HomeMy WebLinkAbout2016-04-20 PACKET 07.G. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # ��
� DATE 4/20/16 •
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PREPARED BY: Community Development Jennifer Levitt
. ORIGINATING DEPARTMENT STAFF AUTHOR
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COUNCIL ACTION REQUEST:
Consider adopting a resolution awarding the project to the.lowest accepted quote supplied by
Fahrner Asphalt Sealers, LLC in the amount of$72,905.00.
STAFF RECOMMENDATION:
Approve the request.
BUDGET IMPLICATION: $87,500 $56,750.00 (Cottage Grove)
BUDGETED AMOUNT ACTUAL AMOUNT
ADVISORY COMMISSION ACTION:
DATE REVIEWED APPROVED DENIED
❑ PLANNING
❑ PUBLIC SAFETY ❑ ❑ ❑
❑ PUBLIC WORKS ❑ ❑ ❑
❑ PARKS AND RECREATION ❑ ❑ ❑
❑ HUMAN SERVICES/RIGHTS ❑ ❑ ❑
❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑
❑ ❑ ❑ ❑
SUPPORTING DOCUMENTS:
� MEMO/LETTER: Memo from Ryan Burfeind dated 4/14/16
� RESOLUTION: Draft
' ❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: Quote Tab
ADMINISTRATOR'S COMMENTS:
� �-����
ity Administrator Date �
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
Cottage
J Grove
�here Pride andP�OSPerity Meet
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Ryan BurFeind, PE, Project Engineer
Date: April 14, 2016
Re: 2016 Joint Crack Sealing — Quote Award
Background
Since 2011 the City of Cottage Grove has been partnering with surrounding communities to
complete crack sealing on City streets. This a standard maintenance procedure that is com-
pleted annually to prevent water from infiltrating in the pavement and class 5 base, extending
the life of the street. This year, the Gities of Newport, St. Paul Park, and Denmark Township
partnered with the City of Cottage Grove on the Joint Crack Sealing project.
Discussion
The City of Cottage Grove received a total of 4 quotes for crack sealing. The following
summarizes the results of the crack sealing quotes. A complete breakdown of the quotes
received are included in the attached quote tab.
Contractor Quoted Amount
Low Fahrner Asphalt Sealers, LLC $72,905.00
#2 Northwest Asphalt Maintenance $79,993.50
#3 Allied Blacktop Company $94,300.50
#4 Gopher State Sealcoat, Inc. $111,621.00
The low quote for the project was provided by Fahrner Asphalt Sealers in the amount of
$72,905.00, which compares to the engineer's estimate of $98,912. The cost of the Cottage
Grove portion of the work is $56,750. The budgeted amount for the Cottage Grove crack
sealing in 2016 is $87,500.
Recommendation
It is recommended the City Council adopt a resolution awarding the project to the lowest
accepted quote supplied by Fahrner Asphalt Sealers, LLC in the amount of$72,905.00.
Project Name:2016 Joint Crack Sealing Project
�Cottage
Grove �� quote Opening:Thursday Aprii 14,2016,at 10 am Owner.Cottage Grove
���..���t
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Quote No.1 Quote No.2 Quote No.3 Quote No.4
QUOTE TABULATION Allied Blacktop Company Fahrner Asphalt Sealers LLC Gopher State Sealcoat,Inc. Northwest Asphalt Mainetenance
Item
Number Item Units Qty. Unit Price Total Unit Price Total Unit Price Total Unit Price Total
BASE QUOTE
Application of Crafco 535lointSealant by
1 the Route&Seal Method LB 46,800 $ 1.47 $ 68,796.00 $ 1.15 $ 53,820.00 $ 1.74 $ 81,432.00 $ 1.32 $ 61,776.00
Application of Crefco 5351ointSealant by
2 the Blow&Overbanding Method LB 17,350 $ 1.47 $ 25,504.50 $ 1.10 $ 19,085.00 $ 1.74 $ 30,189.00 $ 1.05 $ 18,217.50
TOTAL BASE QUOTE $ 94,300.50 $ 72,905.00 $ 111,621.00 $ 79,993.50
Contractor Name and Address:Allied Blacktop Company Fahrner Asphalt Sealers LLC Gopher State Sealcoat,Inc. Northwest Asphalt Mainetenance
1503 89th Avenue N 6615 US HWY 12 12519 Rhode Island Avenue 11560190th Street NE
Maple Grove,MN 55369 Eau Claire,WI 54703 Savage,MN 55378 Theif River Falis,MN 56701
RESOLUTION NO. 2016-XXX
RESOLUTION AWARDING THE 2016 JOINT CITY WIDE CRACK SEALING
PROJECT TO FAHRNER ASPHALT SEALERS, LLC
IN THE AMOUNT OF $72,905.00
WHEREAS, the City of Cottage extended invitations to the Cities of St. Paul Park,
Newport, and Denmark Township to participate in the joint purchase of crack sealing
services; and
WHEREAS, all three cities agreed to participate with Cottage Grove in the
purchase of crack sealing services; and
WHEREAS, quotes were requested to provide the necessary work; and
WHEREAS, four firms submitted quotes; and
WHEREAS, it appears that Fahrner Asphalt Sealers, LLC provided the lowest
accepted quote; and
WHEREAS, it is the recommendation of the City Engineer that the quote be
awarded to Fahrner Asphalt Sealers, LLC in the amount of$72,905.00.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage
Grove, County of Washington, State of Minnesota, that the 2016 Joint City Wide Crack
Sealing Project be awarded to FahrnerAsphalt Sealers, LLC in the amount of$72,905.00.
Passed this 20th day of April 2016.
Myron Bailey, Mayor
Attest:
Joe Fischbach, City Clerk