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HomeMy WebLinkAbout2016-01-13 PACKET 05.2. Spill Response Plans Jennifer Levitt, PE Community Development Director/City Engineer City of Cottage Grove Why do a spill response plan? Increased Risk Factors Rail Hauling Truck Traffic Hazardous Waste Shipments Manufacturing Terrorist Attacks Focus of Presentation 1. Develop a Plan 2. Build Relationships 3. Train Where do you start? Strengths What does your community do well with respect to Emergency Management?  What are you proud of?  What things make you think ‘we’re successful here?’  Public works personnel represent unique skill sets –multiple problem solving  applications Fabricators  Inventors  Develop solutions under pressure  Willingness to help  Knowledge is a resource  Adaptability  Developed Subject Matter Expertise  Multi-task and logical  Weaknesses What weaknesses does your community have with respect to Emergency  Management? What could you do better?  What keeps you from doing what needs to be done?  Managerial/Operational redundancy –operational ‘knowledge’ resides  with one or two managers Public Works and Engineering not identified as first responders, but are  critical to the community infrastructure Turf Battles –Different agendas  Communication –Public Works not part of the Public Safety response  model Cellphones vs Radios  Opportunities What opportunities does your community have with respect to Emergency  Management? Develop standard operating procedures  Expand use of technology  Increasing training across the organization  Expand shared services  Increase collaboration with key parties  Private utilities  Private contractors  Threats What are the risk factors affecting your community?  Does your organization work well across divisions?  What threats could compromise your water supply?  Rail  Highways  Businesses  Industries -Material storage  Terroristic Opportunities  Poor Security  No Plan  Look outside your boundaries  Stormwater Drainage and DWSMA Identify Resources and Partnerships Public Safety Resources Police  Fire  EMS  Fire Marshal  Storage and material characteristics  Pre-plans  Material guide book -ERG  Minnesota Duty Officer –Any spill over 5 gallons  Reporting Spills and Leaks  Spill Reporting for Dispatchers  Spill Response Contractors  Spill Prevention and Planning  Cleaning Up Small Petroleum Spills  Emulsifiers and Dispersants  Reimbursement Option for Local Responders  Department of Health Source Water Protection Unit  Hydrologist  Planners  Well Unit Supervisors  County Resources Sheriff  Dispatch Assistance  County EOC  Health and Human Services  Local Agency Support Railroad  MAC –Metropolitan Airports Commission  Adjacent Municipalities –Mutual Aid or Joint Powers  Inter and Intra State Aid  Businesses  3M  Koch  Northern Tier  Elements of Spill Response Plan Contact Information  Plan Summary  Flow Chart  Decision Items  Actions Items  Tracking Expenses  Post-Spill Review  Spill Response Plan Updates  Decision Flow Chart Does the spill involve hazardous  material or potentially toxic chemical? Does the spill present a possible  immediate threat to public safety? Is the spill liquid in nature and  capable of infiltration? Does the spill have the ability to  contaminate surface water or groundwater? Action Items Isolate public from immediate hazards  Report spill to State Duty Officer  Report spill proximity to DWSMA to affected  wellhead protection managers and appropriate agency staff Action Items Identify possible points of containment  Action Items Shut down wells closest to spill until further investigation  Action Items Identify possible points of containment  All as-built plans and associated grading plans attached for quick reference  Spill Response Documentation Legal Issues and Cost Recovery Maps –documenting spill plume  Technical Reports/Testing  Correspondences related to spill  Incident Reports  Customized Spill Response Forms  Decision Items –Complete Forms  Track Expenses Expenses related to the spill should be tracked separately from day to day  operations Funding code from Finance  Track all associated labor time  Post Spill Review Identify successes in responding to the spill  Identify failures in responding to the spill  Identify changes to the Spill Response Plan  Training General Government  City Administrator  Elected Officials  Public Safety  Police  Fire  EMS  Public Works Staff  Directors  Superintendents  Foremen  Line Staff  Clerical Support  Table Top Exercise Focus on training and familiarization with roles, procedures, and  responsibilities Identify Stakeholders  Develop a script for the exercise –interject surprise elements  Timeline for the exercise to play out  Review Exercise  Modify Response Plan  Table Top Example Keys to a Successful Table Top Good facilitator –Gets everyone involved  Observer taking notes  Multiple event stages  Relaxed setting  Food  Simple maps and graphics  Doesn’t need to be elaborate  Drill –Practice –Discuss Communication Plans How to communicate?  Website  Twitter  Facebook  Public Service Announcement  CODE RED  Blow horns  Door hangers  Who manages correspondences?  Who is the media spokesperson?  Lessons Learned Need to work across divisions –Cross Train  Utilities  Stormwater  Streets  Parks  Specialized maps for valves  Laminated maps in all vehicles  Access to as-builtsin the field –Computers  Streets Specialized Trailer  Road closure signs  Cones  Barrels  Barricades  Type III  Type I  Valve Map Is your agency ready? Questions