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HomeMy WebLinkAbout2016-06-01 PACKET 07.P. Cottage J Grove ��er� Pride and Qro�P�rity Me�t Clt�/ COUI'1CII CONSENTAGENDA Acfion Request Form �'P Meeting Date 6/1/2016 Department Administration Title of Request Strategic Plan-Quarter 1 Update Staff Recommendation Accept quarterly update on the 2016 Strategic Plan. ATTACH MENTS: Description Type Upload Date Strategic Plan Q1 Update Memo Cover Memo 5/27/2016 Implementation Schedule Updated Backup Material 5/27/2016 Cottage � Grove �here Pride andPcOSPerity Meet To: Honorable Mayor and City Council From: Charlene R. Stevens, City Administrator Becky Ahlvin, Management Assistant-Administration Date: May 27, 2016 Subject: Strategic Plan Quarter 1 Update Introduction In January, the City Council and the City's Management Team participated in a strategic planning retreat to define goals to guide the City of Cottage Grove for the future. Four strategic directions were identified: Positioning for Growth, Reforming Organizational Culture, Making Cottage Grove a Recreation Destination, and Engaging the Community and Forming the Vision. While the Strategic Plan is a two year plan, each strategic direction has several strategies with 90 day implementation milestones. This memo and the attached spreadsheet provides an update on the progress Cottage Grove has made to date. Positioning for Growth Strategy#1: Hire ED Director • The city hired a new Economic Development Director in February and a new Economic Development Assistant at the beginning of May. • The new economic development team is working with the University of Minnesota Extension Program Director for the BR&E program to develop Cottage Grove's BR&E. Strategy#2: Develop Successful Business Park Plan • The consulting firm Stantec will help update the Comprehensive Plan, through which the boundaries of the business park will be reviewed. • The City is mass grading 17 acres in the business park. The acreage will be certified through the Department of Employment and Economic Development's (DEED) Shovel Ready Certification. • Staff is developing an agreement with the WAG Trust for the ongoing land deal. This agreement will provide the EDA development rights over all properties owned by WAG and their other entities in the Business Park area. • Staff drafted a plan for the expedited review of development project proposals which will provide a consistent point of contact throughout the development process. • Staff is reviewing the business subsidy policy and will bring recommendations to the EDA in June. A SAC credit policy is also being reviewed. • Economic Development is working with Communications to create a marketing plan for the business park, which will also be used to market the whole city for economic development. • The City held a BRT Lunch and Learn on April 22 to gain business feedback on the BRT Station Planning. • Staff is reviewing City ordinances requiring Class I building materials in Industrial Zoning. Strategy#3: Space Needs Study for PW & Parks • Staff is gathering estimates from engineering firms to conduct the space needs study and those estimated costs will be included in the 2017 budget discussion. Strategy#4: Conference with Developers, Real Estate Brokers, and Land Owners • Staff is selecting a speaker(s) for the forum.The focus of the forum will be housing trends in the metro and what Cottage Grove can expect for future housing needs. • Staff is evaluating the effectiveness of continuing with a Business Appreciation Event such as a golf tournament or River Boat Cruise. Strategy#5: Finalize RRCC BRT Stations • The City held a BRT Lunch and Learn on April 22 to gain business feedback on the BRT Station Planning and is actively working with Washington County to identify a preferred route and stations. As Bob Shaw pointed out in his article, "Cotta�e Grove�oes from 'not' to hot," the City is experiencing an resurgence of growth with an increase in jobs in the business park, a housing boom with Summer's Landing and two new senior complexes, and new businesses, such as Aldi and Rivertown Cakes. Reforming Organizational Culture Strategy#1: Training and Travel Committee (Tuition Reimbursement) • The summer Management Intern is developing an employee survey to gather feedback on the City's current Training and Travel policy and a training and travel committee will be created. • Human Resources has offered additional training in Excel and Word for interested employees. Senior and Mid-level managers participated in Media Training. Strategy#2: Evaluate Benefits for 2017 Budget • City review of the parental paid leave policy was delayed due to state legislation. That legislation has failed and staff will resume reviewing the parental paid leave policy. • Staff reviewed HSA funding levels and submitted a proposal for the upcoming budget process. Strategy#3: Health and Wellness Committee • The Wellness Committee held its first meeting on February 28. The Committee elected Megan Schindeldecker to be their Chairperson and has employee representatives from all departments. • The Wellness Committee approved goals, objectives, and expectations for the group. • The Wellness Committee held their first event on May 4, participating in National Get Fit Don't Sit Day. The committee is planning a challenge event for June and is revamping the Health and Benefits Fair for fall. • The Chair and Staff Liaison are preparing a budget proposal for 2017. • A monthly wellness newsletter started in May. Strategy#4: Emphasize Career Path Options During Annual Reviews • In April 2016, Human Resources updated the Performance Appraisal Forms to include training goals and mid-year checks on the employees. Supervisors will be trained on the new forms in July. Strategy#5: Compensation Plan for 2018 • Staff will develop the Request for Proposal (RFP) over the summer and send the RFP out in September, with the expectation to award the contract during November-December timeframe. Furthermore, staff will make contact with other human resources professionals in similar cities to determine a budget estimate for the upcoming budget plan. Strategy#6: 2017 Budget for 3 Firefighters/Paramedics • As part of the 2017 budget, Public Safety staff will be requesting funding for three firefighters/paramedics and will provide justification in the proposal. Strategy#7: Employee Survey • The Management Intern has begun to work on creating the survey document for the Employee Survey. As shown, progress has been made to reform organizational culture. The Wellness Committee is creating 2 opportunities and events for employees, working to improve the health of employees and their families. Human Resources is reviewing various personnel policies and the Management Intern is developing survey documents. • In February, City Council adopted the South Washington County (SWC)Athletic Needs Study. • The Capital Improvement Plan (CIP)was amended to include recommendations from the SWC Athletic Needs Study, such as softball field fencing and shade structures. Staff is preparing long term budget implications and requests for the upcoming budget cycle. • Staff held an initial meeting with ISD 833 and will have a follow up meeting this summer. • City Council adopted a business plan in February. • The City hired an interim Golf Manager and two new chefs. A new menu is being developed. • The restaurant is now named the Eagles at River Oaks Bar and Grill and has a new logo to reflect the name change. • Staff made contact with the landowner of the Mississippi River Boat Launch. Cottage Grove is taking steps towards becoming a recreation destination. According to Recreation Staff, the City has seen an increase sports tournaments being held at City facilities. The city hosted 26 tournaments in 2014, 32 in 2015 and has 34 tournaments already booked for 2016 with more anticipated for this year. Engaging the Community and Forming the Vision Strategy#1: Hire Facilitator for Community Engagement • Staff drafted the Community Engagement RFP and sent it to four consulting firms. Three firms responded and the sub-committee interviewed two consultants. Staff will recommend hiring NEXT Generation Consulting at the June 1 City Council Meeting. Strategy#2: Develop Communications Plan • Staff has identified key stakeholders and potential questions. Strategy#3: Develop Engagement Strategies • This strategy depends on feedback from the Facilitator. No action to report at this time. Strategy#4: Gather Community Input • No action update at this time. Strategy#5: Develop Community Plan • No action update at this time. After interviewing NEXT Generation Consulting, staff is excited to begin engaging the community and forming the vision. The consulting firm has several innovative ideas to engage the citizens of Cottage Grove. Summary City staff continues to utilize the four strategic directions to guide our efforts and this report is a snapshot of progress to date. We will continue to provide quarterly updates to the Mayor and Council as well as incorporate the initiatives into the 2017 budget process. If there are any questions, please contact the City Adm inistrator. 3 Q1-Mar/Apr/May-June 1 Current as of 5/27/2016 Q3-Sep/Oct/Nov-Dec.7 Q2-Jun/Jul/Aug-Sept.7 Q4-Dec/Jan/Feb-March 1 Implementation Schedule 2016 2017 Lead Staff 16-Q1 16-Q2 16-Q3 16-Q4 17-Q1 17-Q2 Notes Hire ED Director Jennifer Levitt Target Date of Completion:August 2016 Revised Position Description Completed Solicited and Advertised Position Completed Reviewed Applications Completed Interviewed 4 Candidates-First Round Completed Final Interview with Council-2 Candidates Completed Make Job Offer and Run Background Check Completed Hire New ED Director Completed 02/2016 Develop Business Retention& Expansion(BR&E)Plan Christine Costello Aug.2016 In Process Develop Successful Business Park Plan Jennifer Levitt Target Date of Completion:July 2017 Review Transitional Growth Area and determine new boundaries of the Jennifer,Burbank,McCool,Christine Review as part of Comprehensive Plan Business Park In Process Mass site grade 60 acres for shovel ready pads Jennifer,Ryan Summer 2016 In Process Prepare an agreement with WAG Trust for the ongoing land deal(Dog Park& Jennifer,Kori July 2016 Compost Site) Review EDA Bylaws and Policies-dei+r� Review in process,no need r „„n;�����`�� �, � „ Christine,Kori,Robin May2016 forjoint workshop Survey surrounding communities for Apr.-May Christine expedition process 2016 In process Review Business Subsidy Policy Robin May 2016 In process Prepare a policy for SAC Credits Robin,Christine May 2016 In process Develop a marketing strategy Christine,Sharon Completed by October2016 BRT Station Planning Jennifer,Burbank Summer 2016 In process Review code related to building materials McCool,Burbank Summer 2016 In process Space Needs Studyfor PW&Parks Les Burshten Target Date of Completion:January 2017-Ongoing Budget for Space Needs Study Les/Zac May 2016 In Process-gathering estimates Review Equipment,Storage,and Adam Aug.2016 Staffing needs at full build out Develop a Subcommittee with Public Works and Parks Les/Zac Oct.2016 Page 1 Q1-Mar/Apr/May-June 1 Current as of 5/27/2016 Q3-Sep/Oct/Nov-Dec.7 Q2-Jun/Jul/Aug-Sept.7 Q4-Dec/Jan/Feb-March 1 Implementation Schedule 2016 2017 Lead Staff 16-Q1 16-Q2 16-Q3 16-Q4 17-Q1 17-Q2 Notes Prepare an RFP for a Space Needs Ryan/Adam Oct.2016 Study Receive Proposals for a Space Needs Les Dec.2016 Study Public Services Commission Review and Adopt Space Needs Study Les Feb.2017 Identify land for expansion Jennifer Levitt Mar.2017 Conference with Developers,Real Estate Brokers,and Land Owners Christine Costello Target Date of Completion:January 2017 Select Topics for Real Estate Brokers Completed: Christine Forum May 2016 Select Speakers for Real Estate Brokers Christine May 2016 Forum In process Conduct a Real Estate Brokers Forum Christine Nov.2016 Developer Forum/Event(River Aug./Sept. Boat/Golf/Other) Christine 2016 Landowners Forum (Education/Outreach) Jennifer,McCool,Burbank Oct.2016 Finalize RRCC BRT Stations Jennifer Levitt Target Date of Completion:July 2017 Gateway North/Jamaica Business April 2016 Feedback-Survey In process Host Business Park Meeting to Gain May 2016: Feedback Completed April 2016 Hosted L&L on 4/22/16 Comp Plan Steering Committee April-July 2017 In process Chamber Lunch Event-Educate and Gain Feedback May 2016 Red Rock Commission Final Acceptance of Station Locations Oct.2016 . � . Training and Travel Committee Joe Fischbach Target Date of Completion:September 2016 Solicit Interest Joe Fischbach �� June 2016 Begin Meeting Joe Fischbach �� June 2016 Review and Make Recommendations Committee �g luly 2016 Prepare Costs for Budget Consideration Committee June 2016 Implement Changes Committee Jan.2017 Evaluate Benefits Joe Fischbach Target Date of Completion:September 2016 ^"�••�r^'_� Delayed due to failed state Review Parental Paid Leave Policy Joe Fischbach ' June 2016 legislation Page 2 Q1-Mar/Apr/May-June 1 Current as of 5/27/2016 Q3-Sep/Oct/Nov-Dec.7 Q2-Jun/Jul/Aug-Sept.7 Q4-Dec/Jan/Feb-March 1 Implementation Schedule 2016 2017 Lead Staff 16-Q1 16-Q2 16-Q3 16-Q4 17-Q1 17-Q2 Notes Completed: Proposal prepared for budget Review HAS Funding Levels and When Joe Fischbach May 2016 process Make Changes if feasible Joe,Charlene Sept.2016 Implement Changes Joe,Charlene Jan.2017 Health and Wellness Committee Joe Fischbach/Becky Ahlvin Target Date of Completion:January 2017-Ongoing First Meeting of Committee Completed Feb.2016 Set Goals and Objectives of Wellness Completed Wellness Committee Feb.2016 Committee April 2016 Completed Set Priorities for 2016 Wellness Committee Feb.2016 April 2016 Feb.2016: Future Meeting Dates/Frequency Wellness Committee Completed March 2016 Budget-Calendar of Events Wellness Committee June 2016 In Process Evaluate Effectiveness of Program by Determined Benchmarks �Nellness Committee Annually Emphasize Career Path Options Joe Fischbach/Department Heads Target Date of Completion:January 2017-Ongoing Update Performance Appraisal Forms to Include Training Goals/Plans and Completed Mid-Year Check-In April 2016 Supervisor Training on Use of Forms July 2016 Deploy Updated Assessments Nov.2016 Compensation Plan for 2018 Joe Fischbach Target Date of Completion:End of 2017 Develop RFP Joe,Becky ""�•�,..��'n'c Summer 2016 Because the Compensation Send Out RFPs Joe,Becky """'�-'�'� Sept.2016 Study will not begin until Jan. 2017,these actions have Review RFPs Joe,Becky �b Oct.-Nov.2016 been changed to reflect the updated timeline. Award Contract Joe,Becky Nov.-Dec.2016 Develop Budget for 2017 Joe,Becky May 2016 �6 Joe will get budget estimates from other cities Budget Approval-Start/End Joe,Becky Jan.2017 2017 Budget for 3 Chief Redenius/Director Woolery Target Date of Completion:November 2016 Firefighters/Paramedics Plan and Articulate Staffing Rationale May 2016 Submit Budget Request Documents June 2016 Council Workshops(Budget) July 2016 Final Adoption of Budget Dec.2016 Employee Survey Joe Fischbach Target Date of Completion:January 2017 Page 3 Q1-Mar/Apr/May-June 1 Current as of 5/27/2016 Q3-Sep/Oct/Nov-Dec.7 Q2-Jun/Jul/Aug-Sept.7 Q4-Dec/Jan/Feb-March 1 Implementation Schedule 2016 2017 Lead Staff 16-Q1 16-Q2 16-Q3 16-Q4 17-Q1 17-Q2 Notes Prepare survey John Summer 2016 Send out Survey Becky Nov.2016 Collect Results Becky Dec.2016 Use Results to Recommend Changes Jan.2017 Park Improvement Plan Zac Dockter Target Date of Completion:November 2016 SWC Athletic Facility Needs Study Completed Adopted by Council 02/2016 Develop Budget Implications March 2016 In Process Align Expectations with ISD 833 April 2016 In Process May 2016: Amend CIP Completed March 2016 Implement Project According to CIP Ongoing 2017 River Oaks Task Force River Oaks Business Plan (Councilmember Dennis and Mayor Target Date of Completion:Summer 2016 Bailey) Council Adopt Business Plan for River Completed Oaks 02/2016 Assessment of River Oaks Summer 2016 River Oaks Active Management Partnership Ongoing Staff Realignment March 2016 In Process Add Service Options Summer 2016 Create Marketing Strategy River Oaks Task Force,Sharon Summer 2016 Create Mississippi River Access Zac Dockter Target Date of Completion:October 2016 River Oaks Scenic Overlook Park Design Hire Landscape Designer Zac Dockter June 2016 Solicit Community Input Zac,Designer,Parks Commission, Aug.2016 Engineer Design Master Plan Draft Zac,Designer Aug.2016 Draft Review Commission,Council Sept.2016 Finalize Master Plan and Budget Commission,Council Oct.2016 Add to CIP Zac Dockter Incorporate with Pavement Management Plan Zac Dockter Boat Launch on Mississippi River Contact Mississippi River Boat Launch April 2016 Leaser and DNR about Reopening Zac Dockter Access Follow Up Summer 2016 Contract Negotiations Zac,Charlene,Attorney �g On hold,pending follow up conversation Page 4 Q1-Mar/Apr/May-June 1 Current as of 5/27/2016 Q3-Sep/Oct/Nov-Dec.7 Q2-Jun/Jul/Aug-Sept.7 Q4-Dec/Jan/Feb-March 1 Implementation Schedule 2016 2017 Lead Staff 16-Q1 16-Q2 16-Q3 16-Q4 17-Q1 17-Q2 Notes �����,�,.,,�9�+� On hold,pending follow up Sign Contract Zac,Charlene,Attorney conversation Hire Facilitator for Community Sharon Madsen Target Date of Completion:June 2016 Engagement Draft RFP Completed 02/2016 Issue RFP Completed 03/2016 Proposals Due Completed: April 4,2016 Possible Oral Interviews April 2016: Interviews with 2 consulting Completed firms on 5/9/16 Contract Award ��� June 2016 Contract to Council on 6/1/16 Community Visioning Process Begins Summer 2016 Develop Communications Plan Sharon Madsen Target Date of Completion:September 2016 Identify key stakeholders March 2016 In Process Identify potential questions; March/April 2016 In Process Answer why and develop key April 2016 messages In Process Promote Engagement Strategies On hold,pending Community June 2016 Engagement Facilitator Implement Changes Jan.2017 Promote results from Community Engagement Ongoing Develop Engagement Strategies Sharon Madsen Target Date of Completion:September 2016 May-June Based on Facilitator 2016 On hold,pending Community Engagement Facilitator Implement Changes June-Aug.2016 Gather Community Input Sharon Madsen Target Date of Completion:November 2016-Ongoing Create Based on Facilitator Feedback TBD Develop Community Plan Sharon Madsen Target Date of Completion:May-June 2016 Based on results from community TBD input Implement Changes TBD Page 5 Implementation Schedule 2016 2017 2018 Lead Staff 16-Q3 16-Q4 17-Q1 17-Q2 17-Q3 17-Q4 18-Q1 18-Q2 2019 Hire ED Director Jennifer Levitt Target Date of Completion:August 2016 Revised Pasitian Descriptian Campleted Solicited and Advertised Position Completed Reviewed Applications Completed Interviewed 4 Candidates-First Round Completed Final Interview with Council-2 Completed Make Job Offer and Run Background Completed Hire New ED Directar Campleted Feb.23,2016 Develap Business Retentian& Christine Castella Aug.2016 Develop Successful Business Park Plan Jennifer Levitt Target Date of Completion:July 2017 Review Transitional Growth Area and determine new boundaries of the Jennifer,Burbank,McCool,Christine Business Park Mass site grade 60 acres for shovel ready pads Prepare an agreement with WAG Trust for the ongoing land deal(Dog Park& Jennifer,Kori July 2016 Campast Site) Review EDA Bylaws and Policies-Joint Christine,Kari,Rabin Cauncil/EDA Warkshp Survey surraunding cammunites far expeditian pracess Christine Review Business Subsidy Palicy Rabin Prepare a policy for SAC Credits Robin,Christine Develop a marketing strategy Christine,Sharon Completed by Octaber 2016 BRT Station Planning Jennifer,Burbank Review code related to building materials McCool,Burbank Space Needs Study for PW&Parks Les Burshten Target Date of Completion:January 2017-Ongoing BudgetforSpace NeedsStudy Les/Zac Review Equipment,Storage,and Staffing needs at full build out Adam Aug.2016 Develop a Subcommittee with Public Works and Parks Les/Zac Oct.2016 Prepare an RFP for a Space Needs Ryan/Adam Oct.2016 Study Receive Proposals for a Space Needs Les Dec.2016 Study Public Services Cammissian Review Les Feb.2017 Identify land for expansion Jennifer Levitt Mar.2017 Conference with Developers,Real Estate Christine Costello Target Date of Completion:July 2017 Brokers,and Land Owners Select Topics for Real Estate Brokers Christine Fa ru m Page 6 Implementation Schedule 2016 2017 2018 Lead Staff 16-Q3 16-Q4 17-Q1 17-Q2 17-Q3 17-Q4 18-Q1 18-Q2 2019 SelectSpeakersfor RealEstate Brokers Christine Fa ru m Conduct a Real Estate Brokers Forum Christine Nov.2016 Develaper Farum/Event(River Aug./Sept. Boat/Golf/Other) Christine 2016 Landowners Forum Jennifer,McCool,Burbank Oct.2016 (Education/Outreach) Finalize RRCC BRT Stations Jennifer Levitt Target Date of Completion:July 2017 Gateway North/Jamaica Business Feedback-Survey Host Business Park Meeting to Gain Feedback Comp Plan Steering Committee April 2016-July 2017 Chamber Lunch Event-Educate and Gain Feedback Red Rock Commission Final Acceptance of Station Locations Oct.2016 � Training and Travel Committee Joe Fischbach Target Date of Completion:September 2016 Solicit Interest Joe Fischbach Begin Meeting Joe Fischbach Review and Make Recommendations Committee Prepare Costsfor Budget Consideration Committee Implement Changes Committee Jan.2017 Evaluate Benefits Joe Fischbach Target Date of Completion:September 2016 Review Parental Paid Leave Policy Joe Fischbach Review HAS Funding Levels and When Joe Fischbach Make Changes if feasible Joe,Charlene Sept.2016 Implement Changes Joe,Charlene Jan.2017 Health and Wellness Committee Joe Fischbach/Becky Ahlvin Target Date of Completion:Janyary 2017-Ongoing First Meeting af Cammittee Set Goals and Objectives of Wellness Wellness Cammittee Cammittee Set Priarities far 2016 Wellness Cammittee Future Meeting Dates/Frequency Wellness Committee Budget-Calendar of Events Wellness Committee Evaluate Effectiveness of Program by Determined Benchmarks �Nellness Committee Annually Emphasize Career Path Options Joe Fischbach/Department Heads Target Date of Completion:Janyary 2017-Ongoing Update Performance Appraisal Forms to Include Training Goals/Plans and Mid-YearCheck-In Page 7 Implementation Schedule 2016 2017 2018 Lead Staff 16-Q3 16-Q4 17-Q1 17-Q2 17-Q3 17-Q4 18-Q1 18-Q2 2019 SupervisorTraining on Use of Forms July 2016 Deploy Updated Assessments Nov.2016 Compensation Plan for 2018 Joe Fischbach Target Date of Completion:End of 2017 Develap RFP Jae,Becky Send Out RFPs Jae,Becky Review RFPs Jae,Becky Develap Budget far 2017 Jae,Becky July 2016 Budget Approval-Start/End Joe,Becky Jan.2017 2017 Budget for 3 Chief Redenius/Director Woolery Target Date of Completion:November 2016 F i ref ig h t e rs/P a ra m e d i cs Plan and Articulate Staffing Rationale Submit Budget Request Dacuments Cauncil Warkshaps(Budget) July 2016 Final Adoption of Budget Dec.2016 Employee Survey Joe Fischbach Target Date of Completion:December 2016 Prepare survey John Send aut Survey Becky Callect Results Becky Use Results to Recommend Changes Jan.2017 Target Date of Park Improvement Plan Zac Dockter Completion: Nabember 2016 SWC Athletic Facility Needs Study Council Adoption of Atheltic Facility Develop Budget Implications Align Expectations with ISD 833 Amend CIP Implement Praject Accarding ta CIP Ongaing 2017 Target Date of River Oaks Business Plan River Oaks Task Force Completion: Summer 2016 Create Action Plan Council Adopt Business Plan for River Oaks Assessment of River Oaks River Oaks Active Management Ongoing Staff Realignment Page 8 Implementation Schedule 2016 2017 2018 Lead Staff 16-Q3 16-Q4 17-Q1 17-Q2 17-Q3 17-Q4 18-Q1 18-Q2 2019 Add Service Optians Create Marketing Strategy River Oaks Task Force,Sharon Create 2 River Access Points Zac Dockter Target Date of River Oaks Scenic Overlook Park Design Hire Landscape Designer Zac Dockter Solicit Community Input Zac,Designer,Parks Commission, Aug.2016 Design Master Plan Draft Zac,Designer Aug.2016 Draft Review Commission,Council Sept.2016 Finalize Master Plan and Budget Commission,Council Oct.2016 Add to CIP Zac Dockter May 2018 Incoporate with Pavement Zac Dockter 2019 Boat Launch on Mississippi River Contact Mississippi River Boat Launch Leaser and DNR about Reopening Zac Dockter Access Contract Negotiations Zac,Charlene,Lawyer Sign Contrad Zac,Charlene,Lawyer Hire Facilitator for Community Target Date of Sharon Madsen Completion: Engagement June 2016 Draft RFP Issue RFP Proposals Due Possible Oral Interviews Contract Award Cammunity Visianing Pracess Begins Target Date of Develop Communications Plan Sharon Madsen Completion: Se pte m be r 2016 Identify key stakeholders Identify potential questions; Answer why and develop key Promote Engagement Strategies Implement Changes Jan.2017 Develop Engagement Strategies Sharon Madsen Target Date of Based on Facilitator Implement Changes Page 9 Implementation Schedule 2016 2017 2018 Lead Staff 16-Q3 16-Q4 17-Q1 17-Q2 17-Q3 17-Q4 18-Q1 18-Q2 2019 Target Date of Campletian: Gather Community Input Sharon Madsen November 2016- Ongaing Create Based on Facilitator Feedback TBD Target Date of Develop Community Plan Sharon Madsen Completion: May-June 2016 Based on results from community TBD input Implement Changes TBD Page 10