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MINUTES
COTTAGE GROVE CITY COUNCIL September 21 , 2016
COUNCIL CHAMBER
12800 RAVINE PARKWAY SOUTH
SPECIAL MEETING - 6:00 P.M., ST. CROIX CONFERENCE ROOM
1. CALL TO ORDER
2. ROLL CALL
The following were present: Mayor Myron Bailey, Council Member Steve Dennis,
Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave
Thiede.
Also present were: Charlene Stevens, City Administrator; Les Burshten, Public Works
Director; Joe Fischbach, HR Manager/City Clerk; Rick Redenius, Fire Chief; Robin
Roland, Finance Director; Gary Orloff, Streets Foreman.
3. AGENDA ITEM
A. River Oaks: Capital Projects - Interior Renovations Update
Administrator Charlene Stevens stated at a previous workshop they had budgeted
approximately $50,000 for some improvements at River Oaks, including tables, chairs,
booths, and the banquet bar renovation. The following approximated quotes were
received: Banquet bar renovation-$47,500 (including plumbing, HVAC, etc.); Flooring-
$10,000 (refreshing carpet, tile conditions); Replacement of all tables and chairs-
$10,200; Updating wall coverings-$3,500 (paint, etc.); Additional point of sale terminal-
$3,500. There have been items added to the original workshop plan; she felt the
Council needed to reprioritize improvements and try to stay within the budgeted amount.
Discussion amongst the Mayor and Council Members included the possibility of hiring a
local General Contractor to do all of the improvements, thereby saving money.
Administrator Stevens stated they could certainly get estimates from local contractors.
A question was raised about how this renovation would be paid for and if a tax levy was
involved; Finance Director Robin Roland stated reserves would be transferred to the
general fund and it is not budgeted as part of the tax levy for 2017. Projected
renovation costs had also increased in order to comply with City Code requirements.
The possibility of obtaining bars and/or furniture from other restaurants that have
remodeled or recently closed was also discussed.
B. River Oaks: Eagles Bar and Grill - Menu Status Update
CITY OF COTTAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55016
www.cottage-grove.org • 651-458-2800 • Fax 651-458-2897 • Equal Opportunity Employer
City Council Meeting Minutes
September 21, 2016
Page 2
Council Member Dennis stated they'd have weekly specials and daily Chef deals.
C. River Oaks: Banquet and Special Events Menu Status Update
Council Member Dennis indicated James has been working on that menu.
D. River Oaks: Eagles Bar and Grill - Staffing Update
Council Member Dennis stated they've hired a lot of people and Human Resources
Manager Joe Fischbach and he have really got the hiring process honed down, trying to
get people hired within a day or two. They could use another cook or two, although
James and Scott feel the number of staff on board is workable. They've also hired
people who previously worked at the now-closed Ruby Tuesday's restaurant in Cottage
Grove.
E. River Oaks: Eagles Bar and Grill - Opening Date
The soft opening date is set for October 5, 2016. Administrator Stevens stated they
could now start to advertise the menu on the website to get people in the door.
Discussion ensued regarding pushing the opening date back so renovations would be
completed before the opening date; Council Member Dennis feared they might lose staff
if that were to happen. It was also mentioned that Zywiec's Halloween event will be
starting October 1, so it would be nice to get some customers from that event. It was
decided that the soft opening date would remain as scheduled. It was suggested and
agreed that perhaps they will work more on contacting area organizations to suggest
they hold their meetings and/or special events at River Oaks.
4. ADJOURNMENT
Minutes prepared by Judy Graf and reviewed by Joe Fischbach, HR Manager/City
Clerk.