HomeMy WebLinkAbout2016-05-18 PACKET 10.A. Cottage
J Grove
��er� Pride and Qro�P�rity Me�t
C I ty C O U n C I I BID awalzDs
Acfion Request Form 1�.A.
Meeting Date
5/18/2016
Department
Community Development
Title of Request
2016 Seal Coat Bid Award
Staff Recommendation
Adopt Resolution 2016-105 awarding the bid for the 2016 Seal Coat Project to Allied
Blacktop Company in the amount of $314,268.06.
ATTACH MENTS:
Description Type Upload Date
Council Memo Cover Memo 5/10/2016
Bid Tabulations Backup Material 5/10/2016
Bid Award Resolution Resolution 5/10/2016
Cottage
� Grove
�here Pride and PrOSPerity MeeY
To: Honorable Mayor and City Council
Charlene Stevens, City Administrator
From: Ryan Burfeind, Project Engineer
Date: May 10, 2016
Re: 2016 Seal Coating Project — Bid Award
Backq rou nd/Discussion
The 2016 Seal Coating Project is a contracted service that the City of Cottage Grove will be
administering and coordinating for work in the communities of Cottage Grove, Newport, St.
Paul Park, and Denmark Township. A bid opening for the project was held on Thursday, May
5, and two bids were received. The low base bid, provided by Allied Blacktop Company, was
$314,268.06, compared to the Engineer's estimate of $384,150. A Bid Tabulation is included
for the two bids. Copies will also be distributed to each Bidder after award by the City. Each
community has reviewed the bid results and concurred with awarding of the bid. The following
is a summary of the bids received:
Contractor Bid Amount
Low Allied Blacktop Company $314,268.06
#2 Pearson Brothers, Inc. $320,832.00
Allied Blacktop Company bid by community:
• Cottage Grove — $164,279.80
• Denmark Township — $71,256.96
• Newport — $49,288.10
• St. Paul Park— $29,443.20
The City of Cottage Grove's portion of the bid is $164,279.80 and compares to the Engineer's
estimate of $209,525. Cottage Grove's budgeted amount for the 2016 Seal Coat project is
$301,400.
Costs incurred from work in other communities is recovered through our Joint Service Agree-
ment with each community. Each community also pays Cottage Grove a 6 percent administra-
tion fee for all services performed as part of the Joint Services Agreement.
Recommendation
It is recommended the City Council award the 2016 Seal Coat Project to Allied Blacktop
Company in the amount of $314,268.06.
Project Name: 2016 Seal Coating Project
Cottage
� Grove ♦*� gid Opening:Thrusday,May 5,2016,at 10:00 AM Owner: Cottage Grove
f��sce.;ry n<.�
Bid No.1 Bid No.2
BID TABULATION Allied Blacktop Company Pearson Brothers,Inc.
Item
Number Item Units Qty. Unit Price Total Unit Price Total
PART1-COTTAGEGROVE
Bituminous Mat.Emuslified Asphalt Cationic
1 CRS-2 Gal 38,510 $ 0.98 $ 37,739.80 $ 3.00 $ 115,530.00
Bituminous Mat.Latex Modified Emuslified
2 Asphalt Cationic CRS-2 L.M. Gal 15,600 $ 1.30 $ 20,280.00 $ 3.41 $ 53,196.00
Seal Coat Aggregate Class A,FA-2 Install,
3 Furnished by City Ton 1,375 $ 55.00 $ 75,625.00 $ 1.00 $ 1,375.00
Seal Coat Aggregate Class A,1/8"Chip
4 Install,Furnished by City Ton 557 $ 55.00 $ 30,635.00 $ 1.00 $ 557.00
TOTAL PART 1 $ 164,279.80 $ 170,658.00
PART 2-ST.PAUL PARK
Bituminous Mat.Emuslified Asphalt Cationic
5 CRS-2 Gal 7,840 $ 0.98 $ 7,683.20 $ 3.00 $ 23,520.00
Seal Coat Aggregate Class A,FA-2 Install,
6 Furnished by City Ton 280 $ 67.00 $ 18,760.00 $ 1.00 $ 280.00
7 Screening of City furnished aggregate Ton 250 $ 12.00 $ 3,000.00 $ 4.00 $ 1,000.00
TOTAL PART 2 $ 29,443.20 $ 24,800.00
PART 3-DENMARK TOWNSHIP
Bituminous Mat.Emuslified Asphalt Cationic
8 CRS-2 Gal 14,952 $ 0.98 $ 14,652.96 $ 3.00 $ 44,856.00
Seal Coat Aggregate Class A,1/8"Dresser
Trap Rock Chips Furnish and Install,
9 Furnished by Contractor Ton 534 $ 106.00 $ 56,604.00 $ 59.00 $ 31,506.00
TOTAL PART 3 $ 71,256.96 $ 76,362.00
PART 4-NEWPORT
Bituminous Mat.Emuslified Asphalt Cationic
10 CRS-2 Gal 16,145 $ 0.98 $ 15,822.10 $ 3.00 $ 48,435.00
Seal Coat Aggregate Class A,FA-2 Install,
11 Furnished by City Ton 577 $ 58.00 $ 33,466.00 $ 1.00 $ 577.00
TOTAL PART 4 $ 49,288.10 $ 49,012.00
TOTAL BASE BID $ 314,268.06 $ 320,832.00
Contractor Name and Address: Allied Blacktop Company Pearson Brothers,Inc.
1503 89th Avenue N 11079 Lamont Ave.NE
Maple Grove,MN 55369 Hanover,MN.55341-4063
RESOLUTION NO. 2016-XXX
RESOLUTION AWARDING THE BID FOR THE
2016 SEAL COAT PROGRAM TO ALLIED BLACKTOP COMPANY
IN THE AMOUNT OF $314,268.06
WHEREAS, plans and specifications for the 2016 Seal Coat Program
were completed according to City standards; and
WHEREAS, bids were requested to provide the necessary work; and
WHEREAS, two firms submitted bids; and
WHEREAS, it appears that Allied Blacktop Company is the lowest
responsible bid; and
WHEREAS, it is the recommendation of the City Engineer that the bid be
awarded to Allied Blacktop Company in the amount of $314,268.06.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, the bid for the 2016
Seal Coat Program is awarded to Allied Blacktop Company in the amount of
$314,268.06.
Passed this 18th day of May 2016.
Myron Bailey, Mayor
Attest:
Joe Fischbach, City Clerk