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HomeMy WebLinkAbout2016-05-04 MINUTES Cottage J Grove �here Pride and Pr�sperity Meet MINUTES COTTAGE GROVE CITY COUNCIL May 4, 2016 COUNCIL CHAMBER 12800 RAVINE PARKWAY SOUTH REGULAR MEETING - 7:00 P.M. 1. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on May 4, 2016 at Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE The audience, staff, and Mayor and City Council Members recited the Pledge of Allegiance. 3. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Steve Dennis, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede. Also present were: Charlene Stevens, City Administrator; Korine Land, City Attorney- LeVander, Gillen & Miller, PA; Les Burshten, Public Works Director; Joe Fischbach, HR Manager/City Clerk; Jennifer Levitt, Community Development Director/City Engineer; Sharon Madsen, Communications Coordinator; John McCool, Senior City Planner; Robin Roland, Finance Director; Craig Woolery, Public Safety Director. 4. OPEN FORUM Mayor Bailey asked if anyone in the audience wished to address the Council on any item that was not on the agenda. As no one wished to address the Council, Mayor Bailey closed the Open Forum. 5. ADOPTION OF AGENDA Motion by Council Member Olsen, second by Council Member Thiede, to adopt the agenda. Motion carried: 5-0. 6. PRESENTATIONS CITY OF COTTAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55016 www.cottage-grove.org • 651-458-2800 • Fax 651-458-2897 • Equal Opportunity Employer City Council Meeting Minutes May 4, 2016 Page 2 A. Presentation by Area High Schools' Robotics Teams Engineer Levitt stated the City of Cottage Grove has sponsored the Robotics Teams and provided them with practice space. Bradley Cho, from Team 3130 of East Ridge High School, stated his school along with Park High School, Woodbury High School, and the Math & Science Academy are involved in robotics competitions, sponsored by the program FIRST (For the Inspiration and Recognition of Science & Technology), whose aim is to inspire young minds to pursue careers in engineering, science, technology, and math. Students work side by side with adult mentors to create a 120-pound robot in six weeks. There is then a seven-week competition season; some competitions take place in the United States, others take place in various parts of the world. Doug Jensen, a mentor for the Robotics Teams, addressed the Council and thanked them for the practice space provided. Team 3130 then provided a robotics demonstration for the Council. Photographs were taken with the Council Members and the Robotics Teams after the Council Members were presented with shirts. 7. CONSENT AGENDA A. Approve the 4/06/2016 City Council Special Meeting Minutes. B. Approve the 4/06/2016 City Council Regular Meeting Minutes. C. Receive and Place on File the approved minutes for the Public Service Commission Meeting on 3/21/2016. D. Approve the 3/28/2016 Planning Commission Regular Meeting Minutes. E. Adopt Resolution 2016-083 proclaiming May 15 - 21, 2016 as National Public Works Week. F. Adopt Resolution 2016-084 proclaiming May 2 - 6, 2016 as National Teacher Appreciation Week. G. Adopt Resolution 2016-085 proclaiming Sunday, May 15, 2016, as Police Officers' Memorial Day and the week of May 15 - May 21, 2016 as National Police Week. H. Adopt Resolution 2016-086 proclaiming May 15 - 21, 2016 as National EMS Week. I. Approve the second amendment to Gardenworld's purchase agreement. J. Approve the temporary intoxicating liquor license for the Cottage Grove Lions for June 17 and 18 at Kingston Park, and June 18 at the Lamar Softball Complex. K. Adopt Resolution 2016-087 approving the plans & specifications and setting a bid date of May 26, 2016 for the Business Park Grading Project. L. Adopt Resolution 2016-088 approving a variance to allow a 540 square Foot detachable accessory structure on a residential property less than five acres to be located closer to the front property line than the principal structure at 7156 Granada Avenue South. M. WAG Farms Easement Agreement. City Council Meeting Minutes May 4, 2016 Page 3 N. Enter into a Separation Agreement with River Oaks Food & Beverage Manager Sue O'Connell. O. Adopt Resolution 2016-089 approving the plans & specifications for the 80th Street Quadrant Design Project and set a bid date of May 26, 2016, at 10:30 a.m. P. 1) Adopt the Resolution 2016-090 approving the final plat for Summers Landing 1 st Addition; and 2) Approve the Development Agreement for Summers Landing. Q. Adopt Resolution 2016-091 approving the plans & specifications and establishing a bid date for the Hadley Avenue & 95th Street Improvements. R. Appoint Scott Merkel and James Warrington to the position of Executive Sous Chef at River Oaks Golf Course. Council Member Olsen wished to pull Item E, Council Member Peterson wished to pull Item F, Council Member Dennis wished to pull Item G, and Council Member Thiede wished to pull Item H for further comments and/or discussion. Council Member Thiede read the proclamation for National EMS Week, from May 15 to 21, 2016, in the City of Cottage Grove. Council Member Dennis read the proclamation for National Police Week, from May 15 to 21, 2016, in the City of Cottage Grove, and Sunday, May 15, 2016 as Police Officers' Memorial Day in the City of Cottage Grove. Council Member Olsen read the proclamation for National Public Works Week, from May 15 to May 21, 2016, in the City of Cottage Grove. Council Member Peterson read the proclamation for National Teacher Appreciation Week, from May 2 to 6, 2016, in the City of Cottage Grove. Motion by Council Member Dennis to approve the Consent Agenda, second by Council Member Thiede. Motion carried: 5-0. 8. APPROVE DISBURSEMENTS A. Approve payment of check numbers 195919 to 196109 in the amount of $546,741.88 and EFT Payments of $174,879.87. Motion to approve disbursements by Council Member Olsen, second by Council Member Thiede. Motion carried: 5-0. 9. PUBLIC HEARINGS A. Dominium Senior Housing Project City Council Meeting Minutes May 4, 2016 Page 4 1) Hold a public hearing to vacate and discontinue existing public utility and drainage easements located within Lots 1 and 2, Block 2, Frattalone's Southpoint Ridge Addition; 2) Adopt Resolution 2016-092 approving the vacation and discontinuance of all drainage and utility easements within Lots 1 and 2, Block 2, Frattalone's Southpoint Ridge Addition and authorize the City Clerk to prepare a notice of completion; 3) Pass Ordinance 961 rezoning 1.633 acres of land at 7007 East Point Douglas Road from B-2 to B1 with a Planned Development Overlay (PDO) and amending Res. No. 07-032, to change the approved Southpoint Ridge PDO Master Plan by replacing office buildings with a senior housing development; 4) Adopt Resolution 2016-093 approving the Atkinson Corner preliminary plat; 5) Adopt Resolution 2016-094 approving the Atkinson Corner final plat; 6) Adopt Resolution 2016-095 approving the site plan review and conditional use permit for an affordable senior housing rental apartment project. Planner John McCool stated the property is located to the southwest of East Point Douglas Road and lies northeast of the northbound entrance ramp of Highway 61, and to the north of 80th Street. The Hill-Gibson House is located on the 1.6 acres of land that is being rezoned. He reviewed the easements that were going to be vacated and discontinued as well as the new easements for drainage and utility. Planner McCool reviewed the 184-unit building structure; proposed as 73 one-bedroom units, 79 two-bedroom units, and 32 three- bedroom units. Also included are a lounge, offices, library, club room, a social kitchen room area, a fitness area, a TV theater room, and a salon. There are 132 parking spaces in the lower level of the structure. There are nine parking spaces along East Point Douglas Road. There will be a retaining wall, ranging from 1-to-2 feet to 10-to-11 feet in height, along Highway 61. Planner McCool reviewed the building materials, color schemes, and landscaping plans. Council Member Thiede asked about the status of the Hill-Gibson house; Engineer Levitt stated the Preservation Alliance of Minnesota is currently working on relocation plans, looking at other vacant lots to relocate the house. Dominium has also been working with them, so the elements are being worked on. The Applicant, Patrick Ostrom with Dominium, 2905 Northwest Boulevard, Plymouth, MN, asked if the Council had any questions. Mayor Bailey asked about the construction start date and when people would be able to move in; Mr. Ostrom stated they'd be submitting plans for a building permit approval in mid- June, financing would be secured in early August, so construction would start in late August, early September, with a projected 14-month construction schedule; therefore, the building should be completed in October, 2017. Mayor Bailey asked him to elaborate on the Hill-Gibson House. Mr. Ostrom stated they were looking to salvage some pieces of the house and incorporate City Council Meeting Minutes May 4, 2016 Page 5 those into their new development. Council Member Olsen asked Mr. Ostrom to give specifics on the affordable housing and who citizens could contact if they were interested. Mr. Ostrom stated the units are restricted to people 55+ years in age; there are also income limitations determined by HUD. For a single person the maximum income limit is $36,000, and the rent is also limited; a one-bedroom is approximately $900. He believed their buildings were high quality, and if there were no rent restrictions, the rent would be substantially more. It is independent living only, so there are no assisted-living or memory-care services available. If people want more information, they should go to the website www.dominiumapartments.com, and click on Minnesota, to see other recently- completed projects. They're not yet accepting applications, but people could be put on an interested waiting list. Council Member Peterson asked if Dominium would be eligible to apply for any CDBG Funds. Mr. Ostrom stated they had not applied for the CDBG Funds, as they had spoken with Washington County early on and there wasn't much money available. The uses of those funds are also somewhat restrictive, so it just didn't fit for the project. Mayor Bailey stated that Council and staff were able to tour some of Dominium's properties and they were very excited with what they saw. Mayor Bailey opened the public hearing; as no one wished to speak, Mayor Bailey closed the public hearing. Motion by Council Member Dennis to adopt Resolution 2016-092 to approve the vacation and discontinuance of all drainage and utility easements within Lots 1 and 2, Block 2, Frattalone's Southpoint Ridge Addition, and authorize the City Clerk to prepare a notice of completion; Pass Ordinance 961, rezoning 1.633 acres of land at 7007 East Point Douglas Road from B-2 to B1, with a Planned Development Overlay and amending Resolution No. 07-032, to change the approved Southpoint Ridge PDO Master Plan by replacing office buildings with a senior housing development; Adopt Resolution 2016-093, approving the Atkinson Corner preliminary plat; Adopt Resolution 2016-094, approving the Atkinson Corner final plat; Adopt Resolution 2016-095, approving the site plan review and conditional use permit for an affordable senior rental apartment project; second by Council Member Olsen. Motion carried: 5-0. B. City of Cottage Grove Multifamily Housing Revenue Note Series 2016 Adopt Resolution 2016-096 regarding issuance of Revenue Obligations to finance a Multifamily Housing Development in the City and related actions. Finance Director Robyn Roland stated, under State Statute Chapter 62C, the City of Cottage Grove is allowed to provide for the issuance of revenue bonds to fund multifamily housing developments located within the City. The City of Cottage Grove acts as the sponsor of the multifamily housing notes; however, the City is not responsible for the repayment of the debit. The City can have the City Council Meeting Minutes May 4, 2016 Page 6 bond series issued as taxable or tax exempt obligations in an aggregate principal amount not to exceed $25,000,000 for the benefit of the borrower for the purposes of financing the acquisition, construction, and equipping of an approximately 184-unit senior housing facility and functionally related facilities, to be located at 7007 East Point Douglas Road. As a condition of the proposal, the City Council must adopt a housing program under the State Statute. The City Council called for the public hearing and an appropriate notice was published. The City Council will take testimony regarding this program and then vote to possibly approve. The revenue funding will come back from Dominium after all of the funding is effectively in place. Council will see this matter again before it is finalized. The action requested after the public hearing is to grant the preliminary approval. Sofia Lykke of Kennedy & Graven is acting as the City's bond counsel regarding this program. There is effectively no cost to the City; there is a fee that the City will charge for these bonds regarding the issuance of the debt. All costs will be reimbursed by the party for whom the Council is issuing the debt. Mayor Bailey opened the public hearing; as no one wished to address the Council on this matter, Mayor Bailey closed the public hearing. Motion by Council Member Olsen to approve Resolution 2016-096 regarding issuance of Revenue Obligations to finance a Multifamily Housing Development in the City and related actions, second by Council Member Peterson. Motion carried: 5-0. C. Eastridge Woods 5th Addition 1) Hold a public hearing to vacate and discontinue existing public utility and drainage easements located within Lot 1, Block 1 in Eastridge Woods 4th Addition; 2) Adopt Resolution 2016-097 approving the drainage and utility easement vacations; 3) Pass Ordinance 961 rezoning 1,633 acres of land at 7007 East Point Douglas Road from B-2 to B-1 with a Planned Development Overlay (PDO) and amending Res. No. 07-032, to change the approved Southpoint Ridge PDO Master Plan by replacing office buildings with a senior housing development; 4) Adopt Resolution 2016-093 approving the Atkinson Corner preliminary plat; 5) Adopt Resolution 2016-094 approving the Atkinson Corner final plat; and 6) Adopt Resolution 2016-095 approving the site plan review and conditional use permit for an affordable senior rental apartment project. Planner McCool stated this project will add eight new detached single-family lots to a development known as Eastridge Woods, and that is being developed by D.R. Horton. Mayor Bailey opened the public hearing; as no one wished to address the Council, Mayor Bailey closed the public hearing. City Council Meeting Minutes May 4, 2016 Page 7 Motion by Council Member Thiede to Adopt Resolution 2016-097 approving the drainage and utility easement vacations; Pass Ordinance 962 changing the zoning classification of 3 acres of land at 9905 Military Road from AG-1 to R- 3/PDO; Pass Ordinance 963 amending Ordinance No. 913, which approved the Eastridge Woods Planned Development Overlay Master Plan, to add eight detached single-family lots to the Eastridge Woods subdivision; Adopt Resolution 2016-098 approving the Eastridge Woods 5th Addition preliminary plat; Adopt Resolution 2016-099 approving the Eastridge Addition 5th Addition final plat; Approve the Eastridge Woods 5th Addition development agreement; and Adopt Resolution 2016-100 approving the Eastridge Woods 5th Addition final construction plans & specifications; second by Council Member Peterson. Motion carried: 5-0. 10. BID AWARDS A. Summers Landing 1 st Street, Utility, and Lighting Improvements Bid Award Adopt Resolution 2016-101 awarding the bid for the Summers Landing 1 st Street, Utility, and Lighting Improvements Project to Friedges Contracting, Inc. in the amount of $1,035,602.70. Engineer Levitt stated grading is underway and the developer is very anxious for this project to start. The bids are for the utilities and streets in that subdivision. The costs for the bid that will be awarded are borne by the developer and not the City of Cottage Grove. All of the expenses will be assessed against the property. There were 12 contractors who bid on the project; Friedges Contracting, Inc. had the low base bid of $1,035,602.70, which compares favorably against the engineer's estimate for the project. Council Member Thiede asked Engineer Levitt to explain a bit more about the process; she explained the developer has petitioned the City of Cottage Grove to construct the utilities. They have waived all of their objections to those assessments and have agreed that the incurred project costs (engineering, legal, and administrative) will be put into the assessment against those properties. The City of Cottage Grove is not expending dollars to facilitate this construction. Motion by Council Member Olsen to adopt Resolution 2016-101 awarding the bid for the Summers Landing 1 st Street, Utility, and Lighting Improvements Project to Friedges Contracting, Inc. in the amount of $1,035,602.70, second by Council Member Thiede. Motion carried: 5-0. 11. REGULAR AGENDA 12. COUNCIL COMMENTS AND REQUESTS City Council Meeting Minutes May 4, 2016 Page 8 Council Member Dennis stated he had received positive feedback from a juvenile, Caleb, who was eating lunch, as were some Cottage Grove Firefighters, at Carbone's. Caleb had received a card from the Firefighters that contained a photo of one of the fire trucks; that gesture made his day. Another one of Council Member Dennis' neighbors spoke to him how great the walking paths are in Cottage Grove. Council Member Olsen stated Saturday, May 7, is the annual Spring Clean Up Day event at Cottage Grove Public Works, 8635 West Point Douglas Road South. Hazardous waste, appliances, car batteries, etc. will be accepted; there is a nominal fee for some items. Questions can be directed to 651-458-2808. Council Member Olsen stated the Arbor Day Event at Arbor Meadows Park took place last Saturday; it was very well attended. He thanked the Girl Scouts for providing snacks for the event. Administrator Stevens and her family were also there, as well as other City staff inembers; he thanked Public Works for putting the event together and thanked the public who attended. Council Member Olsen stated the City had closed on the sale of the Home Depot building; he wanted the public to know how much work the City staff and Mayor Bailey had done over the last seven years to make that happen. He thanked them for all of their work. Council Member Olsen stated there are a lot of new projects going on in the City of Cottage Grove; he knew many people were putting in long hours to get things done. Engineer Levitt stated in addition to the individuals mentioned by Council Member Olsen, she felt a big thank you to the City' legal team was in order. She said it was a team effort getting all of the new projects accomplished. Mayor Bailey stated Finance Director Roland also deserved a lot of credit for her work on keeping track of the money for these projects and where it could be obtained. Attorney Land was also recognized for her work to make sure closings took place on time on various projects. Administrator Stevens was acknowledged for her work to help get all of the projects completed. Council Member Olsen stated Director Woolery had also functioned as Interim City Administrator and had done well in that position. Council Member Olsen stated it's wonderful to see all of the things happening in the City and gave credit to all involved for their hard work. Council Member Thiede stated there was an article in the Minneapolis-St. Paul Business Journal today that said the next Hy-Vee was going into Shakopee; Cottage Grove wasn't even listed, so he e-mailed the author of the article regarding that. The author stated he would be printing a correction. Council Member Peterson stated Fare For All, a nonprofit organization, will host a discount meat and fresh produce event in Cottage Grove on Thursday, May 12, City Council Meeting Minutes May 4, 2016 Page 9 at All Saints Church. All proceeds benefit The Food Group, a nonprofit organization. Council Member Peterson stated on May 21 the fourth annual Standing Strong 5K Run/Walk will take place at Hamlet Park. It's a fundraiser to help raise awareness of bullying; it will benefit Middle Schools in South Washington County. The Cottage Grove Lions are very involved in that event as well. Council Member Peterson stated on May 30, the third annual Memorial Day ceremony will take place right outside City Hall, at the Veterans Memorial. She encouraged everyone to attend. Council Member Peterson stated they're doing some fundraising for the Inclusive Playground at Woodridge Park. If you go to the City's website, www.cottaqe- qrove.orq, under departments, click on Park & Rec, go to that page, and it's the first link there that says, "Donate Today to the Inclusive Playground." She encouraged people to donate whatever they can, donate often, or donate in memory of or in honor of somebody. Council Member Thiede stated the Strawberry Fest will take place on June 16 through June 18, Thursday through Saturday. More information can be found at www.cottaqeqrovestrawberryfest.com regarding events, contests, the parade, and entertainment. More craft booths will be added. He encouraged everyone to attend. Mayor Bailey stated on Mother's Day, May 8, at River Oaks Golf Course, moms play free with a paid green fee. Tee times can be booked at www.riveroaksmuniqolf.com or call 651-438-2121, Extension 3. All of that information is also on the web page and Facebook or contact any Council Member. Mayor Bailey stated on May 13, at the River Oaks Golf Course there will be two Improv Comedy shows, admission is $10; the 7:00 p.m. show is for families and the 9:00 p.m. show is an adult show. He encouraged the public to attend. Mayor Bailey stated on May 15, at the River Oaks Golf Course, the Riverbend Auto Club's 8th Annual Car Show will take place; he encouraged people to attend. Mayor Bailey stated on May 19, the Rivertown Cakes Bakery Boutique will have a ribbon-cutting ceremony. He encouraged citizens to support that local business. City Council Meeting Minutes May 4, 2016 Page 10 Mayor Bailey stated on the evening of May 19 the Night to Unite informational Picnic, hosted by the Public Safety Department, will take place at Woodridge Park. Mayor Bailey stated a new event will take place on May 22; a 22 a Day is Too Many Run/Walk, to raise awareness of veteran suicides. That will take place at the Cottage Grove Armory, 8180 Belden Boulevard. All proceeds will help raise awareness of veteran suicides. 13. WORKSHOPS — OPEN TO PUBLIC — None. 14. WORKSHOPS — CLOSED TO PUBLIC — None. 15. ADJOURNMENT Motion by Council Member Dennis, second by Council Member Thiede, to adjourn the meeting at 8:19 p.m. Motion carried: 5-0. Minutes prepared by Judy Graf and reviewed by Joe Fischbach, HR Manager/City Clerk.