HomeMy WebLinkAbout2016-10-11 PACKET 06.B.Cottage
Grove
here Pride and PrOsPerity Meet
TO: Advisory Committee on Historic Preservation
FROM: John M. Burbank, Senior Planner
DATE: September 7, 2016
RE: Historic Archive Scanning
Introduction
In conformance with the City's record retention plan and policies, all hard copy files are being
scanned and stored in the City's Laserfiche document storage and retrieval system. This filing
system has safety redundancies built into it. A good share of the Historic Preservation files have
been scanned and are being reviewed for accuracy. Most of these files will be electronically
accessible by the public in the future.
Discussion
Following is the file structure that has been set up to date with sub files and folders within each
branch. The ACHP is requested to discuss the filing system.
Historic Preservation
LI ACHP LOGO
L ACHP Program Background Materials
L Certificate of Appropriateness
`Lj Historic CLG Annual Reports
i-1 Historic Grants
LJ Historic Handouts -Pamphlets- Brochures
Historic Literature
J Historic People
1+ J Historic Photographs
J Historic Plats and Maps
s+ J Historic Preservationists of the year
L+ J Historic Register of Sites and Landmarks
C+ -1 Historic Reports and Studies
❑+..L Historic Sites
❑4L_I Histor`c Standards
Recommendation
No action is required