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2016-06-01 PACKET 07.O.
Cottage J Grove ��er� Pride and Qro�P�rity Me�t Clt�/ COUI'1CII CONSENTAGENDA Acfion Request Form �'�' Meeting Date 6/1/2016 Department Community Development Title of Request Quote Award for 2016 Trail & Parking Lot Seal Coating and Crack Sealing Project Staff Recommendation Adopt Resolution No. 2016-113 awarding quote for the 2016 Trail & Parking Lot Seal Coating and Crack Sealing project to Fahrner Asphalt Sealers, LLC in the amount of $56,406.00. ATTACH MENTS: Description Type Upload Date Council Memo Cover Memo 5/26/2016 Quote Tabulation Backup Material 5/26/2016 Resolution Resolution 5/26/2016 Trails Map Exhibit 5/26/2016 Trails Map East Ravine Exhibit 5/26/2016 Highlands Park Parking Lot Map Exhibit 5/26/2016 Parking Lot Map West Draw Park Exhibit 5/26/2016 Cottage J Grove �here Pride and PrOSPerity Meet To: Honorable Mayor and City Council Charlene Stevens, City Administrator From: Ryan Burfeind, Project Engineer Date: May 26, 2016 Re: 2016 Trail & Parking Lot Seal Coating and Crack Sealing — Quote Award Backqround Each year, the City of Cottage Grove selects a certain number of trails and parking lots for seal coating. The process involves first filling the cracks and then coating the bituminous pavement with an oil and aggregate sealer. This process helps to prevent water from entering the bituminous pavement and gives it a protective layer from the elements, which extends the life of the pavement. This year there were approximately 4.2 miles of trail selected for seal coating and crack sealing. The Highlands Park west parking lot and West Draw Park parking lot were also included in the 2016 project for seal coating, totaling approximately 4,175 square yards. Discussion The City of Cottage Grove received a total of three quotes for the trail seal coating project. The following summarizes the results of the quotes. A complete breakdown of the quotes received are included in the attached quote tab. Contractor Quoted Amount Low Fahrner Asphalt Sealers, LLC $56,406.00 #2 Minnesota Asphalt Maintenance $56,761.51 #3 MEIGS Asphalt & Emulsions $65,349.05 The low quote for this project was provided by Fahrner Asphalt Sealers, LLC for $56,406, which compares favorably to the Engineer's Estimate of $71,020.00 Recommendation It is recommended the City Council adopt a resolution awarding the 2016 Trail & Parking Lot Seal Coating and Crack Sealing project to the lowest accepted quote supplied by Fahrner Asphalt Sealers, LLC for $56,406. Project Name: 2016 Trail&Parking Lot Seal Coating&Crack Sealing Project Cottage �=�, C;rove �� Quote Due: Thursday May 26,2016 @ 10:00 am Owner: Cottage Grove —'�i'ero>.�ae;e�oso�rrcv n�ee Quote No.1 Quote No.2 Quote No.3 QUOTE TABULATION Fahrner Asphalt Sealers,LLC Minnesota Asphalt Maintenance MEIGS Asphalts&Emulsions Item Number Item Units Qty. Unit Price Total Unit Price Total Unit Price Total 1 Bituminous Trail Seal Coating&Crack Sealing SY 19,525 $ 2.38 $ 46,469.50 $ 2.3950 $ 46,762.38 $ 2.7757 $ 54,195.54 Bituminous Parking Lot Seal Coating&Crack 2 Sealing SY 4,175 $ 2.38 $ 9,936.50 $ 2.3950 $ 9,999.13 $ 2.6715 $ 11,153.51 TOTAL BASE QUOTE $ 56,406.00 $ 56,761.51 $ 65,349.05 Contractor Name and Address: Fahrner Asphalt Sealers,LLC Minnesota Asphalt Maintenance MEIGS Asphalts&Emulsions 6615 US HWY 12 W 92 Ivy Avenue West 1220 Superior Street Eau Claire,WI 54703 St.Paul,MN 55117 Portage,WI 53901 RESOLUTION NO. 2016-XXX RESOLUTION AWARDING THE 2016 TRAIL & PARKING LOT SEAL COATING AND CRACK SEALING PROJECT TO FAHRNER ASPHALT SEALERS, LLC IN THE AMOUNT $56,406.00 WHEREAS, quotes were requested to provide the necessary work for the 2016 Trail & Parking Lot Seal Coating and Crack Sealing project; and WHEREAS, three firms submitted a quote; and WHEREAS, it appears that Fahrner Asphalt Sealers, LLC provided the lowest accepted quote; and WHEREAS, it is the recommendation of the City Engineer that the quote be awarded to Fahrner Asphalt Sealers, LLC in the amount of $56,406.00. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, the 2016 Trail & Parking Lot Seal Coating and Crack Sealing project be awarded to Fahrner Asphalt Sealers, LLC in the amount of $56,406.00 Passed this 1 st day of June, 2016. Myron Bailey, Mayor Attest: Joe Fischbach, City Clerk s���i°�u�����,�� 2016 Trail Seal Coatin & Crack Sealin � -;�-� ��r g g � Legend 0 600 1,200 2,400 3,600 2016 Trail Feet Seal Coat & Crack Seal CG City Boundary CG Major ��������� � . „ �� . ��n � � � � � t� � � ���, ,A��, , .-��.-M -�, �,.�, , s Roads t T��� ,.€��z ,���4�� T.�� t' i ; � ^ �_ "' ; r # F�E� s� � 5 . h . ., s' -s x�5 - �� �1 l ,��f�..i � .y:. . 3`'. ��' /' � � 5 � ��� ? 5�`�. '� - � ��% - � � � - ��� ����. � y �= ��, � ,� • .. Q } �n � Q Y �`'�,",,, k e'�'� . "'7 l-�'1 t 7 ' '� _ - ' � 9 ; . � 1 , •�•• „ [ .� � ^ s � . w '' � . �f '�';-���1 , , > � �x:; _ .i i '1 � r } � � . . ip ��r� � '�r �� h4. S ,� � Q . _ .....�,..,-... 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