HomeMy WebLinkAbout2016-07-12 PACKET 04.02.a.
TO:
Economic Development Authority
FROM:
Christine Costello, Economic Development Director
DATE:
July 7, 2016
RE:
EDA Bylaws and Enabling Resolution
Background
As part of the City of Cottage Grove’s Strategic Plan (Plan) to position the City for growth; an
implementation step of the Plan includes the review and amendment of the Economic
Development Authority (EDA) bylaws and enabling resolution to ensure they reflect current
Minnesota State Statute that provide the powers and statutory authority of the EDA. The City’s
legal counsel drafted and reviewed the bylaws and enabling resolution for compliance to State
Statutes.
Discussion
Bylaws of the Cottage Grove EDA
The majority of the changes made to the bylaws are “housekeeping” items to make certain our
bylaws meet State requirements. Under Article II – Organization, the EDA in the future will need
to elect a President, Vice President, Treasurer, and Secretary by resolution. The Secretary is
usually defined as the City Clerk or as a member of the economic development staff since they
take the minutes of the meeting. Of the positions listed, the secretary is the only position that
can be held by a City staff member. The remaining positions (President, Vice President, and
Treasurer) need to be a member of the EDA board. Another update to this section is in regards
to compensation. EDA board members can be reimbursed for actual expense incurred in doing
official business of the EDA. In order to be reimbursed itemized receipts for expenses need to
be submitted. This is the same policy for the City Council and City staff.
An additional update of note, is in Section IV – Miscellaneous. This requires the EDA to make a
report to the City Council giving a detailed account of the EDA’s activities and receipts of the
expenditures from the preceding calendar year. The EDA will also review the EDA’s budget and
determine the money needed to conduct EDA business before it is submitted to the City Council
for each fiscal year.
Enabling Resolution of the Cottage Grove EDA
The changes made in the enabling resolution have also been done to reflect current State
requirements. The sections removed are either out-of-date or have been moved to the EDA’s
bylaws per State Statute.
Recommendation
Consideration of a motion to:
1. Recommend acceptance of the proposed EDA Bylaws and Enabling Resolution for the City
of Cottage Grove.