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Home My WebLink About11A 2017 Pavement Management Project City Council Action Request Form Meeting Date 8/10/2016 Department Community Development Agenda Category Regular Agenda Title 2017 Pavement Management Project Staff Recommendation Adopt Resolution No. 2016-XXX approving the feasibility report and establishing a September 7, 2016, public improvement hearing date for the 2017 Pavement Management Project. Budget Implication Project is consistent with the current approved CIP Attachments Council Memo Feasibility Report Resolution No. 2016-XXX To: Honorable Mayor and City Council Charlene Stevens, City Administrator From: Jennifer Levitt, P.E., Community Development Director/City Engineer Ryan Burfeind, P.E., Project Engineer Date: August 4, 2016 Re: 2017 Pavement Management Project  Approve Feasibility Report  Call for Public Improvement Hearing Background On June 1, 2016, the City Council authorized a feasibility report for the 2017 Pavement Management Project as outlined in the Capital Improvement Plan for the following areas: 1) A portion of the B1 residential area (Rolling Hills) generally bound by streets north of Crestview Elementary and Park High School, east of Hinton Avenue, west of North Ideal Park and Nina’s Park, and south of 75th Street. 2) A portion of the F3 residential area (Jamaica Ridge) generally bound by streets north of East Meadow Cliff Ravine, east of Jamaica Ave, south of 80th Street, and west of Jeffery Ave. 3) The C3 residential area (Prestige Estates) generally bound by streets north of 80th Street, east of Kingston Park, and west of Cottage Grove Trail Way Corridor. Information regarding the proposed improvements and assessments were presented to the City Council on August 3, 2016. Due to the poor pavement condition, along with good sub-grade soils and curb condition, a full pavement replacement and spot curb replacement were recom- mended for the Jamaica Ridge residential area. In the Rolling Hills neighborhood there were two different rehabilitation methods proposed. In the 3rd, 6th, and 7th Additions, a full pave- ment/spot curb replacement was proposed similar to Jamaica Ridge, due to the poor pavement condition and good sub-grade soils and curb condition. With the poor pavement and curb condi- tion, a full pavement replacement and full curb replacement, along with replacement of the street light wires with conduit were proposed in the Rolling Hills 4th and 5th Additions. Due to increased costs related to the full curb replacement in Rolling Hills, rehabilitation of the streets in Prestige Estates is recommended to be postposed to maintain a project cost as outlined in the CIP. A neighborhood meeting for this project was held on August 4, 2016, at 7:00 p.m. at the Cottage Grove City Hall. There were 18 people in attendance. At this meeting a presentation was given highlighting the various improvements proposed for the 2017 project, along with information on the proposed assessments. Honorable Mayor, City Council, and Charlene Stevens 2017 Pavement Management Project August 4, 2016 Page 2 of 3 Discussion Feasibility Report On the basis of the Council’s previous action, a feasibility report has been prepared. Upon this analysis, the project is felt to be physically and financially feasible. The feasibility report is en- closed for the Council’s review. Call for Public Improvement Hearing The public improvements associated with the 2017 Pavement Management Area will benefit properties in the immediate area. Therefore, for the costs to be assessed to all benefited prop- erties, it will be necessary to hold a public hearing for the project. A hearing date of September 7, 2016, will afford the necessary time to publish legal notices and send out letters to affected property owners. Summary of Road and Infrastructure Improvements The rehabilitation method proposed for the residential streets in the Jamaica Ridge area is to remove the existing asphalt surface and replace it with a new surface, which will consist of two lifts of bituminous. Spot curb replacement throughout the area will also be completed. Finally, minor utility improvements for sanitary sewer, water, street lights, and stormwater will also be included. The total estimated project cost for the Jamaica Ridge residential area is $714,599. The potential assessment for the improvements listed above is estimated at $3,504.51 per resi- dential buildable lot equivalent (RBLE). Single-family residential is assessed at a rate of 1.0 of the RBLE. The 2015 special benefit appraisal for similar improvements was $5,000, which supports the proposed assessment. The rehabilitation method proposed for the residential streets in the Rolling Hills 3rd, 6th, and 7th Additions are similar to Jamaica Ridge, involving the removal of the existing asphalt surface and replacing it with a new surface, which will consist of two lifts of bituminous. Spot curb re- placement throughout the area will also be completed. Finally, minor utility improvements for sanitary sewer, water, street lights, and stormwater will also be included. The total estimated project cost for the Rolling Hills 3rd, 6th, and 7th Additions is $626,397. The potential assess- ment for the improvements listed above is estimated at $3,193.72 per residential buildable lot equivalent (RBLE). Single-family residential is assessed at a rate of 1.0 of the RBLE. The 2015 special benefit appraisal for similar improvements was $5,000, which supports the proposed assessment. The rehabilitation method proposed for the residential streets in the Rolling Hills 4th and & 5th Additions is to remove the existing asphalt surface and replace it with a new surface, which will consist of two lifts of bituminous. Due to the poor condition, full curb replacement is also pro- posed to be completed. A 28-inch wide surmountable curb and gutter section is proposed in place of the existing 24-inch wide surmountable curb and gutter. Due to the age of the street light system in conjunction with the full curb replacement, placement of new street light wiring in conduit is proposed. Finally, minor utility improvements for sanitary sewer, water, and storm- water will also be included within the project area. The total estimated project cost for the Rolling Hills 4th and 5th Additions is $609,801. The potential assessment for the improvements listed above is estimated at $4,997.73 per residential buildable lot equivalent (RBLE). Single-family Honorable Mayor, City Council, and Charlene Stevens 2017 Pavement Management Project August 4, 2016 Page 3 of 3 residential is assessed at a rate of 1.0 of the RBLE. The 2015 special benefit appraisal for simi- lar improvements was $5,100, which would support the proposed assessment. Project Funding Analysis The total project cost for the road and utility work is $1,950,797. According to the City’s policy, 45 percent of the total project cost for road work and utilities is assessed against the benefiting residential properties. The total project value that is assessed is $852,062. The Cost Estimate Summary can be viewed in Appendix C of the Feasibility Report. Recommendation It is recommended the City Council adopt the attached resolution approving the feasibility report and establishing a September 7, 2016, public improvement hearing date for the 2017 Pavement Management Project. 91daoRytnuoC htuoSeunevAaciamaJ htuoSeunevAnotniH KRAPEHTNOSETATSEEGITSERP htuoSeunevA daetse moH htuoS eune vAnotniH 80 th Street So uth Up per8 1st Street South JaneroAvenue South 81stStreet Sout h htuoSeunevA daetse moH htuoS eune vAnotniH 80th Street So uth Uppe r8 1stStr eet South JaneroAvenue * South 81stStreet Sout h * * * * * * * * * htuoSeunevA daetse moH htuoS eune vAnotniH 80th Street So uth Uppe r8 1stStr eet South JaneroAvenue South 81stStreet Sout h l >> >> > > > l > l l> l l > l > l > l > >> >> >> > > > l l l > l > > > > > > >>>> > > > > >> > l> > l>>> l ll l l l ll l ll htuoSeunevA daetse moH >> >> >> >> >>>> htuoSeune vAnot niH >>>> >> >>>> >>l ll ll >>>> llll >> l ll > > > l > l l l > >>>> llll l >> l > > > lllll 80 thStr eet South >> >>>> >>D >>S l ll D l lll l ll l l l lll > D >>> SS S >> >> DD>> D Up pe r81st Str eetSo uth D D ll l > > S S S S SSS JaneroAvenue S l l D > S S S S South S 81st Street S l l ll >> >> SS S South S > S D S S S > S l D l > S D S S S S D S D S S D D S S D D S S S D D S D D S S D D S D S S CONTROL S S D l S >> S D D S D S > > S > > D S S S S htuo SeunevAdaetse moH htuoSeune vAnot niH 80th Street So uth Up pe r81st Str eetSo uth JaneroAvenue South 81st StreetSouth RSOLUTION NO. 2016-XXX RESOLUTION APPROVING THE FEASIBILITY REPORT AND CALLING FOR A HEARING FOR THE 2017 PAVEMENT MANAGEMENT PROJECT WHEREAS, pursuant to the resolution adopted by the City Council on June 1, 2016, a report was authorized to be prepared by Bolton & Menk, Inc. for the 2016 Pavement Management Project; and WHEREAS, the feasibility report has been prepared and does find the construction of said improvements to be necessary, cost-effective, and feasible; and WHEREAS, the City desires to assess the cost of said improvements to all benefited properties. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, Washington County, Minnesota, 1. The feasibility report, which was prepared pursuant to Resolution No. 2016-107 for the 2017 Pavement Management Project, finds the improvements to be necessary, cost effective, and feasible and is hereby approved. 2. The City Council will consider the improvement of such streets, sanitary sewer, water main, storm sewer, storm water quality, and lighting in accordance with the feasibility report and the assessment of benefitting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $1,950,796.92. 3. A public hearing shall be held on such proposed improvements on the 7th day of September 2016 in the Council Chamber of City Hall at 7:00 p.m. and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Passed this 10th day of August 2016. Myron Bailey, Mayor Attest: Joe Fischbach, City Clerk