HomeMy WebLinkAbout2016-03-16 PACKET 08.C. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 03/16/2016 �_� �
PREPARED BY: Administration Charlene Stevens
ORIGINATING DEPARTMENT DEPARTMENT HEAD
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COUNCIL ACTION REQUEST:
Consider adopting the 2016 Strategic Plan
STAFF RECOMMENDATION:
Approve the Request
BUDGET IMPLICATION:
BUDGETED AMOUNT ACTUAL AMOUNT
ADVISORY COMMISSION ACTION:
DATE REVIEWED APPROVED DENIED
❑ ARTS ❑ ❑ ❑
❑ ECONOMIC DEVELOPMENT ❑ ❑ ❑
❑ ENVIRONMENTAL ❑ ❑ ❑
❑ HISTORIC PRESERVATION ❑ ❑ ❑
❑ PARKS ❑ ❑ ❑
❑ PLANNING ❑ ❑ ❑
❑ PUBLIC SERVICES ❑ ❑ ❑
❑ ❑ ❑ ❑
SUPPORTING DOCUMENTS:
� MEMO/LETTER:
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: Strategic Plan Report, 90 Day Implementation Steps, and Implementation
Schedule
ADMINISTRATORS COMMENTS:
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City Administrator ° ate
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C:\Users\rahlvin\Documents\Strategic Planning�Action Form 3.16.16.doc
City of Cottage Grove
J Memo
TO: Honorable Mayor and City Council �;
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FROM: Charlene R. Stevens, City Administ to�:�
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DATE: March 16, 2016
RE: 2016 Strategic Plan
Background
On January 15 and 16 of 2016, the City Council and Management Team engaged in a two day
strategic planning retreat facilitated by Richard and Irina Fursman of HueLife (formerly Brimeyer-
Fursman). Four main areas of focuswere identified as part of the plan: Positioning Cottage
Grove for Growth, Making Cottage Grove a Recreation Destination, Reforming our
Organizational Culture and Engaging the Community and Forming a Vision.
The Department Directors had a follow up session on February 8t" to work on the 90 day
implementation plans.
At this time, the City Council is asked to formally adopt the 2016 Strategic Plan, its goals,
objectives and strategies. This is a two year plan and Council will continue to receive quarterly
updates to the plan.
Action Requested
1.) Adopt the 2016 Strategic Plan, including goals, objectives and work plans.
Ci of Cotta e Grove Minnesota
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Strateg ic Plan Report: Jan uary 15-16, 2016
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�_ / � ��►°� t, Vision ..................................................................4
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�� Underlying Obstacles ... ... ... ... ... ... ... ... ... ... .....5
` � _� _ �-� Strategic Directions .............................................6
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:, < ���,�: Definition .............................................................9
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-- `° - � ' �� 2015- 2016 First Year Accomplishments .......... 10
- ,� �� 12 Months Timetable... ... ... ... ... ... ... ... ... ... .....12
90-Day Implementation Steps .......................... 14
Participants: Mayor Myron Bailey, Councilmembers: Steve Proposed Planning Cycle.................................. 15
Dennis, Jen Peterson, Justin Olsen, and Dave Thiede; City The Facilitators ................................................. 16
Administrator Charlene Stevens, Department Directors: Sharon
Madsen, Jennifer Levitt, Robin Roland, Rick Redenius, Zac
Dockter, Craig Woolery
TECHNOLOGY OF PARTICIPATION° � Participatory Strategic Planning Model
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Implementation
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Preparation
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, Directions
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Underlying ���.
Contradictions
Facilitation by Dr. Richard Fursman and Irina Fursman/651 204 0441/www.hue.life 2
Cottage Grove's Mission
is to prouide excellence in the delivery of public seruices to
community residents, businesses and owners of property
Practical Vision: In 2020 Cottage Grove has become/has achieved ...
CG has a dynamic business environment CG meets or exceeds financial targets CG has housing options for everyone
which creates jobs and increases tax base toward improved financial best practices
while maintaining a stable tax burden for
the residents
CG has a thriving retail environment that CG has a recognized brand
encourages residents to shop
CG has achieved an open organizational
CG Public Safety is known for its excellent culture dedicated to excellence in all facets
delivery of services as a respected, of operations where great service is CG has a wide variety of premier
responsive, community oriented delivered recreational amenities for everyone
organization
. . . � . . . . . . . . � .
Positioning for e Community and
Culture Destination Forming the Vision
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1. Hire ED Director 1. Results training survey 1. Park improvement plan 1. Hire facilitatar for community
2. Develop Business Park Plan 2. Health and wellness committee 2. River Oaks business plan engagement
3. Space Needs Study for 3. Comp. pay plan study a. Management partnership 2. Develop engagement strategies
PW&Parks 4. Evaluate benefits for 2017 budget b. Add service options 3. Develop community plan
4. Finalize RRCC BRT Stations 5. Budget for 3 FT/FF Medics 3. Boat launch 4. Gather community input
5. Conference with Developers, 6. Training and Travel Committee 4. Full scale park design
Real Estate, and Land Owners 7. EE Survey +include career path options 5. New business directory
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/ Visioning Exercise
The objective of Visioning is to create a destination for the community. /deas where shared and matched by similar accomplishments. A
consensus series of Vision statements were then crafted from the common groupings. Vision answers the question: what do we want to see in
place in 3-5 years as a result of our actions?
IN 2020. COTTAGE GROVE IS/ HAS ...
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• Business park • Shops of • Targeting • AAA Bond Rating • CG is an employer • Housing • There is a • Community
expanded Cottage View police • Maintain tax of choice variety(rental, `Brand"for Center
• Industrial Park completed enforcement burden on • Employer of multi-family, CG • All recreation
@ 90% • Cottage View • A well- residents while choice via policy senior) • Top 10 best amenities are
occupancy site developed respected, maintaining or —culture of • Increased place to live in profitable
• Transit Station with"Main engaging increasing diversity, diversity of the Twin • Premier athletic
with multi- Street"feel as a police force amenities excellence housing stock Cities facilities
family housing vibrant • EMS by FD • Maintain or • Customer (more options) • Maintained • Tournament
component destination • HERO Center reduce the cost of satisfaction over "Small Town" destination for
• Top place to • Revitalized as a standard infrastructure per 95% feel year-round sports
open a business business district for integrated resident— • Upper East (Have facilities
• Gateway North —Gateway N as Public Safety maintenance and Ravine to support)
is a thriving the hub new things Parkway • Trails become
commercial • Enhanced retail, constructed(= destination—
district dining, �ss �nr���„ � qn��h�o�� homes,parks, connected to a
�, �" �g l�ual�+5a��� �
entertainment \��5�� �""'t � �u�h^r� � trails) community
options— �a�n s�� � ���`s d��� ���� a� c��,9e� �wd �<<y�� • A community center(gathering
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achieved higher �%��z �� �a��.s�,� ��t�+ ��,� '��� ��� a �e<r "w intertwinin lace
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market share ,I _ - -- wyw ,d �_� _ �^d � nature and • River Oaks as a
�.s,��ss ��e,�� c>.m�„t
• Sho +Fun �.� 5ho°"` � `"�`r`"'�'t' � AAR �"�d �� v City destination
p Erw�,d�a �"Hp?�,.�d��w �Rdm�.ue�d.) ,�p,drd�i�y ro»-,�t�.- c...k�
locally r�,,,,,,� �,,�,<wz� AW�,,�„� ,�,��.e.a. TP ro�r n�i,��a,« , • Up to date Muni
+2rk aWnoaa w�.i, �....�` a r�d..,t.�d� Ne��...a p +o I�ue
• Has achieved a @9or „��K�� """ �.b�" e °'^��'•"'°;
�'�^y .,a..�a��,, au,;�'�^� I �.,,� �� p„���e�, facilities
50/50 ratio of �M„�,�,y ��,,,�,uQ EMs tiv wa�bm e�k� E,<„ i„,„„„�o • Well-maintained,
Aeosycaworor �H."nn`"•" Fp Ihrros�„f;,��n.� I_-_ _`�- Smae� Fl•..�•`
sho in ° �E� "`" """`"`
"-� "b 'u.'t�, Haos �o�� ��,.-.� sustainable
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ow�e�uM E��"daal �.o„ia � ,,,,� �rrnta�,mulli r.,.a.,� t.
�3 •,� m„� x% , �� c.H.�„�> �„;^� infrastructure
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GT „� '°" �' ``�a.., �a�e T �=� and amenities
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!-�.x` �,p�q,ll� CG emp6ym' �c�� �..q
n„ :❑ of che�ce �.. + �.m:,°%y.,a
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Facilitation by Dr. Richard Fursman and Irina Fursman/651 204 0441/www.hue.life 4
/ UNDERLYING OBSTACLES
— WHAT IS PREVENTING US, OR HOLDING US BACK FROM REALIZING OUR VISION?
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• Neglect of proactive • Play to our strengths–be • Disloyalty of customers • Inadequate mobility(in/out) • Conflicting definition of
approach to employee best CG we can be -demographics and through CG community center
coaching and performance • Narrow vision on what is • Fragmented business districts • Unrealistic expectations of
management possible • Unmatched value of real . Existing businesses don't profitability/return on
estate
• Sporadic efforts and • Disjointed messaging match residents' expectations investment
unorganized focus on damages our brand ' Redevelopment of obsolete– . Disjointed business districts • No clear understanding of
outdated areas is more due to outdated lannin what tax a ers will a
employees • Negative messaging difficult than new construction p g p y p y
• Not at full FD medic program • Limited access to the River . Unwillingness of landowners ' Location, location, location • Conflicting expectations on
–unwilling to close the deal • Haven't defined or to sell at current market value �Hwy 61) quality of athletic facilities
• Don't have an approach to embraced"Our" Brand • Perception of CG being between school and the City
change in employment • Inflexible private property outside the beltway • Elected being worried about
environment owners($) next election
• We are government, not -_ - • Too specific expectation for
uiJP�'/u�tC �,En oc F�ara��
business �tebd�ty ��.sbe��� ��m�.,,�� certain businesses
jpt r ihro'7� �,n�e�nef�r:v CoauNrq`��'"� �
• Slow to move forward o� cG �..,...,.._. ,�,w.,, Undervaluing of affordable
,, m.,,v ���......,ry A...s i U,,��,�,+ ii , �� ,�-�t Ek��z bd� workforce housin
• Elected being worried about '�,''��� �.��°°""" � ' �� �.-�. ;',;:'�," „���,�.0 ��r��a obW� g
""'� "^�""�°G°`�.., ;,�~��.'a"".� %�'�;��•� �.•.-� ""`t��x'°" • Outdated and inade uate
next election �.,��,��,,..,y �����6����• . _ .�.,;�.�d� � q
• as�tiv.�••e q.,w+h_--I Gmfes ,G'.�k,"9 : ,� �,.!� �.G�RTF.U-�a�dpri h �mks w^�6-�lb f�'
Discouraged staff due to � ,a�a�.. a�����aq.�w,.::� �E�����, °"°` ' ublic facilities
currenttraining/development }��S4in�� "�" '°��"��"'"`� ��������� '"'"��'� � qd ��Ha ��
a.0 d-�aY c i �OCaEia'i � '=�_ :iv�TucOcsv-6�.;ry ew.n...,�, �.�..�A..i�
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O�ICI2S �pAuceF �uke�
-Real EsEaEe 9Fi�PR°P�4 ApFeacuroca^r9 v_ �rv �-�
• Excessive expectations of °i�""EDP`�""� `� � �"�'�"� ��°����� ��,,,,�,���
d�NVRonMplr � I �
employees
ca4�.w") c�c,.,,,, Eleeteds '�"f��tW°�'v-DSp�iFDN�ry7
dei-��•.•�F �.�u.�� • beinquorrir! s��'S''°-� t�neyawe
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Facilitation by Dr. Richard Fursman and Irina Fursman/651 204 0441/www.hue.life 5
/ STRATEGIC DIRECTIONS � Definition and Summary
In the Strategic Directions workshop, participants are asked to focus on creative, practical actions that will move the community towards its
practical vision. By planning strategically, that is, in relation to its real situation and the underlying challenges and its practical vision, the
community has a chance to realize its vision.
The Strategic Directions workshop asks the question:
What innovative,substantial actions can we take�address the underlying contradictions
and move toward our vision?
• Making CG a Recreation Destination
A. Gain consensus and commit to
an action plan for recreation
facilities � . - „_,, ��-
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B. Create a river access :�=- � � � � �,...'�i� '�_ . ..,;.��� ,�:,� _ � }..��
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• Positioning for Growth � I ; ��;"'',""�^��� _ I
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. Develo business recruitment - --
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and retention program -.. .., . ,<�,�,,;_.,;;�,;� �_ �' .., ,
D. Create partnerships and � ,��--� 1'�' � ���-�� ° "•ry� N -,,, �"�
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synergies between - ` , � �°
landowners, developers and ' �
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the City ���I`K � �`::�' �'�,� ` � , .
E. Develop transportation and �` �T : a� � y, � �� ' � � � r
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housing strategy and ID ` '"""' II� �'i � �N r��
p
artners -- --
F. Complete Comp Plan
• Engaging the Community and
Forming a Vision
G. Create a comprehensive and unified marketing and communication approach
H. Engage citizens in developing community-wide vision
• Reforming Organization Culture
I. Maximize policing potential thru transition to fire based EMS
J. Become an employer of choice
Facilitation by Dr. Richard Fursman and Irina Fursman/651 204 0441/www.hue.life 6
Facilitation by Dr. Richard Fursman and Irina Fursman/651 204 0441/www.hue.life 7
/ 2 YEAR STRATEGIC DIRECTIONS
Focus Question: What innovative, substantial actions can we take to address our underlying contradictions and move us toward the vision?
A. Gain consensus B. Create a river
and commit to an access Mak►ng CG a
action plan for Recreation
recreation facilities Destination
I. Maximize policing J. Become an
potential thru employer of choice Reforming Org
transition to fire Culture
based EMS
G. Create a H. Engage citizens Engaging the
comprehensive and in develo in
p� 9 Communit and
unified marketing Y
and communication community-wide Forming a Vision
approach vision
D. Create E. Develop C. Develop
F. Complete partnerships and trans ortation and POS►t►011►11 fOr
Comp Plan synergies between p business g
housing strategy and recruitment and Growth
landowners ID partners
developers and the retention program
City
Facilitation by Dr. Richard Fursman and Irina Fursman/651 204 0441/www.hue.life 8
/ 2 YEAR STRATEGIC DIRECTIONS � Strategies with recommended actions
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I •
A. Gain Consensus and B. Create River Access A. Maximizing Policing Potential B. Become an Employer of Choice
Commit to an Action Plan for • Create Access to through Transition to Fare Based • Conduct a staff survey of training needs and
Recreation Facilities River—channel EMS interests
• Commit to SWC athletics • Mississippi River • Commit to expanding police • Employee survey + revitalize pay structure
needs study with full 833 Access @ Grey outreach programs with • Develop plan to communicate strategic
support Cloud Island community planning outcomes to staff(vision for city)
• Assessment action plan • Finish transition to FD/Medic • Launch organizational study or assessment
for River Oaks executed program • Right size + align staffing with expectations and
• Finish EMS staffing core goals (EDA)
• . • • • • • • •
A. Crete a Comprehensive and Unified Marketing and B. Engage Citizens in Developong Community—Wide Vision
Communication Approach • Community Survey (+ bulletin board)
• Develop Communication Plan covering all facets to the public • Resident gathering provide preferences and priorities
• Develop marketing plan using focus groups and survey • Revitalize Community Center/Facilities Task Force
• Build our story with history tours and promotions • Community Wide Visioning (survey, focus groups, chalkboards, etc.)
• Focused marketing of unique landscapes of CG • Annual expanded survey
• Establish top of mind proactive messaging campaign • Conduct a larger community survey with follow up by a branding task force
• Refresh and upgrade of website • Change all commission format to outreach and engagement vs. download
� ' • • • • •
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A. Complete Comp B. Create Partnerships and Synergies C. Develop Business D. Develop Transportation and Housing
Plan Between Landowners, Developers and the Recruitment and Retention Strategy and ID Partners
• Evaluate City land City Program • Affordable housing initiative in Langdon
zoning for vacant • Conduct a land owner forum to help • Engage Citizens is business Village
parcels taxable educate them on market and land value recruitment (retail) • Work w/WC HRA to clearly ID possible
value • Annual developer/real estate conference • Work with chamber to locations for dev of aff/wf multi-family rent
• Municipal facilities plus land tour with land owners provide education on what a housing
assessment (PW, • Partner with real estate professionals on Business needs to succeed • Aggressively pursue $$for roads (lobbyist?)
PD4) land valuations (symposium) • Develop Business Park • Work closely w/other gov't agencies for
Plan affordable housing and transportation
Facilitation by Dr. Richard Fursman and Irina Fursman/651 204 0441/www.hue.life 9
FOCUSED IMPLEMENTATION � Definition and Summary
Action removes the doubt that theory and analysis cannot so/ve. In signing up to work on a `strategic direction'and
scheduling actions and accomplishments, commitment and realism are brought into the planning efforts. The journey of
implementation is mapped out and steps are decided which will begin the realization of our vision.
The implementation timeline workshop asks the question:
What will be our specific, measurable accomplishments for the first year?
As a whole group, participants reviewed the Vision, accomplishments and yet ambitions for the future of Cottage Grove. Then the
participants worked to consider the `current reality' and 2 year success indicators for each of the strategic directions, followed by
the first year accomplishments.
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Facilitation by Dr. Richard Fursman and Irina Fursman/651 204 0441/www.hue.life 10
FOCUSED IMPLEMENTATION � 15t Year Accomplishments
Focus Question: What will be our specific, measurable accomplishments for each Strategic Direction, February 2016— January 2017?
Strategic Direction & Current Reality 1st Year Milestone Actions Two-year Success
Team Members
• SWC facility study in progress • Study Adapted by Council and • Implementation of rec facilities as
• Own RO scenic overlook School detailed in plan
• Minimal access to waters • Council Adopted Amended Park • Increased usage for large events
1. Making CG edge Improvement Plan
Recreation • River Oak • Park construction planned for in CIP
• Complete full scale park redesign
Destination o unprofitable enterprise • Contact Boat Launch leaser and ' Renewed Boat Launch
o "Business Ready to DNR to reopen launch • River Oak
Execute" plan • River Oak: • Successful transition of
a. 1year active management management of River Oaks to park
partnership and rec
b. Add a number of service • Council to determine any changes
options that will increase in operation structure moving
customer satisfaction forward
c. Establish a goal of making $1 Facility =profit center for city
in profit in one year �
• Hybrid PD & FD EMS model • 2017 Budget will reflect full • Full FD EMS model implemented
• We are in 2016 budget transition to FD EMS (3 FT • Bid/schedule shifts for PD in place for
• Pay plan at approx. 97% avg. FF/Medic) other duties and assignments
• Employee benefit and • Identify and budget comprehensive • Org structure supports key initiatives
2. Reforming Org package overall avg. at best pay pal study+ 2017 adjustments • 2017/18 budget supports personnel
Cultul"e • Perception of low priority for • Execute a comprehensive employee needs of EMS
training and employee survey focused on training needs, . Annually look at comprehensive pay
development benefits, promotional opportunities plan
• Implement results of 2014 employee . Study and implementation baaed on
training survey target market+ top 25% of wage rate
• Evaluate HAS and family leave • Increased HAS contribution and front
issues for 2017 budget load accounts , add family leave policy
• Emphasize career path options • Re-implement tuition reimbursement
during all employee annual reviews policy and fund
—all departments • Promote training and development to
• Reinvigorate training and travel control turnover and enhance skills
committee
Facilitation by Dr. Richard Fursman and Irina Fursman/651 204 0441/www.hue.life 11
Strategic Direction & Current Reality 1st Year Milestone Actions Two-year Success
Team Members
• Last survey—2012 • Develop engagement strategies • Have a vision with strategies
• Don't know vision • Gather input • Broad citizens engagement
• Community wants to be • Develop communications plan that • Citizens know the vision
involved carries through implementation • Employees know the vision
3. Engaging the • Have some existing • Hire a facilitator for community • We have progress updates
Community and opportunities in place to engagement
Forming the Vision engage
• Narrow past engagement,
need multiple strategies to get
input
• CR Bridge unfinished • Hire ED Director • Comp Plan completed
• Comp plan underway • Develop Business park plan • 4 new businesses opened
• PW outgrowing facility • Space needs study for PW and • MOU with 3 M for land acquisition WPD
• Land available in Business Parks • Completed BRE program
4. Positioning for Park • Formed artnershi with WC/HRA/CDA
• Finalize RRCC BRT stations p p
Growth • Increased occupancy rates in . Conference w/developers/ real
rental units estate and land owners
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Facilitation by Dr. Richard Fursman and Irina Fursman/651 204 0441/www.hue.life 12
� �
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Reforming Org Culture
.
�,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
February— April — June — August— October- December—
March May July September November Jan-Feb, 2017
; Implement Results Health and ;
Training Survey (Joe) Wellness ;
Committee :
.........................................................................................................................�.................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
ID+Budget Comp Pay
� Plan Study+2017 ads
; (1oe)
Evaluate Benefits for
2017 Budget(Joe)
.........................................................................................................................�.................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2017 Budget for 3 FT
FF/Medics(Craig)
:........................................................................................................................o..........................................................................................................:.....................................................................................................................................:........................................................................................................................:.........................................................................................................................;.........................................................................................................................;
Training and Travel
Committee(Joe and
Council)
.........................................................................................................................�.................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Career Path Options
during Employee Evals :
; (all department heads) ;
:........................................................................................................................o...............................................................................................................................................................................................................................................:........................................................................................................................:............................................................................................................ ........;....................................................................................................................
EE Survey(Joe)
.........................................................................................................................�.................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
• • • •
February — April — June — August— October - December —
March : May July September : November : Jan-Feb, 2017 :
;
Hire facilitator for
Community Develop Engagement ;
Engagement(council Strategies(facilitator TBD :
approval) +Staff, Council, Citizens) ;
:............................................................................................................................................................................................................................................................................................................................................................. .......... ..........................................................................................................:....................................................................................................................
Develop Communication Plan that carries
through implementation (Sharon+mgnt assist) ;
:...................................................................................................................................................................................................................................:.....................................................................................................................................:.........................................................................................................................:......................................................................................................��.......................................................................................................
Gather input(admin :
team) ;
.
Facilitation by Dr. Richard Fursman and Irina Fursman/651 204 0441/www.hue.life 13
Making CG a Recreation Destination
.
�,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
February — April — June — August— October - December —
; Study Adopted by Council Park Improvement Plan
and School (Zac/Council) Adopted(Zac/Council)
................................................................................................................................................................................................................................................................................�..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................
��
; River Oaks Active Attain $1 Profit
Management Partnership
; (Steve/Myron)
River Oaks Business Plan
; (Steve/Myron)
:.............................................................................................................................................................................................................................................................................�.
Contact Boat
Launch Leaser
and DNR(Zac/
Craig)
;
; February — April — � June — August— October - December —
March May July September November Jan-Feb, 2017
� Hire ED Director
_..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Finalize RRCC BRT
;
Stations(Jen x2)
Develop Business ;
Park Plan (Jennifer) ;
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Conference with
Developers/Landowners/Real :
;
Estate(Jen L+DT)
Space needs study for PW ;
and Parks(Les/Zac) ;
.
Facilitation by Dr. Richard Fursman and Irina Fursman/651 204 0441/www.hue.life 14
FOCUSED IMPLEMENTATION � 90-Day Implementation Steps - SAMPLE
This is a sample template you may use to create 90-day implementation plans for each project/initiative.
IMPLEMENTATION WORKSHEET
STRATEGY 1 :
Action:
WHAT—WHv: Target date of completion:
How—what Implementation steps When Where Who Resources Needed
1.
4.
5.
6.
7.
8.
Person power-Action team: (list, star(*) coordinator(s) Evaluation measurement, indicators, and Total resources needed
report date In-kind Financial
Facilitation by Dr. Richard Fursman and Irina Fursman/651 204 0441/www.hue.life 15
Keeping the Plan on Track
Strategic planning bears the most fruit when seen as both a planning retreat or event and a continuous process in which the plan is regularly
reviewed, evaluated and refined. The following Quarterly Evaluation flow will be crucial in keeping the plan "on track" for monitoring and
evaluation purposes.
Quarterly Evaluation and refinement sessions:
• 2 — 3 hour events to affirm accomplishments, acknowledge struggles, capture learnings, make adjustments, build anticipation, and
establish commitment for the next quarter. Meetings scheduled during the 1St or 2nd week of the third month of the quarter.
• The face-to-face nature of this event is very important. Memos, emails, and other forms of communication do not allow for adequate
team building and consensus building.
• These Quarterly Evaluation events work best if everyone who is involved in the implementation attends. At minimum, those
responsible for the accomplishments should attend quarterly evaluation and refinement sessions.
• Invisible benefits often include strengthening the organization's learning process and allowing for system-wide adjustment to
unforeseen influences that must be taken into account.
Annual Planning:
The 1St month of 1St Quarter is the time to do a new 12 month plan and requires about 6 hours.
• Review the whole year.
• Develop plan for the next year.
• Celebrate * Celebrate * Celebrate!
Proposed Planning Rhythm:
Objectives: Assess accomplishments, plan for the next period; affirm and re-energize individuals and teams
Product/Outcome: Clear tasks and roles for the next period
May 2016 August 2016 November 2016 January 2017 February 2017
Quarterly Planning Event Quarterly Planning Event Quarterly Planning Event Preparation for Annual Annual Planning Event
2-3 hours 2-3 hours 2-3 hours Planning Event 6 — 8 hours
Quarterly Planning Event Agenda: Annual Planning Event Agenda
• Review Vision, Obstacles, Strategic Directions • Review Vision, Obstacles, Strategic Directions
• Evaluation of 90 Day Plans—accomplishments? What didn't get • Evaluate of 90 Day Plans—accomplishments? What didn't get done,
done, blocks, learning, implications blocks, learning, implications
• Plan for the next 90 Days—Measureable Accomplishments on • Development of ineasurable accomplishments for next 12 months on
quarterly timeline, 90 day action plan for each accomplishment quarterly calendar
• Develop Action Plan for next 90 Days
Facilitation by Dr. Richard Fursman and Irina Fursman/651 204 0441/www.hue.life 16
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Irina Fursman, CTF
Vice President Richard Fursman, Ed.D
763-232-2338 651.338.2533
Irinafursman@hue.life WWW•hue.life
Linkedln: www.linkedin.com/in/fursmanirina richardfursman@hue.life
www.linkedin.com/pub/dr-richard-fursman-edd/8/b9/426
Facilitation by Dr. Richard Fursman and Irina Fursman/651 204 0441/www.hue.life 17
Focused Implementation � 90-Day Implementation Steps
�- --�------- - r-- -------1�-
STRATEGY 1:
Action: Hire ED Director
WHaT—WHv: Target date of completion:
Positioning for Growth August 2016
How—what Implementation steps When Where Who Resources Needed
1. Revised Position Description City Hall
2. Solicited and Advertised Position Charlene, Joe, Budgeted FT Salary,
3. Reviewed Applications Robin, Jennifer, $7-15,000 for BR&E
4. Interviewed 4 Candidates— First Round Council Plan by UMN
5. Final Interview with Council — 2 Candidates January 20, 2016
6. Make Job Offer and Run Background Check
7. Hire new ED Director Feb. 23, 2016
8. Develop Business Retention & Expansion August 2016
(BR&E) Plan
Person power—Action team: list, star(*)coordinator(s) Evaluation measurement, indicators, and Total resources needed
Joe* report date
Charlene Development of ED Director work plan In-kind Financial
Jennifer* Development of short and long term $74,776 annualized
ED Director Salary,
City Council objectives of BR&E Plan by ED Director $7-15,000 for BR&E
EDA and hire project consultant. Plan
Regular reporting of ED activities for
EDA/Council
Contacts Made—Tracking System
1
STRATEGY 2:
Action: Develop a Successful Business Park Plan
WHaT—WHv: Target date of completion:
Positioning for Growth July 2017
How—what Implementation steps When Where Who Resources Needed
1. Review Transitional Growth area and determine 1. Review as part of Jennifer, Burbank,
new boundaries of the business park. comp plan McCool, Christine
2. Mass site grade 60 acres for shovel ready pads. 2. Summer of 2016 Hemmingway/97tn
3. Prepare an agreement with WAG Trust for the 3. July of 2016 EDA/Council Jennifer, Kori
ongoing land deal (Dog Park& Compost Site)
4. Review EDA bylaws and policies—Joint 4. May 2016 EDA/Council Christine, Kori
Council/EDA Workshop Robin
5. Survey surrounding communities for expedition 5. April-May 2016 EDA/Council Christine
process
6. Review business subsidy policy 6. May 2016 EDA/Council Robin
7. Prepare a policy for SAC credits 7. May 2016 EDA/Council Robin, Christine
8. Develop a marketing strategy 8. Completed by EDA Christine, Sharon
10/2016
9. BRT Station Planning 9. Summer 2016 Planning Jennifer, Burbank
10. Review code related to building materials 10. Summer 2016 Commission McCool, Burbank
Person power—Action team: list, star(*)coordinator(s) Evaluation measurement, indicators, and Total resources needed
Jennifer * report date
Charlene, Development of expedited review process.
In-kind Financial
Robin Updated business subsidy policy.
Christine 5-7%annual increase in business growth in
McCool Business Park
Burbank TIF/Abatement Retention
Kori
2
STRATEGY 3:
Action: Space Needs Study for Public Works and Parks
WHaT—WHv: Target date of completion:
Positioning for Growth January 2017—Ongoing
How—what Implementation steps When Where Who Resources Needed
1. Budget for Space Needs Study 1. May 2016 Les/Zac
2. Review Equipment, Storage and Staffing needs 2. August 2016 Adam
at full build out.
3. Develop a subcommittee with Public Works 3. October 2016 Les/Zac
and Parks
4. Prepare an RFP for a Space Needs Study 4. October 2016 Ryan/Adam
5. Receive Proposals for Space Needs Study 5. December 2016 Les
6. Public Services Commission Review and Adopt 6. February 2017 Les $15,000
Space Needs Study 7. March 2017 Jennifer
7. Identify land for expansion
Person power—Action team:list,star(*)coordinator(s) Evaluation measurement, indicators,and Total resources needed
Les* report date
Zac ID multiple parcels/sites In-kind Financial
Develo a strate for ac uisition of TBD 2016
Jennifer p gy a $15,000
Ryan land
Annual update and review of plan
Control the land in 10 years
3
STRATEGY 4:
Action: Conference with Developers, Real Estate Brokers, and Land Owners
WHaT—WHv: Target date of completion:
Positioning for Growth January 2017
How—what Implementation steps When Where Who Resources Needed
1. Select Topics for Real Estate Brokers Forum 1. April 2016 Christine
2. Select Speakers for Real Estate Brokers Forum 2. May 2016
3. Conduct a Real Estate Brokers Forum 3. Nov 2016 $2,500
4. Approval of Continuing Educational Credits 4. June 2016 $6,000
5. Developer Forum/Event (River 5. Aug/Sept 2016
Boat/Golf/Other) $500
6. Landowners Forum (Education/Outreach) 6. Oct 2016 Jennifer,
McCool,
Burbank
Person power—Action team:list,star(*)coordinator(s) Evaluation measurement, indicators,and Total resources needed
Christine* report date
Jennifer Percent of attendance compared to In-kind Financial
Charlene invites $9,000
Dave Thiede Growth of attendance from realtor
Burbank forum
McCool Additional contacts made
Realtors outside the CG market area
4
STRATEGY 5:
Action: Finalize Red Rock Corridor Commission Bus Rapid Transit (BRT) Stations
WHaT—WHv: Target date of completion:
Positioning for Growth July 2017
How—what Implementation steps When Where Who Resources Needed
1. Gateway North/Jamaica Business Feedback— 1. April 2016
Survey $600
2. Host Business Park Meeting to Gain Feedback 2. May 2016
3. Comp Plan Steering Committee 3. April 2016—July
4. Chamber Lunch Event— Educate and Gain 2017 $1000
Feedback 4. May 2016
5. Red Rock Commission Final Acceptance of
Station Locations 5. October 2016
Person power—Action team:list,star(*)coordinator(s) Evaluation measurement, indicators,and Total resources needed
Jennifer* report date
Burbank Comp Plan — Identifies BRT Stations In-kind Financial
Com Plan — Land use and zonin $1,600
Jen Peterson p g
Christine accommodate station planning
5
Reforming Organizational Culture
STRATEGY 1:
Action: Training and Travel Committee (tuition reimbursement)
WHaT—WHv: Target date of completion:
Employer of Choice - Reforming Org. Culture September 2016
How—what Implementation steps When Where Who Resources Needed
1. Solicit interest April 2016 City Hall Joe None
2. Begin meeting April 2016
3. Review and make recommendations May 2016 Committee
4. Prepare costs for budget consideration June 2016 Committee
5. Implement changes January 2017 Committee
Committee
Person power-Action team:(list,star(*)coordinator(s) Evaluation measurement, indicators,and Total resources needed
Joe* report date
Committee Every Dept. represented on committee In-kind Financial
City Council
Draft reimbursement language majority of Based on discussions
committee approval
Identifying potential costs of program
6
STRATEGY 2: Evaluate Benefits
Action: Evaluate Benefits for 2017 Budget
WHaT—WHv: Target date of completion:
Employer of Choice - Reforming Org. Culture September 2016
How—what Implementation steps When Where Who Resources Needed
1. Review parental paid leave policy May 2016 Joe
2. Review HSA funding levels and when May 2016 City Hall
3. Make changes if feasible September 2016 Joe
4. Implement changes January 2017
Person power—Action team: list,star(*)coordinator(s) Evaluation measurement, indicators,and Total resources needed
report date In-kind Financial
Joe* Cost out parental paid leave policy TBD
Charlene Reconvene Insurance Committee
Cost out Insurance Committee
recommendations
7
STRATEGY 3:
Action: Health and Wellness Committee
WHaT—WHv: Target date of completion:
Employer of Choice— Reforming Org. Culture January 2017 -ongoing
How—what Implementation steps When Where Who Resources Needed
1. First meeting of Committee Feb. 28, 2016 PS/CH Craig W.,
2. Set goals and objectives of Wellness committee Zac D., TBD
3. Set priorities for 2016 Feb. 28, 2016 Becky A.
4. Future meeting dates/frequency Feb. 28, 2016 Committee
5. Budget—calendar of events
6. Evaluate effectiveness of program by determined June 2016
benchmarks Annually
Person power—Action team:list,star(*)coordinator(s) Evaluation measurement, indicators,and Total resources needed
report date
Beck A.* Complete employee health assessments In-kind Financial
Y
Wellness Committee and select subgroups October 2016 Fall Fair- 50% EE TBD 2017
$2500 2016
participation
Meet 6x's per year- 75% of Committee
members attend each meeting
4 city wide wellness activities- 50% EE
participation
8
STRATEGY 4:
Action: Emphasize Career Path Options During Annual Reviews
WHaT—WHv: Target date of completion:
Employer of Choice— Reforming Org. Culture January 2017 and ongoing
How—what Implementation steps When Where Who Resources Needed
1. Update performance appraisal forms to include April 2016 PS/CH
training goals/plans and mid-year check in
2. Supervisor training on use of forms July 2016 Various locations
3. Deploy updated assessments Nov. 2016
Person power—Action team:list,star(*)coordinator(s) Evaluation measurement, indicators,and Total resources needed
report date
Joe* Assessments done on all EE's In-kind Financial
Department Heads 2016 (6 mo-Aug.) (12 mo— Feb. 15t)
100%of EEs discuss training needs and
desires with their supervisor
9
STRATEGY 5:
Action: Compensation Plan for 2018
WHaT—WHv: Target date of completion:
Employer of Choice— Reforming Org. Culture End of 2017
How—what Implementation steps When Where Who Resources Needed
1. Develop RFP March 2016 City Hall Joe/Becky A. None
2. Send out RFPs April 2016
3. Review RFPs May 2016
4. Develop budget for 2017 July 2016
5. Budget approval—Start/End Jan. 2017
Person power—Action team:list,star(*)coordinator(s) Evaluation measurement, indicators,and Total resources needed
report date
Joe* Determine target comparisons (i.e. In-kind Financial
Becky A. Metro cities with populations with TBD based on RFPs
35,000 to 80,000)
Determine target pay goal (i.e. 125% of
average)
10
STRATEGY 6:
Action: 2017 Budget for 3 Firefighters/Paramedics
WHaT—WHv: Target date of completion:
Employer of Choice - Reforming Org. Culture November 2016
How—what Implementation steps When Where Who Resources Needed
1. Plan and articulate staffing rationale May 2016 PS/CH Chief Redenius
2. Submit budget request documents June 2016 I and Staff
3. Council Workshops (budget) July 2016 1
4. Final adoption of budget December 2016 Council/PS/CH
Person power—Action team:list,star(*)coordinator(s) Evaluation measurement, indicators,and Total resources needed
report date
Chief Redenius Identify budget impacts for budget In-kind Financial
Director Woolery process $270,000.00
Identify operational efficiencies (i.e.
more day time coverage)
Successful hiring of 3 FF/Medics January
2017
11
Make Cottage Grove a Recreation Destination
STRATEGY 1:
Action: Park Improvement Plan
WHaT—WHv: Target date of completion:
Make Cottage Grove a Recreation Destination November 2016
How—what Implementation steps When Where Who Resources Needed
1. Council Adoption of SWC Athletic Facility Needs 1. Feb.-Mar. 2016 Commission,
Study Council, Zac 2016-2017: $100,000
2. Develop Budget Implications 2. March 2016 additional
3. Align Expectations with ISD 833 3. April 2016
4. Amend CIP 4. May 2016
5. Implement Projects According to CIP 5. Ongoing 2017
Person power—Action team:list,star(*)coordinator(s) Evaluation measurement, indicators,and Total resources needed
Zac* report date
Charlene CIP Amended In-kind Financial
Parks& Rec Funding Identified $100,000
12
STRATEGY 2:
Action: River Oaks Business Plan
WHaT—WHv: Target date of completion:
Make Cottage Grove a Recreation Destination
How—what Implementation steps When Where Who Resources Needed
1. Council Adopt Business Plan for River Oaks 1. Feb. 2016 River Oaks River Oaks Task
2. Assessment of River Oaks 2. Summer 2016 Force, Charlene
3. River Oaks Active Management Partnership 3. Ongoing
4. Staff Realignment 4. March 2016
5. Add Service Options 5. Summer 2016
6. Create Marketing Strategy 6. Summer 2016 River Oaks Task
Force, Sharon
Person power—Action team:list,star(*)coordinator(s) Evaluation measurement, indicators,and Total resources needed
River Oaks Task Force (Councilmember Dennis and Mayor report date
Bailey)* Make at least$1 in profit In-kind Financial
Board of Directors (City Council) Increase in facility use for golf operations,
Charlene* banquet facility, and grille facility
Zac Reduce city subsidy
13
STRATEGY 3:
Action: Create Mississippi River Access
WHaT—WHv: Target date of completion:
Make Cottage Grove a Recreation Destination October 2016
How—what Implementation steps When Where Who Resources
Needed
1. River Oaks Scenic Overlook Park Design 1. OVERLOOK 1. OVERLOOK 1. $5,000
a. Hire Landscape Designer a. June 2016 a. Zac D.
b. Solicit community input b. Aug. 2016 b. Designer, Zac D.,
c. Design Master Plan Draft c. Aug. 2016 Parks Commission,
d. Draft Review d. Sept. 2016 Engineer
e. Finalize Master Plan and Budget e. Oct. 2016 c. Designer, Zac
f. Add to CIP f. May 2018 d. Commission,
g. Incorporate with Pavement Management g. 2019 Council
Plan e. Commission,
Council
f. Zac D.
g. Zac D.
2. Boat Launch on Mississippi River 2. BOAT LAUNCH 2. BOAT LAUNCH 2. TBD
a. Contact Mississippi River Boat Launch Leaser a. April 2016 a. Zac
and DNR about Reopening Access b. May 2016 b. Zac, Charlene,
b. Contract Negotiations c. June 2016 Lawyer
c. Sign Contract c. Zac, Charlene,
Lawyer
Person power—Action team:list,star(*)coordinator(s) Evaluation measurement, indicators,and Total resources needed
Zac* report date
Landscape Designer Master plan completed In-kind Financial
Charlene CIP adjustments planned $5,000
Boat Launch is open
People utilizing boat launch
People utilizing scenic overlook
14
Engaging the Community and Forming the Vision
STRATEGY 1:
Action: Hire Facilitator for Community Engagement
WHaT—WHv: Target date of completion:
Engaging the Community and Forming the Vision May-June 2016
How—what Implementation steps When Where Who Resources Needed
1. Draft RFP 1. Feb. 2016 City Hall 1.Becky A.
2. Issue RFP 2. Feb. 29, 2016 2.Becky A. Money to hire facilitator,
3. Proposals Due 3. March 28, 2016 3.Becky A. places to send/post RFP
4. Possible Oral Interviews 4. April 2016 4.Committee
5. Contract Award 5. May 2016 S.Committee, Council
6. Community Visioning Process 6. May-June 2016 6.Committee, Facilitator,
Council
Person power—Action team:list,star(*) Evaluation measurement, indicators,and report date Total resources needed
coordinator(s) RFP issued on Feb. 29, 2016
Becky* Council approval of contract award In-kind Financial
Charlene Creation of engagement strategies Based on proposals
Sharon Gathering citizen input
Robin
15
STRATEGY 2:
Action: Develop Communications Plan
WHaT—WHv: Target date of completion:
Engaging the Community and Forming the Vision September 2016
How—what Implementation steps When Where Who Resources Needed
1. Identify key stakeholders 1. March 2016 City Hall 1. Mgmt.Team None
2. Identify potential questions 2. Mar/Apr 2016 2. Committee
3. Answer why and develop key 3. April 2016 3. Committee
messages 4. June 2016 4. Committee
4. Promote engagement strategies; 5. Jan. 2017 5. Committee
engagement strategies based on 6. Ongoing 6. Committee
input from facilitator
5. Implement changes
6. Promote results from community
engagement
Person power—Action team:list,star(*) Evaluation measurement, indicators,and report date Total resources needed
coordinator(s) Document stakeholders
Sharon* List of potential questions/answers In-kind Financial
Committee Creation of communication plan for engaging the
community
16
STRATEGY 3:
Action: Develop Engagement Strategies
WHaT—WHv: Target date of completion:
Engaging the Community and Forming the Vision September 2016
How—what Implementation steps When Where Who Resources Needed
1. Create based on facilitator results 1. May-June 2016 City Hall Committee
2. Implement changes 2. June-Aug. 2016 Moneyto hirefacilitator,
places to send/post RFP
Person power—Action team:list,star(*) Evaluation measurement, indicators,and report Total resources needed
coordinator(s) date
RFP issued on March 3, 2016 In-kind Financial
Sharon* Council approval of contract award Based on proposals
Charlene Creation of engagement strategies
Becky Gathering citizen input
Robin
17
STRATEGY 4:
Action: Gather Community Input
WHaT—WHv: Target date of completion:
Engaging the Community and Forming the Vision May-June 2016
How—what Implementation steps When Where Who Resources Needed
Create based on facilitator results TBD TBD Committee TBD
Person power—Action team:list,star(*) Evaluation measurement, indicators,and report Total resources needed
coordinator(s) date
Sharon* In-kind Financial
Charlene TBD
Becky
Robin
18
STRATEGY 5:
Action: Develop Community Plan
WHaT—WHv: Target date of completion:
Engaging the Community and Forming the Vision Nov. 2016—Ongoing
How—what Implementation steps When Where Who Resources Needed
1. Based on results from Community TBD City Hall Committee TBD
Input
Person power—Action team:list,star(*) Evaluation measurement, indicators,and report Total resources needed
coordinator(s) date
Sharon* In-kind Financial
Charlene TBD
Becky
Robin
19
Implementation Schedule 2016 2017
Lead Staff 16-Q1 16-Q2 16-Q3 16-Q4 17-Q1 17-Q2 2018 2019
Hire ED Director Jennifer Levitt Target Date of Completion:August 2016
Revised Position Description Completed
Solicited and Advertised Position Completed
Reviewed Applications Completed
Interviewed 4 Candidates-First Round Completed
Final Interview with Council-2
Candidates Completed
Make Job Offer and Run Background
Check Completed
Hire New ED Director Completed
02/2016
Develop Business Retention&
Expansion(BR&E)Plan Christine Costello Aug.2016
Develop Successful Business Park Plan Jennifer Levitt Target Date of Completion:July 2017
ReviewTransitional Growth Area and
determine new boundaries of the Jennifer,Burbank,McCool,Christine Review as part of Comprehensive Plan
Business Park
Mass site grade 60 acres for shovel
Jennifer,Ryan Summer 2016
ready pads
Prepare an agreement with WAG Trust
for the ongoing land deal(Dog Park& Jennifer,Kori July 2016
Compost Site)
Review EDA Bylaws and Policies-Joint
Christine,Kori,Robin May 2016
Council/EDA Workshp
Survey surrounding communites for Apr.-May
Christine
expedition process 2016
Review Business Subsidy Policy Robin May 2016
Prepare a policy for SAC Credits Robin,Christine May 2016
Develop a marketing strategy Christine,Sharon Completed by
October 2016
BRTStation Planning Jennifer,Burbank Summer2016
Review code related to building
materials McCool,Burbank Summer 2016
Space Needs Study for PW&Parks Les Burshten Target Date of Completion:January 2017-Ongoing
Budget for Space Needs Study Les/Zac May 2016
Review Equipment,Storage,and
Staffing needs at full build out Adam Aug.2016
Develop a Subcommittee with Public
Works and Parks Les/Zac Oct.2016
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Implementation Schedule 2016 2017
Lead Staff 16-Q1 16-Q2 16-Q3 16-Q4 17-Q1 17-Q2 2018 2019
Prepare an RFP for a Space Needs
Ryan/Adam Oct.2016
Study
Receive Proposals for a Space Needs
Les Dec.2016
Study
Public Services Commission Review and Les Feb.2017
Adopt Space Needs Study
Identify land for expansion Jennifer Levitt Mar.2017
Conference with Developers,Real Estate
Brokers,and Land Owners Christine Costello Target Date of Completion:January 2017
Select Topics for Real Estate Brokers
Christine April 2016
Forum
Select Speakers for Real Estate Brokers
Christine May 2016
Forum
Conduct a Real Estate Brokers Forum Christine Nov.2016
Developer Forum/Event(River Aug./Sept.
Boat/Golf/Other) Christine 2016
Landowners Forum
Jennifer,McCool,Burbank Oct.2016
(Education/Outreach)
Finalize RRCC BRT Stations Jennifer Levitt Target Date of Completion:July 2017
Gateway North/Jamaica Business
Feedback-Survey April 2016
Host Business Park Meeting to Gain
Feedback May 2016
Comp Plan Steering Committee April-July 2017
Chamber Lunch Event-Educate and
Gain Feedback May 2016
Red Rock Commission Final Acceptance
of Station Locations Oct.2016
Training and Travel Committee Joe Fischbach Target Date of Completion:September 2016
Solicit Interest Joe Fischbach April 2016
Begin Meeting Joe Fischbach April 2016
Review and Make Recommendations May 2016
Committee
Prepare Costs for Budget Consideration June 2016
Committee
Implement Changes Committee Jan.2017
Evaluate Benefits Joe Fischbach Target Date of Completion:September 2016
Review Parental Paid Leave Policy Joe Fischbach May 2016
Review HAS Funding Levels and When Joe Fischbach May 2016
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Implementation Schedule 2016 2017
Lead Staff 16-Q1 16-Q2 16-Q3 16-Q4 17-Q1 17-Q2 2018 2019
Make Changes if feasible Joe,Charlene Sept.2016
Implement Changes Joe,Charlene Jan.2017
Health and Wellness Committee Joe Fischbach/Becky Ahlvin Target Date of Completion:Janyary 2017-Ongoing
First Meeting of Committee Feb.2016
Set Goals and Objectives of Wellness
Wellness Committee Feb.2016
Committee
Set Priorities for 2016 Wellness Committee Feb.2016
Future Meeting Dates/Frequency Wellness Committee Feb.2016
Budget-Calendar of Events Wellness Committee June 2016
Evaluate Effectiveness of Program by
Wellness Committee Annually
Determined Benchmarks
Emphasize Career Path Options Joe Fischbach/Department Heads Target Date of Completion:Janyary 2017-Ongoing
Update PerFormance Appraisal Forms
to IncludeTraining Goals/Plans and Mid April 2016
Year Check-In
Supervisor Training on Use of Forms July 2016
Deploy Updated Assessments Nov.2016
Compensation Plan for 2018 Joe Fischbach Target Date of Completion:End of 2017
Develop RFP Joe,Becky March 2016
Send Out RFPs Joe,Becky April 2016
Review RFPs Joe,Becky May 2016
Develop Budget for 2017 Joe,Becky July 2016
Budget Approval-Start/End Joe,Becky Jan.2017
2017 Budget for 3
Chief Redenius/Director Woolery Target Date of Completion:November 2016
Firefighters/Pa ramedics
Plan and Articulate Staffing Rationale May 2016
Submit Budget Request Documents June 2016
Council Workshops(Budget) July 2016
Final Adoption of Budget Dec.2016
Park Improvement Plan Zac Dockter Target Date of Completion:Nobember 2016
SWC Athletic Facility Needs Study Completed
Adopted by Council 02/2016
Develop Budget Implications March 2016
Align Expectations with ISD 833 April 2016
Amend CIP May 2016
Implement Project According to CIP Ongoing 2017
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Implementation Schedule 2016 2017
Lead Staff 16-Q1 16-Q2 16-Q3 16-Q4 17-Q1 17-Q2 2018 2019
River Oaks Task Force
River Oaks Business Plan (Councilmember Dennis and Mayor Target Date of Completion:Summer 2016
Bailey)
Council Adopt Business Plan for River Completed
Oaks 02/2016
Assessment of River Oaks Summer 2016
River Oaks Active Management
Partnership Ongoing
Staff Realignment March 2016
Add Service Options Summer 2016
Create Marketing Strategy River Oaks Task Force,Sharon Summer 2016
Create Mississippi River Access Zac Dockter Target Date of Competion:October 2016
River Oaks Scenic Overlook Park Design
Hire Landscape Designer Zac Dockter June 2016
Solicit Community Input Zac,Designer,Parks Commission, qug.2016
Engineer
Design Master Plan Draft Zac,Designer Aug.2016
Draft Review Commission,Council Sept.2016
Finalize Master Plan and Budget Commission,Council Oct.2016
Add to CIP Zac Dockter May 2018
Incoporate with Pavement
Zac Dockter
Management Plan 2019
Boat Launch on Mississippi River
Contact Mississippi River Boat Launch April 2016
Leaser and DNR about Reopening Zac Dockter
Access
Contract Negotiations Zac,Charlene,Attorney May 2016
Sign Contract Zac,Charlene,Attorney June 2016
Hire Facilitator for Community
Sharon Madsen Target Date of Completion:June 2016
Engagement
Draft RFP Completed
02/2016
Issue RFP Completed
03/2016
Proposals Due April 4,2016
Possible Oral Interviews April 2016
Contract Award May 2016
CommunityVisioning Process Begins May-June
2016
Develop Communications Plan Sharon Madsen Target Date of Completion:September 2016
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Implementation Schedule 2016 2017
Lead Staff 16-Q1 16-Q2 16-Q3 16-Q4 17-Q1 17-Q2 2018 2019
Identify key stakeholders March 2016
Identify potential questions; March/April 2016
Answer why and develop key messages April 2016
Promote Engagement Strategies June 2016
Implement Changes Jan.2017
Promote results from Community
Engagement Ongoing
Develop Engagement Strategies Sharon Madsen Target Date of Completion:September 2016
Based on Facilitator May-June
2016
Implement Changes June-Aug.2016
Gather Community Input Sharon Madsen Target Date of Completion:November 2016-Ongoing
Create Based on Facilitator Feedback TBD
Develop Community Plan Sharon Madsen Target Date of Completion:May-June 2016
Based on results from community input TBD
Implement Changes TBD
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