
Temporary Status
Personnel Schedule – FTE’s
Personnel Schedule
Regular Status
83
BUDGET ADDITIONS
2016
$22,185 One firefighter/paramedic position(8th)
$7,060 Generator inspections and load tests at stations
$500 Repair/replacement of Class B formal uniform items
$1,300 Repair/replacement of daily uniforms for paid on call staff
$31,045
2017
$22,135 One firefighter/paramedic position(8th)$7,060 Generator inspections and load tests at stations
$500 Repair/replacement of Class B formal uniform items
$1,300 Repair/replacement of daily uniforms for paid on call staff
$30,995
CAPITAL OUTLAY
2016
$1,000 Misc. capital outlay
$1,810 Equipment for new firefighter/paramedic$2,810
2017
$1,000 Misc. capital outlay
$1,000
84
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 26 - FIRE PROTECTION
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 171,440 225,443 246,900 235,700 313,525 330,000
4110 - OVERTIME F. T.3,577 7,157 4,000 4,000 4,000 4,000
4115 - REGULAR-P/T REG STATUS - 11,103 - 19,200 - -
4120 - SAL-P.T./TEMP 170,048 180,977 191,720 200,300 209,200 209,200
4121 - O.T. - P.T./TEMP 4,400 8,197 - - - -
4141 - PERA 27,286 44,972 36,700 40,000 49,800 52,100
4142 - FICA 13,047 21,864 18,600 19,500 21,200 21,625
4144 - HEALTH INSURANCE 11,900 21,500 21,500 28,800 41,050 48,925
4148 - WORKERS COMP 28,800 30,100 30,100 29,500 39,325 41,300
PERSONAL SERVICES TOTAL 430,499 551,311 549,520 577,000 678,100 707,150
Category: 4200 - COMMODITIES
4200 - OFFICE SUPPLIES 1,499 1,217 2,100 2,100 1,350 1,350
4209 - OP SUPPLIES-CLEN 18 - 200 200 200 200
4210 - OP SUPPLY-OTHER 14,496 12,246 14,000 18,000 16,500 16,500
4211 - MOTOR FUELS 12,572 14,410 19,800 18,800 15,900 18,800
4212 - LUB/ADD 18 - - - - -
4216 - FERTILIZER/CHEM 342 284 600 500 500 500
4217 - CLOTHING/UNIFORM 16,202 24,470 31,900 46,160 34,020 33,830
4231 - SMALL TOOLS - - 100 - - -
4270 - OP SUP-VEH/EQ 10,142 1,362 16,300 11,000 7,000 7,000
4272 - OP SUP-BUILDINGS 971 464 500 500 500 500
4280 - CAPITAL OUTLAY <$5,000 4,640 18,102 9,500 7,595 2,810 1,000
COMMODITIES TOTAL 60,901 72,555 95,000 104,855 78,780 79,680
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 6,188 8,642 7,500 7,500 8,000 8,000
4305 - FEES FOR SERVICE 798 3,683 4,500 4,500 7,530 4,650
4310 - COMMUNICATION 25,954 25,573 27,140 27,140 25,415 25,415
4311 - POSTAGE 47 36 100 100 100 100
4321 - DATA PROCESSING 56,852 31,624 31,870 29,280 28,670 28,670
4340 - PRINTING - - 200 200 200 200
4341 - ADVER/PUBLISH - - 150 150 150 150
4350 - INSURANCE CHARGE 12,000 12,000 12,000 12,000 12,000 12,000
4360 - UTILITIES 37,290 40,806 32,600 32,600 40,600 40,600
4370 - MAINT-REPAIR/EQ 29,882 40,220 40,150 40,500 40,500 40,500
4371 - MAINT-REPAIR/OTH 9 - 200 200 200 200
4372 - MAINT-REPAIR/BLD 17,026 25,405 11,000 11,000 26,060 26,060
4375 - CHARGE-FLEET MNT 25,267 21,427 21,500 24,900 25,900 25,900
4380 - RENTAL/LEASE - - 2,000 2,000 - -
4401 - DUES & SUBS 422 591 555 555 555 555
4403 - TRAVEL/TRAIN/CON 11,715 9,922 14,600 14,600 15,600 15,600
4405 - CLEAN/WASTE REMV 6,321 6,171 8,800 8,000 9,960 9,960
4434 - SPECIAL EVENTS 250 500 - - 500 500
4449 - OTHER CONTRACT 186,577 183,536 179,800 123,000 123,000 123,000
CONTRACTUAL SERVICES TOTAL 416,598 410,135 394,665 338,225 364,940 362,060
Category: 4500 - CAPITAL OUTLAY
4540 - OTHER CAP OUTLAY - 237,554 240,800 - - -
CAPITAL OUTLAY TOTAL - 237,554 240,800 - - -
Total FIRE PROTECTION:907,997 1,271,554 1,279,985 1,020,080 1,121,820 1,148,890
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
85
FUNCTION Public Works DIVISION 31DEPARTMENTStreetsPROGRAM1200
MISSION
To maintain and/or improve the condition of all City streets, storm sewer structures, holding ponds and
right-of-ways to a safe and attractive standard.
DESCRIPTION OF ACTIVITY
Major activities include annual seal coating and crack sealing programs, bituminous patching, sweeping,
cutting trees (dead, diseased or dangerous boulevard), mowing of retention ponds, and road
right-of-ways. Division also repairs storm water structures, constructs pathways, parking lots and
similar facilities for other departments.
MAJOR OBJECTIVES FOR 2016
1.Improve gravel road shoulders before June 1st.2.Inspect trails and sidewalks for damage – repair as needed.
3.Continue to improve roadside turf quality in all areas.
4.Sweep business districts a minimum of once per month.
5.Utilize spray patcher for minor repairs of gate valves and manhole covers.
6.Resurface scaling roads with a thin layer of asphalt with the track paver.
IMPACT MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017
Tons of asphalt 2,138 2,259 2,500 2,500 2,500
Tons of aggregate 1,093 236 600 600 600
Maintenance work orders 1,010 990 1,100 1,200 1,250
Miles of streets 160.33 162.32 162.94 164.24 165.64
Miles of sidewalks 68.41 72.42 73.88 75.88 78.38
Miles of curb/gutter 224.89 228.66 229.9 232.5 235.3
86
OUTCOME MEASURES
Actual Actual Estimated Projected Projected20132014201520162017
Type of Work OrderSigns 20%19%20%20%20%
Pick-up dead animals 1%1%1%1%1%
Pick-up broken branches 23%22%23%23%23%
Snow plowing 10%8%10%10%10%
Storm & sewer drain 12%14%12%12%12%
Pick-up debris 5%5%5%5%5%
Sweeping glass & sand 2%1%2%2%2%
Sod damage & repair 4%3%4%4%4%
Mailbox damage 1%1%1%1%1%
Pot holes & street repair 10%14%15%15%15%
Miscellaneous 11%12%6%6%6%
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Supervisor 0.18 0.18 0.18 0.18
Foreperson 0.80 0.80 0.80 0.80
Lead Worker 0.80 0.80 0.80 0.80
Public service worker 4.90 4.90 4.90 4.90
Total 6.68 6.68 6.68 6.68
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Seasonal worker 3,360 hrs.3,360 hrs.3,360 hrs.3,360 hrs.
BUDGET ADDITIONS
2016
$9,000 Stand on spreader/sprayer
2017
None
CAPITAL OUTLAY
2016
$9,000 Stand on spreader/sprayer
2017None
Regular Status
Personnel Schedule – FTE’s
Temporary StatusPersonnel Schedule
87
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 31 - STREET MAINTENANCE
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 319,988 343,164 368,600 398,700 392,000 431,400
4110 - OVERTIME F. T.19,859 17,094 11,000 11,000 11,000 11,000
4120 - SAL-P.T./TEMP 28,362 28,959 30,700 30,700 32,800 32,800
4141 - PERA 23,923 25,300 27,000 30,300 31,400 34,400
4142 - FICA 25,563 26,478 31,400 33,600 33,200 36,300
4144 - HEALTH INSURANCE 47,200 55,200 55,200 72,800 79,600 95,200
4148 - WORKERS COMP 26,700 25,900 25,900 27,700 35,200 40,500
PERSONAL SERVICES TOTAL 491,595 522,094 549,800 604,800 615,200 681,600
Category: 4200 - COMMODITIES
4210 - OP SUPPLY-OTHER 8,793 6,498 6,900 8,100 8,050 8,350
4211 - MOTOR FUELS 87,869 69,213 67,000 75,600 69,900 83,100
4212 - LUB/ADD - 24 - - - -
4216 - FERTILIZER/CHEM 3,262 4,162 4,700 6,500 8,700 8,700
4217 - CLOTHING/UNIFORM 3,849 5,646 5,100 5,500 6,300 6,300
4231 - SMALL TOOLS 554 62 1,100 1,200 1,400 1,450
4270 - OP SUP-VEH/EQ 80 217 - - - -
4271 - OP SUP-OTHER IMP 159,293 136,501 136,150 199,600 205,900 211,300
4280 - CAPITAL OUTLAY <$5,000 1,459 - - - - -
COMMODITIES TOTAL 265,160 222,322 220,950 296,500 300,250 319,200
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 1,660 1,806 6,000 6,000 6,000 6,000
4301 - ENGINEERING SVS 6,631 12,520 - - 8,000 8,000
4305 - FEES FOR SERVICE 17,610 13,532 19,400 15,000 15,200 15,400
4310 - COMMUNICATION 1,292 1,323 2,220 2,320 1,370 1,370
4340 - PRINTING - 115 300 300 300 300
4341 - ADVER/PUBLISH - - 400 400 400 400
4350 - INSURANCE CHARGE 17,500 17,500 17,500 12,000 12,000 12,000
4370 - MAINT-REPAIR/EQ - 76 - - - -
4371 - MAINT-REPAIR/OTH 2,570 15,411 14,700 14,800 15,250 15,550
4375 - CHARGE-FLEET MNT 201,403 261,174 261,200 266,000 276,600 276,600
4380 - RENTAL/LEASE 584 385 5,600 8,000 25,000 25,000
4401 - DUES & SUBS 69 208 100 100 200 200
4403 - TRAVEL/TRAIN/CON 5,090 4,841 3,300 4,800 8,000 6,400
4405 - CLEAN/WASTE REMV - 7,555 7,000 10,000 10,500 10,600
4449 - OTHER CONTRACT 19 384 600 600 600 600
CONTRACTUAL SERVICES TOTAL 254,429 336,830 338,320 340,320 379,420 378,420
Category: 4500 - CAPITAL OUTLAY
4530 - MACH & EQUIPMENT - - - 6,700 9,000 -
CAPITAL OUTLAY TOTAL - - - 6,700 9,000 -
Total STREET MAINTENANCE:1,011,184 1,081,246 1,109,070 1,248,320 1,303,870 1,379,220
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
88
FUNCTION Public Works DIVISION 32DEPARTMENTSigns/Street Striping PROGRAM 1260
MISSION
To properly install, maintain and repair signs and pavement markings in the public right-of-way to
provide for the safety of pedestrians and the motoring public.
DESCRIPTION OF ACTIVITY
Install and maintain traffic signs in an ever-growing city. Repair/replace damaged signs as a
result of accidents, vandalism, theft or normal aging. Apply pavement markings to ensure safety of traffic flow and pedestrian travel. Perform state aid traffic counts. Install any new signs as directed by staff or City Council.
MAJOR OBJECTIVES FOR 2016
1.Prompt attention to work orders for sign repair after accidents or vandalism.2.Start a program in removal and replacement of regulatory and warning signs that are not current with MUTCD standards for condition and retro reflectivity. (Update Interseek on new signs)
3.Ensure that all school zones are operational prior to commencement of the school year.
4.Conduct bi-annual traffic counts for MN DOT State Aid/update to new MN DOT program.(Update counters)5.Expand/diversify sign-related training for new sign personnel.6.Look at epoxy applications in certain areas.
IMPACT MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017
Gallons of paint 300 325 400 420 420Pounds of beads 4,000 4,000 4,100 4,100 4,100
City-owned signs 5,105 5,105 5,130 5,150 5,170
Miles of painted road 68 68 68 69 70
Work orders for signs 208 190 190 190 190
OUTCOME MEASURES
Actual Actual Estimated Projected Projected
2013 2014 2015 2016 2017Number of existing signs
replaced 700 650 600 550 500
Avg. number of lane miles
of striping replaced 68 68 68 69 70
89
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Public Service Worker 1.20 1.20 1.20 1.20
Lead Worker 0.10 0.10 0.10 0.10
Supervisor 0.05 0.05 0.05 0.05
1.35 1.35 1.35 1.35
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Seasonal workers 960 hrs 960 hrs 960 hrs 960 hrs
BUDGET ADDITIONS
2016
$16,700 Traffic counters(10) funded with the MSA Fund
2017
$4,000 Sign post driver replacement
CAPITAL OUTLAY
2016
None
2017
$4,000 Sign post driver replacement
Regular StatusPersonnel FTE's
Temporary Status
Personnel Schedule
90
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 32 - TRAFFIC SIGNAGE
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 58,441 57,207 62,900 76,300 76,800 81,900
4110 - OVERTIME F. T.1,273 1,511 - - - -
4120 - SAL-P.T./TEMP 7,981 7,334 8,200 8,200 9,400 9,400
4141 - PERA 4,223 4,251 5,500 5,600 5,900 6,400
4142 - FICA 4,498 4,408 6,300 6,400 6,500 7,100
4144 - HEALTH INSURANCE 12,100 10,400 10,400 12,500 13,700 16,400
4148 - WORKERS COMP 5,700 5,300 5,300 5,300 6,800 7,500
PERSONAL SERVICES TOTAL 94,216 90,411 98,600 114,300 119,100 128,700
Category: 4200 - COMMODITIES
4210 - OP SUPPLY-OTHER 27,549 25,529 25,790 29,000 29,000 29,000
4211 - MOTOR FUELS 3,210 3,086 3,900 4,000 3,400 4,100
4217 - CLOTHING/UNIFORM 256 478 500 500 530 560
4231 - SMALL TOOLS 135 381 400 400 600 700
4280 - CAPITAL OUTLAY <$5,000 5,412 - - 2,450 - 4,000
COMMODITIES TOTAL 36,562 29,474 30,590 36,350 33,530 38,360
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 32 - - - - -
4305 - FEES FOR SERVICE 61,339 44,301 45,000 52,000 52,300 52,300
4310 - COMMUNICATION 312 312 400 400 400 420
4340 - PRINTING - - 100 100 100 100
4350 - INSURANCE CHARGE 200 200 200 200 200 200
4375 - CHARGE-FLEET MNT 6,573 4,275 4,300 5,300 5,500 5,500
4401 - DUES & SUBS 19 150 100 100 150 150
4403 - TRAVEL/TRAIN/CON 2,035 2,174 2,600 600 600 2,600
4449 - OTHER CONTRACT - 32 100 100 - -
CONTRACTUAL SERVICES TOTAL 70,511 51,444 52,800 58,800 59,250 61,270
Category: 4500 - CAPITAL OUTLAY
4530 - MACH & EQUIPMENT - - - 6,405 - -
CAPITAL OUTLAY TOTAL - - - 6,405 - -
Total TRAFFIC SIGNAGE:201,289 171,330 181,990 215,855 211,880 228,330
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
91
FUNCTION Public Works DIVISION 34DEPARTMENTSnow Removal PROGRAM 1290
MISSION
To provide safe roadways and walking surfaces for pedestrians and motoring public by the timely
removal of snow and ice; assist police and fire services; ensure accessibility to all City buildings.
DESCRIPTION OF ACTIVITY
Clear ice and snow from all public streets, sidewalks and parking lots. Apply abrasives and de-icing
chemicals. Continuously monitor weather and road conditions. Maintain sight lines at intersections.
MAJOR OBJECTIVES FOR 2016
1.Provide Public Works drivers with extensive training both in-house and externally in order to
improve service, reduce down time and repair costs.
2.Clean and remove snow and ice from roads and pathways in a timely and cost effective manner.3.Evaluate twelve residential plow routes for miles of roads.
4.Determine parameters and timeliness of an additional residential street snowplow route.
IMPACT MEASURES-PLOW SEASON
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017Tons of sand 200 518 500 500 500
Tons of de-icing salt 3,125 3,160 3,000 3,000 3,000
Tons of treated salt 250 220 300 300 300
Miles of plowed roads 160.33 162.32 162.94 164.24 165.64
Cul-de-sacs 321 328 330 335 341
Miles of sidewalks/trails 68.41 72.42 73.88 75.88 78.38
OUTCOME MEASURES-PLOW SEASON
Actual Actual Estimated Projected Projected
2013 2014 2015 2016 2017
Avg. # of hours to
make streets passable -8 8 8 9 9
Avg. tons of salt & sand
applied per call out -18 15 15 16 18
Average tons of salt 67.9 58.2 62 63 65
92
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Supervisor 0.05 0.05 0.05 0.05Foreperson0.20 0.20 0.20 0.20Lead Worker 0.20 0.20 0.20 0.20Public Service Worker 1.50 1.50 1.50 1.50Forester0.10 0.10 0.10 0.10Total2.05 2.05 2.05 2.05
BUDGET ADDITIONS
2016
$5,000 Sandblast and paint two dump trucks (4008 & 4105)
$5,000 Plow for unit 2401 (2016 pickup)
$10,000
2017
$5,000 Sandblast and paint two dump trucks (4001 & 4002)
CAPITAL OUTLAY
2016
$5,000 Plow for unit 2401 (2016 pickup)
2017
None
Regular Status
Personnel Schedule FTE's
93
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 34 - SNOWPLOWING
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 134,123 124,430 110,850 116,300 117,700 124,500
4110 - OVERTIME F. T.60,633 70,227 33,500 33,500 33,500 33,500
4120 - SAL-P.T./TEMP 658 - - - - -
4141 - PERA 13,950 14,104 10,300 10,900 11,300 12,600
4142 - FICA 13,588 13,345 10,900 11,300 11,300 12,400
4144 - HEALTH INSURANCE 10,500 12,100 12,100 14,600 17,100 20,400
4148 - WORKERS COMP 8,000 7,700 7,700 8,100 9,900 10,700
PERSONAL SERVICES TOTAL 241,452 241,906 185,350 194,700 200,800 214,100
Category: 4200 - COMMODITIES
4210 - OP SUPPLY-OTHER 214,614 245,627 193,800 265,900 260,625 268,765
4211 - MOTOR FUELS 22,031 32,137 32,200 26,900 25,200 30,000
4271 - OP SUP-OTHER IMP - 30 - - - -
4280 - CAPITAL OUTLAY <$5,000 12,672 - - - - -
COMMODITIES TOTAL 249,317 277,794 226,000 292,800 285,825 298,765
Category: 4300 - CONTRACTUAL SERVICES
4305 - FEES FOR SERVICE 220 330 600 600 600 600
4340 - PRINTING - - 300 300 300 300
4350 - INSURANCE CHARGE 1,300 1,300 1,300 6,300 6,300 6,300
4370 - MAINT-REPAIR/EQ 5,500 - - 5,000 5,000 5,000
4371 - MAINT-REPAIR/OTH 3,330 9,510 - - - -
4375 - CHARGE-FLEET MNT 173,981 107,133 107,200 126,200 131,200 131,200
4403 - TRAVEL/TRAIN/CON 2,400 2,400 2,400 2,400 2,600 2,600
CONTRACTUAL SERVICES TOTAL 186,731 120,673 111,800 140,800 146,000 146,000
Category: 4500 - CAPITAL OUTLAY
4530 - MACH & EQUIPMENT - 5,213 5,300 - 5,000 -
CAPITAL OUTLAY TOTAL - 5,213 5,300 - 5,000 -
Total SNOWPLOWING:677,500 645,585 528,450 628,300 637,625 658,865
City of Cottage Grove
2016/2017 General Fund Expenditure Budget
94
FUNCTION Public Works DIVISION 35DEPARTMENTAdministrationPROGRAM2005
MISSION
Public Works Administration is committed to serve the needs and interests of present
and future citizens by providing quality public services by effectively managing the operations of the Public Works Department through team effort.
DESCRIPTION OF ACTIVITY
The Public Works Administration activity provides support services for the following
divisions: Streets, Storm Water, Utilities and Fleet Maintenance.
Public Works Administration also provides management and planning, sets goals, procedures
and departmental policies and is generally responsible for overall support of Public Worksoperations.
Staff functions as key information resources for the City Administrator, other City staff, the public
and other public agencies.
MAJOR OBJECTIVES FOR 2016
1.Support the public works operating divisions by processing and tracking
work orders, citizen requests for service, ordinance violations and appointments.
2.Coordinate and monitor all cleaning and service contracts.
3.Staff the Public Works Commission, Strawberry Fest Committee and the Holiday Train Committee.4.Review residential developments with an eye towards improvement of City infrastructure.
5.Support the Streets Division by issuing and tracking spring over-weight road permits and
receiving information for driveway and utility permits.
6.Support the Utility Divisions by processing Gopher State One calls locating requests. Sell, track, and distribute water meters. Process hydrant meter requests.
7.Ensure consistent employee safety and employee development programs.
8.Support the Fleet Services Division with the implementation of the Pubworks Software.
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Public Works Director 1.00 1.00 1.00 1.00Management Assistant 1.00 1.00 1.00 1.00
Administrative Secretary 1.00 1.00 1.00 1.00
Total 3.00 3.00 3.00 3.00
Regular Status
Personnel Schedule- FTE’s
95
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
None
BUDGET ADDITIONS
2016
$4,000 Replace ice machine
$33,500 Update security in Public works building(Fund with Municipal Bldg)
2017
$45,000 Upgrade truck radios to a VHF Digital Repeater system$33,500 Update security in Public works building(Fund with Municipal Bldg)
CAPITAL OUTLAY
2016
$4,000 Replace ice machine
2017
$45,000 Upgrade truck radios to a VHF Digital Repeater system
Temporary StatusPersonnel Schedule
96
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 35 - PUBLIC WORKS ADMINISTRATION
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 171,027 220,159 220,800 225,300 226,000 236,100
4110 - OVERTIME F. T.6,864 8,162 4,500 4,500 4,500 4,500
4120 - SAL-P.T./TEMP 22,126 2,337 - - - -
4141 - PERA 13,458 15,925 16,300 16,900 17,900 18,600
4142 - FICA 15,251 16,617 17,200 17,300 17,600 18,400
4144 - HEALTH INSURANCE 8,700 9,255 9,255 28,200 30,600 36,600
4148 - WORKERS COMP 1,100 1,400 1,400 1,300 1,800 1,900
PERSONAL SERVICES TOTAL 238,527 273,854 269,455 293,500 298,400 316,100
Category: 4200 - COMMODITIES
4200 - OFFICE SUPPLIES 4,217 3,733 4,525 4,825 4,825 5,000
4210 - OP SUPPLY-OTHER 9,603 4,184 4,025 4,325 4,700 6,300
4211 - MOTOR FUELS 5,087 4,658 7,700 7,200 5,600 6,600
4217 - CLOTHING/UNIFORM - 42 - - - -
4270 - OP SUP-VEH/EQ 451 - - - - -
4272 - OP SUP-BUILDINGS 5,151 1,142 2,900 3,100 3,100 3,100
4280 - CAPITAL OUTLAY <$5,000 - 3,235 - - 4,000 -
COMMODITIES TOTAL 24,508 16,993 19,150 19,450 22,225 21,000
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 122 132 - - 200 200
4301 - ENGINEERING SVS 507 10,749 - - 1,000 1,000
4305 - FEES FOR SERVICE 10,510 10,057 11,100 14,700 10,500 10,500
4310 - COMMUNICATION 2,428 1,439 3,200 3,300 1,700 1,700
4311 - POSTAGE 1,255 1,300 1,025 1,025 1,300 1,300
4321 - DATA PROCESSING 32,520 41,520 41,520 27,625 27,625 27,625
4340 - PRINTING 280 807 425 425 600 700
4341 - ADVER/PUBLISH - - 200 200 - -
4350 - INSURANCE CHARGE 4,800 4,800 4,800 7,500 7,500 7,500
4360 - UTILITIES 52,834 55,785 52,100 56,000 57,000 58,000
4370 - MAINT-REPAIR/EQ 3,300 6,846 1,450 1,550 3,300 3,300
4371 - MAINT-REPAIR/OTH - 16 - - - -
4372 - MAINT-REPAIR/BLD 21,972 19,106 12,350 12,350 23,000 24,000
4375 - CHARGE-FLEET MNT 5,680 5,750 5,800 4,500 4,700 4,700
4380 - RENTAL/LEASE 3,387 3,226 3,500 3,800 3,800 3,800
4401 - DUES & SUBS 343 592 425 425 650 700
4403 - TRAVEL/TRAIN/CON 496 569 2,050 2,050 2,300 2,300
4405 - CLEAN/WASTE REMV 11,356 12,025 16,900 11,500 15,500 15,500
4449 - OTHER CONTRACT 1,720 22,493 22,000 - 2,000 2,200
CONTRACTUAL SERVICES TOTAL 153,512 197,212 178,845 146,950 162,675 165,025
Category: 4500 - CAPITAL OUTLAY
4530 - MACH & EQUIPMENT 13,000 - - - - 45,000
CAPITAL OUTLAY TOTAL 13,000 - - - - 45,000
Total PUBLIC WORKS ADMINISTRATION:429,547 488,060 467,450 459,900 483,300 547,125
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
97
FUNCTION Forestry DIVISION 36DEPARTMENTParks PROGRAM 2200
MISSION
1. Review/amend Public Landscapes Initiative to meet existing needs and implement planned projects.
2. Continue with and improve on tree planting projects such as Arbor Day and Employee Day events.
3. Continue proactive approach to the Emerald Ash Borer epidemic.
4. Provide public outreach to residents about the Emerald Ash Borer and other tree-related diseases. 5. Continual management of five-year tree trimming plan.
6. Continue diversifying urban forest with tree species and landscaping plan development.7. Effectively work with new housing developers to protect and diversify the urban forest.
IMPACT MEASURES
Actual Actual Estimated Projected ProjectedItem20132014201520162017Tree-related work orders 804 605 700 700 750
Street tree replacement 250 205 250 300 300Street tree removal 200 200 250 250 250
In-house tree trimming 800 750 800 900 900
Contract tree trimming 1,200 1327 1,300 1,300 1,300Development related trees 30 80 100 100 100
Park trees planted 125 40 75 1000 1000
Park trees removed*30 20 30 30 30
Ash trees treated 1,400 1,220 100 300 1,400*Includes ash tree removal
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017Parks & Rec Director 0.00 0.00 0.10 0.10
Forester 0.65 0.65 0.65 0.65Public Service Worker 0.25 0.25 0.25 0.25
Total 0.90 0.90 1.00 1.00
Personnel Schedule –FTE’s
To monitor, care for and maintain all trees within City's urban forest. Provide public outreach regarding proper
tree care, shrub care and disease management.
DESCRIPTION OF ACTIVITY
Promote growth and diversity of urban forest. Maintain trees by pruning, fertilizing and watering, as necessary.
Maintain a list of unsafe, dead or undesirable trees for removal. Replace lost trees wherever possible. Inspect
city for diseased trees within tree disease control area. Enforce ordinances relating to tree diseases, species and location. Coordinate with developers for proper street and yard tree plantings. Work to improve sight
clearance at intersections and inspect for Emerald Ash Borer and other devastating insect pests.
MAJOR OBJECTIVES FOR 2016
Regular Status
98
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Seasonal worker*480 hrs.560 hrs.560 hrs.560 hrs.
Ash borer treatment plan budget (4449)**2015 2016 2017
Ash treatment -$ 69,000$ 100,000$ Ash tree removal and replacement 131,000 31,000 31,000
Diseased tree treatment - 10,000 -
131,000$ 110,000$ 131,000$
**to be renamed diseased tree removal and replacement
BUDGET ADDITIONS
2016
$2,000 Tree mulch
2017
$2,000 Tree mulch
CAPITAL OUTLAY
2016
$3,600 Chipper (1/2 cost, shared with Golf Course)
2017
None
*One additional worker funded with Ash borer funding
Temporary Status
Personnel Schedule
99
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 36 - FORESTRY
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 72,910 75,438 49,700 51,600 63,400 65,700
4110 - OVERTIME F. T.3,814 1,641 700 700 700 700
4120 - SAL-P.T./TEMP 8,888 9,098 4,100 5,460 6,400 6,400
4121 - O.T. - P.T./TEMP - 15 - - - -
4141 - PERA 5,520 5,526 3,600 3,800 4,900 5,100
4142 - FICA 5,762 5,690 4,200 4,400 5,360 5,560
4144 - HEALTH INSURANCE 5,400 7,300 7,300 8,400 10,200 12,300
4148 - WORKERS COMP 1,700 1,600 1,600 1,600 2,600 2,900
PERSONAL SERVICES TOTAL 103,992 106,308 71,200 75,960 93,560 98,660
Category: 4200 - COMMODITIES
4210 - OP SUPPLY-OTHER 17,091 1,191 6,700 7,500 10,000 10,000
4211 - MOTOR FUELS 3,706 2,921 4,600 4,600 3,800 4,500
4217 - CLOTHING/UNIFORM 303 471 500 500 500 500
4231 - SMALL TOOLS 1,143 449 1,175 1,400 1,550 1,550
4270 - OP SUP-VEH/EQ - 136 - - - -
4280 - CAPITAL OUTLAY <$5,000 - 136 - - 3,600 -
COMMODITIES TOTAL 22,243 5,168 12,975 14,000 19,450 16,550
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 32 162 - 150 150 150
4301 - ENGINEERING SVS 5,643 967 - - - -
4305 - FEES FOR SERVICE 71,724 64,708 60,500 91,500 89,900 93,500
4310 - COMMUNICATION 522 470 570 570 740 740
4340 - PRINTING 134 - - - - -
4350 - INSURANCE CHARGE 500 500 500 500 500 500
4370 - MAINT-REPAIR/EQ - 225 - - - -
4371 - MAINT-REPAIR/OTH - - 8,500 3,000 3,000 3,000
4375 - CHARGE-FLEET MNT 4,502 6,767 6,800 5,200 5,400 5,400
4380 - RENTAL/LEASE 3,470 3,600 - 2,500 3,600 3,600
4401 - DUES & SUBS 65 138 300 300 350 350
4403 - TRAVEL/TRAIN/CON 34 985 550 600 650 650
4438 - PRO/MISC RESALE - 3,150 (2,700) 5,000 5,000 5,000
4449 - OTHER CONTRACT 136,875 101,642 100,000 131,000 110,000 131,000
CONTRACTUAL SERVICES TOTAL 223,500 183,313 175,020 240,320 219,290 243,890
Total FORESTRY:349,735 294,790 259,195 330,280 332,300 359,100
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
100
FUNCTION Culture & Recreation DIVISION 41DEPARTMENTParksPROGRAM1500
MISSION
DESCRIPTION OF ACTIVITY
MAJOR OBJECTIVES FOR 2016
1.Successfully implement year three of the Athletic Facility Improvements Plan.2.Work cooperatively with developers to construct one to two new park and trail systems in the Upper East Ravine.
3.Continued enhancement of park maintenance staff hiring/training and development programs.4.Native landscape restoration and management of the MN DNR Conservation Partners Legacy grant programs at at Hidden Valley Park, River Oaks Scenic Overlook and Gateway North Open Space (Camel's Hump)
IMPACT MEASURES
Actual Actual Estimated Projected ProjectedItem20132014201520162017
City park system acreage 1,087 1,176 1,217 1,237 1,257Park turf acreage 200 210 220 230 240
Active parks 30 31 32 33 34
Football fields 3 3 3 4 4
Soccer fields (3 on school property )31 31 31 31 31
Softball fields (16 on school property)21 21 21 21 21
Baseball fields (7 on school property)27 27 27 27 28
Tennis/pickle ball courts 11 11 13 14 15
Hockey rinks 8 8 8 8 8
General skating rinks 7 7 7 7 7
Archery range (12 archery targets)1 1 1 1 1
Recreation buildings 10 10 10 10 10
Picnic shelters 14 16 17 19 20
Basketball courts (4 lighted)19 19 20 22 23
Batting cages 4 4 4 4 4Disc golf 1 1 1 1 1
Bocce ball courts 6 6 6 6 6
Horseshoe Pits 0 3 3 3 3Sand volley ball courts 3 3 3 3 3
Fire halls property maintenance 3 3 3 3 3
City Hall/BEC property maintenance 2 2 2 2 2Trash cans (emptied 2-3/wk.)210 220 230 240 250
Irrigation systems 22 23 24 25 26
Lacrosse field 2 3 3 4 4Skateboard park 1 1 1 1 1
Dog park 1 1 1 1 1
Playgrounds 26 27 28 29 30
To supply and maintain a high quality park system for the City of Cottage Grove’s residents and visitors to recreate and
enjoy. The parks department will find innovative ways to meet increasing demand with limited resources through
cooperative ventures with both public and private organizations.
General park management of over 1,200 acres of park property which includes: playgrounds, trails, ice rinks, athletic
areas, buildings, irrigation equipment, open space, and water features. Maintain positive working relationships with all
community groups who provide service and support to the system.
101
OUTCOME MEASURES
12 Successfully manage park development projects to fulfill the goals of the Upper East Ravine Master Plan, park conceptdesigns and budget.3 Successfully implement reformed training program consistently to all employees. Properly communicate andencourage participation in all levels of training programs.4 Successfully plant and maintain native planting restoration at Gateway North Open Space, River Oaks Overlook and/orHidden Valley Park in accordance to grant application procedures while encouraging and engaging residents and
volunteer groups for support in the effort.
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Parks & Recreation Director 0.60 0.60 0.60 0.60
Supervisor 0.18 0.18 0.18 0.18
Foreperson 0.90 0.90 0.90 0.90
Lead Worker 0.90 0.90 0.90 0.90
Public Service Worker 5.15 5.15 5.15 5.15
Public Service Worker-Forester 0.25 0.25 0.25 0.25
Office Clerk II/Intern 0.10 0.10 0.10 0.10
Total 8.08 8.08 8.08 8.08
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Seasonal Workers 6,120 hrs.6,120 hrs.6,680 hrs.6,680 hrs.
BUDGET ADDITIONS 2016
$10,000 Tractor mounted ice resurfacer$6,160 Add one PT/seasonal maintenance position
2017
$6,160 Add one PT/seasonal maintenance position
CAPITAL OUTLAY 2016
$10,000 Tractor mounted ice resurfacer
2017
None
Personnel Schedule
Successfully complete 2016 objectives of the Athletic Facilities Improvement Plan.
Regular Status
Personnel Schedule –FTE’s
Temporary Status
102
FUNCTION Public Works DIVISION 41DEPARTMENTLandscape Interns PROGRAM 1516
MISSION
The mission of the Cottage Grove Landscape Internship Program is to provide community
beautification through well planned and maintained landscaping features in highly visible areas.
DESCRIPTION OF ACTIVITY
The landscape interns plan, coordinate, monitor and maintain landscaped areas throughout the entire community. Flower beds of significant importance include 80th Street, the Jamaica Avenueroundabout, park entrance points, municipal facilities and other highly visible corridors. This program also assists in the development and implementation of sophisticated landscaping plans for
items such as the Public Landscapes Initiative, future construction projects and park redevelopment.
MAJOR OBJECTIVES FOR 2016
IMPACT MEASURES
Actual Actual Actual Actual Actual Actual Estimated Projected Projected
Item 2009 2010 2011 2012 2013 2014 2015 2016 2017Flower beds maintained 78 100 118 176 178 213*221 223 225
Flower beds installed 2 2 2 13 2 5 8 2 2
Plans developed 2 2 2 7 6 5 5 2 2*Some of Increase due to inventory of total beds.
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Horticulture Interns 560 560 1,120 1,120 hrs. hrs. hrs. hrs.
BUDGET ADDITIONS
2016
$10,000 Mulch for 80th St, Roundabout, City Hall, and Ravine Parkway
2017
None
CAPITAL OUTLAY
None
Temporary Status Personnel Schedule
Implement recently created landscaping maintenance plan details of
maintenance needs, product quantities, desirable outcomes, future project,
challenges and benefits.
Monitor and foster growth of landscaping additions in three new Upper East
Ravine Parks and Camel's Hump Park.
Reconstruct landscaping features at 80th Street as well as Hardwood Ave.
103
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 41 - PARKS MAINTENANCE
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 433,924 480,890 464,600 485,800 497,900 518,000
4110 - OVERTIME F. T.11,733 12,736 12,000 12,000 12,000 12,000
4115 - REGULAR-P/T REG STATUS 1,399 2,038 3,000 3,100 3,000 3,200
4120 - SAL-P.T./TEMP 66,438 60,775 70,200 71,320 84,260 84,260
4121 - O.T. - P.T./TEMP 203 4 - - - -
4141 - PERA 31,999 33,588 35,000 37,600 39,700 41,200
4142 - FICA 36,589 39,933 42,100 43,800 45,200 46,700
4144 - HEALTH INSURANCE 46,000 35,900 35,900 45,700 58,700 69,400
4147 - UNEMPLOYMENT - 184 - - - -
4148 - WORKERS COMP 15,140 16,200 16,200 16,600 22,100 23,900
PERSONAL SERVICES TOTAL 643,425 682,248 679,000 715,920 762,860 798,660
Category: 4200 - COMMODITIES
4200 - OFFICE SUPPLIES - - 925 1,050 1,050 1,050
4209 - OP SUPPLIES-CLEN 1,150 595 500 500 500 550
4210 - OP SUPPLY-OTHER 47,757 59,903 62,400 62,000 74,050 65,400
4211 - MOTOR FUELS 46,444 48,739 51,200 52,600 48,700 58,200
4212 - LUB/ADD 135 178 - - - 200
4216 - FERTILIZER/CHEM 25,182 19,785 21,400 24,100 25,100 26,000
4217 - CLOTHING/UNIFORM 4,119 4,696 4,400 4,400 4,400 4,400
4231 - SMALL TOOLS 1,399 945 825 1,000 1,000 1,000
4270 - OP SUP-VEH/EQ 1,102 1,480 200 200 200 700
4271 - OP SUP-OTHER IMP 19,659 15,059 17,800 19,100 19,100 20,000
4272 - OP SUP-BUILDINGS 2,793 5,025 7,000 8,000 8,500 8,500
4280 - CAPITAL OUTLAY <$5,000 13,523 102 - - - -
COMMODITIES TOTAL 163,263 156,507 166,650 172,950 182,600 186,000
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 1,649 1,428 2,125 2,125 2,125 2,125
4301 - ENGINEERING SVS 8,737 2,661 - - - -
4305 - FEES FOR SERVICE 11,001 11,599 19,525 10,525 10,525 11,300
4310 - COMMUNICATION 6,443 5,400 5,170 5,370 5,370 5,370
4311 - POSTAGE - 5 - - - -
4321 - DATA PROCESSING 16,260 20,760 20,760 23,375 23,375 23,375
4340 - PRINTING - 29 - - - -
4341 - ADVER/PUBLISH - 452 - - - -
4350 - INSURANCE CHARGE 24,600 24,600 24,600 27,000 27,000 27,000
4360 - UTILITIES 40,169 40,077 33,100 37,000 37,000 40,000
4370 - MAINT-REPAIR/EQ - 600 925 1,025 1,025 1,025
4371 - MAINT-REPAIR/OTH 22,491 15,518 12,100 14,100 14,200 15,000
4372 - MAINT-REPAIR/BLD 19,460 15,756 9,200 9,200 9,200 9,500
4375 - CHARGE-FLEET MNT 95,697 127,172 127,200 119,900 124,700 124,700
4380 - RENTAL/LEASE 27,301 28,712 24,950 27,500 28,500 30,000
4401 - DUES & SUBS 268 213 300 300 300 350
4403 - TRAVEL/TRAIN/CON 5,417 5,962 4,450 5,100 5,450 5,700
4405 - CLEAN/WASTE REMV 12,978 10,914 11,200 12,000 12,500 12,750
4449 - OTHER CONTRACT 1,223 1,871 400 1,400 1,400 1,400
CONTRACTUAL SERVICES TOTAL 293,695 313,729 296,005 295,920 302,670 309,595
Category: 4500 - CAPITAL OUTLAY
4530/4540 - MACH & EQUIPMENT 34,733 - - - 10,000 -
CAPITAL OUTLAY TOTAL 34,733 - - - 10,000 -
Total PARKS MAINTENANCE:1,135,116 1,152,483 1,141,655 1,184,790 1,258,130 1,294,255
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
104
FUNCTION Culture & Recreation DIVISION 51DEPARTMENTRecreationPROGRAM2300
MISSION
It is our mission to create and promote policies, programs, and places that enable active living to improve the
health, well-being, education and vitality of our community.
DESCRIPTION OF ACTIVITY
The Parks & Recreation Director oversees the Recreation Department which includes a supervisor, recreation
assistant, office clerk and 30 seasonal employees to assist with department functions.
We are responsible for the development and administration of recreational policies, programs, and places within
our community. Our office also processes registrations, facility use permits, and provides customer service for the
Parks and Recreation Department. The goal of the department is to realize a 50% cost recovery for all programs.
MAJOR OBJECTIVES FOR 2016
1. Collaborate with the Inclusive Playground Citizen Task Force to begin the fundraising stage towards successful construction of an inclusive playground at Woodridge Park.
2. Rebuild and promote the Parks and Recreation Volunteer and Donation Opportunities program. Create one
marketing brochure to include all programs including Adopt-A-Park, Commissions, Park Rangers, donations, etc.
3. Continue collaboration with the Ice Arena to expand on program and event offerings to broaden the facilities
spectrum as a multi-faceted recreational facility.
IMPACT MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017
Adopt a Park/Trail Groups 30 35 35 36 38
Daily Avg. Supervised Play 49 41 45 46 46Facility Use Permits 504 531 535 535 540
Warming House Attendance 8,705 7600*7,600 7,600 7,600Woodlands Grove Center 1,555 1,696 1,500 1,500 1,500
*Estimated CGHA usage at Old CG of 1,000. New programmed use in 2014/2015
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017Parks & Rec. Director 0.20 0.20 0.20 0.20
Recreation Supervisor 0.00 0.95 0.95 0.95
Recreation Coordinator 0.95 0.00 0.00 0.00Recreation Assistant 0.95 0.95 0.95 0.95
Office Clerk II/Intern 0.45 0.45 0.45 0.45
Total 2.55 2.55 2.55 2.55
Regular StatusPersonnel Schedule- FTE’s
105
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017Lamar Supervisor 297 297 297 297
Misc. Rec. Staff 175 150 150 150Playground Leaders 2,880 3,360 3,360 3,360
Pre-School Leader 400 0 0 0Rink Attendants 1,384 1,376 1,376 1,376Summer Program Assistant 600 600 600 600
Woodlands Rec. Center 1,724 1,724 1,724 1,724Total7,460 7,507 7,507 7,507
BUDGET ADDITIONS
None
CAPITAL OUTLAY
None
Temporary Status
Personnel Schedule -Hours
106
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 51 - RECREATION PROGRAMS
Category: 4100 - PERSONAL SERVICES
4100 - SALARY-FULL TIME 118,466 126,716 125,700 131,900 129,900 135,200
4115 - REGULAR-P/T REG STATUS 6,297 9,342 13,400 13,800 13,600 14,600
4120 - SAL-P.T./TEMP 65,790 57,409 69,600 71,400 71,400 71,400
4121 - O.T. - P.T./TEMP 1,783 1,893 - - - -
4141 - PERA 9,136 9,868 10,100 10,900 11,000 11,700
4142 - FICA 13,720 13,750 16,000 16,700 16,500 17,000
4144 - HEALTH INSURANCE 18,900 15,400 15,400 19,700 21,400 25,600
4148 - WORKERS COMP 6,300 6,000 6,000 6,200 7,800 8,600
PERSONAL SERVICES TOTAL 240,390 240,378 256,200 270,600 271,600 284,100
Category: 4200 - COMMODITIES
4200 - OFFICE SUPPLIES 558 443 750 750 750 750
4210 - OP SUPPLY-OTHER 5,578 3,810 4,000 6,500 6,500 6,500
4211 - MOTOR FUELS 1,799 1,416 2,500 2,900 1,900 2,200
4217 - CLOTHING/UNIFORM 849 204 700 700 700 700
COMMODITIES TOTAL 8,784 5,873 7,950 10,850 9,850 10,150
Category: 4300 - CONTRACTUAL SERVICES
4300 - PROF SERVICES 1,100 1,722 3,000 3,000 3,000 3,000
4305 - FEES FOR SERVICE - 125 200 200 200 200
4309 - CREDIT CARD FEES 4,402 7,408 5,500 5,500 7,000 8,000
4310 - COMMUNICATION 3,579 1,458 3,940 2,440 1,840 1,840
4311 - POSTAGE 2 - 100 100 100 100
4321 - DATA PROCESSING 6,500 8,300 8,300 6,375 6,375 6,375
4340 - PRINTING 4,794 3,816 3,200 3,200 3,500 4,000
4341 - ADVER/PUBLISH 25 - 500 500 500 500
4350 - INSURANCE CHARGE 1,500 1,500 1,500 1,500 1,500 1,500
4370 - MAINT-REPAIR/EQ 507 261 350 350 350 350
4375 - CHARGE-FLEET MNT 951 4,745 4,800 3,900 4,100 4,100
4380 - RENTAL/LEASE 1,987 1,302 1,400 1,500 1,500 1,500
4401 - DUES & SUBS 989 543 580 1,050 1,050 1,050
4403 - TRAVEL/TRAIN/CON 448 209 1,350 1,500 1,500 1,500
4434 - SPECIAL EVENTS 18,550 19,622 17,900 18,500 18,500 20,000
4435 - LEAGUE PROGRAMS 19,319 29,078 21,700 22,000 30,500 30,500
4436 - CONCESSION RESAL 734 1,065 1,500 1,500 1,500 1,500
4438 - PRO/MISC RESALE 1,459 2,649 - - - -
4449 - OTHER CONTRACT - 83 5,875 5,090 5,090 5,090
CONTRACTUAL SERVICES TOTAL 66,846 83,884 81,695 78,205 88,105 91,105
Total RECREATION PROGRAMS:316,021 330,135 345,845 359,655 369,555 385,355
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
107
FUNCTION General Government DIVISION 00DEPARTMENTTransfersPROGRAM9100
MISSION
To provide transfers to other funds as approved by the City Council. To provide contingency funds for
expenditures, which are unknown during the budget process.
DESCRIPTION OF ACTIVITY
The City collects revenue in the General Fund and transfers it to Special Revenue and Enterprise Funds for separate accounting and specific purposes.
MAJOR OBJECTIVES FOR 2016
1. Maintain a consistent, affordable level of equipment replacement.
IMPACT MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017None
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017None
Budgeted Transfers Out
2014 2015 2016 2017
Equipment Fund*171,500 244,400 672,375 859,790
Transfer for splash pad**64,700 - - - Transfer to golf course 55,405 - - -
Total 291,605 244,400 672,375 859,790
**Proposal per 5/19/11 memo from Dockter transfer for splash pad through 2014.
Budgeted Transfers In
2014 2015 2016 2017
Administration Charge*
Storm Water Fund 35,020 35,020 35,020 35,020
Water Fund 166,550 166,550 166,550 166,550 Sewer Fund 181,610 181,610 181,610 181,610
Street Light Fund 45,850 45,850 45,850 45,850
CG EMS Fund 91,680 91,680 91,680 91,680 Squad Reimb.-CG EMS Fund 3,000 3,000 - -
Gambling Fund for fireworks - 5,000 5,000 4,300
Total 523,710 528,710 525,710 525,010
*Administration Charge is proposed to be recorded as a transfer per auditor recommendation.
Regular Status
Personnel Schedule- FTE’s
108
2013
Actual
2014
Actual
2014 Final
Amended
Budget
2015
Adopted
Budget
2016
Budget
2017
Budget
Department: 00 - Transfers/Contingency
Category: 4999 - TRANSFERS OUT
4700 - TRANSFERS OUT 213,070 372,494 372,494 244,400 672,375 859,790
TRANSFERS OUT TOTAL 213,070 372,494 372,494 244,400 672,375 859,790
Total Transfers/Contingency:213,070 372,494 372,494 244,400 672,375 859,790
2016/2017 General Fund Expenditure Budget
City of Cottage Grove
109
FUNCTION Community Development DIVISION 54DEPARTMENTRecyclingPROGRAM1900
MISSION
Maintain an active presence in the community to educate residents of alternatives for disposing of
household items that could be recycled, reused, or reduced. Create an environmentally focused
and sustainable organization.
DESCRIPTION OF ACTIVITY
Coordinate and promote solid waste reduction and recycling programs in the community. Utilize both public and private service providers to adhere to the City’s solid waste ordinance which provides for curbside recycling service on a weekly basis for glass, newspaper, tin, plastic,
aluminum and corrugated cardboard. Provide education on conservation activities.
MAJOR OBJECTIVES FOR 2016
1.Continue to increase public relations and education for the recycling program
through community events, educational and recreational programs for youth, andincrease visibility of the recycling program.2.Attempt to meet or exceed recycling participation goals and requirements as established by
Washington County.
3.Participate in various community events by setting up a display to educate the attendees about
recycling and environmental issues.4.Coordinate the annual Spring Clean Up/Hazardous Waste Day with Washington County.5.Enhance recycling in the parks (community and local).
6.Continue to work with River Oaks Golf Course on enhanced recycling.
7.Continue the partnership with ISD #833 to develop and enhance recycling within the district.
8.Work toward becoming a Green Step 3 City. Initiatives may include:-Monitor utility use at City facilities including energy monitoring, water conservation, and solar at BEC.-Enhance recycling at City facilities.
-Explore environmental friendly purchasing policy.
9.Implement shared services with Denmark Township on Recycling.
OUTCOME MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017
Percent of households recycling:
Tennis Sanitation 80%81%82%83%84%
Waste Management 90%88%89%90%91%
Tons of material recycled 5,639 2,994 3,500 4,000 4,500
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
CD Director/City Engineer 0.07 0.07 0.07 0.07Project Engineer 0.00 0.05 0.05 0.05Recreation Supervisor 0.05 0.05 0.05 0.05
Rec. Prgm Assistant 0.05 0.05 0.05 0.05
Secretary 0.10 0.10 0.10 0.10
Code Enforcement Officer 0.00 0.05 0.05 0.05Total0.27 0.37 0.37 0.37
Regular StatusPersonnel Schedule –FTE’s
110
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2016 2017
ACTUAL ACTUAL ESTIMATE BUDGET BUDGET
$$$$$REVENUES
3349 County aid 53,150 53,792 53,150 57,140 57,140 3349 County aid for Denmark Township Grant - - - 20,350 20,350 Grow tower grant from 2015 - - 5,000 - -
3810 Investment interest (416) 903 - - - 3813 Sale of goods - - - - - 3816 Refunds and reimbursements 3,500 3,500 - - -
Total Revenue 56,234 58,195 58,150 77,490 77,490
EXPENDITURES
Personal services 35,026 30,265 31,900 32,700 34,700
Commodities 96 8,979 9,100 9,100 9,100
Denmark Township Grant Expenses - - - 15,975 15,975 Contractual services 25,087 28,842 23,800 27,905 24,705 Capital outlay - - 9,500 15,000 25,000
Unspent funds 2015 - - (9,500) - -
Other financing charges - - - - -
Total Expenditures 60,209 68,086 64,800 100,680 109,480
Transfers in (out):
- - - - -
Total transfers - - - - -
Fund balance, beginning of year 67,808 63,833 53,942 47,292 24,102
Net increase(decrease) before transfers (3,975) (9,891) (6,650) (23,190) (31,990)
Transfers in(out)- - - - -
Fund balance, end of year 63,833 53,942 47,292 24,102 (7,888)
2016 and 2017 None
2016 Recycling Bins Community Parks 15,000
2016 Recycling Bins Neighborhood Parks 25,000
RECYCLING FUNDFUND SUMMARY
Budget Additions in Budget
Capital Outlay in Budget
111
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Special Revenue Recycling-215 1900 54
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$PERSONAL SERVICES
4100 Salaries-full time 29,512 24,658 25,100 24,700 25,800 4141 PERA 1,427 1,517 1,700 2,000 2,000
4142 FICA 1,487 1,590 1,700 2,000 2,000 4144 Health Insurance 2,400 2,300 3,200 3,700 4,500
4148 Worker's Compensation 200 200 200 300 400
Total Personal Services 35,026 30,265 31,900 32,700 34,700
COMMODITIES
4210 Operating supplies 96 8,979 9,100 9,100 9,100
4280 Capital outlay<$5,000 - - - - -
Total Commodities 96 8,979 9,100 9,100 9,100
`CONTRACTUAL SERVICES
4300 Professional services 7,205 10,923 8,000 16,700 10,000
4301 Engineering Services 1,521 - - - - 4305 Fees for service 702 - - 15,975 15,975
4311 Postage 1,450 - 2,000 2,000 2,000
4340 Printing 2,550 1,154 - - -
4341 Advertising/publishing - - 2,000 2,000 2,000 4380 Rental/lease 7,421 7,000 3,945 3,500 3,500
4401 Dues and subscriptions - - 105 105 105
4403 Travel/training/conferences - 60 100 100 100 4434 Special Events 4,238 9,705 7,650 3,500 7,000
4445 Sales tax - - - - -
Total Contractual Services 25,087 28,842 23,800 43,880 40,680
CAPITAL OUTLAY
4540 Other capital outlay - - 9,500 15,000 25,000
Total Capital Outlay - - 9,500 15,000 25,000
OTHER FINANCING USES
4700 Transfer out - - - - -
Total Other Financing Uses - - - - -
Total Expenditures 60,209 68,086 74,300 100,680 109,480
Summary of Expenditures
112
FUNCTION Enterprise DIVISION 60DEPARTMENTPublic Works PROGRAM Storm Water-3200
MISSION
The Storm Water Utility funds the maintenance of existing storm water infrastructure.
DESCRIPTION OF ACTIVITY
The Storm Water Utility manages the planning, maintenance, and infrastructure of the storm/surface water
system. Maintenance activities preserve existing (in-place) infrastructure including but not limited to ponds drainage ditches, pipes and outlets. Expenditures are also made for infrastructure requirements of the existing
system including the replacement of existing pipe and expansion of existing ponds.
Revenues are generated from charges to properties based on their portion/contribution to the storm/surface water
run-off. These fees are determined by an evaluation of the operational costs of supporting the storm water system,
planned infrastructure repair and reconstruction, and response to catastrophic storm handling events.
Capital projects for new development or existing development with inadequate storm water management systems
are funded through the storm water area fund or by a direct charge to the development, not through this utility.
MAJOR OBJECTIVES FOR 2016
1. Continue to enhance water quality and rate control in storm water basins.2. Clean ponds and storm water pipes.
3. Inspection/monitoring of storm water system in compliance with MS4 Permit.
4. Develop an inspection and education program for ponds which are not publicly held.5. Implement new BMP's to meet new MS4 permit requirements.
IMPACT MEASURES
Actual Actual Estimated Projected ProjectedItem20132014201520162017
Number of Outfalls 98 102 103 106 109Number of Storm Water
Structures/Manholes 4,596 4,712 4,739 4,789 4,839
Miles of Storm Sewer 85.41 87.81 88.63 90.19 91.87
75 In-house Mortar Projects
Completed 45 50 50 70
5.00%
Number Repaired –
Outsourced 24 4 10 10 10
Miles/Percent Storm Piping
Cleaned 4.72%3.61%6.62%5.00%
113
PERSONNEL COSTS
Personnel budgeted as personnel costs within this enterprise will be limited to staff of the Public Works
Department and the utility billing function of the City of Cottage Grove. Additionally, support received by
the utility from other cost centers within the City will result in an expense allocation charged to the utility
from the general operations of the City as determined from time to time by the City Council of the
City of Cottage Grove.
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
PW Foreperson 0.10 0.10 0.10 0.10
PW Supervisor 0.10 0.10 0.10 0.10
CD Director/City Engineer 0.08 0.08 0.08 0.08
PW Technician 0.16 0.00 0.00 0.00
Project Engineer 0.00 0.16 0.16 0.16
Public Service Worker 3.00 3.00 3.00 3.00
Accounting Clerk II 0.10 0.10 0.10 0.10
Total 3.54 3.54 3.54 3.54
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Engineering Intern 120 hrs.140 hrs.140 hrs.140 hrs.
Seasonal Worker 480 hrs.480 hrs.480 hrs.480 hrs.
CASH BALANCE TARGET
In an effort to assure fund stability, cash balance targets are established based on future
demands on the fund resources. This chart reflects historical trends and future expectations.
Cash Balance Target is 50% of budget expenditures each year.
Temporary Status
Regular StatusPersonnel Schedule –FTE’s
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
20
0
8
20
0
9
20
1
0
20
1
1
20
1
2
20
1
3
20
1
4
20
1
5
20
1
6
20
1
7
20
1
8
Storm Water Maintenance Fund
Revenues
Expenditures
Year End Cash Balance
Cash Balance Target
114
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$REVENUES
3735 Storm water 643,496 678,131 706,650 743,000 780,300
3727 Penalties 5,847 5,988 5,000 6,000 6,000
3349 County aid - - - - - 3359 Other governmental aid 49,462 47,437 - - -
3810 Investment interest (1,736) 1,693 1,000 1,000 1,000
3816 Refunds & reimbursements - - - - - 3829 Misc. other - - - - -
Total Revenue 697,069 733,249 712,650 750,000 787,300
EXPENDITURES
Personal services 231,357 234,418 238,915 255,600 263,400
Commodities 3,768 2,841 57,430 51,180 51,430 Contractual services 393,557 227,046 282,850 302,960 310,850 Capital outlay - 66,933 - - -
Pavement management 70,186 68,051 117,600 137,400 145,600
Total Expenditures 698,868 599,289 696,795 747,140 771,280
Transfers in (out):
General fund - Admin fee (30,900) (35,020) (35,020) (35,020) (35,020)
Total transfers (30,900) (35,020) (35,020) (35,020) (35,020)
Fund balance, beginning of year 186,773 154,074 253,014 233,849 201,689
Net increase(decrease) before transfers (1,799) 133,960 15,855 2,860 16,020
Transfers in(out)(30,900) (35,020) (35,020) (35,020) (35,020)
Fund balance, end of year 154,074 253,014 233,849 201,689 182,689
A rate increase from $4.40 per month to $4.60 per month is included in the 2016 budget. The proposed rate increase for 2017 is $4.80 per month.
2016&2017 None
2016&2017 None
STORM WATER FUNDFUND SUMMARY
Budget Additions in Budget
Capital Outlay in Budget
115
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Special Revenue Storm Water-230 3200 60
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$
PERSONAL SERVICES
4100 Salaries-full time 157,297 167,291 175,600 186,020 189,000 4101 Engineering salaries & benefits 10,421 - - - -
4110 Overtime-full time 8,465 8,989 - - - 4120 Salaries-seasonal 4,170 6,548 5,640 5,780 5,800 4141 PERA 11,992 12,750 13,100 14,500 14,800
4142 FICA 11,859 12,567 13,925 14,500 14,700 4144 Health Insurance 9,800 9,100 13,400 14,600 17,600 4148 Worker's Compensation 10,700 9,850 9,950 13,800 14,600
Total Personal Services 224,704 227,095 231,615 249,200 256,500
COMMODITIES
4200 Office supplies4210Operating supplies 47 209 1,150 1,150 1,200
4211 Motor fuel 1,190 1,364 1,600 1,400 1,600 4217 Clothing/uniforms 457 683 500 530 530 4231 Tools - - 600 600 600
4271 Operating supplies-other 2,074 585 47,400 47,400 47,400 4280 Capital outlay<$5,000 - - 6,080 - -
Total Commodities 3,768 2,841 57,330 51,080 51,330
CONTRACTUAL SERVICES
4300 Professional services 302 3,938 6,000 6,100 6,200 4301 Engineering services 98,449 38,575 50,000 51,500 53,000 4305 Fees for service 1,646 1,199 - - -
4307 Watershed district fees 2,225 1,669 3,100 3,200 3,300 4310 Communication 599 1,162 820 1,220 1,220
4321 Data processing - 27 12,750 12,750 12,750
4340 Printing - - 250 250 250 4341 Advertising/publishing 126 114 100 150 150 4371 Maintenance/repair-other 253,807 139,777 170,440 187,360 192,700
4375 Fleet service 2,955 3,840 3,700 3,800 3,800 4380 Rental/lease 814 75 1,000 1,000 1,100 4403 Travel/training/conferences - - 400 400 400
4445 Sales tax - - - - -
4449 Other contractual - - 1,000 1,000 1,000
Total Contractual Services 360,923 190,376 249,560 268,730 275,870
CAPITAL OUTLAY
4530 Machinery - 66,933 - - - 4550 Pavement Management 70,186 68,051 117,600 137,400 145,600
Total Capital Outlay 70,186 134,984 117,600 137,400 145,600
OTHER FINANCING USES
4600 Principal - - - - - 4610 Interest - - - - -
Total Other Financing Uses - - - - -
Total Expenditures 659,581 555,296 656,105 706,410 729,300
Summary of Expenditures
116
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Special Revenue Storm Water-230 3260 61
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$
PERSONAL SERVICES
4100 Salaries-full time 5,297 5,711 5,600 4,600 4,900
4120 Salaries-seasonal - - - - -
4141 PERA 373 398 400 400 400
4142 FICA 383 414 400 400 400
4144 Health Insurance 600 800 900 1,000 1,200 4148 Worker's Compensation - - - - -
Total Personal Services 6,653 7,323 7,300 6,400 6,900
COMMODITIES
4200 Office supplies - - 100 100 100 4210 Operating supplies - - - - -
Total Commodities - - 100 100 100
CONTRACTUAL SERVICES
4300 Professional services 909 1,987 930 740 800
4305 Fees for service 3,161 3,079 3,300 3,190 3,280
4311 Postage 4,998 5,400 5,100 5,600 5,800 4321 Data processing 19,528 22,228 19,860 20,500 20,800 4340 Printing 4,038 3,976 4,100 4,200 4,300
Total Contractual Services 32,634 36,670 33,290 34,230 34,980
TRANSFER OUT
Administration Charge 30,900 35,020 35,020 35,020 35,020
Total Capital Outlay 30,900 35,020 35,020 35,020 35,020
Total Expenditures 70,187 79,013 75,710 75,750 77,000
Summary of Expenditures
117
FUNCTION Public Safety DIVISIONDEPARTMENTPolicePROGRAM
MISSION
DESCRIPTION OF ACTIVITY
years to resolve.
1
2
3
4
covert operations. In 2014, used the camera system for documenting numerous crime scenes.
MAJOR ACCOMPLISHMENTS/OBJECTIVES ACHIEVED 2014
Purchased digital video camera system and hosted IP video training for camera use and
DWI proceeds may only be used as a supplement to an operating fund in DWI related
enforcement, training, and education.
DWI Forfeitures
times officers spent on traffic stops.
Implemented and installed "Ticketwriter" software and printers in patrol units. Decreased
Proceeds are split 70% Police Agency, 20% County Attorney, and 10% State Treasury.
Criminal forfeiture proceeds can only be used as a supplement to an operating fund.
Continued to maintain the Forfeiture Program in compliance with Federal and State
regulations for both Criminal and DWI. A monthly audit report was sent to the State and
forfeitures were coordinated between the Police and Finance Department.
Continued to maintain L3 (Squad Digital Camera System) and explored replacing DVD printer/
burner that is utilized for server backup. The DVD printer/burner is five years old.
This fund accounts for the Criminal Justice System costs associated with activities related to
personal assets and cash surrendered by citizens through administrative judicial or DWI forfeiture
proceedings.
* Criminal and DWI forfeitures are subject to a judicial review process and can take months to
Forfeiture & Seizure-9240
Criminal Forfeitures (Felony)
21
Forfeiture activities are classified as DWI or Criminal. Each has regulated uses.
Cottage Grove Public Safety collectively serves our community compassionately providing
protection of life and property. We do this with honor, integrity, pride and professionalism. We are
Cottage Grove Public Safety.
Under the authority of Federal and State Statutes as a crime prevention method, the Police
Division initiates asset forfeiture actions against those who commit designated felony offenses,
controlled substance violations, and designated DWI violations. The Division also monitors forfeiture procedures and property to ensure compliance with statutes and solid internal control.
Proceeds are split 70% Police agency, 30% Prosecuting Authority. Proceeds result from seized
vehicle sales, stipulated releases and impound fees.
118
1 To administer the Forfeiture Program in compliance with Federal and State regulations
for criminal cases and DWI arrests.2 Explore the need for a DVD robot printer/burner that is capable of handling HD. 3
4 To purchase unique equipment/software that is not part of ongoing operational expenses,which is necessary to fulfill our commitment to the citizens of Cottage Grove to make our
city safer from criminals and DWI drivers. a. Specialized Computer Forensic Software/Equipment
c. Specialized Evidence Room Equipment5training on forensic equipment stays current and in compliance with applicable laws and
6 To purchase a portable alert system (Centurion Scout)
a. Alarm system that allows the ability to monitor high-crime areas remotely b. Ability to provide a panic alarm to a victim in a high violence-risk situation
7 Develop and utilize a Crime Analyst with current staff and explore internship position.
Actual Actual Estimated Projected Projected
2013 2014 2015 2016 2017Year-end DUI Fund
Balance $43,544 $43,073 $34,375 $29,755 $34,635
Year-end Criminal Fund $4,064 $9,198 $5,000 $5,000 $5,000
investigations. Upgrade cameras/videos as needed.
MAJOR OBJECTIVES FOR 2016
Utilize DWI forfeiture funds to support DWI enforcement projects as authorized by statute.
b. Specialized Investigative Equipment - digital camera for photos/videos for
Continue to maintain the forensic equipment in the evidence/forensics area. Ensure
procedures.
FORFEITURE FUND BALANCES
119
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$REVENUES
3349 County aid 35,097 - 8,000 8,000 8,000 3538 Criminal forfeiture 4,067 9,939 5,000 5,000 5,000 3540 DUI forfeiture 12,346 2,635 10,000 10,000 10,000
3541 Stipulation 3,577 7,042 6,000 6,000 6,000 3810 Investment interest (447) 702 500 500 500
Total Revenue 54,640 20,318 29,500 29,500 29,500
EXPENDITURES
Personal services - - - - -
Commodities 5,763 - 8,000 4,500 - Contractual services 18,960 15,752 16,300 14,620 14,620
Capital outlay - - 18,000 15,000 10,000 Other financing charges - - - - -
Total Expenditures 24,723 15,752 42,300 34,120 24,620
Transfers in (out):
Equipment Replacement Fund - - - - -
Total transfers - - - - -
Fund balance, beginning of year 17,692 47,609 52,175 39,375 34,755
Net increase(decrease) before transfers 29,917 4,566 (12,800) (4,620) 4,880
Transfers in(out)- - - - -
Fund balance, end of year 47,609 52,175 39,375 34,755 39,635
2016 Squad camera (funding share w/Info. Services Fund)15,000 15,000
2017 Squad camera (funding share w/Info. Services Fund)10,000 10,000
2016 Scout Portable Alert System (VARDA)4,500
Squad camera (funding share w/Info. Services Fund)15,000 19,500
2017 Squad camera (funding share w/Info. Services Fund)10,000 10,000
FORFEITURE FUNDFUND SUMMARY
Budget Additions in Budget
Capital Outlay in Budget
120
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Special Revenue Forfeiture-240 9240 21
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$PERSONAL SERVICES
4110 Overtime-full time - - - - -
4141 PERA - - - - - 4142 FICA - - - - -
Total Personal Services - - - - -
COMMODITIES
4210 Operating supplies 1,593 - 2,000 - -
4280 Capital outlay<$5,000 4,170 - 6,000 4,500 -
Total Commodities 5,763 - 8,000 4,500 -
CONTRACTUAL SERVICES
4302 Legal Services 5,602 4,004 8,000 8,000 8,000
4305 Fees for service 7,463 - 100 100 100 4310 Communication 610 598 800 420 420
4341 Advertising/publishing 214 300 200 300 300
4370 Maintenance/repair-equipment 1,432 2,999 3,900 - -
4390 Crime/victim/witness 421 839 500 500 500 4391 Washington County Defendant 842 6,929 1,500 4,000 4,000
4403 Travel/Train/Conferences 2,200 - 1,000 1,000 1,000 4445 Sales tax - - - - -
4449 Other Contractual 176 83 300 300 300
Total Contractual Services 18,960 15,752 16,300 14,620 14,620
CAPITAL OUTLAY
4540 Other capital outlay - - 18,000 15,000 10,000
Total Capital Outlay - - 18,000 15,000 10,000
OTHER FINANCING USES
4700 Transfer for squad cameras - - - - -
Total Other Financing Uses - - - - -
Total Expenditures 24,723 15,752 42,300 34,120 24,620
Summary of Expenditures
121
FUNCTION Cultural and Recreation DIVISIONDEPARTMENTIce Arena PROGRAM
MISSION
The mission of the Cottage Grove Ice Arena is to provide a clean, safe and well-maintained recreation facility that serves the hockey and figure skating needs of the residents of Cottage Grove and surrounding communities. The Arena is open year round.
DESCRIPTION OF ACTIVITY
The Arena is the home arena for the Cottage Grove Athletic Association, the Park High School Boys and
Girls Hockey, East Ridge High School Boys Hockey and the Cottage Grove Skating School.The skating school is an in-house program and staff provides a wide range of lesson programs for all ages,abilities and skill levels. During the summer months, the Arena offers youth hockey leagues, hockey clinics,figure skating programs and dry floor events. The Arena provides public skating opportunities as well, to assure that the entire community has the opportunity to enjoy the facility.
MAJOR OBJECTIVES FOR 2016
1. Utilize Rinkfinders new web-based platform to update and promote available ice times.
2. Market and program indoor Turf to expand events and programs to the community.3. Promote and offer new on ice and off ice programs for the community while increasing revenues.4. Reach projected budget for turf rentals.5. Offer an adult hockey league.
IMPACT MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017
North/West RinksYouth Hockey 1,927 1,495 2,200 2,200 2,200School Programs 518 569 570 570 570Adult Groups 154 44 180 180 180
Camps & Clinics 118 317 135 135 135
Skating School 217 166 425 425 425
Public Sessions 663 858 375 375 375
South RinkYouth Hockey 1099 1044 900 900 900High School Programs 67 54 60 60 60
Adult Groups 86 83 100 100 100
Camps & Clinics 68 40 125 125 125Skating School 164 170 175 175 175Public Skating 345 266 200 200 200
OUTCOME MEASURES
1. Update Rinkfinder weekly with the most up to date ice for sale, thus increasing rental revenue.
779250
2. Increase drop in times and structured programs for public use by 10%.
3. Increase admission revenue by 5% by offering three special event programs either on the ice or the turf.
4. Achieve budgeted $32,500 in turf rental.5. Achieve a goal of 6 teams to register for the River Valley Adult Hockey League.
122
Budget Budget Budget BudgetPosition Title 2014 2015 2016 2017
Parks and Rec Director 0.20 0.20 0.10 0.10Ice Arena Manager 1.00 1.00 1.00 1.00Assistant Manager*1.00 1.00 1.00 1.00Office Clerk II/Intern 0.45 0.45 0.45 0.45
Ice Arena Maint. Tech 1.00 1.00 1.00 1.00
Total 3.65 3.65 3.55 3.55
Budget Budget Budget BudgetPosition Title 2014 2015 2016 2017Tournament director 1 1 1 1
Building supervisors*8 8 9 9
Building assistants 4 4 4 4
Skate guards (students)3 3 3 3
Secretaries/Ticket sellers 2 2 2 2
Skating instructors 7 8 8 8
Janitors (part-
time/seasonal)3 3 3 3
Concession workers 8 8 8 8*Position added until Assistant Manager position filled
CASH BALANCE TARGETIn an effort to assure fund stability, cash balance targets are established based on future
demands on the fund resources. This chart reflects historical trends and future expectations.
Temporary Status Personnel Schedule
Regular Status
Personnel Schedule –FTE’s
*Will be left vacant until fund has adequate cash to pay for position.
(400,000)
(200,000)
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
20
0
8
20
0
9
20
1
0
20
1
1
20
1
2
20
1
3
20
1
4
20
1
5
20
1
6
20
1
7
20
1
8
Ice Arena Fund
Revenues
Expenditures
Cash Balance Target
Year End Cash Balance
123
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2016 2017ACTUALACTUALESTIMATEDBUDGETBUDGET
$$$$$OPERATING REVENUES
3359 Other governments 57,000 57,000 57,000 57,000 57,000
3561 Admissions 63,293 76,345 75,000 75,500 75,500
3563 Memberships 8,089 8,226 9,000 9,000 9,000
3567 Lessons 59,881 84,597 70,000 85,000 85,000 3569 League fee 893 - 9,000 9,000 9,000
3570 Skate sharpening 2,060 2,363 2,000 2,000 2,000
3571 Concession sales 90,067 94,284 110,000 110,000 110,000 3572 Vending sales 21,247 19,427 25,000 26,000 26,000
3573 Pro shop sales 2,447 2,410 3,500 3,500 3,500
3574 Advertising sales 16,024 12,765 15,000 15,000 15,000 3810 Investment interest (3,469) 2,699 6,000 6,000 6,000
3812 Donations - - - - -
3814 Rental income 543,352 495,321 654,000 628,000 654,000 3829 Misc. other 301 6,561 - - -
Total Revenue 861,185 861,998 1,035,500 1,026,000 1,052,000
OPERATING EXPENDITURES
Personal services 345,279 350,478 374,800 376,300 395,000
Commodities 26,232 35,466 31,200 31,200 34,400
Contractual services 317,942 378,906 295,150 322,750 322,750 Freon System Maintenance 109,000 25,000 100,000 Capital outlay 11,968 8,802 140,000 7,000 -
Other financing charges - - - - -
Total Expenditures 701,421 773,652 950,150 762,250 852,150
Net increase in operating income 159,764 88,346 85,350 263,750 199,850
Debt Service Payment (504,892) (504,293) (508,900) (417,700) (506,200)
Net increase(decrease) after debt service
but before levy support (345,128) (415,947) (423,550) (153,950) (306,350)
Levy Support(Property Taxes)237,539 240,718 290,000 290,000 290,000
Net increase(decrease) in fund balance (107,589) (175,229) (133,550) 136,050 (16,350)
Fund balance, beginning of year 306,679 199,090 23,861 (109,689) 26,361
Fund balance, end of year 199,090 23,861 (109,689) 26,361 10,011
2016 Floor scrubber replacement 7,000
2016 Skate instructors for clinics(offset by revenue)25,000 32,000
2017 Ice machine replacement 3,200
2017 Skate instructors for clinics(offset by revenue)25,000 28,200
2016 Floor scrubber replacement 7,000
Budget Additions in Budget
Capital Outlay in Budget
ICE ARENA FUNDFUND SUMMARY
124
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Special Revenue Ice Arena-250 9250 77
2013 2014 2015 2016 2017ACTUALACTUALESTIMATEDBUDGETBUDGET
$$$$$
PERSONAL SERVICES
4100 Salaries-full time 162,996 165,791 186,300 185,000 193,600 4110 Overtime-full time 1,470 336 1,500 1,500 1,500
4115 Salaries-regular part time 6,297 9,171 13,800 13,600 14,600 4120 Salaries-seasonal 104,856 106,090 99,000 99,000 99,000 4121 Temp/part time overtime 2,711 2,951 - - -
4141 PERA 15,774 16,173 16,000 16,400 17,300 4142 FICA 20,230 20,561 23,000 22,800 23,700 4144 Health Insurance 25,900 23,500 30,100 31,600 37,800
4147 Unemployment Compensation 565 405 - - - 4148 Worker's Compensation 4,480 5,500 5,100 6,400 7,500
Total Personal Services 345,279 350,478 374,800 376,300 395,000
COMMODITIES
4200 Office Supplies 541 1,335 600 600 600 4209 Operating/cleaning 1,805 2,206 3,000 2,500 2,500 4210 Operating supplies 5,959 6,544 3,500 4,000 4,000
4211 Motor fuel 5,692 5,080 5,000 5,000 5,000 4212 Lubricant/additives 143 113 500 500 500 4217 Uniforms 1,124 1,283 1,300 1,300 1,300
4231 Small tools 319 373 300 300 300 4270 Operating supplies-equipment 5,148 5,697 12,000 12,000 12,000 4272 Operating supplies-buildings 5,440 5,377 5,000 5,000 5,000 4280 Capital outlay<$5,000 61 7,458 - - 3,200
Total Commodities 26,232 35,466 31,200 31,200 34,400
CONTRACTUAL SERVICES
4300 Professional services 10,840 2,410 6,500 6,500 6,500
4303 Instructors - 27,175 - 25,000 25,000 4305 Fees for service 16,435 17,497 20,000 20,000 20,000 4309 Credit Card Fees 3,923 6,658 3,200 6,200 6,200
4310 Communication 4,482 2,924 4,500 3,500 3,500
4311 Postage 1,812 337 300 300 300 4321 Data Processing 9,760 12,460 14,875 14,875 14,875 4340 Printing 507 1,607 400 400 400
4341 Advertising/publishing 2,207 663 3,000 3,000 3,000 4350 Property insurance 7,500 7,500 10,000 10,000 10,000 4360 Utilities 176,546 185,135 160,000 160,000 160,000
4370 Maintenance/repair-equipment 13,187 47,008 12,000 12,000 12,000 4371 Maintenance/repair-other - 1,010 - - - 4372 Maintenance/repair-building 12,148 12,429 12,000 12,000 12,000 4375 Fleet service 538 1,646 2,000 2,100 2,100 4380 Rental/lease agreement 2,427 2,581 1,600 1,600 1,600
4401 Dues and subscriptions 2,150 2,620 2,700 2,700 2,700 4403 Travel/training/conferences 1,150 659 1,600 1,600 1,600 4405 Cleaning/waste removal 610 743 800 800 800
4434 Special events - 96 - 500 500 4436 Concession Resale 8,571 1,987 - - - 4438 Merchandise for resale 42,974 43,586 39,500 39,500 39,500
4449 Other contractual 175 175 175 175 175
Total Contractual Services 317,942 378,906 295,150 322,750 322,750
CAPITAL OUTLAY
4520 Furniture and office equipment 11,968 - - - -
4530 Machinery and Vehicles - 8,802 25,000 - - 4540 Other capital outlay - - 115,000 7,000 4540 Freon System Maintenance - - 109,000 25,000 100,000
Total Capital Outlay 11,968 8,802 249,000 32,000 100,000
OTHER FINANCING USES
4600 Principal 260,000 270,000 280,000 245,000 300,000 4610 Interest 244,892 234,293 228,900 172,700 206,200
Total Other Financing Uses 504,892 504,293 508,900 417,700 506,200
Total Expenditures 1,206,313 1,277,945 1,459,050 1,179,950 1,358,350
Summary of Expenditures
125
FUNCTION Recreation FUND 255DEPARTMENTPROGRAMGolf Course
MISSION
River Oaks is a Golf Course that appeals to golfers of all skill levels, with outstanding turf conditions, great customer service and food and beverage options, with high environmental standards and reasonable fees.
DESCRIPTION OF ACTIVITY
Rated 4 1/2 out of five stars by Golf Digest. River Oaks is an 18 hole golf course with driving range and
golf shop with PGA professional teaching staff. River Oaks also offers a grill/golfers lounge and a
banquet facility for 275, with an award winning patio offering panoramic views of the Mississippi River.
MAJOR OBJECTIVES FOR 2016
River Oaks developed their 2015-2019 Business Plan in 2014 and will use that plan to guide theiroperations in 2016. Primary to that plan are:
1.Increase number of rounds of golf sold.2.Improve revenues by $1.00; increase to green fees 2016 and 2017.3.Maintain or exceed turf grass conditions.
4.Maintain and improve Clubhouse facility to continue marketing of high quality banquet venue.5.Use all social media, promotional and marketing opportunities to increase golf course and facility use.6.Include senior rates on weekends.
OUTCOME MEASURES
1.Increased rounds.
2.Increased revenues.
3.Increased banquet facility bookings.
Actual Actual Actual Estimated Projected Projected
2012 2013 2014 2015 2016 2017
18.15 18.20 19.39 20.39 21.39 22.39
Members 90 70 51 52 53 54
Rounds Played:
18 hole rounds 13,453 13,020 12,238 12,700 12,800 12,900
9 hole rounds 1,716 1,539 1,419 1,600 1,700 1,800 Member rounds 5,789 3,846 4,177 4,200 4,300 4,400
Reduced rounds 12,768 11,086 10,121 10,500 10,700 10,800
Fall golf 2,551 1,630 1,482 2,000 2,200 2,300
Total Rounds 36,739 31,170 29,437 31,000 31,700 32,200
Banquets 97 93 98 100 103 105
Weddings 35 22 29 32 35 37 Meetings 25 23 23 25 27 29
Golf with food 36 23 26 29 31 32
Green fee per round
Banquet Facility Activities:
126
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
1 1 1 1
1 1 1 1
1 1 1 1
1 1 1 1
1(Chef)1(Chef)1(Chef)1 (Chef)
Total 5 5 5 5
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Pro Shop 11,300 hrs 11,300 hrs 11,300 hrs 11,300 hrs
Clubhouse 11,000 hrs 11,000 hrs 11,000 hrs 11,000 hrs
Maintenance 10,400 hrs 10,400 hrs 10,400 hrs 10,400 hrs
DEBT SCHEDULE
There is currently no outstanding bonded debt on this facility. Interfund loans from the EDA and the EDA
Trust funds have supported cash flow for operations since 2008. The EDA forgave the $900,000
interfund loan in 2013 and the plan is to establish a 10 year repayment of the $1,200,000 EDA Trustinterfund loan beginning in 2015.
CASH BALANCE TARGETIn an effort to assure fund stability, cash balance targets are established based on future
demands on the fund resources. This chart reflects historical trends and future expectations.
As can be seen on this graphic, a return to positive cash for golf operations will require additionalsupport from the General Fund or other City sources.
Assistant Superintendent
Manager/Pro
Superintendent
Personnel Schedule
Assistant Pro/ F & B Manager
Assistant F & B Manager
Temporary Status
Regular StatusPersonnel Schedule
(1,000,000)
(500,000)
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
20
0
8
20
0
9
20
1
0
20
1
1
20
1
2
20
1
3
20
1
4
20
1
5
20
1
6
20
1
7
20
1
8
Golf Course Fund
Revenues
Expenditures
Cash Balance Target
Year End Cash Balance
127
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$REVENUES
Golf 834,725 843,908 983,500 964,000 970,200
Pro Shop Merchandise 70,506 58,191 73,000 45,000 47,000
Clubhouse 460,267 481,599 506,500 496,500 497,500
Total Operating Revenue 1,365,498 1,383,698 1,563,000 1,505,500 1,514,700
OTHER REVENUE
Pro Shop 2,348 487 - - -
Clubhouse 1,088 308 - - - Total Other Revenue 3,436 795 - - -
Total Revenue 1,368,934 1,384,493 1,563,000 1,505,500 1,514,700 -3.68%0.61%
EXPENDITURES
Personal services 720,559 720,993 759,200 781,000 801,100
Commodities 139,034 139,884 169,500 168,650 170,800
Contractual services 485,425 491,582 504,000 479,980 487,030
Administrative charge 51,700 - - - - Bond payment interest - - - - - Capital lease payment 38,200 38,200 38,200 38,200 - Interfund interest - - - - -
Total Expenditures 1,434,918 1,390,659 1,470,900 1,467,830 1,458,930
-0.21%-0.61%Transfers in (out): ED Trust fund 53,000 - - - -
General fund - 55,405 - - -
Total transfers 53,000 55,405 - - -
(65,984) (6,166) 92,100 37,670 55,770
Capital outlay (46,421) (125,526) (144,000) (169,000) (174,500)
(59,405) (76,287) (51,900) (131,330) (118,730)
Fund balance, beg. of year 265,425 (1,300,879) (1,377,166) (1,429,066) (1,560,396)
Change in Acct. Principal*(1,506,899)
Fund balance, end of year (1,300,879) (1,377,166) (1,429,066) (1,560,396) (1,679,126)
*Fund reclassified as a special revenue fund in 2013. Amount is the long term liabilities and capital assets removed as part of the reclassification
Cash
Beginning of year 14,731$ (103,400)$ (179,883)$ (231,783)$ (363,113)$
Net Income (65,984) (6,166) 92,100 37,670 55,770
Principal paid on debt - - - - -
Purchase of capial assets (46,421) (125,526) (144,000) (169,000) (174,500)
Transfers in 53,000 55,405 - - - Proceeds of interfund loan - - - - - Changes in assets and liabilities (58,726) (196) - - - End of year (103,400)$ (179,883)$ (231,783)$ (363,113)$ (481,843)$
Interfund Loan Payable to ED Trust 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 Interfund Loan Payable to EDA**- - - - - **Loan forgiven by EDA in 2013.
GOLF COURSE FUNDFUND SUMMARY
Net Increase in income before
depreciation, capital outlay, &
transfers
Net increase(decrease) in fund
balance
128
2016 Fairway mower 55,000
Replace fuel tank 18,000
Dumpster at clubhouse 11,000
Chemical storage area 70,000
Chipper (1/2 cost, shared with Forestry)3,600
Concrete wash pad w/ containment 15,000 172,600
2017 Rough mower 63,000
Slit seeder 5,000
Tow blower 6,500
Irrigation escrow 100,000 174,500
2018 Bunker raker 25,000
Utility vehicle 25,000
Sprayer 50,000
Irrigation escrow 100,000 200,000
2019 Bank mower 30,000
Bunker rake 25,000
Computers 5,000
Parking lot overlay 15,000
Irrigation escrow 100,000
Carpet replacement 40,000 215,000
2020 Irrigation escrow 100,000
Tee Mower(2)60,000 160,000
Capital Outlay in Budget
129
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Special Revenue Golf Course-255 2100-Administration 53
2013 2014 2015 2016 2017ACTUALACTUALBUDGETBUDGETBUDGET
$$$$$PERSONAL SERVICES
4100 Salaries-full time 80,494 82,686 87,200 89,500 91,900
4120 Salaries-seasonal 66,159 64,828 75,000 75,000 75,000 4121 Salaries-seasonal OT 1,917 3,993 2,000 2,000 2,000 4141 PERA 8,105 8,441 7,900 8,200 8,400 4142 FICA 10,742 10,930 12,700 12,900 13,000
4144 Health Insurance 12,200 7,500 9,400 10,200 12,200 4147 Unemployment 4,878 4,945 - - - 4148 Worker's Compensation 2,900 3,000 3,000 3,900 4,300
Total Personal Services 187,395 186,323 197,200 201,700 206,800
COMMODITIES
4200 Office supplies 666 549 1,500 1,500 1,500 4210 Operating supplies 3,369 6,430 5,200 6,200 6,200
4280 Capital outlay 3,431 - - - -
Total Commodities 7,466 6,979 6,700 7,700 7,700
CONTRACTUAL SERVICES
4300 Professional services 800 825 1,500 1,500 1,500
4301 Engineering services - 1,942 - - - 4305 Fees for service 14,275 17,204 17,500 18,000 18,000 4309 Credit card fees 15,120 16,676 18,000 19,000 19,000 4310 Communication 9,708 6,501 11,000 11,000 11,000
4311 Postage 498 408 600 600 600 4321 Data processing 9,760 12,460 17,000 17,000 17,000 4340 Printing 2,860 3,313 3,000 2,000 2,000 4341 Advertising/publishing 16,072 16,435 16,000 12,000 12,000
4350 Property insurance 26,000 26,000 6,000 6,000 6,000 4360 Utilities 8,486 8,617 8,000 8,000 8,000 4370 Maintenance/repair-equipment 267 1,872 2,000 2,500 2,500 4371 Maintenance/repair-other 275 997 1,000 1,500 1,500
4372 Maintenance/repair-building 1,258 - 2,500 3,000 3,000 4380 Rental/lease 5,421 5,295 5,000 5,000 5,000 4401 Dues and subscriptions 2,128 1,656 2,000 2,000 2,000 4403 Travel/training 75 - - - -
4405 Cleaning/waste removal 876 1,077 - - - 4407 Property taxes 970 967 - - - 4438 Merchandise for resale 46,116 40,040 50,000 25,000 25,000 4445 Sales tax 36 1,313 - - -
4449 Other contractual - - - - -
Total Contractual Services 161,001 163,598 161,100 134,100 134,100
CAPITAL OUTLAY
4540 Other capital outlay - 44,818 84,000 114,000 100,000
Total Capital Outlay - 44,818 84,000 114,000 100,000
OTHER FINANCING USES
4600 Principal 33,950 35,076 36,200 37,400 -
4609 Interfund interest - - - - - 4610 Interest 4,250 3,124 2,000 800 - 4721 Depreciation-Purchased - - - - - 4720 Depreciation-Contributed - - - - -
4740 Administrative charge 51,700 - - - -
Total Other Financing Uses 89,900 38,200 38,200 38,200 -
Total Expenditures 445,762 439,918 487,200 495,700 448,600
Summary of Expenditures
130
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Special Revenue Golf Course-255 2105-Maintenance 55
2013 2014 2015 2016 2017ACTUALACTUALBUDGETBUDGETBUDGET
$$$$$PERSONAL SERVICES
4100 Salaries-full time 123,617 124,105 127,100 132,500 137,900
4120 Salaries-seasonal 110,043 108,248 106,000 108,000 108,000 4121 Salaries-seasonal OT 1,607 2,185 2,000 2,000 2,000 4141 PERA 9,245 10,907 14,200 15,300 15,700
4142 FICA 17,597 17,451 17,900 18,500 19,000
4144 Health Insurance 8,700 9,900 12,100 12,900 14,900 4147 Unemployment 3,500 608 - - - 4148 Worker's Compensation 4,200 4,500 4,200 5,700 6,300
Total Personal Services 278,509 277,904 283,500 294,900 303,800
COMMODITIES
4200 Office supplies 322 217 500 500 500 4210 Operating supplies 21,462 14,116 23,500 23,500 23,500
4211 Motor fuel 31,353 33,789 42,500 37,750 40,500 4212 Lubricants/additives 1,794 1,397 3,500 3,500 3,500 4216 Chemicals 28,210 27,223 32,000 35,000 37,000 4231 Small tools 426 470 1,800 1,800 1,800
4270 Operating supplies-Equipment 18,983 21,303 22,000 23,000 24,000 4271 Operating supplies-Other 9,045 4,455 8,000 9,000 9,000 4272 Operating supplies-Building 761 262 1,500 1,800 1,800
4280 Capital outlay <$5,000 - 10,988 4,000 3,600 -
Total Commodities 112,356 114,220 139,300 139,450 141,600
CONTRACTUAL SERVICES
4300 Professional services 1,451 1,141 - - -
4305 Fees for service 1,741 5,564 3,600 4,800 11,800
4310 Communication 2,018 2,039 2,200 2,400 2,400 4350 Property insurance 700 700 700 700 700 4360 Utilities 18,171 15,890 20,000 20,000 20,000
4370 Maintenance/repair-equipment 2,450 1,166 5,000 6,000 6,000 4371 Maintenance/repair-other 2,223 17,562 9,000 10,000 10,000 4372 Maintenance/repair-building 4,995 4,788 3,500 3,500 3,500
4375 Fleet maintenance charge - - 1,100 1,100 1,100
4380 Rental/lease 2,851 1,598 5,000 5,000 5,000 4401 Dues and subscriptions 810 830 800 850 900 4403 Travel/training/conferences 462 877 1,000 1,000 1,000
4405 Cleaning/waste removal 4,286 4,529 5,000 5,000 5,000 4445 Sales tax - - 6,000 6,000 6,000 4449 Other contractual 1,345 1,344 1,200 1,400 1,400
Total Contractual Services 43,503 58,028 64,100 67,750 74,800
CAPITAL OUTLAY
4530 Machinery and equipment 46,421 - 60,000 55,000 74,500
Total Capital Outlay 46,421 - 60,000 55,000 74,500
OTHER FINANCING USES
4720 Depreciation-Contributed - - - - -
4721 Depreciation-Purchased - - - - -
Total Other Financing Uses - - - - -
Total Expenditures 480,789 450,152 546,900 557,100 594,700
Summary of Expenditures
131
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Special Revenue Golf Course-255 2140-Clubhouse 56
2013 2014 2015 2016 2017ACTUALACTUALBUDGETBUDGETBUDGET
$$$$$PERSONAL SERVICES
4100 Salaries-full time 105,583 108,070 108,800 111,900 115,000 4120 Salaries-seasonal 108,628 106,526 122,000 122,000 122,000 4121 Salaries-seasonal OT 1,255 1,534 2,000 2,000 2,000 4141 PERA 9,976 9,562 11,400 12,000 12,200 4142 FICA 16,513 16,774 17,900 18,100 18,300
4144 Health Insurance 8,700 9,900 12,100 12,900 14,900 4147 Unemployment - - - - - 4148 Worker's Compensation 4,000 4,400 4,300 5,500 6,100
Total Personal Services 254,655 256,766 278,500 284,400 290,500
COMMODITIES
4200 Office supplies 125 304 2,000 - - 4210 Operating supplies 19,087 16,625 21,500 21,500 21,500 4280 Capital outlay <$5,000 - 1,756 - - -
Total Commodities 19,212 18,685 23,500 21,500 21,500
CONTRACTUAL SERVICES
4300 Professional services 250 370 - - - 4305 Fees for service 36,981 32,762 43,500 42,000 42,000
4309 Credit card fees 5,301 7,123 5,400 5,400 5,400 4310 Communication - - - - - 4311 Postage 360 233 - - - 4340 Printing - - - - - 4341 Advertising/Publishing 232 83 - - -
4350 Property insurance 14,000 14,000 4,000 4,000 4,000 4352 General liability 3,481 3,945 3,600 3,600 3,600 4360 Utilities 30,188 30,115 27,700 28,530 28,530
4370 Maintenance/repair-equipment 7,140 4,958 5,500 5,500 5,500 4371 Maintenance/repair-other - 1,325 6,500 6,500 6,500 4372 Maintenance/repair-building 3,505 3,389 6,500 6,500 6,500
4380 Rental/lease 2,863 1,843 3,200 3,200 3,200 4401 Dues and subscriptions 44 79 500 500 500 4403 Travel/training/conferences - 59 500 500 500
4434 Special events 47 1,922 1,000 1,000 1,000 4436 Concession resale 110,516 118,235 110,000 110,000 110,000 4439 Liquor resale 58,190 41,691 49,500 49,500 49,500 4445 Sales tax - - - - - 4449 Other contractual 7,823 7,824 11,400 11,400 11,400
Total Contractual Services 280,921 269,956 278,800 278,130 278,130
CAPITAL OUTLAY
4530 Other capital outlay - 80,708 - - -
Total Capital Outlay - 80,708 - - -
OTHER FINANCING USES
4600 Principal - - - - -
4610 Interest - - - - - 4620 Paying agent fee - - - - - 4621 Bond issuance costs - - - - -
4720 Depreciation-Purchased - - - - - 4721 Depreciation-Contributed - - - - -
Total Other Financing Uses - - - - -
Total Expenditures 554,788 626,115 580,800 584,030 590,130
Summary of Expenditures
132
FUNCTION General Government DIVISION 02
DEPARTMENT Administration PROGRAM Gambling-9275
MISSION
Collect from each organization licensed to conduct lawful gambling, 10% of its net profits derived from
lawful gambling. In 2014, Council approved to not collect these gambling profits from the organizations.
DESCRIPTION OF ACTIVITY
Ensure allocations of gambling contributions are disbursed on “lawful purposes” pursuant to Minn. Stat
349.12 Subd 25.
MAJOR OBJECTIVES FOR 2016
None
IMPACT MEASURES
Actual Actual Estimated Projected ProjectedPosition Title 2013 2014 2015 2016 2017
# of gamblingorganizations
Transfers and Expenditure Budget History
2012 2013 2014 2015 2016 2017
Actual Actual Actual Budget Budget Budget
Youth Service Bureau $0 $0 $0 $0 $0 $0 Fireworks Display Match * - - - - - -
- - 5,000 5,000 4,300
Strawberry Fest (CGGT) - - - - - -
$0 $0 $0 $5,000 $5,000 $4,300 *Last Strawberry Fest donation from gambling fund was in 2009 for $6000.
*2012, 2013, and 2014 funded from General Fund-$5,000
*2015, 2016, and 2017 proposed to be funded by General Fund-$5,000 each year but with a $5,000 transfer
from Gambling Fund.
Youth Service Bureau is funded through the Police Budget in the General Fund since 2008. The funding amount is $7,500. This funding includes a $500 increase that was approved in 2014.
Transfer to GF for Fireworks Match
NA2NANANA
133
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$REVENUES
3810 Investment interest (70) 191 - - -
3812 Gambling contribution 5,829 1,726 - - -
Total Revenue 5,759 1,917 - - -
EXPENDITURES
Personal services - - - - -
Commodities - - - - - Contractual services - - - - - Capital outlay - - - - -
Other financing charges - - 5,000 5,000 4,300
Total Expenditures - - 5,000 5,000 4,300
Transfers in (out):
General Fund - - (5,000) (5,000) (4,300)
Total transfers - - (5,000) (5,000) (4,300)
Fund balance, beginning of year 6,624 12,383 14,300 9,300 4,300
Net increase(decrease) before transfers 5,759 1,917 - - -
Transfers in(out)- - (5,000) (5,000) (4,300)
Fund balance, end of year 12,383 14,300 9,300 4,300 -
None
None
GAMBLING FUNDFUND SUMMARY
Budget Additions in Budget
Capital Outlay in Budget
134
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Special Revenue Gambling-275 9275
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$PERSONAL SERVICES
4100 Salaries-full time - - - - -
Total Personal Services - - - - -
COMMODITIES
4210 Operating supplies - - - - -
Total Commodities - - - - -
CONTRACTUAL SERVICES
4434 Special Events - - - - -
4450 Donations - - - - -
Total Contractual Services - - - - -
CAPITAL OUTLAY
4540 Other capital outlay - - - - -
Total Capital Outlay - - - - -
OTHER FINANCING USES
4720 Depreciation-Purchased - - - - -
4721 Depreciation-Contributed - - - - -
4700 Transfer out - - 5,000 5,000 4,300
Total Other Financing Uses - - 5,000 5,000 4,300
Total Expenditures - - 5,000 5,000 4,300
Summary of Expenditures
135
FUNCTION General Government DIVISION 285DEPARTMENTEconomic Development PROGRAM EDA-1135
MISSION
The mission of the Economic Development division is to recruit and retain quality commercial/industrial
partners, while supporting job growth. This mission is supported by the following principles:
Encourage quality commercial and industrial development that enhances the quality of life for Cottage
Grove’s citizens and is compatible with the City’s Comprehensive Plan.
Utilize sound financial practices in using incentives to attract and expand businesses in the community.
Consider the use of incentives in instances where they will promote quality jobs and development for
the City.
Recognize the interdependence of the private and public sector in a healthy community and foster a spirit of cooperation between the two sectors.
DESCRIPTION OF ACTIVITY
The Economic Development Authority is a seven member board that provides public development
in various activities to promote economic growth in the City. It is the business development entity of the City. Activities include strategic planning, program implementation, financial program management,
sponsorship of BEC (Business Enterprise Center), and business park development.
The Growth Partners Division provides strategic leadership for marketing to promote growth of the tax base
and business retention within the commercial, industrial, and residential areas of the community. The Division will utilize relationships and networking with established and new Growth Partners in a collaborative
effort to achieve high economic development.
FIVE YEAR GOALS
* Assist existing job creators in the business park when expansion opportunities exist and assist in the
development of at least 300,000 SF of additional quality business park end users.
* Lease out to quality tenants and maintain a vibrant growth environment in the BEC.
* Strive to achieve and then maintain a retail/office vacancy of 5% to 7% of total retail square footage within the community.
* Realize substantial development of the Shoppes at Cottage View.
* Gain approval of a development plan for West Point Douglas between 80th and Jamaica (property owner
dependent).
* Maintain aggressive public communication to Cottage Grove residents, property owners, external devel- opers, brokers, investors and end users of job, business creation and development opportunities in the
community.
136
MAJOR OBJECTIVES FOR 2016
1. Complete the repurposing of the Home Depot site.2. Continue to support the build out of the Norris Marketplace site.
3. Increase awareness and support for BEC.4. Prospect for the business park.
IMPACT MEASURES
Actual Actual Estimated Projected ProjectedItem20132014201520162017
Proposals prepared 18 20 25 26 30
Developer visits 24 25 30 35 12
EDA meetings 10 9 11 11 11
Land (acres) Dev.– Industrial 0 0 33.51 29 40
Square feet constructed-
Commercial 3,608 35,287 72,745 80,000 118,889
Square feet constructed –
Multifamily 0 0 0 0 90,000
OUTCOME MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017
1) Number of businesses
expanding in Cottage Grove
2) Number of new businesses
locating in Cottage Grove
Budget Budget Budget BudgetPosition Title 2014 2015 2016 2017
City Administrator 0.10 0.10 0.00 0.00
Finance Director 0.05 0.05 0.00 0.00
Econ. Develop. Director 1.00 1.00 1.00 1.00Econ. Develop. Specialist/Tech 1.00 1.00 1.00 1.00
Admin. Assistant 0.10 0.00 0.00 0.00
Total 2.25 2.15 2.00 2.00
10
3
Regular Status
Personnel Schedule- FTE’s
2
12
3 2 3
8 11 5
137
CASH BALANCE TARGETIn an effort to assure fund stability, cash balance targets are established based on futuredemands on the fund resources. This chart reflects historical trends and future expectations.
(600,000)
(400,000)
(200,000)
-
200,000
400,000
600,000
800,000
20
0
8
20
0
9
20
1
0
20
1
1
20
1
2
20
1
3
20
1
4
20
1
5
20
1
6
20
1
7
EDA Fund
Revenues
Expenditures
Year End Cash Balance
Cash Balance Target
138
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2016 2017ACTUALACTUALBUDGETBUDGETBUDGET
$$$$$REVENUES
3011 Property taxes 106,991 108,430 108,100 111,500 111,500 3809 Interfund interest -
3810 Investment interest (901) 377 2,000 2,000 2,000 3814 Rental Income 12,100 5,500 12,000 - -
BEC Rentals 9,196 34,258 96,660 60,000 60,000 BEC Tower Rent 28,684 57,879 29,000 60,000 60,000
3816 Refunds & Reimb 10,000 7,978 3829 Misc. other 9,725 8,585 7,500 7,500 7,500
Total Revenue 175,795 223,007 255,260 241,000 241,000
EXPENDITURES
Personal services 217,550 214,542 226,900 211,000 222,700
Commodities 76 380 1,200 1,200 1,200 Contractual services 81,593 98,145 49,245 76,125 76,125
Capital outlay - - - - - B. E. C.222,917 92,617 100,000 119,750 119,750
Total Expenditures 522,136 405,684 377,345 408,075 419,775
Transfers in (out):
Golf Course (1,020,000) -
ED Trust 30,000 230,000 30,000 30,000 30,000
Total transfers (990,000) 230,000 30,000 30,000 30,000
Fund balance, beginning of year 1,544,943 208,602 255,925 163,840 26,765
Net income before transfers (346,341) (182,677) (122,085) (167,075) (178,775)
Transfers in(out)(990,000) 230,000 30,000 30,000 30,000
Fund balance, end of year 208,602 255,925 163,840 26,765 (122,010)
None
2016 Capital Outlay at BEC 30,000 2017 Capital Outlay at BEC 30,000
EDA FUNDFUND SUMMARY
Budget Additions in Budget
Capital Outlay in Budget
139
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Special Revenue EDA-285 1135 12
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$PERSONAL SERVICES
4100 Salaries-full time 173,647 172,538 181,800 164,100 170,800
4110 Salaries-overtime 307
4141 PERA 11,507 12,343 13,100 12,700 13,200
4142 FICA 11,596 11,254 13,900 12,600 13,100
4144 Health Insurance 19,800 17,100 17,100 20,400 24,400
4148 Worker's Compensation 1,000 1,000 1,000 1,200 1,200
Total Personal Services 217,550 214,542 226,900 211,000 222,700
COMMODITIES
4200 Office Supplies 76 294 700 700 700
4210 Operating supplies - 86 500 500 500
Total Commodities 76 380 1,200 1,200 1,200
CONTRACTUAL SERVICES
4300 Professional services 14,660 30,350 7,900 15,500 15,500 4301 Engineering services 5,020 5,574 2,000 3,500 3,500 4302 Legal Service 19,816 5,576 5,000 10,000 10,000 4305 Fees for service 258 25,368 1,000 1,000 1,000 4310 Communication - 420
4311 Postage 1,026 438 2,700 2,700 2,700
4321 Data Processing 3,250 4,150 4,150 6,375 6,375
4340 Printing 1,156 29 1,500 1,500 1,500
4341 Advertising/publishing - 137 2,000 2,000 2,000
4350 Property insurance - - 500 500
4360 Utilities 209 510
4361 Xcel street lights -
4370 Maintenance/repair-equipment 1,684 659
4401 Dues and subscriptions 1,750 2,150 2,395 2,150 2,150
4372 Maintenance/repair-bldg - 4380 Rental/lease - 4405 Clean/Waste Remv - 4403 Travel/training/conferences 3,209 3,954 2,600 3,400 3,400 4407 Property Taxes 9,200 9,311 9,500 9,500 4434 Special Events 20,350 9,519 18,000 18,000 18,000 4449 Other Contractual 5 -
Total Contractual Services 81,593 98,145 49,245 76,125 76,125
CAPITAL OUTLAY
4540 Other capital outlay - - - - -
Total Capital Outlay - - - - -
OTHER FINANCING USES
4700 Other 1,020,000 - - - -
Total Other Financing Uses 1,020,000 - - - -
Total Expenditures 1,319,219 313,067 277,345 288,325 300,025
Summary of Expenditures
140
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Special Revenue EDA-285 1140-BEC 12
2013 2014 2015 2016 2017ACTUALACTUALBUDGETBUDGETBUDGET
$$$
PERSONAL SERVICES
4100 Salaries-full time 1,541
4141 PERA 112 4142 FICA 107 4144 Health Insurance - - 4148 Worker's Compensation - -
Total Personal Services - 1,760 - - -
COMMODITIES
4200 Office Supplies -
4210 Operating supplies 1,652 522
4272 Operating supplies -building 96,407 4,113 4280 Capital less than $5,000 - 1,998
Total Commodities 98,059 6,633 - - -
CONTRACTUAL SERVICES
4300 Prof. services Admin/Marketing 9,291 - 16,656 12,000 12,000
4300 Prof. services other - 6,906
4301 Engineering - 3,776
4302 Legal Service 789 491
4305 Fees for service (mgmt)3,559 2,066 6,750 9,000 9,000
4310 Communication 480 2,032 6,365 4321 Data processing 550 363 4340 Printing 222 295 300 300 4341 Advertising/publishing 121 - 1,000 1,000 4350 Property insurance - 5,250 5,250 5,250 5,250 4360 Utilities 15,561 27,724 6,450 16,000 16,000 4370 Maintenance & operations - -
4372 Maintenance/repair-bldg 22,511 27,208 23,484 25,000 25,000
4380 Rental/lease 3,211 2,318 3,200 3,200
4405 Clean/Waste Remv 16,036 5,795 16,000 16,000
4407 Property Taxes -
4434 Special Events - 2,000 2,000
Total Contractual Services 72,331 84,224 64,955 89,750 89,750
CAPITAL OUTLAY
4540 Other capital outlay 52,527 - 35,045 30,000 30,000
Total Capital Outlay 52,527 - 35,045 30,000 30,000
Total Expenditures 222,917 92,617 100,000 119,750 119,750
Summary of Expenditures
141
FUNCTION General GovernmentDEPARTMENTEquipment Replacement
MISSION
To provide a systematic method of replacing equipment and vehicles by setting aside reserve funds in anticipation of future expenses.
DESCRIPTION OF ACTIVITY
Equipment replacement funds the purchases of various pieces of equipment and vehicles. Equipment or vehicles which cost greater than $5,000 with an estimated life of greater than 3 years are included in a 5 year equipment replacement program. Financing is provided through general fund revenue and property tax levies transferred to this fund.
MAJOR OBJECTIVES FOR 2016
Evaluate current method of equipment and vehicle replacement. Establish a replacement criteria.
CASH BALANCE TARGET
In an effort to assure fund stability, cash balance targets are established based on futuredemands on the fund resources. This chart reflects historical trends and future expectations.
Equipment Replacement9210
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
20
0
8
20
0
9
20
1
0
20
1
1
20
1
2
20
1
3
20
1
4
20
1
5
20
1
6
20
1
7
20
1
8
Equipment Replacement Fund
Revenues
Expenditures
Year End Cash Balance
Cash Balance Target
142
Purchase
Price
Sale price of old
equipment
2016 CAPITAL OUTLAY
Forfeiture vehicle for Investigative Aid (340-03, 3170) Police 100$ -$
Investigation Van (350-04, FA 2911) Police $33,000 -
Squad for Captain (362-10, 3445) Police 30,000 -
Squad coming out of service (348-08, 3323) Police Investigations 100 -
Pickup (5006-06, 3033) Inspections 25,190 -
Tandem dump (4103-00, FA 2448/2632) Streets 255,000 25,000
4WD utility vehicle with attachments (8409-04, FA 2869)180,000 10,000
Lease loader, purch. blower, purc. tractor (8404-01, FA 2720) Parks 185,000 55,000
Aerial truck for forestry (Budget Addition) Forestry 50,000 -
One ton pickup (2401-04, FA 2827 Parks 32,500 2,000
4WD pickup 3/4 ton (1407-04, FA 2824 Parks 32,500 2,000
4WD pickup 3/4 ton (1001-04, FA 2823 Streets 32,500 2,000
4WD pickup 3/4 ton (5008-04, FA 2913 Parks 32,500 2,000
Pass down Forester pickup (32,500) (2,000)
Total Fund 855,890$ 96,000$
759,890$
2017 CAPITAL OUTLAYNew Investigations Vehicle Police 33,000$ -$ Extrication equipment Fire 15,000 - SUV (3127-04, FA 2920) Fire 37,100 1,500 Inspections vehicle (5004-08, FA 3208) Inspections 25,190 1,000 4WD pickup 3/4 ton (2201-04, FA 2833) Bldg Maint 32,500 2,000 4WD pickup 3/4 ton (2402-04, FA 2826) Parks 32,500 2,000 4WD pickup 3/4 ton (1401-04, FA 2825) Parks 32,500 1,500 Tractor (8405-05, FA 3402) Parks 50,000 5,000 Small loader (8202-04, FA 2867) Streets 60,000 5,000 Large loader (8205-04, FA 2870) Streets 170,000 20,000 Small loader (8203-04, FA 2868) Parks 85,000 5,000
Small tractor (8701-04, 8703-05 FA 2908, 3043) Parks 70,000 6,000
Bombardier (8708-95, FA 2715) Snow 90,000 5,000
Big Roller (8302-00, FA 2447) Streets 40,000 3,000
Trailer for roller (7002-91, FA 2050) Streets 9,000 -
Trailer (7004-06, FA 2026) Streets 6,000 -
Trailer-longer version (7018-93, FA 1392) Parks 10,000 1,000
Bucket truck (6004-04, FA 3363) Forestry 130,000 10,000
927,790$ 68,000$
859,790$
2017 AND 2018 CAPITAL OUTLAY-FUNDING TO BE DETERMINED
Aerial apparatus Fire 1,300,000$
2018 Purchase Delayed from 2017
Grass rig (3118-97, FA 2128) Fire 59,000$ 2,000$
SUV hybrid (1702-11, FA 3455) PW Admin 44,000
143
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2015 2016 2017ACTUALACTUALBUDGETESTIMATEDBUDGETBUDGET
$$$$$$REVENUES
Total Operating Revenue - - - - - -
OTHER REVENUEGrant from SWWD 71,454 - - - - 3810 Investment interest (15,296) 27,037 27,500 27,500 15,000 15,000
3813 Sale of equipment 27,195 67,120 16,700 16,700 96,000 68,000 3813 Miscellaneous sales - - 2,500 2,500 - -
Total Other Revenue 83,353 94,157 46,700 46,700 111,000 83,000
Total Revenue 83,353 94,157 46,700 46,700 111,000 83,000
EXPENDITURES
Capital outlay less than $5,000 - 3,757 - - - - Capital outlay 660,775 498,515 291,100 447,100 855,890 927,790 Other financing charges - - - - - -
Total Expenditures 660,775 502,272 291,100 447,100 855,890 927,790
Transfers in (out): General Fund 148,370 171,500 244,400 244,400 672,375 859,790
Total transfers 148,370 171,500 244,400 244,400 672,375 859,790
Net assets, beginning of year 2,289,352 1,860,300 1,623,685 1,623,685 1,467,685 1,395,170
Net income before transfers (577,422) (408,115) (244,400) (400,400) (744,890) (844,790)
Transfers in(out)148,370 171,500 244,400 244,400 672,375 859,790
Capital contributions - - - - -
Net assets, end of year 1,860,300 1,623,685 1,623,685 1,467,685 1,395,170 1,410,170
EQUIPMENT REPLACEMENTFUND SUMMARY
144
Equipment Replacement Schedule
Fleet Fixed Acquisition
Fleet Replacement Vehicle Asset Cost per 2016 2017 2018 2019 2020DivisionDescriptionDescriptionNumberNumberFixed AssetsPUBLIC SAFETY
Patrol Vehicles
21 PATROL CAR PATROL CAR 302 3876 40,022 - 36,500 - - 30,000 66,500
21 PATROL CAR PATROL CAR 345 3878 37,602 - 36,500 - - 30,000 66,500
21 PATROL CAR PATROL CAR 349 3541 26,734 - - 30,000 - - 30,000 21 PATROL CAR PATROL CAR 351 3543 26,896 - - 30,000 - - 30,000 21 PATROL CAR PATROL CAR 353 3542 27,259 - - 30,000 - - 30,000 21 PATROL CAR PATROL CAR 354 3717 37,592 36,500 - - 30,000 - 66,500
21 PATROL CAR PATROL CAR 355 3666 37,128 - - 30,000 - - 30,000
21 PATROL CAR PATROL CAR 356 3718 36,693 36,500 - - 30,000 - 66,500
21 SUV CSO vehicle 357 3895 28,655 - 36,500 - - 30,000 66,500 21 PATROL CAR PATROL CAR 358 3877 38,517 - 36,500 - - 30,000 66,500 21 PATROL CAR PATROL CAR 360 3716 38,733 36,500 - - 30,000 - 66,500 21 PATROL CAR PATROL CAR 361 3668 36,863 - - 30,000 - - 30,000
21 PATROL CAR PATROL CAR 362 3705 39,074 36,500 - - 30,000 - 66,500
21 PATROL CAR PATROL CAR 363 3667 33,757 36,500 - - 30,000 - 66,500
36,500 36,500 Police Specialty Vehicles - 21 Investigation-SUV Forfeiture vehicle 340 3170 1,450 100 - - - - 100 21 Captain-Sedan SUV 342 3359 22,951 - - - 33,000 - 33,000
21 Investigation-Van Mini-van 343 3561 22,291 - - - - - -
21 CSO Truck SUV 344 3449 28,063 - - 33,000 33,000
21 Investigation-SUV Explorer 347 3669 30,414 - - - -
21 Police Admin-old squad
Patrol SUV coming out of
service 348 3323 22,150 100 - - - 100 21 Investigation-Van Unmarked Van 350 2911 28,100 33,000 - - - - 33,000
21 Canine Squad No Not Replace-see 364 352 3157 34,070 - - - - - -
21 Canine Squad Canine Squad 364 33,000 33,000 33,000
21 Captain-SUV Captain Squad 346/362 3445 29,858 30,000 - - - - 30,000
21 New Investigations Vehicle - 33,000 - - - 33,000 21 Speed trailer Speed trailer 3704 1,653 - - Fire Vehicles -
26 SUV SUV 3102 3173 26,904 - - 45,000 - - 45,000
26 SUV SUV 3117 35,000 - - - - - -
26 SUV SUV 3127 2920 33,200 - 37,100 - - - 37,100 26 Pickup 3/4 TON 3/4 TON PICKUP 3147 2922 28,875 - - - - - - 26 GRASS RIG 4X4 GRASS RIG 3128 3687 35,201 - - - - - - 26 GRASS RIG Fire Equipment tbd 3138 881 23,000 - - - - - -
26 GRASS RIG 4X4 GRASS RIG 3118 2128 25,413 - - 59,000 - - 59,000
26 GRASS RIG 4X4 GRASS RIG 3148 2921 44,034 - - - - - -
26 Tanker Fire Equipment tbd 3149 427 15,200 - - - - - - 26 Engine Engine 3125 2702 204,977 - - - - 460,000 460,000 26 Engine Engine 3115 1591 250,626 - - - - - - 26 Tanker/Engine Engine 3135 2027 333,123 - - - - - -
26 Engine Engine 3145 3665 454,345 - - - - - -
26 Ladder 75 foot AERIAL TRUCK 3126 2828 499,897 - - - - - -
115' Aerial - 650,000 650,000 - - 1,300,000
26 Parade Truck 1/2 TON PICKUP 3137 2114 2,778 - - - - - - 26 SCBA EQUIP SCBA EQUIPMENT funded by GF - - - - - - Extrication Equipment - 15,000 15,000
15 Command Vehicle Command Vehicle 4300 3187 150,165 - - - - - -
-
EMS Vehicles -
24 AMBULANCE Replaced 2010 with 3461 33 2548 108,397 - - - - - - 24 AMBULANCE AMBULANCE 3881 165,938 - - - - - - 24 AMBULANCE AMBULANCE 32 3057 104,312 - - - - - - 24 AMBULANCE AMBULANCE 34 3461 135,520 - - - - - -
24 Old Squad Old Squad 3046 - - - - - -
24 Old Squad Old Squad 3278 - - - - - -
- 3,416,430 245,700 917,600 904,000 183,000 646,000 2,896,300
Total 2016 to 2020
145
Equipment Replacement Schedule
Fleet Fixed Acquisition
Fleet Replacement Vehicle Asset Cost per 2016 2017 2018 2019 2020DivisionDescriptionDescriptionNumberNumberFixed Assets Total 2016 to 2020 GENERAL GOVERNMENT
General Government Vehicles
8 Float Float 7020 - - - - - - 13 Inspections-Sedan Sedan 5011 3545 17,933 - - - - - -
13 Inspections-Hybrid Hybrid vehicle 5002 3453 23,839 - - - - 30,000 30,000
13 Inspections-Pickup Pickup-Inspections 5004 3208 19,783 25,190 - - - 25,190
13 Inspections-Pickup Pickup-Inspections 5006 3033 15,067 25,190 - - - 25,190 14 Pickup 4X4 Car/Truck/or SUV 1704 2552 25,384 - - - - - 14 02 Sedan Car/Truck/or SUV 1705 2686 21,912 - - - - - - 123,918 25,190 25,190 - - 30,000 80,380
PUBLIC WORKS Everyday vehicles31Pickup 1/2 TON 4X4 1005 3872 30,433 - - - - - - 31 Pickup 3/4 TON 3/4 TON w/water tank 1001 2823 24,322 32,500 - - - - 32,500
31 Pickup 3/4 TON Pickup 1006 3209 25,775 - - - - 35,000 35,000
31 Pickup 4X4 4X4 with plow 1004 3161 30,345 - - - 35,000 - 35,000
35 Pickup 1/2 TON Pickup 1701 2910 19,600 - - - 35,000 - 35,000
35 Pickup 1/2 TON SUV Hybrid or 4X4 1703 3104 22,051 - 45,000 - - 45,000 35 SUV Escape Hybrid SUV Hybrid 1702 3455 31,208 - - 44,000 - - 44,000 36 Pickup 4X4 1302 3162 29,581 - - - 35,000 - 35,000
36 Aerial truck w/service body 50,000 50,000
Hand down forester pickup (32,500) (32,500)
41 Pickup 1/2 TON 3/4 TON 1407 2824 22,395 32,500 - - - - 32,500
41 Pickup 1/2 TON 3/4 TON w/crew cab 5008 2913 20,250 32,500 - - - - 32,500 41 Pickup 3/4 TON 3/4 TON 1401 2825 24,322 - 32,500 - - - 32,500
41 Pickup 3/4 TON
Pickup w/ service body -Do not replace was to leave with purchase of 3273 1406 1741 30,210 - - - - - -
41 Pickup 4X4 Pickup 4X4 1402 3873 35,287 - - - - - -
41 Pickup 4X4 Pickup 1403 3454 29,576 - - - - - - 41 Pickup 4X4 Pickup with snowplow 1405 3163 29,576 - - - 35,000 - 35,000 41 Pickup 4X4 Pickup with snowplow 1408 3164 29,581 - - - 35,000 - 35,000 70 Pickup 1501 3210 25,775 35,000 35,000
70 Pickup 4X4 1503 3457 28,670 - - - - - -
70 Pickup 1/2 TON 1/2 TON 1505 2831 24,322 - - - - -
70 CAR Old squad car 1506 2916 19,582 - - - - - - 70 Pickup 4WD pickup 4WD pickup 1509 3458 53,577 - - - - - - 70 Pickup Pickup 4X4 1508 3875 35,013 - - - - - - 70 Pickup 4X4 Pickup 4X4 1502 3874 35,886 - - - - - -
80 Pickup 3/4 TON Pickup with service body 1601 3165 39,189 - - - 65,000 - 65,000
33 Van 3/4 TON 2201 2833 22,460 - 32,500 - - - 32,500
41 Van 1-TON 2401 2827 22,460 32,500 - - - - 32,500
41 Van 3/4 TON 2402 2826 22,460 - 32,500 - - - 32,500 9 Van Van 2501 2830 22,460 - 35,000 - 35,000 60 Truck 1-TON 1-TON 1801 3891 35,387 - - - - - -
32 Truck 1-TON 1-TON 1101 3184 54,125 - 65,000 - 65,000
31 Truck 1-TON 1-TON 4201 3036 35,229 - - 70,000 - - 70,000
41 Truck 1-TON 1-TON 4202 2972 39,362 - 70,000 - - 70,000
31 Truck 1-TON 1-TON 4203 3892 35,225 - - - - - - 41 Truck 1-TON 1-TON 4204 3273 32,928 - - - - 60,000 60,000
146
Equipment Replacement Schedule
Fleet Fixed Acquisition
Fleet Replacement Vehicle Asset Cost per 2016 2017 2018 2019 2020DivisionDescriptionDescriptionNumberNumberFixed Assets Total 2016 to 2020 -
Dump Trucks -
31 Dump SINGLE AXLE SINGLE AXLE DU 4001 3450 173,179 - - - - - -
31 Dump SINGLE AXLE SINGLE AXLE DU 4002 3451 165,262 - - - - - -
31 Dump SINGLE AXLE SINGLE AXLE DU 4003 2821 58,178 - - - 215,000 - 215,000 31 Dump SINGLE AXLE SINGLE AXLE DU 4004 3888 206,554 - - - - - - 31 Dump SINGLE AXLE SINGLE AXLE DU 4005 3887 207,165 - - - - - - 31 Dump SINGLE AXLE SINGLE AXLE DU 4006 3034 124,666 - - - - 210,000 210,000
31 Dump SINGLE AXLE SINGLE AXLE DU 4007 3035 116,730 - - - - 210,000 210,000
31 Dump SINGLE AXLE TANDEM DUMP 4008 3360 162,988 - - - - - -
31 Dump SINGLE AXLE SINGLE AXLE DU 4104 3182 178,623 - - - - 31 Dump SINGLE AXLE SINGLE AXLE DU 4105 3183 177,285 - - - - 31 Dump Tandem TANDEM DUMP 4101 2711 215,473 - - 255,000 - - 255,000 31 Dump Tandem TANDEM DUMP 4103 2632/2448 208,377 255,000 - - - - 255,000
80 Dump Tandem Transfer from Streets in 2009 Do 6002 1328 81,952 -
-
Specialty - 31 TRACTOR Tractor 8408 3105 66,482 - - 110,000 - - 110,000 41 TRACTOR TRACTOR 8403 3280 78,939 - - - - 90,000 90,000 41 TRACTOR Lease loader, purch blower, purc 8404 2720 92,755 185,000 - - - - 185,000
41 TRACTOR TRACTOR 8405 3042 26,384 - 50,000 - - - 50,000
41 TRACTOR TRACTOR 8406 2866 33,224 - 40,000 - - 40,000
31 Tractor Utility Utility tractor 8402 3362 144,965 - - - -
31 Tractor Utility 4WD utility vehicle with attachme 8409 2869 84,532 180,000 - - - 180,000 31 Loader LARGE LOADER 8201 2907 102,800 - 170,000 - - 170,000 34 Snowblower for loader Snowblower for loader 8201 3681 107,008 - - - - - -
34 Loader Bobcat Loader Bobcat 8206 3641 55,443 - - - - - -
31 Loader Large Loader Small 8202 2867 48,628 60,000 - - - 60,000
31 Bull Hog Brush Cutter 8202 3172 19,595 - - - 26,000 - 26,000
31 Loader Large LARGE LOADER 8205 2870 116,900 - 170,000 - - - 170,000 41 Loader Small SMALL LOADER 8203 2868 31,800 85,000 - - - 85,000 70 LARGE LOADER Backhoe/loader 8204 3056 61,983 - - 90,000 90,000 41 Util Veh w sprayer UTILITY VEHICL 8705 3040 32,169 - - 40,000 - 40,000
41 UTILITY VEHICL UTILITY VEHICL 8702 3041 7,471 - - - - 10,000 10,000
41 UTILITY VEHICL 8703 3043 16,991 - 20,000 - - - 20,000
41 Utility vehicle Gator UTILITY VEHICL 8704 3468 5,865 - 20,000 - 20,000 60 Utility vehicle Gator Utility Vehicle 8709 3495 8,372 - - - - 10,000 10,000 41 Cushman Truckster Small Tractor 8701 2908 19,900 50,000 - - - 50,000 34 Bombardier Bombardier 8708 2715 12,500 - 90,000 - - - 90,000
31 Brush Chipper Brush Chipper 2 3361 42,954 - - - -
31 Paint striper PAINT STRIPER 8102 1057 27,512 - - 27,500 - - 27,500
31 Patcher Patcher 6008 699/3039 85,437 - - - 180,000 - 180,000 31 Patcher Spray Injection Patcher 8306 3683 65,867 - - - - - - 31 Paver Paver 8305 3247 8,000 - - - - 31 Paver Self propelled asphalt paver 8303 2034 26,314 - - - - - -
31 Paver PAVER 8304 3038 35,677 - - - - - -
31 Roller ROLLER 8301 3108 25,935 - 35,000 - - 35,000
31 Roller ROLLER 8302 2447 20,132 - 40,000 - - - 40,000
31 Shouldering Equip Shouldering Equip 22 2800 7,242 - - 9,500 - - 9,500 31 Crash Attenuator Crash Attenuator-Purchase '13 23,771 - - - - - - 31 Hydroseeder Hydroseeder 44 3456 32,586 - - - - - -
31 Sweeper Sweeper-Replaced w FA 3685 D 8601 2126 109,059 - - - - - -
31 Air Sweeper Air Sweeper 8603 3685 204,154 - - - - - -
31 Scrubber/Sweeper Scrubber/Sweeper 8602 3680 41,607 - - - - - -
41 Field Top Dresser Field Top Dresser 3 3188 9,953 - - - - 41 Field Top Dresser Field Top Dresser 37 3274 18,999 30,000 - - 30,000 41 Mower 10.5 Foot Mower 10.5 Foot 8502 3546 54,484 - - 65,000 - 65,000 41 Mower 11 Foot Mower 11 Foot 8504 2909 36,236 - - - - - -
41 Mower 10.5 Foot Mower 10.5 Foot 8511 3452 48,556 - - 70,000 - - 70,000
41 Mower 10.5 Foot Mower 10.5 Foot 8506 3682 70,335 - - - -
41 Mower 5 Foot Mower 5 Foot 8503 3643 20,618 - - - - 25,000 25,000 41 Mower 5 Foot Mower 5 Foot 8505 3644 21,264 - - - - 25,000 25,000 31 Mower 6 Foot Mower 6 Foot 8510 3642 20,383 - - - - 25,000 25,000 70 Mower 6 Foot Mower 6 Foot 8507 3645 20,383 - - - - 25,000 25,000
31 TRAILER Attenuator TRAILER Attenuator 49 3714 17,848 - - - - - -
31 TRAILER Trailer for roller 7002 2050 2,150 - 9,000 - - - 9,000
31 TRAILER TRAILER 7004 3133 3,617 - 6,000 - - - 6,000 31 TRAILER TRAILER 7017 3045 8,260 - 9,000 - - 9,000 31 TRAILER Trailer for paver 7019 2041 - - - - - - 32 Trailer -Single axle Trailer -Single axle 7016 3894 3,756 - - - - - -
41 TRAILER Tandem axle trailer (large)7006 2562 5,447 - - - - - -
41 TRAILER Trailer -Single axle 7007 2347 2,822 - 4,000 - - 4,000
41 TRAILER Tandem axle trailer 7008 2311 1,638 - 4,000 - - 4,000
41 TRAILER Enclosed trailer 7010 3106 5,767 - - - - - - 41 TRAILER Trailer -Single axle 7011 2330 1,629 - 4,000 - - 4,000 41 TRAILER Trailer -Single axle 7012 2414 1,598 - 4,000 - - 4,000
41 TRAILER TRAILER 7013 3044 7,539 - - - - 9,000 9,000
41 TRAILER Tandem axle trailer 7014 712 2,655 - 10,000 - - 10,000
147
Equipment Replacement Schedule
Fleet Fixed Acquisition
Fleet Replacement Vehicle Asset Cost per 2016 2017 2018 2019 2020DivisionDescriptionDescriptionNumberNumberFixed Assets Total 2016 to 2020 41 TRAILER Trailer-longer version 7018 1392 2,849 - 10,000 - - - 10,000
70 TRAILER TRAILER 7009 2500 2,077 - 6,000 - 6,000
70 TRAILER TRAILER 7015 648 1,695 - - - - - -
70 TRAILER Enclosed trailer 7021 2732 8,781 - 12,000 12,000
41 Trash Truck Trash Truck 6003 3686 94,478 - - - - - - 36 Bucket truck Bucket truck 6004 3363 68,979 - 130,000 - - - 130,000
75 BUCKET TRUCK Small bucket truck 2601 3647 83,497 -
31 Grader Cat Will dispose in 2016 8001 593 36,334 - - - - - - 31 Grader JD Grader with snowplow 8002 1443 104,549 - - 235,000 - - 235,000 41 Grader Mini-grader 8003 1440 24,475 - 110,000 - - 110,000 80 SEWER JET VAC SEWER JET VAC 6005 2375 203,421 - - - 210,000 - 210,000
60 Jetter Jetter 2 3868 66,933 -
75 FORKLIFT FORKLIFT 8707 2407 12,000 - - - - - -
70 Pressure Washer Pressure Washer 6006 2251 11,773 - - - - - - 70 AIR COMPRESSOR AIR COMPRESSOR 6007 2063 20,767 - - - - - - 70 Generator Generator 6105 2498 53,441 - - - - 60,000 60,000 70 Generator Generator 6106 2499 53,441 - - - - 60,000 60,000
6,261,434 767,500 817,500 1,493,000 1,067,000 889,000 5,034,000
ARENA AND RECREATION Arena and Recreation Vehicles77Olympia Ice Resurfacer 2270 51,495 - - - - - - 77 Zamboni Ice Resurfacer 3309 81,645 - - - - - -
77 Zamboni Ice Resurfacer 3659 87,096 - - - - - -
51 Truck Pick Up Pick up 1/2 ton 5001 3871 27,780 - - - - - -
51 SUV SUV 5003 3684 26,160 - - - - - -
274,176 - - - - - -
10,075,958 1,038,390 1,760,290 2,397,000 1,250,000 1,565,000 8,010,680
General Fund 182,500 182,500 150,000 150,000 120,000 785,000 Equipment Replacement 855,890 927,790 1,460,000 819,000 1,265,000 5,327,680 Storm Water - - - - - -
Water - - 125,000 6,000 180,000 311,000
Sewer - - 12,000 275,000 - 287,000
Street Light - - - - - - Funding to be determined - 650,000 650,000 - - 1,300,000 Fleet - - - - - - 1,038,390 1,760,290 2,397,000 1,250,000 1,565,000 8,010,680
148
FUNCTION Public Works DIVISION 31DEPARTMENTStreet Sealcoating PROGRAM 1217
MISSION
This program accounts for activities related to the sealcoating and trail maintenance program;
maintaining and improving the condition of City streets and trails.
Funding for this program comes from franchise fees levied on residents' electric and gas utility bills.
DESCRIPTION OF ACTIVITY
Major activities include annual sealcoating and crack-sealing programs, curb and sidewalk replacement and trail micro surfacing. The expenditures from this program are for commodities and
contractual services related to the maintenance program only. The costs of wages, consulting
engineering and inspection fees are excluded from this program.
Due to an agreement with Xcel Energy for improvements on East Point Douglas Road, franchise
revenues will be reduced in 2014, 2015 and 2016. Expenditures within the program will becontrolled accordingly to maintain the fund balance.
MAJOR OBJECTIVES FOR 2016
1. Balance 2016 sealcoat area to funds available in the Sealcoating fund.2. Crack fill and sealcoat southeast part of City.
3. Repair cracked, dangerous curbs, sidewalks and trails.4. Use spray patcher around manhole and gate valves to prevent infiltration.
IMPACT MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017
Curbs replaced(linear feet)
3,231Tons of aggregate 1,877 1,977 1,182 2,450
Sidewalks replaced (linear
feet)
40,000 45,000 45,000 50,000
856 875 900 1000
Miles of sidewalks/trails 86.41 90.42 91.88 93.88
Crack filler used (pounds)
Miles of streets
28,160 25,813
1000
675 725 800 900 900
50,000
165.64
96.38
160.33 162.32 162.94 164.24
323,114
Square yards trails replaced
Square yards sealcoated
trails
Square yards sealcoated
streets 187,725 199,725 118,159 245,039
5,350 5,564 5,913 3,750 4,690
31,360 36,514 15,500
149
Cash Balance Target
In an effort to assure fund stability, cash balance targets are established based on future
demands on the fund resources. This chart reflects historical trends and future expectations.
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
1,000,000
20
0
8
20
0
9
20
1
0
20
1
1
20
1
2
20
1
3
20
1
4
20
1
5
20
1
6
20
1
7
20
1
8
Sealcoating Fund
Revenues
Expenditures
Year End Cash Balance
Cash Balance Target
150
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2016 2017ACTUALACTUALBUDGETBUDGETBUDGET
$$$$$REVENUES
3017 Aggregate tax 26,135 26,236 28,000 26,000 26,000
3020 Franchise fees 540,767 542,689 360,100 540,000 540,000
3810 Investment Interest (3,306) 3,746 - - - 3549 Charges for services 86,904 270,928 - - -
3962 Deposit 27,285 37,381 - - -
Total Revenue 677,785 880,980 388,100 566,000 566,000
EXPENDITURES
Personal services - - - - -
Commodities 32,840 44,545 10,000 32,000 33,000 Contractual services 702,400 696,967 350,000 558,500 665,800
Capital outlay - - - - -
Total Expenditures 735,240 741,512 360,000 590,500 698,800
Transfers in (out):
- - - - -
Total transfers - - - - -
Fund Balance beginning of year 371,062 313,607 453,075 481,175 456,675
Net increase(decrease) before transfers (57,455) 139,468 28,100 (24,500) (132,800)
Transfers in(out)- - - - -
Fund Balance end of year 313,607 453,075 481,175 456,675 323,875
None
None
New Developments to be done in 2015 Street & TrailsPine Arbor 1st-2nd 16,420$
Pinecliff 2nd-5th 29,352
Timber Ridge 4th 17,175 62,947$
New Developments to be done after 12/31/2015
Streets Trails TotalCayden Glen 17,026$ 4,031$ 21,057$
CP Rail 11,403 - 11,403 Eastridge Woods 1st-3rd 20,870 11,422 32,292 Everwood 1st-4th 4,448 2,384 6,832
MS Dunes 4th 5,507 1,067 6,574 Oak Cove 1,792 400 2,192
Preserve at CG 2,348 148 2,496 Trail sealcoating by Walmart - 2,430 2,430
Waters at Michael's Point 3,010 2,563 5,573 66,404$ 24,445$ 90,849$
SEALCOATING FUNDFUND SUMMARY
Budget Additions in Budget
Capital Outlay in Budget
151
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:Dept & Div:Fund Number
Capital Project Sealcoating Fund Public Works 235
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$
PERSONAL SERVICES
Total Personal Services - - - - -
COMMODITIES
4271 Operating supplies-other impr.32,840 44,545 10,000 32,000 33,000
Total Commodities 32,840 44,545 10,000 32,000 33,000
CONTRACTUAL SERVICES
4341 Advertising/publising 350 529 - - -
4371 Maintenance/Repair other 188,124 193,751 100,000 257,100 255,400 4374 Sealcoating 513,926 502,687 250,000 301,400 410,400
Total Contractual Services 702,400 696,967 350,000 558,500 665,800
CAPITAL OUTLAY
- - - - -
Total Capital outlay - - - - -
Total Expenditures 735,240 741,512 360,000 590,500 698,800
Summary of Expenditures
152
FUNCTION General Government DIVISION 286DEPARTMENTEDA Trust PROGRAM 9286
MISSION
Funds donated or accumulated into this fund are to be used for the furtherance of economic development within the City. The purpose is to enhance economic development opportunities for commercial entities
desiring to locate, expand or improve commercial property within the City.
DESCRIPTION OF ACTIVITY
To further economic development opportunities within the City.
153
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$REVENUES
3030 Special assessments 16,951 - - - -
3310 Federal Grants 4,509 - - - -
3809 Interfund interest 27,300 24,300 - - -
3810 Investment interest (20,491) 42,413 25,000 25,000 25,000
3812 Donations/contributions 352,248 350,654 - - - 3814 Rental income 210 210 - - - Land sale - 429,750 - - -
3816 Refunds/reimbursements - - - - - Total Revenue 380,727 847,327 25,000 25,000 25,000
EXPENDITURES
Personal services - - - - -
Commodities - - - - - Contractual services 1,175 89,149 - - -
Capital outlay - - 400,000 400,000 400,000 Other financing charges 83,000 230,000 30,000 30,000 30,000
Total Expenditures 84,175 319,149 430,000 430,000 430,000
Transfers in (out):
EDA fund (30,000) (230,000) (30,000) (30,000) (30,000) Golf course fund (53,000) - - - -
Total transfers (83,000) (230,000) (30,000) (30,000) (30,000)
Fund balance, beginning of year 4,175,131 4,471,683 4,999,861 4,594,861 4,189,861
Net income before transfers 379,552 758,178 (375,000) (375,000) (375,000)
Transfers in(out)(83,000) (230,000) (30,000) (30,000) (30,000)
Fund balance, end of year 4,471,683 4,999,861 4,594,861 4,189,861 3,784,861
None
2016 Infrastructure development/redevelopment 400,000
2017 Infrastructure development/redevelopment 400,000
ED TRUST FUNDFUND SUMMARY
Budget Additions in Budget
Capital Outlay in Budget
154
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Capital Project ED Trust-286 9286 12
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$PERSONAL SERVICES
4100 Salaries-full time - - - - -
Total Personal Services - - - - -
COMMODITIES
4210 Operating supplies - - - - -
Total Commodities - - - - -
CONTRACTUAL SERVICES
4300 Professional services 3 39,149 - - -
4301 Engineering services 1,172 - - - - 4341 Advertising/Publish - - - - -
4449 Other contractual - 50,000 - - -
Total Contractual Services 1,175 89,149 - - -
CAPITAL OUTLAY
4540 Other capital outlay - - 400,000 400,000 400,000
4550 Project-Contractor - - - - -
4551 Project-Engineering - - - - -
Total Capital Outlay - - 400,000 400,000 400,000
OTHER FINANCING USES
4700 Transfer to EDA 30,000 230,000 30,000 30,000 30,000
4700 Transfer to golf course fund 53,000 - - - -
Total Other Financing Uses 83,000 230,000 30,000 30,000 30,000
Total Expenditures 84,175 319,149 430,000 430,000 430,000
Summary of Expenditures
155
FUNCTION Culture and Recreation DIVISION 00
DEPARTMENT Parks Capital Improvements PROGRAM 9515
MISSION
DESCRIPTION OF ACTIVITY
MAJOR OBJECTIVES FOR 2016
1. Complete Hamlet Park Master Plan for existing park area2. Construct Granada Park Master Plan
3. Implement phase V of V of property management program
4. Install irrigation system at Arbor Meadows park5. Remodel/upgrade play structures at Kingston Park
OUTCOME MEASURES
1. Construct following features at Hamlet Park: remodel/expand playground, renovate skate park, add temporary pitching mounds and replace lighting.
2. Demolish tennis courts and construct picnic shelter, sport court, expanded playground and
landscaping at Granada Park.3. Locate property lines and post key segments of phase V to aid in maintaining all public property for
the public.
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
None
Cash balance target is one year of revenue.
Regular Status
Personnel Schedule –FTE’s
Expenditures from this fund shall be limited to capital costs of improvements to existing parks, including
engineering/design services, materials, equipment, and construction. Expenditures towards operational
costs, administration, and/or debt service payments shall not be allowed from this fund. The fund balance
goal should be 50% of annual revenues.
To create and promote places that enable active living to improve the health, well-being, education and
vitality of the community.
4. Install irrigation system at Arbor Meadows Park to improve turf conditions
5. Remodel/upgrade play structures at Kingston Park to increase draw and excitement of the park.
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
1,000,000
20
1
4
20
1
5
20
1
6
20
1
7
20
1
8
Park Improvement Fund
Revenues
Expenditures
Year End Cash Balance
Cash Balance Target
156
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$REVENUES
3814 Rental income-water tower leases - 420,279 360,000 360,000 360,000 3810 Investment interest - 3,192 - - - 3829 Misc-other - 44,000 - - -
Grant Opportunities - - 10,000 10,000 10,000 Total Revenue - 467,471 370,000 370,000 370,000
EXPENDITURES
Personal services - - - - -
Commodities - - - - - Contractual services - 102,767 - - -
Capital outlay - 19,995 515,000 405,000 30,000 Other financing charges - - - - -
Total Expenditures - 122,762 515,000 405,000 30,000
Transfers in (out):
General Fund*- 80,889 - - -
Total transfers - 80,889 - - -
Fund balance, beginning of year - - 425,598 280,598 245,598
Net income before transfers - 344,709 (145,000) (35,000) 340,000
Transfers in(out)- 80,889 - - -
Fund balance, end of year - 425,598 280,598 245,598 585,598
*Transfer in is the 12/31/2013 General Fund balance designation for playground equipment and park shelter replacement.
This was used to establish the new fund.
2015
Hamlet Park improvements 220,000
Woodridge park building 275,000
Park property surveying & installation of id posts (Phase 4 of 5)20,000 515,000
2016
Park property surveying & installation of id posts (Phase 5 of 5)17,000
Matching grant fund program 10,000
Irrigation at Arbor Meadows Park ballfield areas 20,000
Woodridge Park fencing move and repair 20,000
Granada Park improvements 50,000Hamlet Park improvements 188,000Kingston Park playground remodel 100,000 405,000
2017
Matching grant fund program 10,000
Hamlet Park: Re-grade football/soccer field 20,000 30,000
PARKS CAPITAL PROJECT IMPROVEMENTSFUND SUMMARY
Capital Outlay in Budget
157
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Capital Project 515 Parks Capital Improvement
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$PERSONAL SERVICES
4100 Salaries-full time - - - - -
Total Personal Services - - - - -
COMMODITIES
4210 Operating supplies - - - - -
Total Commodities - - - - -
CONTRACTUAL SERVICES
4300 Professional services - 8,220 - - -
4301 Engineering services - 55,595 - - - 4302 Legal services - 4,867 - - -
4305 Fees for service - 23,500 - - - 4372 Maint/Repair-Buildings - 10,585 - - -
4321 Data Processing - - - - -
4341 Advertising/Publish - - - - - 4449 Other contractual - - - - -
Total Contractual Services - 102,767 - - -
CAPITAL OUTLAY
4540 Other capital outlay - 19,995 277,000 405,000 30,000
4550 Project-Contractor - - - - -
4551 Project-Engineering - - - - -
Total Capital Outlay - 19,995 277,000 405,000 30,000
Total Expenditures - 122,762 277,000 405,000 30,000
Summary of Expenditures
158
FUNCTION Enterprise DIVISION 70DEPARTMENTPublic Works PROGRAM Water Maint-3000
MISSION
To provide a safe potable supply of drinking water for our customers, and ensure the water distribution
system and related facilities are managed and maintained in the most efficient and cost effective way.
DESCRIPTION OF ACTIVITY
General maintenance/repair of the City’s water distribution system and all related equipment including:• 11 municipal wells and 8 pump houses
• Six water storage facilities with a storage capacity of 7.15 million gallons
• One booster station control center• Pumping capacity of 12,000 GPM
This activity also oversees the maintenance of the City facilities.
MAJOR OBJECTIVES FOR 2016
1. Continue implementation of water quality programs for our customers.
2. Continue high quality customer service. Emphasize water conservation through education.
3. Continue implementation of 10-year well maintenance plan.
4. Continue 20-year water tower maintenance plan.
5. Continue the water meter replacement program, replacing approximately 1,500 meters per year.
6. Continue monthly water meter radio reads for billing. Repair reading equipment as necessary.
7. Monitor and evaluate well field locations and additional storage facility.
8. Continue implementation of Wellhead Protection Plan.
IMPACT MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017
Connections 10,482 10,640 10,959 11,287 11,626
Miles of water main 147.00 148.84 149.51 150.91 152.41
Fire hydrants 1,340 1,364 1,367 1,382 1,399
Valves maintained 2,584 2,632 2,710 2,792 2,876
Work orders 1,623 1,767 1,800 1,900 2,000
Radio installations 56 77 85 95 95
OUTCOME MEASURES
Actual Actual Estimated Projected Projected
2013 2014 2015 2016 2017
Percent gallon water billed
to gallon water pumped 83.05%84.07%85%86%87%
Cost of water budget per
customer
(expenses/connections)
$242 $227 $314 $259 $250
159
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Supervisor 0.18 0.18 0.18 0.18CD Director/City Engineer 0.03 0.03 0.03 0.03Foreperson0.75 0.75 0.75 0.75Lead Worker 0.75 0.75 0.75 0.75Public Service Worker 3.00 3.00 3.50 3.50Secretary0.70 0.70 0.70 0.70Receptionist-PT 0.00 0.00 0.00 0.00Accounting Clerk II 0.45 0.45 0.45 0.45
Accounting Clerk I 0.00 0.00 0.00 0.00
Project Engineer 0.02 0.02 0.02 0.02
Total 5.88 5.88 6.38 6.38
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017Temporary Clerical
(Finance)260 hrs 0 hrs 0 hrs 0 hrs
Engineering Intern 120 hrs 140 hrs 140 hrs 140 hrs
Seasonal Workers 480 hrs 480 hrs*480 hrs*480 hrs*
*480 hours is for one six month seasonal to be shared with Street Lights. This positionis to replace one seasonal twelve week position in water.
CASH BALANCE TARGET
In an effort to assure fund stability, cash balance targets are established based on future
demands on the fund resources. This chart reflects historical trends and future expectations.
2011 cash balance decline due to PS/CH interfund loan borrowing of $3,200,000
2013 and 2014 revenue includes interfund loan receipt of $802,500 & $435,000 respectively
Cash balance target is 50% of Current Year Budget Expenditures
Temporary Status
Regular StatusPersonnel Schedule-FTE's
Personnel Schedule
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
20
0
8
20
0
9
20
1
0
20
1
1
20
1
2
20
1
3
20
1
4
20
1
5
20
1
6
20
1
7
20
1
8
Water Operating Fund
Revenues
Expenditures
Cash Balance Target
Year End Cash Balance
160
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2016 2017ACTUALACTUALBUDGETBUDGETBUDGET
$$$$$REVENUES
3720 Water service 1,835,234 1,695,974 2,044,200 2,044,200 2,044,200
3031 Special assessments 8,656 13,111 20,000 20,000 20,000
3519 Other charges for services 19,236 19,300 18,000 18,000 18,000 3723 Water meter sales 23,856 34,130 63,750 63,750 63,750 3727 Penalties 45,664 40,758 40,000 40,000 40,000
Total Operating Revenue 1,932,646 1,803,273 2,185,950 2,185,950 2,185,950
OTHER REVENUE
3159 Curb box inspections - 24,300 - - - 3739 Misc. utility 11,333 3,422 12,000 12,000 12,000 3809 Interest on Interfund debt 17,971 21,685 - - - 3810 Investment interest (35,094) 68,571 70,000 70,000 70,000 3814 Rental income 408,740 - - - -
3829 Misc. other 16,852 37,947 - - -
Total Other Revenue 419,802 155,925 82,000 82,000 82,000
Total Revenue 2,352,448 1,959,198 2,267,950 2,267,950 2,267,950
EXPENDITURES
Personal services 445,854 448,610 481,855 519,050 553,550
Commodities 393,924 318,011 355,605 390,580 373,590 Contractual services 673,734 604,070 727,625 786,710 767,180 Capital outlay - - 730,000 27,000 - Other financing charges 832,781 832,280 923,770 948,670 951,745
Total Expenditures 2,346,293 2,202,971 3,218,855 2,672,010 2,646,065
Transfers in (out):
Pavement Management (35,815) (47,210) (58,800) (86,050) (91,250) General fund (admin fee)(159,660) (166,550) (166,550) (166,550) (166,550) Sewer fund 29,200 - - - - Street light fund 9,000 - - - - Fleet fund 31,000 - - - -
Total transfers (126,275) (213,760) (225,350) (252,600) (257,800)
Net assets, beginning of year 34,752,570 35,198,104 36,300,163 35,958,908 35,439,248
Net income before transfers 6,155 (243,773) (115,905) (267,060) (263,115)
Transfers in(out)(126,275) (213,760) (225,350) (252,600) (257,800)
Capital contributions 565,654 1,559,592 - - -
Net assets, end of year 35,198,104 36,300,163 35,958,908 35,439,248 34,918,333
Net AssetsContributed in Capital Assets 27,773,735 29,356,604 Unrestricted 7,424,369 6,943,559 Total Net Assets 35,198,104 36,300,163
WATER FUNDFUND SUMMARY
161
2016 Public service worker (50% water, 50% sewer)31,050 2016 Meters in City facilities 24,000 2016 Fencing replacement (Tanks at 81st & Innsdale)27,000 82,050
2017 Public service worker (50% water, 50% sewer)36,850
2016 Generators 1,300 2016 Dehumidifier 2,300 2016 Pull Well 70,000 *2016 Meter replacement prog.(opt. 4th yr of 5 yr prog.)211,250 **2016 Meters in City facilities 24,000 **2016 Fencing replacement (Tanks at 81st & Innsdale)27,000 335,850
2017 Generators 1,400 2017 Dehumidifier 2,300 2017 Pull Well 70,000 *2017 Meter replacement prog. (opt. 5th of 5 yr program)**211,250 284,950
*item coded to 3000-4371
**items coded to 3000-4210
Capital Outlay in Budget
Budget Additions in Budget
162
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Enterprise Water-610 3000-Water Operating 70
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$PERSONAL SERVICES
4100 Salaries-full time 301,391 308,193 323,300 347,300 365,850 4101 Engineering salaries & benefits 2,129 - - - -
4110 Overtime-full time 20,675 18,338 11,700 11,700 11,700
4120 Salaries-seasonal 5,729 8,368 6,755 7,100 7,100 4141 PERA 22,841 23,887 24,300 27,100 27,800 4142 FICA 22,752 23,919 25,900 28,050 29,350 4144 Health Insurance 26,218 24,541 46,700 55,150 65,500 4148 Worker's Compensation 10,000 9,650 9,800 13,850 15,050
Total Personal Services 411,735 416,896 448,455 490,250 522,350
COMMODITIES
4200 Office supplies - - - - - 4210 Operating supplies 324,301 245,831 274,450 307,700 283,700 4211 Motor fuel 25,546 25,815 28,700 26,200 31,100
4216 Chemicals 22,652 21,124 22,870 24,250 24,960
4217 Clothing/uniforms 1,833 2,334 2,700 2,780 2,780
4231 Small tools 1,929 464 845 900 950 4270 Operating supplies-vehicle/equip 1,737 - - - - 4271 Operating supplies-other 13,609 17,622 16,790 19,100 20,200 4272 Operating supplies-buildings 737 1,868 5,600 5,800 5,950 4280 Capital outlay<$5,000 1,459 2,936 3,400 3,600 3,700
Total Commodities 393,803 317,994 355,355 390,330 373,340
CONTRACTUAL SERVICES
4300 Professional services 10,695 8,459 16,770 25,320 25,770 4301 Engineering services 124,065 27,184 40,000 60,000 60,000 4302 Legal service 6,202 1,387 1,500 1,500 1,500
4305 Fees for service 28,521 26,871 50,200 51,550 51,850
4310 Communication 3,888 6,762 3,900 4,740 5,140
4311 Postage - - 100 150 200
4340 Printing 128 - 320 320 320 4341 Advertising/publishing 217 - 120 125 125 4350 Property insurance 13,900 13,900 10,000 10,000 10,000
4360 Utilities 226,619 239,822 196,000 196,000 196,000
4370 Maintenance/repair equip 24 141 - - - 4371 Maintenance/repair-other 88,235 94,519 150,490 179,000 155,000 4372 Maintenance/repair-building 4,189 1,087 4,180 6,850 7,000 4375 Fleet service 26,581 41,545 37,200 38,700 38,700 4380 Rental/lease 375 162 - 100 100 4401 Dues and subscriptions 1,728 1,794 2,060 2,240 2,300 4403 Travel/training/conferences 837 816 3,200 3,300 3,400
4438 Merchandise for resale 5,388 - 55,150 55,150 55,150
4445 Sales tax (36) - - - - 4449 Other contractual - 696 - - -
Total Contractual Services 541,556 465,145 571,190 635,045 612,555
CAPITAL OUTLAY
4530 Machinery and equipment - - - - - 4540 Other capital outlay - - 730,000 27,000 -
Total Capital Outlay - - 730,000 27,000 -
OTHER FINANCING USES
4700 Transfer out pavement manage.35,815 47,210 58,800 86,050 91,250 4700 Transfer out General Fund 159,660 166,550 166,550 166,550 166,550 4721 Depreciation-Purchased 317,806 331,192 327,900 338,000 338,000 4720 Depreciation-Contributed 456,271 477,465 463,700 477,000 477,000 4600 Principal - - 105,000 110,000 115,000
4610 Interest 33,093 23,623 24,150 20,650 18,725
4620 Paying agent fee - - 650 650 650
4621 Bond issuance costs 25,611 - 2,370 2,370 2,370
Total Other Financing Uses 1,028,256 1,046,040 1,149,120 1,201,270 1,209,545
Total Expenditures 2,375,350 2,246,075 3,254,120 2,743,895 2,717,790
Summary of Expenditures
163
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Enterprise Water Operating-610 3060-Admin.71
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$
PERSONAL SERVICES
4100 Salaries-full time 27,134 25,130 25,200 20,800 22,100
4120 Salaries-seasonal - - - - -
4141 PERA 1,920 1,793 1,900 1,600 1,700
4142 FICA 2,047 1,865 1,900 1,600 1,700
4144 Health Insurance 2,718 2,726 4,200 4,600 5,500 4148 Worker's Compensation 300 200 200 200 200
Total Personal Services 34,119 31,714 33,400 28,800 31,200
COMMODITIES
4200 Office supplies 121 17 100 100 100 4210 Operating supplies - - 150 150 150 4280 Capital outlay<$5,000 - - - - -
Total Commodities 121 17 250 250 250
CONTRACTUAL SERVICES
4300 Professional services 9,637 8,485 9,590 9,640 9,700
4305 Fees for service 15,003 13,840 15,570 18,250 18,700
4309 Credit card fees - - 13,000 5,000 5,150
4311 Postage 19,265 20,111 19,900 21,100 21,700 4321 Data processing 71,592 80,592 80,675 80,575 81,775
4340 Printing 16,681 15,897 17,100 16,500 17,000
4370 Maintenance/repair-equipment - - 500 500 500
4403 Travel/training/conferences - - 100 100 100
Total Contractual Services 132,178 138,925 156,435 151,665 154,625
TRANSFER OUT
4700 Transfer out - - - - -
Total Capital Outlay - - - - -
Total Expenditures 166,418 170,656 190,085 180,715 186,075
Summary of Expenditures
164
FUNCTION Enterprise DIVISION 80DEPARTMENTPublic Works PROGRAM Sewer Maint-3100
MISSION
To ensure a trouble-free, well-maintained waste water collection system for our customers.
DESCRIPTION OF ACTIVITY
• Cut tree roots to control invasive growth.
• Jet and vac for grease and debris buildup.
• Televise sewer lines to identify problems.• Monitor sewer line flows to identify possible inflow & infiltration (I & I).• Maintain and repair all related sanitary sewer mains, structures and services.
• Maintain lift station facility.
• Manhole rehabilitation.
MAJOR OBJECTIVES FOR 2016
1. Continue to develop 5-year maintenance program for cleaning and root removal of all sewer lines to
reduce backups and liability claims.
2. Continue aggressive I & I program using TV and flow analysis to identify problems. This will help
eliminate unnecessary Metro Treatment Plant charges.
3. Rehabilitate manholes in areas not slated for pavement rehabilitation in the near future.
4. Contract to clean and televise larger sanitary sewer lines in easement areas.
5. Clean storm sewer as required under NPDES.
6. Pave trails for better access to sanitary sewer easements.
7. Continue to evaluate root foaming project.
IMPACT MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017
Connections (residential
equivalent connections)10,542 10,604 10,922 11,249 11,587
Lineal feet of sewer line
televised
Lineal feet of sewer lined
cleaned
OUTCOME MEASURES
Actual Actual Estimated Projected ProjectedItem20132014201520162017
% City billed to MCES flow
billed
84%83%84%85%86%
214,211
134.62
40,000
$273
38,213 37,885 60,000 40,000 40,000
129.32 131.11 131.72 133.12
$259 $273
60,000 40,000
Miles of sanitary sewer
Cost of sewer budget per
connection
(expenditures/connections)
$243 $244
166,050
165
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Supervisor 0.18 0.18 0.18 0.18CD Director/City Engineer 0.01 0.01 0.01 0.01
Public Works Tech.0.01 0.00 0.00 0.00Project Engineer 0.00 0.01 0.01 0.01Foreperson0.25 0.25 0.25 0.25Lead Worker 0.25 0.25 0.25 0.25Public Service Worker 0.90 1.00 1.50 1.50Accounting Clerk II 0.45 0.45 0.45 0.45Secretary0.25 0.25 0.25 0.25
Total 2.30 2.40 2.90 2.90
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Temporary Clerical (utility
billing)260 hrs.0 hrs.0 hrs.0 hrs.
Engineering Intern 0 hrs.140 hrs.140 hrs.140 hrs.
Seasonal Workers 480 hrs.480 hrs.480 hrs.480 hrs.
CASH BALANCE TARGET
In an effort to assure fund stability, cash balance targets are established based on future
demands on the fund resources. This chart reflects historical trends and future expectations.
2011 cash balance decline reflects PS/CH interfund loan borrowing of $3,200,000
2013 revenue includes interfund loan receipt of $367,500
Cash balance target is 50% of Current Year Budget Expenditures
Temporary Status Personnel Schedule
Regular Status
Personnel Schedule
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
20
0
8
20
0
9
20
1
0
20
1
1
20
1
2
20
1
3
20
1
4
20
1
5
20
1
6
20
1
7
20
1
8
Sewer Operating Fund
Revenues
Expenditures
Year End Cash Balance
Cash Balance Target
166
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$REVENUES
3724 Sewer service 2,118,346 2,084,755 2,247,900 2,247,900 2,247,900
3727 Penalties 44,118 39,397 40,000 40,000 40,000
3031 Special assessments 8,888 13,111 12,500 12,500 12,500
Total Operating Revenue 2,171,352 2,137,263 2,300,400 2,300,400 2,300,400
OTHER REVENUE
3809 Interfund interest 17,970 28,326 - - -
3739 Misc. utility 4,127 14,493 2,000 2,000 2,000 3810 Investment interest (21,278) 40,320 75,000 75,000 75,000 Total Other Revenue 819 83,139 77,000 77,000 77,000
Total Revenue 2,172,171 2,220,402 2,377,400 2,377,400 2,377,400
EXPENDITURES
Personal services 121,426 123,714 191,815 232,350 248,550
Commodities 7,760 6,822 15,975 15,885 18,185 Contractual services 1,728,432 1,853,185 1,970,540 2,096,688 2,156,920
Capital outlay - - - - -
Depreciation 428,737 437,734 438,300 451,700 451,700
Total Expenditures 2,286,355 2,421,455 2,616,630 2,796,623 2,875,355
Transfers in (out): General Fund (admin fee)(178,600) (181,610) (181,610) (181,610) (181,610) Pavement management (82,257) (65,495) (113,600) (165,600) (174,740)
Water Fund (29,200) - - - -
Total transfers (290,057) (247,105) (295,210) (347,210) (356,350)
Net assets, beginning of year 25,316,433 25,448,456 26,047,333 25,512,893 24,746,460
Net income before transfers (114,184) (201,053) (239,230) (419,223) (497,955)
Transfers in(out)(290,057) (247,105) (295,210) (347,210) (356,350)
Capital contributions 536,264 1,047,035 - - -
Net assets, end of year 25,448,456 26,047,333 25,512,893 24,746,460 23,892,155
Net Assets
Contributed in Capital Assets 19,339,282 19,948,584 Unrestricted 6,109,174 6,098,749 Total Net Assets 25,448,456 26,047,333
2016 2017
2016 and 2017 Public service worker (50% water, 50% sewer)31,050 36,850
2016 Spot replacement/slip lining ***50,000
2017 Spot replacement/slip lining ***50,000
***item coded to 3100-4371
SEWERFUND SUMMARY
Budget Additions in Budget
Capital Outlay in Budget
167
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Enterprise Sewer-620 3100-Operating 80
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$
PERSONAL SERVICES
4100 Salaries-full time 66,382 63,525 112,200 142,200 150,050 4101 Engineering salaries & benefits 975 - - - -
4110 Overtime-full time 1,273 455 3,900 3,900 3,900 4120 Salaries-seasonal 2,669 3,078 5,815 5,800 5,800 4141 PERA 4,784 4,728 8,500 11,000 11,500
4142 FICA 4,979 4,866 9,200 11,650 12,150 4144 Health Insurance 9,547 11,066 15,500 23,550 27,800 4148 Worker's Compensation 3,300 3,350 3,300 5,450 6,150
Total Personal Services 93,909 91,068 158,415 203,550 217,350
COMMODITIES
4200 Office supplies - - - - - 4210 Operating supplies 625 420 2,780 3,080 3,380
4211 Motor fuel 6,463 5,926 8,000 7,000 8,500 4216 Chemicals - 280 2,660 2,930 3,130 4217 Clothing/uniforms 591 75 900 930 930
4231 Small tools - 104 285 495 695 4271 Operating supplies-other - - 1,100 1,200 1,300 4280 Capital outlay<$5,000 - - - - -
Total Commodities 7,679 6,805 15,725 15,635 17,935
CONTRACTUAL SERVICES
4300 Professional services 879 2,585 1,150 2,150 2,350 4301 Engineering services 8,258 8,712 2,780 8,000 8,200
4305 Fees for service - 23 100 100 100 4310 Communication 312 286 350 400 450 4350 Property insurance 5,000 5,000 10,000 10,000 10,000
4360 Utilities 2,032 928 1,820 2,020 2,120 4363 MCES sewer charge 1,502,271 1,573,180 1,593,700 1,713,288 1,764,700 4370 Maintenance/repair-equip - - - - -
4371 Maintenance/repair-other 67,451 110,276 201,160 207,740 212,800
4375 Fleet service 12,588 10,535 11,600 12,100 12,100 4380 Rental/lease 162 162 - 200 200
4401 Dues and subscriptions 69 30 - 100 100
4403 Travel/training/conferences 618 1,500 3,975 4,175 4,475 4449 Other contractual - 2,566 - - -
Total Contractual Services 1,599,640 1,715,783 1,826,635 1,960,273 2,017,595
CAPITAL OUTLAY
4540 Other capital outlay - - - - -
Total Capital Outlay - - - - -
OTHER FINANCING USES
4720 Depreciation-Purchased 37,118 30,337 40,500 42,000 42,000 4721 Depreciation-Contributed 391,619 407,397 397,800 409,700 409,700 Transfer Pavement Management - 65,495 113,600 165,600 174,740
Transfer General Fund 178,600 181,610 181,610 181,610 181,610 Total Other Financing Uses 607,337 684,839 733,510 798,910 808,050
Total Expenditures 2,308,565 2,498,495 2,734,285 2,978,368 3,060,930
Summary of Expenditures
168
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Enterprise Sewer-620 3160-Admin.81
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$
PERSONAL SERVICES
4100 Salaries-full time 21,316 25,070 25,200 20,800 22,100
4120 Salaries-seasonal - - - - -
4141 PERA 1,573 1,789 1,900 1,600 1,700
4142 FICA 1,614 1,861 1,900 1,600 1,700
4144 Health Insurance 2,714 3,726 4,200 4,600 5,500 4148 Worker's Compensation 300 200 200 200 200
Total Personal Services 27,517 32,646 33,400 28,800 31,200
COMMODITIES
4200 Office supplies 81 17 100 100 100 4210 Operating supplies - - 150 150 150
Total Commodities 81 17 250 250 250
CONTRACTUAL SERVICES
4300 Professional services 9,154 8,487 9,130 9,140 9,200
4305 Fees for service 12,642 12,315 13,000 12,500 12,900
4309 Credit card fees - - 13,000 5,000 5,150
4311 Postage 19,265 20,111 19,900 21,100 21,700 4321 Data processing 71,592 80,592 71,675 71,575 72,775 4340 Printing 16,139 15,897 16,600 16,500 17,000
4370 Maintenance/repair-equipment - - 500 500 500
4403 Travel/training/conferences - - 100 100 100
Total Contractual Services 128,792 137,402 143,905 136,415 139,325
TRANSFERS OUT
4700 Transfer Out - - - - -
Total Capital Outlay - - - - -
Total Expenditures 156,390 170,065 177,555 165,465 170,775
Summary of Expenditures
169
FUNCTION Enterprise DIVISION 75DEPARTMENTPublic Works PROGRAM Streetlights-1400
MISSION
To maintain all City owned streetlights and provide underground location services as required; supervise street light installation, maintenance and operation; oversee maintenance and repair of semaphores;
perform monthly inspections of all semaphores and crossing signals.
DESCRIPTION OF ACTIVITY
• Repair inoperable streetlights resulting from accidents, vandalism, equipment failure or normal aging.
• Locate streetlight wires for utility companies as required.
• Repair wires damaged by construction or natural causes. Provide regular inspection and maintenance
of signal lights.
MAJOR OBJECTIVES FOR 2016
1.Maintain all lights ensuring they are in proper working order.
2.Maintain stock for and oversee installation of streetlights for developers.3.Recondition and install 50 residential lights.
4.Refurbish streetlight feed points on an as-needed basis.5.Review and modify signal maintenance contract.
6.Maintain holiday banners, Christmas decorations and Cottage Grove banners.7.Replace all green LED lights on traffic signals.
8.Continue to monitor new traffic signal programs from the traffic signal audit.9.Identify trouble areas and install conduit.10.Identify a feed point policy.
11.Identify and study LED streetlight project.
IMPACT MEASURES
Actual Actual Estimated Projected Projected
Item 2013 2014 2015 2016 2017City owned lights 2,416 2,481 2,493 2,520 2,549
Streetlight work orders 555 625 650 750 800
Lights reconditioned 50 50 50 50 50
OUTCOME MEASURES
Actual Actual Estimated Projected Projected20132014201520162017
Work orders due to bulb
outages 65%60%60%60%60%
Outages responded to
within 24 hours 85%85%85%85%85%
170
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Public Service Worker 1.00 1.00 1.00 1.00
Supervisor 0.04 0.04 0.04 0.04City Engineer 0.01 0.01 0.01 0.01
Graduate Engineer 0.00 0.01 0.01 0.01Public Works Tech.0.01 0.00 0.00 0.00
Total 1.06 1.06 1.06 1.06
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
Seasonal worker*0 hrs 0 hrs 480 hrs 480 hrs
*480 hours is for one six month seasonal to be shared with water. This positionis to replace one seasonal twelve week position in water.
CASH BALANCE TARGET
In an effort to assure fund stability, cash balance targets are established based on futuredemands on the fund resources. This chart reflects historical trends and future expectations.
Cash balance target is 50% of Current Year Budget Expenditures
Temporary Status Personnel SchedulePersonnel Schedule – FTE’s
Regular StatusPersonnel Schedule – FTE’s
(900,000)
(400,000)
100,000
600,000
1,100,000
1,600,000
2,100,000
2,600,000
3,100,000
20
0
8
20
0
9
20
1
0
20
1
1
20
1
2
20
1
3
20
1
4
20
1
5
20
1
6
20
1
7
20
1
8
Street Light Operating Fund
Revenues
Expenditures
Year End Cash Balance
Cash Balance Target
171
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$REVENUES
3729 Street lights 396,029 398,461 414,100 433,770 454,500
3730 Street light maintenance fee 90,490 91,069 94,500 100,000 105,820
3727 Penalties 5,039 4,650 5,000 5,000 5,000
Total Operating Revenue 491,558 494,180 513,600 538,770 565,320
OTHER REVENUE
3549 Misc. public works 41,608 145,276 15,000 15,000 15,000
3810 Investment interest (18,677) 27,446 30,000 30,000 30,000 3829 Misc. other 47,670 19,354 207,500 207,500 207,500 Total Other Revenue 70,601 192,076 252,500 252,500 252,500
Total Revenue 562,159 686,256 766,100 791,270 817,820
EXPENDITURES
Personal services 78,338 79,822 89,940 94,900 99,300
Commodities 54,067 91,204 37,610 59,770 61,810 Contractual services 469,509 536,619 542,045 621,260 627,790
Capital outlay - - 447,000 418,400 458,500
Other financing charges 139,255 155,472 140,000 145,000 145,000
Total Expenditures 741,169 863,117 1,256,595 1,339,330 1,392,400
Transfers in (out): General fund (44,700) (45,850) (45,850) (45,850) (45,850) Capital project fund - (26,541) - - -
Water fund (9,000) - - - -
Total transfers (53,700) (72,391) (45,850) (45,850) (45,850)
Net assets, beginning of year 5,937,728 5,807,598 6,084,159 5,994,814 5,819,304
Net income before transfers (179,010) (176,861) (43,495) (129,660) (116,080)
Transfers in(out)(53,700) (72,391) (45,850) (45,850) (45,850)
Capital contributions 102,580 525,813 - - -
Net assets, end of year 5,807,598 6,084,159 5,994,814 5,819,304 5,657,374
Net Assets
Contributed in Capital Assets 4,072,698 4,748,591 Unrestricted 1,734,900 1,335,568 Total Net Assets 5,807,598 6,084,159
Rates increased in 2015 by 5%. 2016 and 2017 budgets include 5% increases also.
STREET LIGHTFUND SUMMARY
172
2016 and 2017 None
2016 Banners (24)3,200
2016 Lights/electrical(70th to Military)250,000
2016 System improvements 100,000 *
2016 Pavement Management 168,400 521,600
2017 Banners (24)3,400
2017 System improvements 100,000 *
2017 Pavement Management 458,500 561,900
* Coded to -4371
Budget Additions in Budget
Capital Outlay in Budget *
173
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Enterprise Street Lights-630 1400 75
2013 2014 2015 2016 2017ACTUALACTUALBUDGETBUDGETBUDGET
$$$$$
PERSONAL SERVICES
4100 Salaries-full time 53,942 52,543 61,400 63,200 64,900 4101 Engineering salaries & benefits 975 - - - - 4110 Overtime-full time 4,547 6,378 500 500 500 4120 Salaries-seasonal - - 5,040 5,000 5,000
4141 PERA 4,181 4,290 4,600 5,000 5,100
4142 FICA 4,155 4,251 4,700 5,300 5,400 4144 Health Insurance 6,738 8,760 10,000 10,800 12,900 4148 Worker's Compensation 3,800 3,600 3,700 5,100 5,500
Total Personal Services 78,338 79,822 89,940 94,900 99,300
COMMODITIES
4210 Operating supplies - 2,496 3,610 3,860 4,110 4211 Motor fuel 6,378 5,437 5,700 5,500 6,500
4217 Clothing/uniforms 455 439 500 550 600
4231 Small tools 439 255 700 750 800
4270 Operating supplies-equipment - - 200 200 200 4271 Operating supplies-other 43,076 78,497 21,450 45,710 46,200 4272 Operating supplies-buildings - 540 - - - 4280 Capital outlay<$5,000 3,719 3,540 5,450 3,200 3,400
Total Commodities 54,067 91,204 37,610 59,770 61,810
CONTRACTUAL SERVICES
4300 Professional services - 1,687 - - -
4301 Engineering services 14,596 25,076 - - -
4305 Fees for service 14,271 14,295 12,980 16,380 16,880
4310 Communication 732 529 795 845 895
4311 Postage 4,709 4,982 4,800 5,000 5,050
4321 Data Processing 9,770 9,770 19,100 19,400 19,400 4340 Printing 4,055 3,975 4,120 4,200 4,250 4350 Property insurance 7,400 7,400 8,000 8,000 8,000 4360 Utilities 153,319 147,797 150,000 153,000 156,060 4361 Xcel street lights 79,950 74,437 89,300 91,085 92,905
4370 Maintenance/repair-equipment - 5,002 300 300 300
4371 Maintenance/repair-other 138,472 84,947 36,050 106,050 107,050
4375 Fleet service 3,888 10,360 8,300 8,600 8,600 4401 Dues and subscriptions 75 15 - - - 4403 Travel/training/conferences 273 328 800 900 900 4438 Merchandise for resale 37,999 145,987 207,500 207,500 207,500
4449 Other contractual - 32 - - -
Total Contractual Services 469,509 536,619 542,045 621,260 627,790
CAPITAL OUTLAY
4540 Other capital outlay - - 447,000 418,400 458,500
Total Capital Outlay - - 447,000 418,400 458,500
OTHER FINANCING USES
4720 Depreciation-Purchased 29,873 37,412 30,000 32,000 32,000
4721 Depreciation-Contributed 109,382 118,060 110,000 113,000 113,000
Total Other Financing Uses 139,255 155,472 140,000 145,000 145,000
TRANSFERS OUT
4700 To MSA for 19-20-22 improve.- 26,541 - - -
4700 To General Fund for Admin. Charge 44,700 45,850 45,850 45,850 45,850
Total Expenditures 785,869 935,508 1,302,445 1,385,180 1,438,250
Summary of Expenditures
174
FUNCTION Public Safety DIVISION 24DEPARTMENTCG EMS PROGRAM Ambulance-9660
MISSION
DESCRIPTION OF ACTIVITY
1.
personnel at the station. Staffing is evaluated on call peak times to provide the best coverage for the citizens
of Cottage Grove. Added three (3) .5 part-time paramedic only to assist with night-time EMS response.
2.
3.
fill schedule gaps as needed.
4.
5.
ALS/BLS operations. Cottage Grove was paged 119 times to provide assistance for EMS calls in 2014. 6.Have utilized on-line training via Target Solutions and academy training days for our EMS FTO, which reducesclassroom training time.
The Emergency Medical Service Program, EMS, is a unique, two-tiered service, comprised of personnel from
the Police and Fire Divisions. The Director of Public Safety, Fire Chief, and Deputy Fire Chief/EMS Coordinator
oversee operations. Calls are dispatched through Washington County and are categorized as Level 1, Level 2,
or Level 3 Responses. Level 1 Medicals require a one or two Paramedic response, with Level 2 or 3 requiring a
one paramedic response. The Fire Division provides Firefighter/Paramedics and Emergency Medical
Technicians through a Duty Crew System approach. The Police Department provides Police Officer/Paramedics
to assist the Duty Crew. Together, the service provides a unique advanced and basic life support delivery of
care. Cottage Grove EMS also has a Shared Service Agreement with Woodbury Public Safety for daytime hours
to provide automatic mutual aid as needed. Medical Direction is provided by Regions Hospital (Level 1 Trauma
Center). Medical guidance, on scene coordination, and communication with hospitals and physicians is
provided by Regions Hospital.
Public Safety leadership identified the need for long term direction for our EMS system, how it can fit into our
current operational model, and what can be done to make it more efficient. Involvement from the Public Safety
Commission and citizens helped identify the strengths and weaknesses of our EMS delivery system. It was
determined that the current Police based system cannot adequately sustain increasing service demands for
Police and Emergency Medical Services. The City Council direction to shift to a primary Firefighter/Paramedic
model with Police/Paramedic response back up was received in 2013, with addition of three full-time
Firefighter/Paramedics in 2013, three in 2014, and one in 2015. The Department is requesting to move up an
additional Firefighter/Paramedic position to 2016 to bring the total to eight (8) Firefighter/Paramedics.
Primary response by the Fire Division providing an ALS ambulance and Paramedic 24/7 to the community and
utilization of Police Officer/Paramedics for critical and multiple EMS calls is the long term goal. Through 2015,
the Fire/EMS division has hired seven (7) full-time Firefighter/Paramedics with a plan to reduce Police
Officer/Paramedic and part-time Firefighter/EMTs hours towards EMS. The plan to hire eight
Firefighter/Paramedics is phased through 2017. Ultimately, the goal for our current population and call volume is
to have two Firefighter/Paramedics 24/7 with two (2) part-time EMT Firefighters to provide two ALS ambulances
and a staffed Fire Engine to the community. Currently, the Fire/EMS Division handles all night operations
regarding EMS with the addition of three (3) .5 part-time paramedic only.
Cottage Grove Public Safety collectively serves our community compassionately providing protection of life and
property. We do this with honor, integrity, pride and professionalism. We are Cottage Grove Public Safety.
Shared service with Woodbury Public Safety from 7:00 a.m. to 5:00 p.m. for automatic EMS response for
six minute mark for an ALS ambulance to the scene for the City of Cottage Grove.
MAJOR ACCOMPLISHMENTS 2014 / 2015
Cottage Grove Fire/EMS duty crew implemented 24/7 operations with full-time and paid part-time
With additional full-time staff and additional duty crew, the department response times have stayed below the
Have hired EMS only, with the intention of going to fire school within two (2) years of hire. EMS-only
Increased Public Safety Secretary hours to full-time, whose primary responsibility is EMS records
management, including continued focus on good data, quick EPCR submission, and revenue recapture.
175
MAJOR OBJECTIVES FOR 2016
1.
2.
additional scheduled hours. The .5 part-time paramedics will also be used to cover full-time staff who use
1992, Comp, and Annual Leave days.
3.
4.
5.
6.
7.
gaps.
8.
9.
equipment.10.Continue our partnership with Woodbury Public Safety for shared services. Evaluate the potential expansion
of services into night time operations. Work with Regions EMS to design a similar medical guideline.
IMPACT MEASURES
Actual Actual Estimated Projected Projected20132014201520162017
Population Served Cottage Grove 35,403 35,626 35,804 35,952 36,100 St. Paul Park 5,350 5,350 5,350 5,350 5,350
Newport 3,481 3,481 3,435 3,435 3,435 Grey Cloud Island 352 352 352 352 352 Total 44,586 44,809 44,941 45,089 45,237
Requests for Emergency
Medical Services 2,437 2,563 2,550 2,550 2,550 Cottage Grove 1,702 1,775 1,780 1,780 1,780
St. Paul Park 350 336 350 350 350
Newport 308 304 310 310 310
Grey Cloud Island 7 7 10 10 10
Shared Service 70 141 100 100 100
ALS Transports 1,160 1,357 967 1,187 1,211
BLS Transports-BLS/IV Tech 397 301 448 375 383
Total transports 1,557 1,658 1,415 1,562 1,593
ALS Treat/No Transport 14 18 10 10 10
BLS No Transport - IV Tech 70 83 75 75 75
Vehicle Extrication Fee 16 23 20 20 20
Refused, Cancelled, No Trans.780 781 1,030 883 852
FTE 15.93 18.78 17.38 18.88 18.88
number of medicals per FTE 153 136 147 135 135
Design and implement a first responder program for police officers who are not paramedics.Design a standardized schedule for shift sign up for the duty crew. The goal is to reduce overlap inconsistencies
Maintain three (3) .5 part-time paramedics to work overnight shifts to help augment the current system with
Hire an eighth (8) Firefighter/Paramedic in January 2016 and plan for future staffing needs.
Continue working with Minnesota Homeland Security and Minnesota Department of Health,
REP/Radiological Program. Through participation in this program, the Cottage Grove EMS receives grant
funds for training.
availability and the time commitment needed to manage the schedule.
Work with St. Paul Park Fire and Newport Fire to provide on scene assistance and BLS response to assist our
duty crew program on critical level 1 medicals.
Continue hiring for daytime and nighttime part-time EMT and Paramedic firefighters to meet the scheduling
Implement on-duty skills based training, supplemented by on-line Target Solution modules for ALS and BLS
education.Work with other East Metro Services researching possible grants for new monitors, stretchers, and
176
Actual Actual Estimated Projected Projected
2013 2014 2015 2016 2017
EMS Service Fees BLS $1,530 $1,590 $1,640 $1,690 $1,740
ALS-Tier 1 $1,880 $1,960 $2,020 $2,080 $2,140 ALS-Tier 2 $2,160 $2,250 $2,320 $2,390 $2,460
Mileage Charge/Mile $28 $29 $30 $30 $30 Treat/No Transport BLS $200 $210 $220 $230 $240 Treat/No Transport ALS $400 $420 $430 $440 $450 Non-resident fee $173 $180 $185 $190 $200
Extrication Fee $400 $400 $400 $400 $410
OUTCOME MEASURES
Call Dispatch
Dispatch PriorityLevel 1 Medical
Level 2 Medical
Level 3 MedicalStandby
2014 Call Response
Average Response Times to Medical Calls for Service
City to on scene 2012 2013 2014
Cottage Grove 0:06:18 0:05:38 0:05:43
St. Paul Park 0:07:42 0:07:08 0:07:02
Newport 0:09:23 0:08:33 0:07:54Grey Cloud Island n/a 0:12:45 0:11:08
Street Paramedic Staffing
Position
2013 2014 2015
Firefighter/Paramedic Street Coverage 4 6 7
Police Officer/Paramedic Street Coverage 8 5 5TOTAL Fire/Police Paramedic Street Coverage 12 11 12
Police Sergeant Medics, K-9 Medic, (Non Street Coverage)3 3 4Two Deputy Chiefs (Non-Street Coverage)2 2 2
% for 201475%
11%
14%< 1%
For 2014 / 2015, the part-time and full-time schedule went to a power overlap due to part-time availability and the
Paramedic/Paramedic/EMT
Paramedic/EMT
1992 contracted schedule for full-time. Staffing is heavy during the peak times of 1000-2400. This was done with
As RequestedALS/BLS EMT/EMT
Resources NeededCall TypeALS/BLS
ALS/BLS
BLS
with the addition of three (3) .5 overnight paramedics only.
Currently we have twelve (12) street paramedics that are counted toward our two paramedic minimum standards.
With vacations, holidays, annual leave, 1992 days and injuries, Part-Time Paramedics, Specialty Police
Paramedics* and Fire Administration* is needed to cover paramedic minimums. A Firefighter/Paramedic is
required to respond to Fire related calls 12% of the time while working on the Duty Crew. Police Paramedics
respond to all medicals to assist with patient care and are responsible for secondary and third out transported
medicals. Two Police Paramedics retired their paramedic status in 2013.
# of Staff
177
Cottage Grove Duty Crew Staffing
Ambulance Response
Primary Ambulance 1 (Staffed
ALS)
Secondary Ambulance 2
(Staffed BLS, made ALS with
PT Fire Paramedic or
Police/Paramedic)
Third Ambulance 3 (Staffed with
BLS or ALS Resources)
Budget Budget Budget BudgetPosition Title 2014 2015 2016 2017Dir. Of Public Safety 0.05 0.05 0.05 0.05Deputy Director 0.10 0.05 0.05 0.05F/F Paramedic*4.50 4.50 6.00 6.00Fire Marshall/Paramedic 0.20 0.20 0.20 0.20EMS Coordinator 0.90 0.90 0.90 0.90Sergeant/Paramedic 0.10 0.05 0.05 0.05Police Officer/Paramedics**0.65 0.00 0.00 0.00
Secretary 0.40 0.50 0.50 0.50
Total 6.90 6.25 7.75 7.75
There are 8 FF/Paramedics in the 2016 Budget Personnel Schedule.
** Police/Paramedic allocation changed February 2013 from 10% to 5% and to 0% for 2015.
11.13 PT Firefighter personnel are also allocated to this budget.
Regular Status
Personnel Schedule –FTE’s
Station
Page/Mutual
Aid or
Shared
Service
ALS: /PT Paramedic or Police
/Paramedic BLS: Duty Crew 2
BLS: Duty Crew 3 (Power Shft)
ALS: Unkn or Shared Serv BLS:
Duty Crew 3 or Station Page for
Coverage
6 a.m.-6 p.m./6 p.m.-6 a.m.
4 a.m.-4 a.m.
6 a.m.-6 p.m./6 p.m.-6 a.m.
4 a.m.-4 a.m.10 a.m-6 p.m.
10 a.m. - 10 p.m.
Unknown
ALS: Firefighter/Paramedic BLS:
Duty Crew EMT 1
ALS: 100%
BLS: 100%
ALS: 100%
BLS: 100%
BLS: 90%
The Cottage Grove Duty Crew System is designed to cover 90% of the initial EMS Call Response. Cottage Grove
EMS is required by State Law to staff ALS minimums and Primary Ambulance 100% of the time. Secondary
Ambulance will be staffed 90% of the time. Approximately 28% of our calls are multiple medicals with 20% being
a second medical. Duty crew is staffed by part-time firefighter EMTs and a 10:00am-18:00 part-time firefighter
paramedic to assist with calls on peak load times. Cottage Grove responded to 799 overlapping calls in 2014.
Staffing %Staffing Response Staffing Times
178
CASH BALANCE TARGETIn an effort to assure fund stability, cash balance targets are established based on future
demands on the fund resources. This chart reflects historical trends and future expectations.
Cash balance target is 50% of Current Year Budget Expenditures
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
20
0
8
20
0
9
20
1
0
20
1
1
20
1
2
20
1
3
20
1
4
20
1
5
20
1
6
20
1
7
20
1
8
CG EMS Fund
Revenues
Expenditures
Year End Cash Balance
Cash Balance Target
179
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$REVENUES
3310 Federal grants 422 - - - -
3349 County aid 13,265 14,053 - - -
3528 Reimbursement Grey Cloud 3,952 - 4,000 4,000 4,000
3534 Ambulance service 3,399,156 3,838,582 3,284,360 3,784,300 3,784,300
3550 Non-discretionary write-offs (1,766,722) (1,961,703) (1,674,700) (1,974,300) (1,974,300) 4738 Bad Debt (158,141) (301,277) (227,000) (252,000) (252,000)
3537 Outside employment 75,189 29,120 - - -
3810 Investment interest (6,793) 12,831 6,000 6,000 6,000
3812 Donations/contributions 1,000 - - - - 3813 Sale of goods - 1,055 - - -
3816 Refunds/reimbursements 896 6,491 - - -
Total Revenue 1,562,224 1,639,152 1,392,660 1,568,000 1,568,000
EXPENDITURES
Personal services 994,235 1,057,024 1,028,150 1,244,100 1,294,750
Commodities 97,026 106,131 87,920 97,515 85,000 Contractual services 165,917 164,321 159,180 171,715 171,815
Capital outlay - - - - 196,300
Other financing charges 65,765 64,207 67,600 67,600 67,600
Total Expenditures 1,322,943 1,391,683 1,342,850 1,580,930 1,815,465
Transfers in (out):
General Fund (squads)(3,000) (3,000) (3,000) - -
General Fund Admin fee (55,200) (91,680) (91,680) (91,680) (91,680)
Total transfers (58,200) (94,680) (94,680) (91,680) (91,680)
Net assets, beginning of year 1,359,062 1,540,143 1,692,932 1,648,062 1,543,452
Net income before transfers 239,281 247,469 49,810 (12,930) (51,165)
Transfers in(out)(58,200) (94,680) (94,680) (91,680) (91,680)
Capital contributions - - - - -
Net assets, end of year 1,540,143 1,692,932 1,648,062 1,543,452 1,400,607
Net AssetsContributed in Capital Assets 267,480 378,280
Unrestricted 1,272,663 1,314,652 Total Net Assets 1,540,143 1,692,932
COTTAGE GROVE EMS FUND SUMMARY
180
2016 Firefighter/paramedic(8th)66,535
2016 MRX batter replacement 3,510
2016 Bariatric gear attachments 7,725
2016 Class B uniform items replacement/repair 500
2016 Daily uniform replacement for paid on call staff 1,300
2016 Target Solutions training program 1,500
2016 PHTLS and AMLS training programs 1,880
2016 EMT training for new personnel 8,000 90,950
2017 Firefighter/paramedic(8th)66,405
2017 Class B uniform items replacement/repair 500
2017 Daily uniform replacement for paid on call staff 1,300
2017 Target Solutions training program 1,500
2017 PHTLS and AMLS training programs 1,880
2017 EMT training for new personnel 8,000 2017 5 ALS monitors 146,000
2017 3 power stretchers 38,600
2017 4 stair chair stretchers 11,700 275,885
2016 Equipment for new firefighter/paramedic 5,430
2016 Miscellaneous capital outlay 3,000 8,430
2017 Miscellaneous capital outlay 3,000
2017 5 ALS monitors 146,000
2017 3 power stretchers 38,600
2017 4 stair chair stretchers 11,700 199,300
Budget Additions in Budget
Capital Outlay in Budget
181
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #Enterprise Ambulance-660 0600-Ambulance 24
2012 2014 2015 2016 2017ACTUALACTUALBUDGETBUDGETBUDGET
$$$$$
PERSONAL SERVICES
4100 Salaries-full time 388,552 483,323 462,900 574,175 602,300 4110 Salaries-full time OT 104,782 69,533 27,700 27,700 27,700 4115 Salaries-regular status PT - 13,879 24,000 - - 4120 Salaries-part time 332,355 301,543 321,050 390,000 390,000 4121 Salaries-part time OT 18,532 12,145 - - - 4141 PERA 56,191 64,525 80,400 95,300 99,700 4142 FICA 33,697 27,035 31,500 35,000 35,475 4144 Health Insurance 29,126 49,141 46,800 71,350 84,975 4148 Worker's Compensation 31,000 35,900 33,800 50,575 54,600
Total Personal Services 994,235 1,057,024 1,028,150 1,244,100 1,294,750
COMMODITIES
4200 Office supplies 96 - 200 200 200
4210 Operating supplies 51,626 54,590 44,000 55,235 44,000
4211 Motor fuel 23,097 24,635 21,900 25,100 29,800
4217 Clothing/uniform 8,078 18,682 11,820 8,550 8,000
4280 Capital outlay <$5,000 14,129 8,224 10,000 8,430 3,000
Total Commodities 97,026 106,131 87,920 97,515 85,000
CONTRACTUAL SERVICES
4300 Professional services 10,170 11,978 12,000 12,000 12,000 4305 Fees for service 64,801 64,797 56,800 57,240 57,240 4310 Communication 10,783 10,969 10,800 11,115 11,115 4311 Postage - 31 - - -
4321 Data processing 19,463 24,075 3,200 3,200 3,200
4321 Data processing-MIS - - 21,250 21,250 21,250
4340 Printing - 341 - - -
4341 Advertising/printing - - - - -
4350 Insurance 2,500 2,500 2,500 2,500 2,500
4370 Maintenance/repair-equipment 21,669 17,714 22,600 22,600 22,600
4375 Fleet service 10,904 15,290 12,100 12,600 12,600
4380 Rental/lease 3,233 4,888 4,800 4,800 4,800
4401 Dues and subscriptions 1,365 1,310 3,230 4,630 4,730
4403 Travel/training/conferences 21,029 10,328 9,900 19,780 19,780 4449 Other contractual - 100 - - -
Total Contractual Services 165,917 164,321 159,180 171,715 171,815
CAPITAL OUTLAY
4530 Machinery and equipment - - - - 196,300
Total Capital Outlay - - - - 196,300
OTHER FINANCING USES
4720 Depreciation-Contributed 335 - - - - 4721 Depreciation-Purchased 65,430 64,207 67,600 67,600 67,600 4732 Loss-Fixed Asset - - - - - 4738 Bad debt 158,141 301,277 227,000 252,000 252,000
Total Other Financing Uses 223,906 365,484 294,600 319,600 319,600
TRANSFERS OUT
4700 General Fund -Squads 3,000 3,000 3,000 - -
General Fund -Admin. Charge 55,200 91,680 91,680 91,680 91,680
Total Transfers Out 58,200 94,680 94,680 91,680 91,680
Total Expenditures 1,539,284 1,787,640 1,664,530 1,924,610 2,159,145
Summary of Expenditures
182
FUNCTION DIVISION
DEPARTMENT PROGRAM
MISSION
This activity accounts for property, liability and Workers Compensation insurance premiums paid
by the City. Also, claims and losses less than the related deductibles are paid from this fund.
Furthermore, this activity also promotes safety policies to prevent loss of life or serious personal injury
to employees or the general public.
DESCRIPTION OF ACTIVITY
The City has a $50,000 per occurrence deductible and $100,000 aggregate deductible for accepted
claims under the League of Minnesota Cities Insurance Trust (LMCIT) packet policy, and a $10,000
medical deductible on workers compensation claims. Premium savings resulting from the higher
deductible levels provide the revenue source to pay claims which do not exceed the City’s deductible.
Revenue to cover the insurance payments is received through charge backs to operating departments throughout the City budget. Charges are made to the individual program budgets under the "Insurance charge" and “Workers Compensation deductible” line items.
The City’s insurance policies include coverage on property, mobile equipment, automobile, workers
compensation, boiler and machinery, crime, open meeting, bonds, general liability and group
accident coverage for volunteers.
The City contracts with an agent to prepare quotes for insurance proposals and a risk manager for risk management and safety training. The risk manager and LMCIT assist in establishing safety and loss control programs, procedures, and training.
MAJOR OBJECTIVES FOR 2016
1. Review and update mandated safety policies as needed.
2. Conduct quarterly Central Safety Committee meetings.3. Reduce losses and insurance premiums.
4. Maintain a workers compensation experience modification factor of less than 1.0.
Self Insurance
Insurance Claims
& Premiums
General Government
183
OUTCOME MEASURES
Policy Year4/3-4/3 Total # # Paid Exp.# Paid Exp.# Paid Exp.Total Exp.
2003-2004 31 18 38,988 10 18,563 3 4,950 62,501
2004-2005 32 17 20,492 6 38,827 9 12,261 71,5802005-2006 19 12 11,356 6 13,938 1 0 25,2942006-2007 22 14 16,969 5 917 3 6,674 24,5602007-2008 22 17 30,430 4 3,757 1 6,344 40,5312008-2009 24 16 81,146 4 7,689 4 10,693 99,5282009-2010 18 11 40,720 4 37,902 3 14,031 92,653
2010-2011 13 9 6,695 0 0 4 6,659 13,354
2011-2012 9 4 5,742 4 45,259 1 50,000 101,001
2012-2013 15 9 25,709 1 26,179 5 11,285 63,1732013-2014 18 11 25,496 2 277 5 22,552 48,3252014-2015 12 8 29,308 1 500 3 6,528 36,336
Policy Year
Experie
nce
Modifier
4/3-4/3
Total #
Claims #Exp.#Exp.
2003-04 27 2 12,848 25 37,220 0.84
2004-05 22 5 27,275 17 11,327 0.82
2005-06 32 6 145,191 26 11,236 0.80
2006-07 26 8 260,088 18 13,478 0.79
2007-08 21 1 13,401 20 9,517 0.90
2008-09 24 4 614,081 20 17,102 1.18
2009-10 18 8 290,183 10 38,984 1.10
2010-11 18 1 4,371 17 22,691 1.18
2011-12 15 3 29,410 12 21,370 1.12
2012-13 25 6 111,696 19 57,361 1.10
2013-14 23 6 379,498 17 9,597 0.80
2014-15 26 7 113,611 19 12,763 1.08
Indemnity Claims Medical Claims
Automobile General Liability Property
Workers Compensation
184
CASH BALANCE TARGETIn an effort to assure fund stability, cash balance targets are established based on futuredemands on the fund resources. This chart reflects historical trends and future expectations.
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
20
0
8
20
0
9
20
1
0
20
1
1
20
1
2
20
1
3
20
1
4
20
1
5
20
1
6
20
1
7
20
1
8
Self Insurance Fund
Revenues
Expenditures
Year End Cash
Balance
185
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$REVENUES
3519 Internal charges-health insurance 787,620 811,505 1,067,450 1,207,450 1,438,150
3519 Internal charges-worker's comp 290,220 284,600 286,560 382,400 414,200
3519 Internal charges-property insurance 227,900 233,350 220,850 220,850 220,850
Total Operating Revenue 1,305,740 1,329,455 1,574,860 1,810,700 2,073,200
OTHER REVENUE
3339 Other MN Aid 1,207 4,432 - - - 3810 Investment interest (20,302) 34,383 40,000 40,000 40,000 3815 Insurance recovery 88,383 53,248 20,000 20,000 20,000
3816 Refunds/reimbursements 635 1,986 1,000 1,000 1,000
Total Other Revenue 69,923 94,049 61,000 61,000 61,000
Total Revenue 1,375,663 1,423,504 1,635,860 1,871,700 2,134,200
EXPENDITURES
Personal services 1,102,417 1,259,345 1,402,000 1,578,500 1,879,400
Commodities 102 - 300 300 300
Contractual services 224,923 251,598 276,335 275,155 298,835 Capital outlay - - - - - Other financing charges 130,723 169,551 130,000 130,000 130,000
Total Expenditures 1,458,165 1,680,494 1,808,635 1,983,955 2,308,535
Transfers in (out):
None - - - - -
Total transfers - - - - -
Net assets, beginning of year 2,466,235 2,383,733 2,126,743 1,953,968 1,841,713
Net income before transfers (82,502) (256,990) (172,775) (112,255) (174,335)
Transfers in(out)- - - - -
Capital contributions - - - - -
Net assets, end of year 2,383,733 2,126,743 1,953,968 1,841,713 1,667,378
2016 Wellness program 2,500
2017 None
2016 None
2017 None
SELF INSURANCEFUND SUMMARY
Budget Additions in 2016 and 2017 Budget
Capital Outlay in 2016 and 2017 Budget
186
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Internal Service Self Insurance-700 9700
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$PERSONAL SERVICES
4144 Health Insurance 836,817 999,205 1,145,700 1,201,600 1,446,000
4146 Disability contributions - - - - -
4148 Worker's Compensation 265,600 260,140 256,300 376,900 433,400
Total Personal Services 1,102,417 1,259,345 1,402,000 1,578,500 1,879,400
COMMODITIES
4210 Operating supplies 102 - 300 300 300
Total Commodities 102 - 300 300 300
CONTRACTUAL SERVICES
4300 Professional services 28,870 34,519 36,500 36,500 36,500
4305 Fees for service - 3,500 - - -
4352 General Liability 196,027 213,304 237,700 236,520 260,200
4401 Dues and subscriptions - - 385 385 385
4380 Rental/lease - - - -
4401 Dues and subscriptions - - - - -
4403 Travel/training/conferences 26 275 1,750 1,750 1,750
Total Contractual Services 224,923 251,598 276,335 275,155 298,835
CAPITAL OUTLAY
4540 Other capital outlay - - - - -
Total Capital Outlay - - - - -
OTHER FINANCING USES
4733 Claims non-city property 61,385 42,665 20,000 20,000 20,000
4734 Claims city property 11,522 43,144 60,000 60,000 60,000
4736 Property loss claims - 7,505 20,000 20,000 20,000
4737 Medical deductible 57,816 76,237 30,000 30,000 30,000
4739 Unpaid claims reserve - - - - -
Total Other Financing Uses 130,723 169,551 130,000 130,000 130,000
Total Expenditures 1,458,165 1,680,494 1,808,635 1,983,955 2,308,535
Summary of Expenditures
187
FUNCTION Fleet Maintenance DIVISION 33DEPARTMENTAuto Service PROGRAM Internal Service-1700
MISSION
To provide maintenance and to repair all City vehicles and equipment in an organized, timely and cost
effective way.
DESCRIPTION OF ACTIVITY
• Maintain City fueling system at Public Works.
• Maintain/repair all city vehicles and equipment.
• Responsible for preparing specifications and purchasing of all Public Works vehicles and equipment.
MAJOR OBJECTIVES FOR 2016
1. Become proficient with the new Pubworks fleet management program.2. Be a profitable entity.
3. Streamline seasonal repairs and maintenance to decrease equipment downtime.
4. Establish yearly personal training plans for each employee.
IMPACT MEASURES
Actual Actual Estimated Projected ProjectedMaintain following:2013 2014 2015 2016 2017
Licensed veh/equip 134 135 136 137 139
Non-licensed veh/equip 65 66 68 70 72
Misc. equip 210 212 214 216 218
Vehicle attachments 120 109 112 115 118
Public safety vehicle 43 37 40 41 42
Fire department vehicle 19 21 22 22 22
OUTCOME MEASURES
Actual Actual Estimated Projected Projected
2013 2014 2015 2016 2017
Avg number of repair
requests per month 97.25 N/A 100 105 110
Total number of repair
requests per year 1,167 N/A 1,200 1,225 1,250
Total number of direct
fleet hours per year 4,832 N/A 4,800 4,900 5,000
Avg time spent per
repair request (hours)4.14 N/A 4.25 4.15 4.0
Budget Budget Budget BudgetPosition Title:2014 2015 2016 2017Foreperson1.00 1.00 1.00 1.00
Supervisor 0.04 0.04 0.04 0.04
Lead Worker 0.00 0.00 1.00 1.00
Public Service Worker 3.00 3.00 2.00 2.00
Total 4.04 4.04 4.04 4.04
Regular Status
Personnel Schedule –FTE’s
188
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$REVENUES
3519 Internal charges-fuel 370,751 365,022 426,700 389,900 463,700
3519 Internal charges-fleet 654,773 703,129 715,500 744,000 744,000
Total Operating Revenue 1,025,524 1,068,151 1,142,200 1,133,900 1,207,700
OTHER REVENUE3810Investment interest (2,358) 4,558 - - - 3816 Refunds/reimbursements 19,309 7,573 - - -
Total Other Revenue 16,951 12,131 - - -
Total Revenue 1,042,475 1,080,282 1,142,200 1,133,900 1,207,700
EXPENDITURES
Personal services 328,006 316,965 338,900 354,000 371,000
Commodities 629,858 590,784 671,820 652,620 714,220
Contractual services 70,517 129,792 85,825 92,125 94,175 Capital outlay - - 90,000 - 20,000 Other financing charges 62,431 30,567 32,000 31,000 31,000
Total Expenditures 1,090,812 1,068,108 1,218,545 1,129,745 1,230,395
Transfers in (out):
Water fund (31,000) - - - -
Total transfers (31,000) - - - -
Net assets, beginning of year 1,279,972 1,231,635 1,247,889 1,261,544 1,265,699
Net income before transfers (17,337) 12,174 13,655 4,155 (2,695)
Transfers in(out)(31,000) - - - -
Capital contributions - 4,080 - - -
Net assets, end of year 1,231,635 1,247,889 1,261,544 1,265,699 1,263,004
Net AssetsContributed in Capital Assets 933,256 906,769
Unrestricted 298,379 341,120 Total Net Assets 1,231,635 1,247,889
2016 Office furniture upgrade 4,000
2016 Cordless grease guns (4), replace puller set 4,850 2016 Cooling system flusher 4,100 2016 Drive line fluid exchanger 2,300 2016 3/4 inch drive socket & rachet set 1,900
2016 Strut spring compressor replacement 1,350 18,500
2017 Shelving upgrade in shop mezzanine 10,000
2017 Indoor wash bay hotsy replacement 10,000 20,000
FLEETFUND SUMMARY
Budget Additions and Capital Outlay in 2016 and 2017 Budget
189
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Internal Service Fleet-710 1700 33
2013 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$
PERSONAL SERVICES
4100 Salaries-full time 242,802 226,660 246,200 253,700 260,500
4110 Salaries-OT 16,637 17,969 7,800 7,800 7,800 4120 Salaries-seasonal - - - - -
4141 PERA 17,920 16,511 19,800 21,100 21,500 4142 FICA 18,375 16,982 19,000 19,500 20,000
4144 Health Insurance 24,672 30,643 38,000 41,200 49,300
4148 Worker's Compensation 7,600 8,200 8,100 10,700 11,900
Total Personal Services 328,006 316,965 338,900 354,000 371,000
COMMODITIES
4200 Office supplies - - - - -
4210 Operating supplies 3,025 6,068 4,400 6,100 6,400 4211 Motor fuels 364,904 357,728 426,700 389,900 463,700
4212 Lubricants/additives 8,683 19,278 14,420 15,400 15,900 4217 Clothing/uniform - 686 - - -
4231 Small tools 2,386 1,092 3,600 4,620 5,120
4270 Oper. supplies/vehicles 246,472 205,827 205,600 217,800 222,800 4271 Oper. supplies/other imp 121 105 300 300 300
4280 Capital Outlay < $5,000 4,267 - 16,800 18,500 -
Total Commodities 629,858 590,784 671,820 652,620 714,220
CONTRACTUAL SERVICES
4300 Professional services 2,684 3,815 1,900 2,200 2,500
4305 Fees for service 4,795 2,655 5,300 5,500 5,750 4310 Communication 277 617 550 550 550
4321 Data processing 9,760 12,460 14,875 17,375 17,375
4341 Advertising/publishing - 1,005 400 400 400 4350 Property insurance 1,400 1,400 1,400 1,400 1,400
4370 Maintenance/repair equipment 42,590 94,382 53,700 55,700 57,700 4371 Maintenance/repair other - 4,321 - - -
4372 Maintenance/repair building 52 - - - - 4380 Rental/Lease 166 - - - -
4401 Dues and subscriptions - 1,608 200 200 200 4403 Travel/training/conferences 2,232 1,968 1,800 3,000 2,400 4445 Sales tax 6,477 5,545 5,400 5,600 5,700
4449 Other contractual 84 16 300 200 200
Total Contractual Services 70,517 129,792 85,825 92,125 94,175
CAPITAL OUTLAY
4530 Machinery and vehicles - - 90,000 - 20,000
Total Capital Outlay - - 90,000 - 20,000
OTHER FINANCING USES
4700 Transfers out 31,000 - - - - 4720 Depreciation-Purchased 19,613 21,245 20,000 21,000 21,000
4721 Depreciation-Contributed 11,818 9,322 12,000 10,000 10,000
4740 Administrative charge - - - -
Total Other Financing Uses 62,431 30,567 32,000 31,000 31,000
Total Expenditures 1,090,812 1,068,108 1,218,545 1,129,745 1,230,395
Summary of Expenditures
190
FUNCTION General Government DIVISION 07DEPARTMENTMISPROGRAM0380
MISSION
Provide technical support of the electronic tools used to access information and to facilitate staff’s
ability to efficiently utilize applications in place while maintaining appropriate and effective security
control of systems and data.
DESCRIPTION OF ACTIVITY
The Management Information System Division develops and coordinates computer solutions that
provide easy access to information and suitable processing programs. Staff supports all City
departments in implementing and maintaining technology systems including phone, voicemail andinternet services.
DEPARTMENT GOALS 2016-2020
** Manage hardware options for the most cost effective and functional presentation of services across departments.
presentation.** Build on customer service and helping end-users be more productive.
MAJOR OBJECTIVES FOR 2016
1. Continue Upgrade of Laserfiche to Web Forms
2. Add/Replace Data Center Storage
3. Continue scheduled replacement of squad laptops and mounts4. Upgrade City Wi-Fi including FD and City Hall
5. Add capacity to the network and continue hardware upgrades
6. Improve Customer Centric Environment in IT7. Migrate to a more Mobile Friendly work environment
8. Network Security - Audit, Replace, Enhance
IMPACT MEASURES
Actual Actual Actual Projected Projected
Item 2013 2014 2015 2016 2017# of computer workstations 136 140 141 143 150
# of squad computers 25 25 25 27 28# of training sessions 2 2 2 4 6
# of users 146 185 189 193 195
# of different desktop
operating systems 3 3 3 3 2
** Integrate as many software applications as possible to provide seamless/transparent
3 3# of network operating
systems 4 34
191
Budget Budget Budget Budget
Position Title 2014 2015 2016 2017
MIS Coordinator 0.60 0.60 1.00 1.00
MIS Technician 1.50 1.50 0.80 1.00
Total 2.10 2.10 1.80 2.00
Cash Balance Target is one year computer replacement. $180,000 over a 3 year amortization period.
Year 1-$60,000, Year 2-$120,000, Year 3-$180,000
Personnel Schedule
-
100,000
200,000
300,000
400,000
500,000
600,000
20
1
2
20
1
3
20
1
4
20
1
5
20
1
6
20
1
7
20
1
8
Information Services Fund
Revenues
Expenditures
Cash Balance Target
Year End Cash Balance
192
CITY OF COTTAGE GROVE ANNUAL BUDGET
2013 2014 2015 2016 2017ACTUALACTUALBUDGETBUDGETBUDGET
$$$$$REVENUES
3519 Internal charges-Info. Services 384,091 415,210 425,000 425,000 425,000
Total Operating Revenue 384,091 415,210 425,000 425,000 425,000
3810 Investment interest (712) 1,610 - - - Miscellaneous 50 - Total Other Revenue (662) 1,610 - - -
Total Revenue 383,429 416,820 425,000 425,000 425,000
EXPENDITURES 19,805
Personal services 130,833 158,393 170,950 178,150 186,250
Commodities 13,457 160,299 72,300 62,100 31,800 Contractual services 100,199 101,961 117,285 154,815 128,065 Capital outlay 19,805 - 30,000 99,000 10,000 Other financing charges 14,846 14,847 15,000 15,000 15,000
Total Expenditures 279,140 435,500 405,535 509,065 371,115
Transfers in (out):
- - - - -
Total transfers - - - - -
Net assets, beginning of year 78,636 182,925 164,245 213,710 228,645
Net income before transfers 104,289 (18,680) 49,465 14,935 63,885
Transfers in(out)- - - -
Capital contributions - - - - -
Net assets, end of year 182,925 164,245 213,710 228,645 292,530
Net AssetsContributed in Capital Assets 51,963 37,116 Unrestricted 130,962 127,129 Total Net Assets 182,925 164,245
(69,065) 68,885
2016 Replace squad camera system(IS Fund/Forfeiture)30,000 2017 Replace squad camera system(IS Fund/Forfeiture)10,000
2016 Staff growth-PC, MS Office & Phone-2 $4,0002016Toughbooks and mounts for PD (5@5000)$25,0002016Replace Ipads-12 (Surface Pro)$9,6002016Mobile computers for fire-2 $10,0002016Replace aging switches/firewalls $3,7002016Upgrade city WiFi to ac access points $4,0002016Expand data storage servers $60,0002016Add Laserfiche forms portal 9,000 2016 Replace squad camera system(IS Fund/Forfeiture)30,000 2016 Add NAS device for PD for cell phone data $3,000 $158,300
2017 Staff growth-PC, MS Office & Phone-2 $4,0002017Toughbooks and mounts for PD (5@5000)$25,0002017Replace squad camera system(IS Fund/Forfeiture)$10,000 $39,000
INFORMATION SERVICESFUND SUMMARY
Budget Additions in 2016 and 2017 Budget
Capital Outlay in 2016 and 2017 Budget
193
CITY OF COTTAGE GROVE ANNUAL BUDGET
FUNCTION:FUND:PROGRAM DEPT #
Internal Service Information Services-720 380 7
2012 2014 2015 2016 2017
ACTUAL ACTUAL BUDGET BUDGET BUDGET
$$$$$PERSONAL SERVICES
4100 Salaries-full time - - - - -
4115 Regular/part-time 109,789 126,208 130,200 134,700 138,200
4141 PERA 7,543 9,131 9,800 10,500 10,800
4142 FICA 7,628 9,176 10,000 10,300 10,600
4144 Health Insurance 5,273 13,078 20,150 21,750 25,750 4148 Worker's Compensation 600 800 800 900 900
Total Personal Services 130,833 158,393 170,950 178,150 186,250
COMMODITIES
4200 Office supplies - - 100 100 100
4210 Operating supplies 1,929 6,377 2,700 2,700 2,700
4280 Capital outlay<$5,000 11,528 153,922 69,500 59,300 29,000
Total Commodities 13,457 160,299 72,300 62,100 31,800
CONTRACTUAL SERVICES
4300 Professional services 1,880 2,290 1,200 22,000 1,200
4305 Fees for service 2,123 2,951 1,460 1,960 1,960
4310 Communication 25,932 26,630 27,145 27,780 28,100
4311 Postage 10 6 50 50 50 4321 Data processing 47,915 47,983 56,545 61,415 62,045
4340 Printing - - - - -
4341 Advertising/publishing 711 - - - - 4350 Property insurance 1,400 1,600 1,600 1,600 1,600
4370 Maintenance/repair-equipment 14,614 14,668 17,500 17,500 17,500 4371 Maintenance/repair-other 2,348 3,125 9,195 14,320 13,020
4380 Rental/lease - - 240 840 240 4401 Dues and subscriptions - - 100 100 100
4403 Travel/training/conferences 3,266 2,708 2,250 7,250 2,250 4445 Sales tax - - - - -
Total Contractual Services 100,199 101,961 117,285 154,815 128,065
CAPITAL OUTLAY
4520 Furniture/office equipment 19,805 - 30,000 99,000 10,000 4540 Other capital outlay - - - - -
Total Capital Outlay 19,805 - 30,000 99,000 10,000
OTHER FINANCING USES
4720 Depreciation-Purchased 14,846 14,847 15,000 15,000 15,000 4721 Depreciation-Contributed - - - - -
4700 Transfers out - - - - -
Total Other Financing Uses 14,846 14,847 15,000 15,000 15,000
Total Expenditures 279,140 435,500 405,535 509,065 371,115
Summary of Expenditures
194
GLOSSARY
Advisory Commission: Citizens appointed by the City Council to advise them in the areas of planning, public safety, public works, parks and recreation, and services/human rights.
All Hazard Plan: A command structure and operating organization policy for major occurrences.
Allocated: Distribute costs between reporting divisions or funds.
Annexes: Additions to buildings
Appropriation: A grant of money by a legislative body to carry out a governmental function or program.
ARES: An American Radio Relay League sponsored group of amateur radio operators.
Bond Issue: A security representing a long term promise to pay a certain sum of money at specified times with a fixed rate of interest payable to the holder.
Bond Referendum: An election for a bond issue.
Booster Station: Pumps water to a higher level.
Budget: A statement describing the revenues and expenditures of all governmental units, and/or a mechanism for controlling, managing, planning, and evaluating the activities of each governmental unit.
Capital Asset: Assets of significant value and having a useful life of several years
Capital Outlay: Expenditures for the acquisition of capital assets.
CGAA: Cottage Grove Athletic Association
CIP: Capital improvement program developed to provide a financial and construction plan for future capital improvements in the City. A capital improvement is a construction project with an estimated cost greater than $15,000.
Commodities: Supplies used for governmental operations.
Community Oriented Policing: A philosophy based on the concept that police officers and private citizens, working together in creative ways, can help solve contemporary community problems related to crime, the fear of crime, social and physical disorder and neighborhood decay.
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Cultural Resource Management: Management goals, policies, and procedures, an inventory of cultural resources, and historic contexts for evaluating the cultural resource value of historic properties.
Contract: A legally binding document that provides both parties perform specific duties.
Comprehensive Plan: A comprehensive short and long range plan intended to guide the growth and development of a community, and one that includes analysis, recommendations, and proposals for the community's population, economy, housing, transportation, community facilities, and land use.
Cultural Resources: A public policy that applies the conservation ethic to the preservation, protection, and use of historic buildings, structures, and archaeological sites, objects, and landmarks.
Debt Levy: A tax collected to pay for bonds issued.
EDA Economic Development Authority
EMT Emergency Medical Technician
Enterprise Fund Established to account for operations that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges.
Expenditure : The amount of cash or property paid, or to be paid, for a service rendered, goods received, or an asset purchase.
Fiscal Disparities: A metropolitan program that distributes property tax revenue from new commercial and industrial development to all metropolitan communities.
General Fund Used to account for all financial resources except those required to be accounted for in another fund. The General Fund includes most operating functions of City government.
Geographic Information System (GIS): A computer software system that combines mapping with parcel attributes.
Goal A statement of broad direction, purpose, or intent based on the needs of the community.
Gopher One-Call A program that provides assistance by utility companies to contractors and homeowners to avoid damaging underground electrical, gas, telephone, or cable television lines.
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Grant A contribution or gift of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility.
Market Value Homestead Credit (MVHC) Minnesota distributes revenue to cities as a result of state reductions in property taxes collected to keep property taxes at a reasonable level.
Impact Measures: Measure of workload activity.
Internal Service: A fund type which accounts for services provided to other programs of the City.
ISO Rating: Fire rating for insurance purposes.
Joint Powers Agreement: A contract between two or more government jurisdictions to provide a common service.
Levy (1) (verb) To impose taxes, special assessments or service charges for the support of government activities. (2) (noun) The total amount of taxes, special assessments or service charges imposed by a government.
Levy Limits: Statutory limit on amount of property tax a local government may levy in any year
LMCIT League of Minnesota Cities Insurance Trust, an organization established to provide insurance coverage to Cities in Minnesota
Local Government Aid (LGA): A state government revenue sharing program for cities and townships that is intended to provide an alternative to property tax. LGA is distributed through a formula based on tax base, population, age of housing stock and percent of commercial or industrial market value properties.
Longevity: Length of service/employment tenure
Municipal State Aid (MSA) A revenue from the State to be used for construction and maintenance of the municipal state aid street system. The money comes from the state gasoline tax and fees from motor vehicle registrations.
Metropolitan Urban Service Area (MUSA) A boundary controlled by the Metropolitan Council. Sewer service cannot be extended beyond this boundary.
Mutual Aid: An agreement between cities to assist each other when an emergency arises.
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NFPA National Fire Protection Association
Objective Desired output oriented accomplishments which can be measured and achieved within a given time framework.
Ordinance A formal legislative enactment by the government body of the municipality
Performance Measures A quantitative or qualitative measure of activity.
Pavement Management A program for the systematic renewal of streets in the City
Pay Equity A state statute requiring equal pay for equal work across genders.
PERA Public Employees Retirement Association
Personal Services A level of budgetary appropriations which include expenses for salaries, wages and related employee benefits such as the City’s share of pension and insurance.
P.R.I.D.E. A philosophy of how to improve the quality of life and to enhance the spirit of the community and its employees through Personal service, Responsiveness, Innovation, Dedication and Effectiveness
RACES A radio communication service conducted by volunteer licensed amateurs designed to provide emergency communication to local or state civil-preparedness agencies.
Records Management A system of filing and timely destruction of obsolete files in accordance with state issued direction
Special Assessment A levied amount paid by property owners for the cost of a specific improvement deemed to benefit that property
Special Revenue A fund type which accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specific purposes
Tax Levy The total amount to be raised in taxes against property for the purpose of producing funds to meet financial obligations
Tax Capacity Value The value assigned to property for basis of applying the tax rate. The value is derived by multiplying the market value by the class rate
Taxing Jurisdiction A geographic area permitted to tax landowners within
Telemetry Control of water system by radio.
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Transfers Money moved from one Fund to another with City Council authorization.
Truth-In-Taxation The “taxation and notification” state law enacted in 1989 that provides citizens with notification of proposed property tax changes and required a public hearing to take taxpayer input.
Wakota CAER Program A Mutual aid agreement with multiple fire and ambulance services to provide assistance for major occurrences.
Zoning Regulation of land use by districts ensuring that certain land uses are compatible
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